182898 03/03/2010 a CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
I'
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
CHECK AMOUNT: $5,070.00
CARMEL IN 46033 CHECK NUMBER: 182898
CHECK DATE: 313/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 5,070.00 WEBSITE MAINT
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail. RichardHeck@yahoo.com
Today's Date: February 27, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 02 -28 -10
City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
02 -01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted TAC Minutes from mtg. of 01 -20
02 -02 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted February CWC with graphic
Posted Minutes from City Council mtg. of 01 -19
Posted Results from City Council mtg. of 02 -01
Posted Minutes from Plan Commission mtgs. of 11-
17 and 12 -15
Posted Minutes from Special Studies Committee
mtgs. of 12 -01 -09 and 01 -05 -10
Worked on SW Clay Annexation pages
02 -03 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notices for City Council regular and special
committee mtgs. for Feb.
Made changes and updates to HR pages
2
02 -04 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Discussed Web updates re: SW Clay pages with
Comm. Rel. staff
02 -05 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Plan Commission Agenda for mtg. of 02 -16
Posted Agenda for TAC mtg. of 02 -17
02 -06 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
02 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
02 -08 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted News Release for Comm. Rel.
Made multiple changes and update to CFD pages
and resized images and discussed changes with
CFD staff
3
02 -09 Check to see if web site is up and running, then check e- 10
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made changes to CFD pages
Made changes to zoning section of DOCS pages
Posted News Release for Comm. Rel.
Worked with OnRamp Indiana re Smart Code
changes
Made home page postings for School Closing/delays
02 -10 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Made changes and update to links in borders of
Community Calendar page and added links and
graphics to Things to Do pages
Posted Notice for City Council committee mtg. of 02-
18
Worked with DOC staff and On Ramp Indiana and
Comm. Rel. staff to switch Smart Code pages
Made changes to Human Rights /Relations page
Made changes to HR pages
Made updates to Road Construction pages
Posted News Release for Comm. Rel.
02 -11 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for City Council mtg. of 02 -15
Posted Paperless Packet for Council mtg. of 02 -15
Made updates to Urban Forestry pages and worked
with staff on link issues
Worked with HR dept on changes
Posted News Release for Comm. Rel.
Posted Notice for Special Session of CRC on 02 -17
4
02 -12 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted new link on HHWD
Made changes to HR pages
Posted News Release for Comm. Rel.
Added links to various pages
02 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02 -14 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02 -15 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates and changes to home page
02 -16 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for CPD
Posted Minutes for City Council mtg. of 02 -01
Posted Results for City Council mtg. of 02 -15
Worked with DOCS re: Smart Code transfer
Posted Media Advisory for Comm. Rel.
5
02 -17 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for City Council Committee mtg. of 02-
23
Made changes to Economic Development sections
of DOCS pages
Posted Agendas for BZA regular and Hearing Officer
mtgs. of 02 -22
Made changes to CFD pages
Made new links for CRC pages
Added new community links to various pages with
graphics
Uploaded releases to various web a es
02 -18 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added events and contacted group for link.
Posted Minutes for TAC mtg. of 02 -17
Made change and updates to CRC pages and
discussed same with Comm. Rel. staff
Posted News Releases for Comm. Rel.
Worked with DOCS staff on Smart Code transfer
issues
02 -19 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with HHWD staff and made updates to
pages
Posted News Release for CPD
Posted Agenda for Plan Commission Special
Studies and Subdivision Committees mtgs. of 03 -02
Made additional changes to Plan Commission pages
Made releases updates to local web pages
6
02 -20 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to info and links for HCHS
Posted News Release for Comm. Rel.
02 -21 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked on Smart Code transfer
02 -22 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added events.
Made changes and additions to Utilities pages
Worked on Smart Code changes and met with
DOCS staff
Made changes to CFD pages
Posted some 2007 Minutes on Plan Commission
p ages for archival p urposed
02 -23 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Rel. staff to repair time lapse
link
Continued work on Smart Code transfer
02 -24 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and made ail March updates from Clerk's
calendar.
Worked with DOCS staff and OnRamp Indiana on
Smart Code transfer
Posted Paperless Packet for City Council mtg. of 03-
01
Made updates to Road Construction pages
Posted Minutes for Plan Commission Subdivision
Committee mtg. of 03 -29 -2007
7
02 -25 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BZA Hearing Officer mtg. of 03-
02
Posted Agenda for City Council mtg. of 03 -01
Posted News Release for Comm. Rel.
Posted News Release for CPD
02 -26 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made additions to SW Clay pages
Posted News Release for Comm. Rel.
02 -27 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02 -28 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 84.5
$60 per hour X $60
Total due $5070.00
8
r Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
_L r V\J) r) c o fl ,puf e V i C 65 Purchase Order No.
/3 Cool 1 Cr-eex Di Je Terms
Co r m &I _LN 0 33 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
2 %m Sue_ Ginlfr\q r6��� ga 2C�1� s)�o .oc�
Total 4 5 0 70. 00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
—Tt v1; l_.o m,pcl') er Sc- r
IN SUM OF
1 52(, Cool C r -j� B,
507Z) -CO
ON ACCOUNT OF APPROPRIATION FOR
I )l0C mayor q 3s5jcc
web s; fe Merin 1 erlaill
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
I 5 355y oo S0'7C bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
g ature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund