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Home My WebLink About184342 04/14/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 q ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,470.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE o CARMEL IN 46033 CHECK NUMBER: 184342 CHECK DATE: 4114/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 R4355400 18441 STMT 4,470.00 WEB PAGE FEES INVOICE Details 1 %zam Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: April 12, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 03 -31 -10 City of Carmel, Indiana (http://www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. o Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media 1 News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. a Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. o Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. e Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 03 -01 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes for CFD Posted two Bid Notices Posted Notice for City Council Finance Committee mtg. of 03 -03 -2010 Posted revised Paperless Packet for City Council mtg. of 03 -01 -2010 Worked with OMNI productions on Channel 16 and website issues 03 -02 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from City Council mtg. of 02 -15- 2010 Posted Results from City Council mtg. of 03 -01- 2010 Posted two News Releases for Comm. Rel. 03 -03 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Cancellation for City Council Committee meetings of 03 -08 -2010 and 03 -09 -2010 Discusses cable issue with Comm. Rel. 2 03 -04 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Worked in URL issues 03 -05 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted streaming video materials, graphics, links and copy Posted Agenda for TAC mtg. of 03 -17 -2010 Posted Agenda for Plan Commission mtg. of 03 -16- 2010 03 -06 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Made updates to Connecting with Carmel links and copy Continued to work on URL issues 03 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Cal endar 03 -08 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar with accompanying graphics Posted News Release for Comm. Rel. and posted to outside media links as requested 3 03 -09 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice for new on line Bid Added graphic and link for Fix a Leak Worked on Carmel Smart Code issues 03 -10 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Made updates to Cable and Telecommunications Commission page Posted Notice for City Council Committee mtg. of 03- 18 -2009 Posted Bid Notice Posted News Release for CFD Posted Notice for CRC Exec. Session of 03 -17 -2010 03 -11 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council mtg. of 03 -15 -2010 Posted Paperless Packet for City Council mtg. of 03- 15 -2010 Made changes to DOCS pages Posted Revised Agenda for Plan Commission mtg. of 03 -16 -2010 Updated Road Construction information 03 -12 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Specs Posted Agendas for BZA mtgs. of 03 -22 -2010 Posted two News Releases for Comm. Rel. Discussed email formatting issues with DOCS staff 4 03 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -15 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted CRC materials and stream Posted News Release for Comm. Rel. 03 -16 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for City Council mtg. of 03 -01 -2010 Posted Results from City Council mtg. of 03 -15 -2010 Made changes and updates to CFD pages, photos resized, events etc. Made multiple changes for DOCS on C3 Plan pages 03 -17 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation Notice for City Council Committee mtg. of 03 -23 -2010 Posted Agenda for Special Meeting of City Council on 03 -19 -2010 Posted Paperless Packet for Special City Council mtg. of 03 -19 -2010 Posted two News Releases for Comm. Rel. 5 03 -18 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for CRC mtg. of 03 -24 -2010 Posted Notice for Special mtg. of CRC on 03 -31- 2010 Posted two News Releases for CPD Posted News Release for Comm. Rel. 03 -19 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Made changes to DOCS C3 Plan pages Made links to News Releases from other sites 03 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -21 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -22 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to C3 Plan pages Posted Agenda for Plan Commission Subdivision and Special Studies Committee mtgs. of 04 -01 -2010 Made changes to links on home page Made changes to Arts pages links and Community Calendar side links Posted Agenda for CRC mtg. of 02 -26 -2010 Posted Minutes from CRC mtgs. of 02 -17 -2010 and 02 -26 -2010 6 03 -23 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple changes to DOCS applications pages, BZA pages and others based on annual updates and fee schedule changes Posted News Release for Comm. Rel. Posted Media Advisory for Comm. Rel. 03 -24 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued with changes for DOCS on multiple pages Posted two News Releases for Comm. Rel. Posted News Release for CPD Posted Notice for City Council Special mtg. of 04 -01- 2010 03 -25 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases for Comm. Rel. 03 -26 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Carmel Can pages Fixed error on website Posted Minutes for TAC mtg. of 03 -17 -2010 Posted two News Releases for Comm. Rel. 03 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 7 03 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -29 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted multiple bid notices Posted Minutes from Plan Commission Special Studies mtg of 02 -02 -2010 Made changes and updates to TAC pages for DOCS Made changes to CPD sections Worked with Comm. Relations regarding URL retention and assignments 03 -30 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted paperless packet for City Council Special Mtg. of 04 -01 -2010 Made changes to DOCS pages regarding applications and definitions Created graphics link and posted new video stream Worked with Utilities staff regarding broken links 03 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 74.5 $60 per hour X $60 Total due $4470.00 8 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee. �i� (.�%u� S✓�s Purchase Order No. 3_ C,ra� C 0.� Terms L� X( 6) 3 3 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 74` Y7 o, v Total f%7 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 c IN SUM OF ON ACCOUNT OF APPROPRIATION FOR Board Members Po# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20o-, �S*gnatidre Cost distribution ledger classification if Title claim paid motor vehicle highway fund