HomeMy WebLinkAbout183709 03/29/2010 CITY OF CARMEL, INDIANA VENDOR: 355792 Page 1 of 1
t ONE CIVIC SQUARE VECTREN ENERGY DELIVERY OF IN" WECK AMOUNT: $2,635.00
CARMEL, INDIANA 46032 CIO JOANIE L CLARK
PO Box 1700 CHECK NUMBER: 183709
NOBLESVILLE IN 46061
CHECK DATE: 3/29/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4460847 2,635.00 HEARTHVIEW OLD TOWN
P.O. Box 1700
Noblesville, IN 46061
CTREN
February 9, 2010 2 nd Request
Carmel Redevelopment Commission Parcel #47
One Civic Square
Carmel, In 46032
Attn: Mr. Les Olds
Re: Reimbursable Request for the Vectren Facilities Retirement at Parcel #47, 2 n0 Ave. NW Main
St., Carmel, Indiana
Dear Mr. Olds:
Checking back in my records I do not find where we received reimbursement for the above referenced
project. This request was made originally on March 4, 2009 and was based on the Reimbursable
Agreement between Vectren Energy and The Carmel Redevelopment Commission (copy enclosed).
This Agreement was signed by Les Olds, Director of Redevelopment dated October 20, 2008.
As per the above referenced Agreement, I am enclosing an itemized summary of charges for this
project. These charges were prepared with the same program that generated the original estimate.
Please remit a check made payable to Vectren Energy Delivery of Indiana in the amount of $2,635.
The check should be sent to my attention at the address listed below. If you have sent the payment to
us would you please send me a front and back copy of your cancelled check so I can get it researched.
Should you have any questions or comments, please feel free to contact me.
Sincerely,
Jo nie Clark
Aerations Technician
Cc: Mr. Don Perdue, Vectren
From the desk of....
Joanie L. Clark
Construction Planning Department
Vectren Energy Delivery of Indiana
16000 Allisonville Road
P.O. Box 1700
Noblesville, In. 46061
Office: 317- 776 -5532
Fax 317- 776 -5553
e -mail: jlclark @vectren.com
Vectren Energy Delivery of Indiana Property Unit Repurt
Work Order 085830592nd Ave FAEstimatesWEDtlNortheast DivisionlNoblesville
Estimator: Perdue, D Today's Date: 3/4/2009
Project Location: City: Carmel County: Hamilton State: In
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'OracfeTas t ni
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j FERC Facility; :f: ry Phase Descripti`oni Takgoff,`Quanttty� 'TotallC,osUbt�. Total�Amount� lFactlity r Natesp
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k
3760 DIST -MAINS
i Main Main
035 Gas System Improvement Distribution
Construction
2500.100 Hourly crew rate, straight time for three person 30.00 hr 60.90 1hr 1,827 Main Hourly crew rate, straight time for
crew three- person crew
j 2800.100 Sewer Locate, includes spotting I 2.00 ea 75.77 lea 152 Main Sewer Locate, includes spotting
i service/MS/p I service /MS/ permit
306D.1D0 CAP SF 21PS PL 2406 YEL 2.00 ea 0.88 lea 2 Main
3000.100 TEE EF PUNCH 2X1 CTSX.82 BC 1.00 ea 75.69 lea 76 Main
8000.400 LANDFILL 1.00 item 25.00 /item 25 Main
418 Gas Public Improvement Distribution
Retirement
3000.550 COMPOUND SPRINGIFALL COLD ASPHALT 6.00 lb 10.00 Ilb 60 Main
PATCH
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Vecfren Energy Delivery of Indiana Property Un it Repert
Work Order 085830512nd Ave F:IEstimateslVEDllNortheast DivisionlNoblesville
j Estimator: Perdue, D
Today's Date: 314/2009
Project Location: City: Carmel County: Hamilton State: In
Estimate Totals
Material 77
Subcontract 2,039
Other 25
2,141 2,141
i
j Stores Material Issues 12 16.000
Exempt Material 16.000
Labor 56.000
Sales Tax Non -Stock Material 6.000
12 2,153
Administrative General 129 6.000
Engineering and Supervision 353 16.400
482 2,635
i
3 Yr Revenue
D.I. Credit
2,635
Reimbursement Required
Total 2,635
i
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VECTREN REIMBURSEMENT AGREEMENT
THIS AGREEMENT made and entered into this -,3-" day of 44 2008, by
and between THE CARMEL REDEVELOPMENT COMMISSION, Party of the First Part, hereinafter
referred to as THE CRC, and Vectren Energy Delivery of the Second Part, hereinafter referred to as
VECTREN.
WITNESSETH:
WHEREAS, THE CRC desires to make certain changes, improvements and /or adjustments to
their property or facilities indentified as PARCEL 47 being located at or near, 2nd AVE. NW AND
MAIN ST. IN THE CITY OF CARMEL, IN. hereinafter referred to as the "Project
WHEREAS, said changes, improvements and /or adjustments will adversely affect
VECTREN'S operation and maintenance capabilities to its natural gas distribution system.
WHEREAS, due to said construction, certain adjustments, removals, alterations and /or
relocations of existing VECTREN facilities will have to be made as shown on Exhibit "A" attached
hereto and by this reference made a part of this agreement.
WHEREAS, it is in the best interests of both VECTREN and THE CRC for VECTREN to
make these adjustments, removals, alterations and /or relocations of its existing facilities with the
their regular construction and maintenance forces, or by a contractor(s) paid under a contract let by
VECTREN.
NOW THEREFORE, for and in consideration of the mutual covenant herein recited, both
VECTREN and THE CRC do herein agree as follows:
SECTION I VECTREN agrees and covenants to the following:
To provide a complete and detailed drawing of the work that will be required by VECTREN to adjust,
remove, alter and /or relocate its facilities in a manner that will allow VECTREN to maintain and
operate its facility in an approved and acceptable manner, said drawing is referenced above and
attached to this agreement as Exhibit "A'.
Page' of 5
To complete with its regular construction or maintenance crew and personnel at its standard
schedule of wages and working hours, or by a VECTREN approved contractor(s), the necessary
adjustments, removals, alterations and /or relocations to its existing facilities as shown in Exhibit
"A The preliminary cost estimate thereof being $14046.00, as shown on the estimate attached
hereto and marked Exhibit "B" which said Exhibit "B" is hereby made a part of this agreement.
To keep accurate and complete records of all the work and charges required to complete the work
detailed in Exhibit "A" and to make these documents accessible to or their auditors for a period of (3)
three years from the date final payment is received by VECTREN.
Should these records be audited and discrepancies found that resulted in an overpayment
by THE CRC, such over payment refund shall be authorized for repayment to
THE CRC within 6o calendar days from the day the discrepancy is discovered, provided that
both VECTREN and THE CRC concur that an over payment has been made.
To provide to THE CRC a written explanation if the total project charges exceed the estimated
project estimate shown in Exhibit "B" said written explanation will be provided to
THE CRC in a timely manner though it is to be understood that some project discrepancies may not
be identified until the time of final billing.
SECTION II THE CRC agrees and covenants to the following:
To reimburse to VECTREN the actual cost incurred by VECTREN to complete its work which is
estimated to be $14046.00 the amount shown in exhibit "B" of this Agreement, within 6o
calendar days from the date the payment is requested in writing by VECTREN, in one lump sum
payment, said Exhibit "B" total being only the estimated dollar amount for VECTREN to
complete the work described in Exhibit "A" and presented at the time of the final billing.
SECTION III Neither THE CRC nor its contractor(s) or subcontractors, if any, shall
discriminate against any employee or applicant for employment, to be employed in the performance
of this contract, with respect to his hire, tenure, terms, conditions or privileges of employment, or
any matter directly or indirectly related to employment because of his race, color, religion, national
origin or ancestry. Breach of this convening may be regarded as a material breach of the contract.
Page 2 Of 5
SECTION TV THE CRC, its employees, agents and representatives, shall indemnify,
protect and hold harmless VECTREN from and against any and all legal liabilities and other
expenses, claims, costs, losses, suits or judgments for damages, or injuries to or death of persons or
damage to or destruction of property (hereinafter Claim arising out of intentional, tortuous or
sole negligence of THE CRC, its employees or agents or contractors, in relation to or in connection
with any work performed or to be performed pursuant to this Agreement, provided, however, that
where VECTREN is guilty of negligence with respect to the occurrence or occurrences giving rise to
the Claim, THE CRC shall have no duty to indemnify, protect, or hold harmless VECTREN.
SECTION V THE CRC, its contractor(s) and subcontractors, if any, shall abide
by all terms and conditions of VECTREN, and /or other regulatory agencies for the Project
including, but not limited to, State, County and Municipal authorities, the United States Army
Corps of Engineers, Indiana Department of Environmental Management, and Indiana
Department of Natural Resources.
SECTION VI No portion of this Agreement shall become legally binding until
said Agreement is fully signed and executed by both parties.
IN WITNESS WHEREOF, the parties hereto separately and severally have caused this
instrument to be executed in their respective names by and through their duly authorized
company officials and /or property owners.
ACKNOWLEDGMENT
Page 3 of 5
Veetren Energy Delivea
Eric J. S c ice President Energy Delivery
'(Signature of Company Official)
Eric J. Schach
(Company Officials Name Printed or Typed)
ATTEST:
State of Indiana County of 4tipa'00'e
Before me, the undersigned Notary Public in and for said County, personally appeared
Eric J. Schach, Vice President Energy Delivery
(Name and Offices of Company Official)
Such Official being a duly authorized repres tative of Ve tren Energy Delivery and acknowledged the
execution of the foregoing contract on this day of dVFAf 2008
Witness my hand and seal the said last day.
(Notary Public)
SUSAN I=. FEASTER Of 4W 4
(N tary Public, Printed or Typed)
Resident of Vanderkgh County. IN
ASP y Commission Expires: A ;ril 23, 2014
County of Residence
My Commission Expires:
ACKNOWLEDGMENT
Page 4 of 5
The Carmel Redevelopment Commission
of Company Official)
(Company Officials Name Printed or Typed)
PltM aF 14C Lo/ vttALrr
(Company Officials Position or Title)
mm ATTEST:
0
On this oZ day of C bo— r �y 2oo8 there appeared before me, a Notaryyy n
Public, d S ti 1 \Q c� 21 1 o P cry an t �t �F c.�as r J Cwt rre� �a eQQ�+e l�rY -•e
(Name and Office of Company Official)
Such Official being a duly authorized representative of The Carnal Redevelopment Commission and
acknowledged the execution of the foregoing contract on this D-0 day of Ober 200ig.
Witness my hand and seal the said last day.
1�"
(Notary Public
'7hesrrt S e 1 k
(Name Printed or Typed)
l gC
(County of Residence)
My Commission Expires: 5 Q o to
SHERRY S. MiELKE
Hamilton County
My Commission Expires
November 5, 2016
Page 5 of 5
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
OP4 Purchase Order No.
J
�O �J ors j 7Ciy Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
c1
ON ACCOUNT OF APPROPRIATION FOR
Board Members
DEPT r INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
5 20
Sinnatlire
P Et 9�evelapment
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund