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184357 04/14/2010 CITY OF CARMEL, INDIANA VENDOR: 355319 Page 1 of 1 ONE CIVIC SQUARE MICHAEL KLITZING CARMEL, INDIANA 46032 1550 REDSUNSET DRIVE CHECK AMOUNT: $2,843.18 BROWNSBURG IN 46112 CHECK NUMBER: 184357 CHECK DATE: 4/14/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1081 4343000 REIMS 2,708.18 TRAVEL FEES EXPENSE 1125 4355200 REIMB 135.00 SUBSCRIPTIONS Carmel clay Parks Recreation Employee Expense Reimbursement Request Date of Fund Account Account Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense 3/24/2010 Expedia.com 108 1081 -99- 434300 Travel Expenses $1,522.38 3 hotel rooms, 3 nights for National Afterschool Assoc. Conference in Washington, DC All receipts should be attached in the same order as listed above. No sales tax will be reimbursed. TOTAL: $1,522.38 Employee Name (print) Michael Klitzing Address 1550 Redsunset Dr. MAR 5 2010 Check payable to: City, St, Zip Brownsbur IN 46112 Signature: Approved by: Date: 3'L`���I d Date: Business Services Division, Revised 7 -7 -08 FILE: Shared\Administrative%Forms \Staff Forms\Employee Exp Reimb Request Michael Klitzin From: Expedia Travel Services [usmail @expediamail.com] Sent: Thursday, March 25, 2010 10:49 AM To: Michael Klitzing Subject: Expedia travel confirmation National Harbor, MD Apr 18, 2010 (Itin# 131601428942) Travel Confirmation Thank you for booking your trip with Expedia. This email is your receipt for the travel item(s) you just booked. Remember that you can always view your itinerar o� for the most up -to -date information.Our interactive demo can show you how easy it is to Ret about your itinerary, Total room cost: $1;316 70� Room reservation: Tiffany Buckingham 2 adults Room.1:` Room reservation: Amy Baldauf 2 adults Taxes.& fees $22:85 /night Room `2: Room reservation: Meagan Decker 2 adults Taxes $22.85 /night Pam.3: Aloft Washington National Harbor Taxes; $22:85 /night 156 Waterfront Street National Harbor, MD 20745 Lbdging.total $1 United States of America Phone: 1 (301) 749 -9000 Check in: Sun 04/18/10 Check out: Wed 04/21/10 Nights: 3 Hotel Rules and Regulations. Special requests We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor. Hotel: Aloft Washington National Harbor Room 1: Aloft two queen Non smoking /Smoking: Non Smoking Room type: 2 QUEEN BEDS Room 2: Aloft two queen Non smoking /Smoking: Non Smoking Room type: 2 QUEEN BEDS Room 3: Aloft two queen Non smoking /Smoking: Non Smoking Room type: 2 QUEEN BEDS View our itinerar for complete and up -to -date trip details, or to make changes online. Customer Support Itinerary number: 131601428942 If you have questions about your reservation, fill out our itinerary assistance form We'll respond within 24 hours. For immediate assistance call Expedia.com at 1- 800 EXPEDIA (1 -800- 397 -3342) or 1- 404 728 -8787 and have the itinerary number ready. Thank You cCxwul "0*0r0 ThankYou® account number: 8910 2318 2368 3837 You could earn 1524 ThankYou Points for this trip. i Want to know about great travel deals? Sign up to receive Exped!a ernails! Thank you for choosing Expedia.com http: /www.expedia.com You are receiving this transactional email based on a recent booking or account related update on Expedia.com. CONTACT US To contact us or send feedback, please click here or contact us via postal mail at: Expedia, Inc., attn: EMC Team, 333 108th Avenue NE, Bellevue, WA 98004. For additional assistance, visit the Expedia Customer Support Center, or call 1- 800 Expedia. CST# 2029030 -40 @2010 Expedia, Inc. All rights reserved. Expedia, Expedia Extras, Best Price Guarantee, Trend Tracker, Insiders' Select and the Airplane logos are registered trademarks, or trademarks, of Expedia, Inc. in the U.S. and/or other countries. Other product and company names mentioned herein may be trademarks of their respective owners. Citi, Citi PremierPass, ThankYou and Thank You Design are registered service marks of Citigroup Inc. (EMIC: ETM_PC_012)(MM 20100325084837)(ETI©: 82443) 2 Itinerary 131001428942 Page 1 of 3 National Harbor, MD Expe Booked items ThankYou account number: 8910 2318 2368 3837 Use a different number You will earn 1524 