182926 03/03/2010 CITY OF CARMEL, INDIANA VENDOR: 00353070 Page 1 of 1
ONE CIVIC SQUARE DAVID MCCOY CHECK AMOUNT: $125.00
`o CARMEL, INDIANA 46032 Clio
ao is CHECK NUMBER: 1 82926
CHECK DATE: 313/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 4343002 125.00 EXTERNAL TRAINING TRA
G� ~Y puegRMfl.
T QN Rry
CITY OF CARMEL Expense Report (required for all travel expenses)
EXHIBIT A
EMPLOYEE NAME: David McCoy DEPARTURE DATE: 2/2212010 TIME: 3:00 PM
DEPARTMENT: IS RETURN DATE: 2124 TIME: 2:30 PM
REASON FOR TRAVEL: GIs Conference DESTINATION CITY: Bloomington, IN
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM X
Transportation Gas /Tolls/ Meals
Date Lodging Misc. Total
Parkin
Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem
2122/10 $25.00 $25.00
2123110 $50.00 $50.00
2124110 $50.00 $50.00
$0:00
$0:00
$0:00
$0:0.0.
$0;00
$0.00
$0:00
;:$0:00
$0:00
$a o0
$0.00
$o:oo
0 0.
$0.00
$0.0.0
$o.00
0.00
Total $0.00 $0.00 $0.00 $0.00:' $0:00 $0::00 $0.00. $0.00 $0.00 $125.00, $0;00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
V Director Signature: 7 Date:
City of Carmel Form O6 Revision Date 2/26/2010 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
A i
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 212612010 Page 2
Page lo[2
McCoy, David W
From: *Indiana Geographic Information Council [IGIC-L@LISTSERV.IUPUI.EDU] on behalf of Janet Tomlin
Utom|in@|Q|C.ORG]
Sent: Monday, January 11.201012:3UPK4
To: |GIC'L@L|STSERV]UPUiEDU
Subject; N3|{1 Indiana G|S Conference
Don't Miss 8 t! 2010 Indiana G|S Conference
February 23-24, 2010
Bloomington Monroe County Convention Center
302 South College Ave
Bloomington, |N47403
You can become a member and register for our 2010 Indiana GIS Conference at the same at
htt
Join us for the 2010 Indiana G|S Conference in scenic downtown Bloomington!
Hands-on workshops, over 40 presentations, and plenty of networking opportunities will make this one of the most
exciting events of the year.
This io your chance toreceive:
Essential training to enhance your skills
Solutions for challenging issues
Ideas and techniques you can use
Mix and match your schedule to meet your needs we have packed a lot of information into the 2 days. It's your
conference and wo don't want you to miss othing.
Network with your peers There will be time to meet and share insights with your peers. Over 20 Exhibit booths will
be available for you to visit. If you want to reserve a booth space, please register early as vendor space for our
conference inlimited.
Registration is NOW Open!
Early Bird Prices (Good through January 22nd)
$105.0O|G\CMembers
$285.00 Non'yMombam
$1U8.U0 Students (Full Time Students)
V/nithttgjywww.igkc.or g/clnferencehoruUtho|ateatinformaUon.
Arrangements for discounted hotel room rates have been made at the following locations
Courtyard by Marriott
The Courtyard by JVbrLiott is |uoaiod next to the
Bloomington Convention Center.
Accommodations there are available ataspecial
conference rate while supplies last. Breakfast
and pa/king included with the rate.
Bloomington Courtyard by Marriott
J1OS. College Avenue
Bloomington, Indiana 474U3
2/26/2A|O
Page 1 of 1.
McCoy, David W
From: IGIC order desk [info @igic.org]
Sent: Friday, January 22, 2010 2:51 PM
To: McCoy, David W
Subject: INVOICE IGIC order
£F Era=
INVOICE
Please print this invoice for yore: records and include a copy with your check. We are happy to send a
W -9 if your organization requires one. Thank you for ordering from IGIC.
Bill To: Purchase Order Nornber; 21567
City of Carmel. IN Order Nurnher- 12829
David McCoy Date: ,Jan 22, 2010 14:50:50
3 Civic Sq Order Total: $285,00
Carmel IN, 46032 US
dmccoy carrnet in.gov
3 7- 571 -2566
Product Quantity Price 'Total
2010 individual membership 1 $90.00 $90.00
none
Registration Contact infcrrnation
dmccoy@carmeIJn.gov
David McCoy
3 Civic Square;
Carmel
IN
4503:2
ohone:317- 571 -2566
fax: 317-571-2568
2010 GIs Conference Early Bird Registration IGIC Member
Using GIS for Community Planning 1 $195.00 $195.00
t-Aaximiz.e Your Data froM CATD to GIs
Registration Contact inforiliation
drnccoyod carrnet.in.gov
David McCoy
3 Civic Square
Canoe(
IN
48032
phone: 317 -571 -2566
fax: 317 -571 -2568
sub total: $285.00
stripping: $0.00
grand total: $285.00
Indiana Geographic, Information Council, Inc.
1.40 N. Senate Ave
Indianapolis, IN 46204
info(Cvigic.org
317.489.0091
2/26/2010
COURTYAR Courtyard by Marriott 310 South College Ave
Bloomington Bloomington IN 47403
clffl�Qt T 812.335.8000
Wo
Theresa]Mrs Krueskamp, Room 225
3Civic Square Room�Type KSOF
Carmel"IN 46032 Number of Guests. 1
�ha. PP
City Of Carmel y r Rate x$89 OD Clerk KKD'
ARR
'AruN2Fb1 �tm €t5#�it Depr# 241q Tirt'� 1 "t)5AM yf o1Nr�N�rrt f
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,t3tEA r IiSCtN�itNClt1 -3\ y i Cl 'riif 2 r 9 r
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Charges Transferred TO 63267 KRUESKAMP/
THERESA /MRS
22Feb10 Room Charge 89.00
22Feb10 Room Tax 6.23
22Feb City Tax 4. 45
23Feb10 Room Charge 89.00
23Feb 10 Room Tax 6.23
23Feb 10 City Tax 4.45
Total Charges Transferred TO 63267 199.36
Balance: 0.00
Marriott Rewards Account XXXXX4090. Your Marriott Rewards points /miles earned on your room rate will be
credited to your account. For account activity: 801- 468 -4000 or MarriottRewards.com.
Latest News From Marriott Rewards
Tell a friend about Marriott Rewards, you'll both get 1,000 points when they stay up to five friends, five stays each.
That's up to 25,000 points for you. Refer Friends, Get Points! See details at MarriottRewards.com /Friend
Register by March 31 to earn up to 25,000 MegaBonus points! Earn bonus points for stays between February 1 and April
30, 2010 at over 3,100 participating properties around the world. Register now at MarriottRewards.com /MegaBonus
or 888 MARRIOTT
As requested, a final copy ofyour bill will be emailed to you at: TKRUESKAMP @CARMEL.IN.GOV. See "Internet Privacy
Statement' on Marriott.com.
NDi 7T VWii 5tC4MiP P,"L19 F)X 1I LL fe6t)M5
W! 'n4 G r T'( G i+e- e K A 7) t_F Y A4' 1 I" t i l'UaM
VOUCHER NO. WARRANT NO.
ALLOWED 20
David McCoy
IN SUM OF
$125.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel IS Department
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1202 I IGIC Conference) 43- 430.02 I $125.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, March 01, 2010
Director S"
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
02/24/10 IGIC Conference $125.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with tC 5- 11- 10 -1.6
20
Clerk- Treasurer