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HomeMy WebLinkAboutCRC-02-26-10 CRC Meeting February 26, 2010 CARMEL REDEVELOPMENT COMMISSION Meeting, Friday, February 26, 2010 President Ron Carter called the meeting to order at 8:15 a.m. Commission members Bill Hammer, Tom Crowley and Jeff Worrell were present, constituting a quorum. Also present were Karl Haas, Les Olds, Megan McVicker, Andrea Stumpf and Matt Worthley. Others present: Sherry Mielke, Don Cleveland, Tom Perkins, and Bryan Mitchell The Pledge of Allegiance was said. Approval for CRC President to Sign Construction Contracts for P111 Veterans Way Mr. Olds asked the Commission to approve the full amount of the contracts but noted some items within the contract may be awarded in pieces. Discussion ensued regarding the estimated opening date for City Center and the hotel concept within the City Center project. Mr. Olds noted the change from the original hotel concept was approved in January of 2006. The amount for the construction contracts has been budgeted and funding is in place. In regards to Project P111, Mr. Hammer moved to authorize the President of the Redevelopment Commission to sign construction contract as follows: P111 Veterans' Way/Hanover Square and Chandelier Court Brick Concrete Pavers in an amount not to exceed $872,000 subject to funding and the Executive Director have discretion to make contract payments from Fund 902 or the PAC bond fund or to purchase some or all of the contract assets under one or more installment purchase agreements on terms and conditions approved by the President. Seconded by Mr. Worrell and unanimously approved. Parcel 73 Streetscapes for City Center Drive Range Line Road The Parcel 73 Streetscape concept was approved by the Plan Review subcommittee of the CRC and includes diagonal and parallel parking. The City Engineer has approved parallel parking on Range Line Road in concordance with the long term planning for Range Line Road. The recommended contract represents the low bidder of the project and is included within the budget framework established for Parcel 5. The original budget for Range Line Road streetscape improvements was $1.5 million. Because the project was bid in a series of pieces, portions of the project have been removed to stay within the allocated budget amount. These items may be included at a future date subject to funding based on cost savings due to scheduling or other efficiencies. Discussion ensued. Mr. Worrell requested any changes from the original approved plan be sent via e -mail by Mr. Olds. Mr. Hammer moved to approve the authorization of the President of the Redevelopment Commission to sign construction contracts as follows: P73 City Center Streetscape, in an amount, not to exceed $1,516,900, subject to funding and the Executive Director to have discretion to make contract payments from Fund 902 or the PAC bond funds or to purchase some or all of the contract assets under one or more installment purchase 1 CRC Meeting February 26, 2010 agreements on terms and conditions approved by the President. Seconded by Mr. Worrell and unanimously approved. Parcel P111 Motor Court Mr. Olds requested the approval of the final pieces of the project including the water membrane slab, brick and concrete pavers and masonry on all vertical surfaces throughout the Motor Court. Funds are available for this project. Discussion ensued regarding pedestrian access to Performing Arts Center and retail areas. Mr. Carter requested avoidance of construction disruption to retailers and that access to the retail environment remain as conducive as possible from the beginning of the project. Mr. Worrell moved to authorize the CRC President to sign construction contracts regarding project P111 P112 Motor Court and Motor Court Walls, for Waterproofing Topping Slab Drainage, Brick Concrete Pavers and Masonry Wall Finishes, not to exceed $1,186,000 subject to funding and the Executive Director to have the discretion to make contract payments from Fund 902 or the PAC bond fund or to purchase some or all of the contract assets under one or more installment purchase agreements on terms and conditions approved by the President. Seconded by Mr. Hammer and unanimously approved. Parcel 112 Barriers, Planters, Fountains, Railings, Bollards Street Lighting This element has not been bid at this time. Mr. Olds asked for approval of the full budget of $839,000 however, would like the right to bid the project in pieces including the decorative barriers for the opportunity of cost savings. Approval of the full budget number is requested at the present time due to the time sensitivity of the project; however, Mr. Olds will present the commission with a breakdown of the project costs and request approval of each package on an individual basis. Discussion ensued regarding the durability of the proposed items. The elements of the project that will be put in place will be durable, long lasting and up to public safety standards. Mr. Hammer moved to authorize the President of the Redevelopment Commission to sign construction contracts regarding: P112, Streetscapes (Veterans Way, Motor Court, Hanover Square and Chandelier Court), for Barriers, Planters, Fountains, Railings, Bollards and Street Lighting, not to exceed $839,000, subject to funding and the Executive Director to have discretion to make contract payments at such time as payments are necessary from Fund 902 or the PAC bond fund or purchase some or all of the contract assets under one or more installment purchase agreements on terms and conditions approved by the President. Seconded by Mr. Worrell. The motion passed unanimously with the stipulation that Plan Review Committee will be presented with the design and will be bid at that time and come back to the Commission for approval. Parcel 7A Public Offering Mr. Haas explained the purpose of this motion is to take steps that are necessary to offer appropriate property management of Parcel 7A, the parcel on which the concert hall is located north of Village Green. Mr. Worrell moved to approve the resolution authorizing the public offering of Parcel 7A, the motion to approve Resolution 2010 -2 authorizing the staff and counsel of the 2 CRC Meeting February 26, 2010 CRC to take such steps and actions necessary and appropriate or required by law to prepare for offering for disposition the CRC's interest in Parcel 7A; the President of the CRC to determine the offering terms and conditions that best benefit the citizens of the City of Carmel; and authorizing the staff of and counsel to the CRC to take such steps and actions as are necessary and appropriate or required by law to carry out and complete the offering for disposition of CRC's interest in Parcel 7A on the terms and conditions determined by the President of the CRC. Seconded by Mr. Hammer and unanimously approved. Old Business No old business at this time. New Business No new business at this time. Adjournment Mr. Hammer moved the meeting be adjourned and seconded by Mr. Worrell. The meeting was adjourned at 8:57 a.m. 3