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Home My WebLink AboutBPW-03-17-10 u: e ifif t 0 1 w� City of Carmel T iUf>>n� Office of the Clerk- Treasurer 7` K F i 'A�r., r �k Ct, 336 lei cy} i CARM •L A' tl OP PUBLIC WO''' 'S S WEDNESDAY, MARCH 17, 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 17, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE Civic SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 '?MFG 0 CI i 9., a, City of Carmel vg•,4 ON 00$ Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, MARCH 17, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the March 3, 2010 Regular Meeting 2. PERFORMANCE RELEASES a. Resolution No. 03- 10- 10 -01; The Ridge at Hayden Run Section 3; Erosion Control; Tim Berry, Platinum Properties 3. BID OPENING /AWARDS a. Bid Award 2010 Roundabout /Median Landscape Maintenance; Hittle Landscape; ($81,667.00); See letter attached to contract; Dave Huffman, Street Commissioner b. Bid Award 2010 Mowing; Contract ProCare Horticultural Services; ($194,800.00); This was the lowest and most responsive bid; Dave Huffman, Street Commissioner 4. CONTRACTS a. Request for Purchases of Goods and Services; White's Ace Hardware; ($2,846.57); Flower Baskets; Dave Huffman, Street Commissioner b. Request for Purchases of Goods and Services; Golfer Guide Marketing; ($1,548.00); Internet Service; Bob Higgins, Superintendent c. Request for Purchases of Goods and Services; Fire Department Training Network; ($1,400.00)); Training; Chief Keith Smith, Carmel Fire Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 d. Request for Purchases of Goods and Services; ProCare Horticultural Services; ($194,800.00); 2010 Mowing Contract; Dave Huffinan, Street Commissioner e. Request for Purchases of Goods and Services; Hittle Landscape; ($81,667.00);Roundabout and Median Landscape Maintenance; Dave Huffman, Street Commissioner f. Request for Purchase Goods and Services; JMI Mechanical Services; ($8,055.00); Jeff Barnes, Facility Maintenance 5. USE OF CITY FACILITIES /STREETS a. Request to Use City Streets; Race; Saturday, March 27, 2010;9:00 a.m. to 12:00 p.m.; Terry Townsend, Indy Runners b. Request to Use City Water Facility Maintenance Bay; Fundraiser; Saturday, August 7, 2010; 10:00 a.m. to 11:00 p.m.; Carmel High School Football Parents Club; Charity Colter c. Request to Use Gazebo and Common Ground; Picnic; Sunday, June 6, 2010; 9:00 a.m. to 1:00 p.m.; Tony Wolf, Central Christian Church 6. OTHER a. Request for Emergency Withdraw; Deferred Compensation; Barbara Lamb, Human Resources b. Request for Qualified Domestic Relations Order; Barbara Lamb, Human Resources c. Resolution No. BPW 03- 10- 10 -02; A Resolution Establishing Presentation of Pistol and Badge; Scott Pilkington; Chief Michael Fogarty, Carmel Police Department d. Request for Utility Reimbursement; Keystone and 131 Street; Duke Energy; ($260,799.00); Michael McBride, City Engineer e. Request for Recreation Path Closure; Hazel Dell Parkway; Access to Replace Switch Gear; Shirley Hunter, Duke Energy f. Request for Lane Restriction Hazel Dell Parkway; Northbound Lane; Access to Replace Switch Gear; Shirley Hunter, Duke Energy g. Request to Reduce Performance Guarantee Amount; $60,000.00 to $46,308.00; Water Mains, Sanitary Sewer and Perimeter Monuments; Bob Crowder, Keystone Construction h. Request for Consent to Encroach; The Estates of Clay West Homeowners Association; Improvements of Right of Way; Michael McBride, City Engineer i. Request for Data Collection; Use of City's Right of Way to install data information equipment for eight (8) locations along Spring Mill Road 106 to 116 Darcy Bullock, Purdue University j. Request for Variance from City Code Section 6- 227(h)(6); 5771 Aquamarine Drive; Widen Driveway; Tom Davis k. Request for Easement; 864 West 146 Mary Gault; John Duffy, Director of the Department of Utilities 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, MARCH 17, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the March 3, 2010 Regular Meeting were approved 3 -0. PERFORMANCE BONDS Resolution No. 03- 10- 10 -01; The Ridge at Hayden Run Section 3; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. BID OPENINGS /AWARDS Bid Award 2010 Roundabout/Median Landscape Maintenance; Hittle Landscape; ($81,667.00); See letter attached to contract; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Bid Award 2010 Mowing; Contract ProCare Horticultural Services; ($194,800.00); This was the lowest and most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchases of Goods and Services; White's Ace Hardware; ($2,846.57); Flower Baskets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Golfer Guide Marketing; ($1,548.00); Internet Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Fire Department Training Network; ($1,400.00)); Training; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; ProCare Horticultural Services; ($194,800.00); 2010 Mowing Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Hittle Landscape; ($81,667.00); Roundabout and Median Landscape Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase Goods and Services; JMI Mechanical Services; ($8,055.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES AND STREETS Request to Use City Streets; Race; Saturday, March 27, 2010;9:00 a.m. to 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Water Facility Maintenance Bay; Fundraiser; Saturday, August 7, 2010; 10:00 a.m. to 11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Ground; Picnic; Sunday, June 6, 2010; 9:00 a.m. to 1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER Request for Emergency Withdraw; Deferred Compensation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Qualified Domestic Relations Order; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW 03- 10- 10 -02; A Resolution Establishing Presentation of Pistol and Badge; Scott Pilkington; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Utility Reimbursement; Keystone and 131 Street; Duke Energy; ($260, 799.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Recreation Path Closure; Hazel Dell Parkway; Access to Replace Switch Gear; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction Hazel Dell Parkway; Northbound Lane; Access to Replace Switch Gear; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Reduce Performance Guarantee Amount; $60,000.00 to $46,308.00; Water Mains, Sanitary Sewer and Perimeter Monuments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; The Estates of Clay West Homeowners Association; Improvements of Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Data Collection; Use of City's Right of Way to install data information equipment for eight (8) locations along Spring Mill Road 106'" to 116 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance from City Code Section 6- 227(h)(6); 5771 Aquamarine Drive; Widen Driveway; Board Member Burke moved to approve. Board Member Watson seconded. There was extensive discussion. Property owner Tom Davis, 5771 Aquamarine Drive addressed the Board. City Engineer Mike McBride addressed the Board. Tom Perkins addressed the Board. Board Member Watson moved to deny the request. Only one vote was received. Mayor Brainard moved to approve the request. Board Member Watson seconded. Request approved 2 -1 (Board Member Watson opposed). Request for Easement; 864 West 146' Mary Gault; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for Purchase of Goods and Services; LPA; Crossroad Engineers; Hazel Dell Parkway 116'" 146' Construction Inspection; Mayor Brainard moved to add item to agenda. Board Member Burke seconded. Add On Approved 3 -0. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Oliphant; (Bid Award) Brookshire Irrigation System; ($803,000.00); Mayor Brainard moved to add item to agenda. Board Member Burke seconded. Add On Approved 3 -0. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:48 a.m. Diana L. Cordray, IAM� Clerk- Treasurer Approved o ayor James Brainard L ATTEST: .1 ana L. Cordray, I C Clerk- Treasurer