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HomeMy WebLinkAbout184685 04/27/2010 CITY OF CARMEL, INDIANA VENDOR: 361015 Page 1 of 1 ONE CIVIC SQUARE RACHEL BOONE CHECK AMOUNT: $343.00 CARMEL, INDIANA 46032 1020 KESSLER BLVD E DR INDPLS IN 46220 CHECK NUMBER: 184685 CHECK DATE: 4127/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343002 118.00 EXTERNAL TRAINING TRA 1192 4343004 225.00 TRAVEL PER DIEMS Of CA F! CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME: _Rachel Boone DEPARTURE DATE: 4/9/2010 TIME: 2:17 PM DEPARTMENT: _DOCS Planning Zoning RETURN DATE: 4/13/2010 TIME: 8:15 PM REASON FOR TRAVEL: _American Planning Assoc. Natl. Conf. DESTINATION CITY: _New Orleans, LA EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT _x_ TRAVEL PER DIEM _x Transportation Gas /Tolls/ Meals Date Parkin Lodging Misc. Total Air -fare Car Rental Other J Breakfast Lunch Dinner Snacks Per Diem $0.00 4/9/10 $15.00 $30.00 $45.00 4/10/10 $0.00 4/11/10 $65.00 $65.00 4/12/10 $65.00 $65.00 4/13/10 $25.00 $33.00 $45.00 $65.00 $168,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 0.00 L Total $40,001 $0.001 $33.001 $45.001 $0.001 $0.001 $0.001 $0.00 $0.00 $225.001 $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 4/15/2010 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of $_343.00_, such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: City of Carmel Form ER06 Revision pate 4/15/2010 Page 2 AFFIDAVIT Relating to Reimbursement for Taxi. Payment in New Orleans On April 13, I paid $33 cash in order to to take a taxi from my hotel, the Crown Plaza New Orleans to the New Orleans airport. The undersigned agrees that the aforementioned is true and accurate. Signed: V Rachel Boone (Typed) STATE OF INDIANA County of K, 4em SS: Before me the undersigned, a Notary Public for t\ P1`n (county of residence) County, State of Indiana, personally appeared —C 1 (name of person) and acknowledged the execution of the foregoing instrument this 2 day of 2010. P N CANDY L, MARTIN (N tary Public ignature SEAL County of Res: Hamilton My Comm. Expires o6 -26 -2011 ryp, Comm No. 527232 (Printed or Typed) My Commission Expires: Gniail The,Conference of the Year Page 2 of 2 The taxi rate for one or two people is $33 each way, and $14 per passenger for three or more passengers. Pick -up is on the airport's Session Evaluations lower level, outside the baggage -claim area. Don't forget to tell APA what you think of Learn more at www.flymsy.com all the sessions you attend. Evaluate sessions all at once, or after each NOTE: Most New Orleans taxi cabs do NOT take credit cards. Please session. Either way, don't miss your plan accordingly, opportunity to have your voice heard. After the conference AICP members looking for Certification Maintenance credits may access three online programs for free on the National Conference website. These programs offer an additional 3.75 CM, bringing your possible conference total to CM 132.5. The three programs will be: Paying for Growth Overview Is Growth Ever Free? Impact Fees and Exactions To view or download these programs. www.planning.org ©2010 All Rights Reserved. American Planning Association To make sure our e -mail messages are delivered to your inbox, please add American Planning Association @mail.vreso.com to your e -mail Address Book. If you prefer not to receive e -mail from APA, including APA Interact and other electronic notifications, you may Unsubschbe American Planning Association 122 S. Michigan Ave. Suite 1600 Chicago, Illinois 60603 1 Email Markelmg By us 15I erticalResporse; I AIM R ead the Vertical Response marketing policy. https: /mail.google.com /mail ?ui= 2 &ik= c26d6c9a5c& view =pt &cat APA /o2FIPA &search... 4/21/2010 VOUCHER NO. WARRANT NO. ALLOWED 20 Rachel Boone IN SUM OF c /oDne Civic Square Cannel, IN 46032 $343.00 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# Dept. INVOICE NO. ACCT #ITITLE AMOUNT Board Members 1192 43- 430.02 $118.00 1 hereby certify that the attached invoice(s), or 1192 43- 430.04 $225.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, April 23, 2010 Di ector, CS Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by, whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/23/10 Misc. travel expenses, Rachel New Orleans $118.00 04/23/10 Travel Per Diems Rachel Boone New Orleans $225.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer