HomeMy WebLinkAbout184342 04/14/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
q ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,470.00
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
o CARMEL IN 46033 CHECK NUMBER: 184342
CHECK DATE: 4114/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 R4355400 18441 STMT 4,470.00 WEB PAGE FEES
INVOICE Details
1 %zam
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: April 12, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 03 -31 -10
City of Carmel, Indiana (http://www.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
o Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media 1 News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
a Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
o Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
e Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
03 -01 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes for CFD
Posted two Bid Notices
Posted Notice for City Council Finance Committee
mtg. of 03 -03 -2010
Posted revised Paperless Packet for City Council
mtg. of 03 -01 -2010
Worked with OMNI productions on Channel 16 and
website issues
03 -02 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from City Council mtg. of 02 -15-
2010
Posted Results from City Council mtg. of 03 -01-
2010
Posted two News Releases for Comm. Rel.
03 -03 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of Cancellation for City Council
Committee meetings of 03 -08 -2010 and 03 -09 -2010
Discusses cable issue with Comm. Rel.
2
03 -04 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Worked in URL issues
03 -05 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted streaming video materials, graphics, links
and copy
Posted Agenda for TAC mtg. of 03 -17 -2010
Posted Agenda for Plan Commission mtg. of 03 -16-
2010
03 -06 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Made updates to Connecting with Carmel links and
copy
Continued to work on URL issues
03 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Cal endar
03 -08 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
with accompanying graphics
Posted News Release for Comm. Rel. and posted to
outside media links as requested
3
03 -09 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Notice for new on line Bid
Added graphic and link for Fix a Leak
Worked on Carmel Smart Code issues
03 -10 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Made updates to Cable and Telecommunications
Commission page
Posted Notice for City Council Committee mtg. of 03-
18 -2009
Posted Bid Notice
Posted News Release for CFD
Posted Notice for CRC Exec. Session of 03 -17 -2010
03 -11 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for City Council mtg. of 03 -15 -2010
Posted Paperless Packet for City Council mtg. of 03-
15 -2010
Made changes to DOCS pages
Posted Revised Agenda for Plan Commission mtg.
of 03 -16 -2010
Updated Road Construction information
03 -12 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Bid Specs
Posted Agendas for BZA mtgs. of 03 -22 -2010
Posted two News Releases for Comm. Rel.
Discussed email formatting issues with DOCS staff
4
03 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -14 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -15 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted CRC materials and stream
Posted News Release for Comm. Rel.
03 -16 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for City Council mtg. of 03 -01 -2010
Posted Results from City Council mtg. of 03 -15 -2010
Made changes and updates to CFD pages, photos
resized, events etc.
Made multiple changes for DOCS on C3 Plan pages
03 -17 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Cancellation Notice for City Council
Committee mtg. of 03 -23 -2010
Posted Agenda for Special Meeting of City Council
on 03 -19 -2010
Posted Paperless Packet for Special City Council
mtg. of 03 -19 -2010
Posted two News Releases for Comm. Rel.
5
03 -18 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for CRC mtg. of 03 -24 -2010
Posted Notice for Special mtg. of CRC on 03 -31-
2010
Posted two News Releases for CPD
Posted News Release for Comm. Rel.
03 -19 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Made changes to DOCS C3 Plan pages
Made links to News Releases from other sites
03 -20 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -21 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -22 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to C3 Plan pages
Posted Agenda for Plan Commission Subdivision
and Special Studies Committee mtgs. of 04 -01 -2010
Made changes to links on home page
Made changes to Arts pages links and Community
Calendar side links
Posted Agenda for CRC mtg. of 02 -26 -2010
Posted Minutes from CRC mtgs. of 02 -17 -2010 and
02 -26 -2010
6
03 -23 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made multiple changes to DOCS applications pages,
BZA pages and others based on annual updates and
fee schedule changes
Posted News Release for Comm. Rel.
Posted Media Advisory for Comm. Rel.
03 -24 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued with changes for DOCS on multiple pages
Posted two News Releases for Comm. Rel.
Posted News Release for CPD
Posted Notice for City Council Special mtg. of 04 -01-
2010
03 -25 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted two News Releases for Comm. Rel.
03 -26 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to Carmel Can pages
Fixed error on website
Posted Minutes for TAC mtg. of 03 -17 -2010
Posted two News Releases for Comm. Rel.
03 -27 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
7
03 -28 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -29 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted multiple bid notices
Posted Minutes from Plan Commission Special
Studies mtg of 02 -02 -2010
Made changes and updates to TAC pages for DOCS
Made changes to CPD sections
Worked with Comm. Relations regarding URL
retention and assignments
03 -30 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted paperless packet for City Council Special
Mtg. of 04 -01 -2010
Made changes to DOCS pages regarding
applications and definitions
Created graphics link and posted new video stream
Worked with Utilities staff regarding broken links
03 -31 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 74.5
$60 per hour X $60
Total due $4470.00
8
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee.
�i� (.�%u� S✓�s Purchase Order No.
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L� X( 6) 3 3 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
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I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
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IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR
Board Members
Po# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
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Cost distribution ledger classification if Title
claim paid motor vehicle highway fund