ThankYou Points for this trip. dad p� �*�s unrwnrk: Your points will be credited to your account 4 -6 weeks after travel is completed. Hotel: National Harbor back to top Expedia itinerary number: 131601428942 Main contact: Tiffany Buckingham E -mail: mklitzing @carmeiclayparks.com Home phone: (317) 698 -6579 Traveler and cost summary Expedia Special Rate Hotel: Room 1 Reserved for: 2 adults Aloft two queen 4/18: 69.88 $118.30 per night Tiffany Buckingham 6 4/19 4/20: -98 $160.30 per night Taxes service fees $22.85 per night Hotel: Room 2 Reserved for: 2 adults Aloft two queen 4/18: $169 -89 $118.30 per night Amy Baldauf 4/19 4120: $229 -69 $160.30 per night Taxes service fees $22.85 per night Hotel: Room 3 Reserved for: 2 adults Aloft two queen 4/18: 6x}69 -99- $118.30 per night Meagan Decker 4/19 4/20: 229.99- $160.30 per night Taxes service fees $22.85 per night Amount charged for hotel reservation $1,522.38 Room options 1 Additional requests We will forward your requests to the property, but we cannot guarantee that your requests will be honored. Room 1 2 QUEEN BEDS, Non- Smoking Room 2 2 QUEEN BEDS, Non Smoking Room 3 2 QUEEN BEDS, Non Smoking Hotel summary :dolt Sun Apr -18 -2010 (3 nights) Aloft Washington National Harbor 156 Waterfront Street Check in: Sun Apr -18 -2010 C` t ft National Harbor, MD 20745 Checkout: Wed Apr -21 -2010 United States of America Reservation questions: +1 (800) EXPEDIA For other information contact the hotel: Tel: 1 (301) 749 -9000 Fax: 1 (301) 749 -9001 Star Rating: More lod gin g info Unless specified otherwise, rates are quoted in US dollars. The price shown above DOES NOT include any applicable hotel service fees, charges for optional incidentals (such as minibar snacks or telephone calls), or regulatory surcharges. The lodging will assess these fees, charges, and http:// www. expedia .com/pub /agennt.dl.l ?gscr= open &ltld 316014289 &vwtp= 4 &fsi1 =1 3/25/2010 Itinerary 131601428942 Page 2 of 3 surcharges upon check -out. Your room is guaranteed for late arrival. Award points and airline mileage may not be awarded when booking an Expedia Special Rate hotel. Hotel rules and restrictions Property policies We understand that sometimes plans fall through. We do not charge a cancel or change fee. However, Aloft Washington National Harbor has cancellation and change fees that we are required to pass on. Cancellation or Change Policy Cancellations or changes made before 5:00 PM (Eastern Daylight Time (US Canada)) on 4/1512010 are subject to a hotel fee equal to 1 Night Room Tax. Cancellations or changes made after 5:00 PM (Eastern Daylight Time (US Canada)) on 4/15/2010 are subject to a hotel fee equal to 100% Cost of Stay. Canceling your stay: Cancellations can be made online. From your itinerary, click the How to cancel this hotel reservation link and follow the instructions. Changing your stay: To make changes, please call 1- 800 EXPEDIA (1 -800- 397 -3342) or 1 -404- 728 -8787, and specify that you booked an Expedia Special Rate hotel. All refund requests must occur within 60 days of hotel check -out. At the sole discretion of Expedia refunds may be given due to extenuating circumstances. If you wish to book multiple rooms, you must use a different name for each room or the duplicate reservation MAY be cancelled by the hotel. In the case of multiple rooms booked together, penalties apply to each room that is cancelled or changed. This hotel requires that you are at least 21 to check in. Base rate is for 2 guests. Guest charges and room capacity Total maximum number of guests per room /unit is 4. Maximum number of adults per room /unit is 4. Maximum number of children per room /unit is 3. Maximum number of infants per room /unit is 3. This property considers guests aged 17 and under, at time of travel, to be children. Availability of accommodation in the same property for extra guests is not guaranteed. The fee for extra adults is $30.49 per person. Your credit card is charged the total cost above at time of purchase. Prices and room availability are not guaranteed until full payment is received. Pricing and payment Some hotels request that we wait to submit guest names until 7 days prior to check in. In such a case, your hotel room is reserved, but your name is not yet on file with the hotel. Rooms are provided by Expedia Travel, under an agency agreement with Expedia. Special requests We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor. Free and special meals are not available on many flights. Hotel: Aloft Washington National Harbor Room 1 Aloft two queen Nonsmoking /Smoking: Non Smoking Room type: 2 QUEEN BEDS Room 2: Aloft two queen Nonsmoking /Smoking: Non- Smoking Room type: 2 QUEEN BEDS Room 3: Aloft two queen Nonsmoking /Smoking: Non- Smoking Room type: 2 QUEEN BEDS llttp: /www.expedia. com /pub /agent.dll ?gscr open &itid 316014289 &vwtp= 4 &fsi1 =1 3/25/2010 Itinerary 131601428942 page 3 of 3 Customer Support Itinerary number: 131601428942 If you have questions about your reservation, fill out our itinerary assistance form We'll respond within 24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1 -800- 397 -3342) or 1- 404 -728- 8787 and have the itinerary number ready. http: /www.expedia.com /pub /agent. dll ?gscr= open &itid 316014289 &vwtp =4 &fsi 1 =1 3/25/2010 Carm Parrs &Recreation Employee Expense Reimbursement Request Date of Fund Account Account Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense Online employee scheduling 3/26/2010 When to Work 101 100-000-4355200 Subscriptions $135.00 service (3/27/10 4/26/10) All receipts should be attached in the same order as listed above. No sales tax will be reimbursed. TOTAL: $135.00 Employee Name (print) Michael Klitzing MAR 2 2�1a Address 1550 Redsunset Dr. Check BY payable to: City, St, Zip Brownsburg, IN 46112 Signature: Approved by: Date: 3f Z.(a� 1.y1 Date: Business Services Division, Revised 7 -7 -08 FILE: SharedlAdministrative \Forms\Staff Forms\Employee Exp Reimb Request Michael Klitzing From: AutoForward @mail.WhenToWork.com on behalf of WhenToWork.com (billing @mail.WhenToWork.com] Sent: Friday, March 26, 2010 3:05 AM To: Michael Klitzing Subject: Your WhenToWork renewal has been processed Dear Michael Klitzing, Your WhenToWork.com automatic monthly renewal has been processed. Your credit card has been billed $135 for a recurring monthly subscription on your WhenToWork Carmel Clay Parks Recreation account 21996201 for a total of up to 300 employees. (Your account is currently at 245 employees.) Your account is now paid through Apr 26, 2010. (You can stop your automatic renewal using the Settings Make A Payment page.) Please contact us if you have any suggestions or comments about our system. Thanks for choosing WhenToWork. Sarah billing @When2Work.com and the staff at: https: /WhenToWork.com 1 Carm Clay Parks &Ree reation Employee Expense Reimbursement Request Date of Fund Account Account Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense 3/31/2010 AirTran 108 1081-99-4343000 Travel Fees Expenses $1,185.80 Flights for 7 to Baltimore/ Washington Int'I for National Afterschool Assoc. Conference All receipts should be attached in the same order as listed above. No sales tax will be reimbursed. TOTAL: $1,185.80 Employee Name (print) Michael Klitzing V Address 1550 Redsunset Dr. APR O 1 20 10 Check payable to: City, St, Zip Brownsburg, IN 46112 BY e Signature: Approved by: Date: 3I 11 2ot`� Date: Business Services Division, Revised 7 -7 -08 FILE: SharedlAdministrative \Forms \Staff Forms \Employee Exp Reimb Request AirTran Airways Reservations Page 1 of 3 re eI pt itinerary r Thank you for choosing AirTran Airways. We will send you an email message containing your itinerary. To ensure you receive the message, you may wish to add confirmations @airtran.com to your address book. confirmation number: XG162R Booking date: Wed, Mar 31, 2010 Status: Confirmed Should our flight schedule change, we will notify you by email as early as possible. Flight Details Departing: Sunday, April 18, 2010 Indianapolis, IN (IND) to Baltimore/Washington, MD (BWI) Flight 598 Coach 7:05 PM 8:40 PM Returning: Wednesday, April 21, 2010 Baltimore/Washington, MD (BWI) to Indianapolis, IN (IND) Flight 599 Coach 7:59 PM 9:49 PM Passengers and Seat Assignments Passenger A+ Number IND -BWI BWI -IND Tiffany Lynn Buckingham Add A+ Number Add Date of Birth Joelle Beth Ogle Add.._A +,,..N.um_ber Add Date of Birth Shavonne LaKaye Holton Add A+ Number Add Date of Birth Nikeesha U. Pittman Add A+ Number Add Date of Birth Natalie Nicole Love Add A+ Number Add Da Meagan Leigh Decker Add A Number Add Date of Birth Amy Elizabeth Baldauf Add A+ Number Add Date of Birth Contact Information Michael Klitzing mklitzing @carmelclayparks.com 1550 Redsunset Dr. 317 -450 -1250 (Tel) Brownsburg, IN 46112 317 -573 -4018 (Alt) United States of America Pricing Payments https: tickets. airtran.com /PrintItinerary.aspx 3/31/2010 AirTran Airways Reservations Page 2 of 3 Total for 7 passengers _(f ull.detail,), Payment via Credit Card Fare price: $963.76 Form of payment: MasterCard Taxes /fees: $222.04 Payment status: Confirmed Total price: $1,185.80 Payment amount: $1,185.80 Terms and Conditions Fare Restrictions JR, Coach R Fare Class` Coach Class Fare Non- refundable Changes may be made for a fee of $75 per person plus any applicable increase in fare. Advance seat assignment is available for a small fee, or you may select your seats upon check -in at no cost. Reservations may be obtained or changed through an AirTran Airways Telephone Reservations Center for an additional $15.00 per person. Additional baggage fees may apply. Coach H Fare Class Coach Class Non refundable Changes may be made for a fee of $75 per person plus any applicable increase in fare. Advance seat assignment is available for a small fee, or you may select your seats upon check -in at no cost. Reservations may be obtained or changed through an AirTran Airways Telephone Reservations Center for an additional $15.00 per person. Additional baggag fees may apply. Conditions of Contract: All AirTran Airways coach tickets are non refundable and a $75 fee per person applies to any change made after purchase, plus any applicable increase in airfare. Business class tickets (A and J fare classes only; not including promotional fares) are fully refundable and no fee applies to changes. Cancellations must be made at least one hour prior to departure or customer forfeits reservation and any monies paid against the reservation. This reservation is non transferable no name changes allowed. Baggage Policies: Familiarize yourself with our bag, _q policies prior to your travel. Ticket Counter Check -In Requirements AirTran Airways recommends that passengers arrive at the airport 120 minutes prior to the scheduled departure of their flight. Due to security requirements, passengers and their baggage will not be accepted at the ticket counter less than 45 minutes prior to the scheduled departure of their flight (some smaller airports may accept baggage up to 30 minutes prior to scheduled departure time). Gate Check -In Requirements Customers must present themselves at the flight departure gate no later than ten minutes prior to the scheduled departure of their flight. Failure to comply will cause the customer to lose their reservation and, if so, they will not be eligible for denied boarding compensation. https: tickets .alrtran,com /PrintItinerary.aspx 3/31/2010 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 355319 Klitzing, Michael Terms 1550 Redsunset Dr Date Due Brownsburg, IN 46112 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 3124110 Reimb Lodging for Natl Afterschool Assoc Conference 1,522.38 3/26110 Reimb When to work 3127 4126/10 135.00 3131110 Reimb Airfare for Natl Afterschool Assoc Conference 1,185.80 Total 1 2,843.18 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 1 20 Clerk- Treasurer I Voucher No. Warrant No. 355319 Klitzing, Michael Allowed 20 1550 Redsunset Dr Brownsburg, IN 46112 In Sum of 2,843.18 ON ACCOUNT OF APPROPRIATION FOR 108 ESE 101 General Fund PO# or INVOICE NO. ACCT#fTlTLE AMOUNT Board Members Dept 1081 -99 Reimb 4343000 1,522.38 l hereby certify that the attached invoice(s), or 1125 Reimb 4355200 135.00 bill(s) is (are) true and correct and that the 1081 -99 Reimb 4343000 1,185.80 materials or services itemized thereon for which charge is made were ordered and received except 8 -Apr 2010 Signature 2,843.18 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund