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Home My WebLink About185020 04/28/2010 CITY OF CARMEL, INDIANA VENDOR: 364100 Page 1 of 1 ONE CIVIC SQUARE KIKU OBATA 8 COMPANY 0 CHECK AMOUNT: $15,424.93 CARMEL, INDIANA 46032 6161 DELMAR BLVD SUITE 200 o ST LOUIS MO 63112 -1203 CHECK NUMBER: 185020 CHECK DATE: 4/28/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4460807 0010056 15,424.93 PERFORMING ARTS CENTE Kiku Obata A Company 6161 Delmar Boulevard, Suite zoo St. t.9uis, Mksuttri 63112 -1203 Phone 314- 361 -3uo Fax 3 47 16 ,vww.kikuobata.cam KIKU OBATA F March 24, 2010 Project No: 2010011.00 Invoice No: 0010056 Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, IN 46032 Project 2010011.00 CRC The Palladium Signage Professional Services from March 1. 2010 to March. 31, 2010 Fee Percent Billing Phase Fee Complete Earned Current Pre Design 8,800.00 100.00 8,800.00 8,800.00 Schematic Design 17,600.00 33.00 5,808.00 5,808.00 Design Development 30,800.00 0.00 0.00 0.00 Fabrication Documentation 35,200.00 0.00 0.00 0.00 Bidding or Negotiation 8,800.00 0.00 0.00 0.00 Fabrication Administration 16,500.00 0.00 0.00 0.00 Total Fee 117,700.00 14,608.00 14,608.00 Previous Fee Billing 0.00 Total Fee 14,608.00 Reimbursable Expenses Travel, Meals Lodging 8` 7.50 I b3 Total Reimbursables 8 X50 84%,.50 Total this Invoice Net Terms: 30 days. Unpaid invoices bear 1 112% interest per mo. after 30 days. s Expense Report Approved by cxc Palladiu Slgnage 201 Pro jec t #��pl Project Name Project Number SZj,t9U Project Kickoff Meeting L Purpose for Travel/Expense L- ntered b� St. Louis Carmel, IN Travel Location From Travel Location To 2�2Sf ZDlO 2/26/2010 Travel Dates From Travel Dates To Company Charges Employee Charges Total Charges Company Amex /MC tRAIVSITQD;GING Personal Vehicle Mileage ~ii= A $0,00 $0.00 Parking $0.00 i Airfare $0.00 i Rental Car $0.00 j Rental Car Gas $0,00 1 Taxi rain CarService/Subwa D.DO I Tolls $0.G0 Hotel $212.75 $212.75 Breakfast $0.00 $0.00 t Lunch $0.00 $0.00 Dinner 9@YC�,2C�- f- $0.00 i f Miscellaneous $0.00 $0.0.0 1 N.CIN:Tt211V.Ei aRELATED $0.00 0.00 $0.00 0.00 y 0.00 BE SURE THAT YOU: 1 ti )A X 130 $0.0D aa3.a, —$24347 "Attach copdes of all receipts Total Company Charges Total Employee Charges Total Project Charges 'Attach knpy of alrble UClcets Employee Name: David Leavey •Att -h copy ortravel itinerary Employee Signature- 6 Billable to Project Date: 3 1112010 NO r Non Bilable /ONice t r�i b and j&X o+, d leahol o RENAISSANCE INDIANAPOLIS NORTH ENjA1 S SACE INDIANAPOLIS NORTH {r�� 1lp GRILLE 39 RESTAURANT R GRILLE 39 RESTAURANT CARMEL, INDIANA 531 JOHNSTON 1 CARMEL, INDIANA 531 JOHNSTON CHK 2796 FEB25`10 10:05PM CHK 2796 FEB25'10 10:05PM 1 POT ROAST SAND 13.00 1 POT ROAST SAND 13.00 -a-N£W -CAST E 5�25� -4- N�hCA'�T1 FOOD SALES 13.00 SUBTOTAL 23.50 BEER SALES 10.50-1/0 TAX 212 TTL SVC CHARGES 5.00 PAYMENT DUE $25 .6 2 TAX 2.12 TOTAL PAID 30 62 GRATUITY: '6 CHARGE TIP 5.00 R521 TOTAL: 30 v A0501OR0521 ROOM CHARGE 30 62 PRINT NAME d RJR -531 CLOSED FEB25 11:33PH-- --0.62 Ta ROOM SIGNATURE 4 7 SIGN ABOVE FOR ROOM CHARGES Ay {gip I5 "I 1r5�� cl GUEST FOLIO TD 1 RENAI A E`��Q�P� �d «JOII RENIAISSANCE H OTELS RENAISSANCE INDIANAPOLIS NORTH GUEST E0110 i 5ZL LEAV,EA /DAVID 18945 02A91V1O 12:Q3 5010 ROOM NAME RATE DEPART TIME ACCT# GK Type. 02/25/10 22:04 TYPE ARRIVE TIME 44 LEER pat CLER Address f AYYItNT MR# DATF REFERENCE CHARGES CREONTS BALANCE DUE is 02/25 GRILLE39 2796 521 02/25 ROOM 521, 1 189.9 02/25 ST TAX 521, 1 13.30` 02/25 OCC TAX 521, 1v� 3 02/26 MC CARD l .3-7 TO BE SETTLED TO: MASTERCARD CURRENT BALANCE .00 j THANK YOU FOR CHOOSING RENAISSANCE! TO EXPEDITE YOUR CHECK- OUT, PLEASE CALL THE FRONT DESK. OR PRESS "MENU" ON YOUR TV REMOTE CONTROL TO ACCESS VIDEO CHECK -OUT. WANT YOUR FINAL HOTEL BILL BY EMAIL? JUST ASK THE FRONT DESK! SEE "INTERNET PRIVACY STATEMENT" ON MARRIOTT.COM i i i b i 1 RENAISSANCE INDIANAPOLIS NORTH PV 11925 N MERIDIAN ST RENAISSANCE CARMEL, IN 46032 HOTELS PH# 317 8160777 FAX# 317- 816 -0430 This statement is your only receipt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for amounts charged to r you. The amount shown in the credits column opposite any credit card entry in the reference column above wftl be chuged to the crcdlt card number set forth above. (The credit card company will bill in the usual manner;) if for any reason the credit card conspany does not make payment can this account, you will owe us such amount. If you are direct billed, in the event payment is not made within 25 days after check -out, you will owe us Interest from the. a ock-out date on any unpaid amount at the rate of I.5% per month (ANNUAL RATE 16%), or the maximum allowed by law, plus the teas ona ble cost of collection, in0ucling attorney fees. Sire X 4, Expense Report I The Palladium 7010011.00 Project Name Project Number N roved b p Y Proiect Kick-off Meetina roject 2d ��f Purpose for Travel /Expense 2L� 57- St. Louis, 0 Carmel, IN VlO►�th Travel Location From Travel Location To Entered by 2125110 2125/10 Travel Dates From Travel Dates To Company Charges Employee Charges Total Charges Company Amex /MC Personal Vehicle Mileac N/A 281.00 $281,00 Parldng $0.00 Alrfare 0.00 l I Rental Car MOO E Rental Car Gas $0.00 c Taxi/TrairVCar ServicP45ubway $0.00 Tolls Hotel .0 a,, 9b B8 \Il C'v r'` C� \NN y E L i f Breakfast $0.00 $0.00 Lundy $0.00 $0.00 Dinner $0.00 MOO Miscellaneous J r 0.00 1 MOO 1 i 0.00 0.00 I 0.� 0.04 BE SURE THAT YOU: G 1 I $0.00 «Amch copies of all receipts Total Company charges Total Employee charges Total Profect Charges 1 r 3 •Amcrr copy of airline tickets Employee Name: Jim Redl on 2 *Attach copy of travel itinerary Employee Signatu B n Billable to Prolect ate: 1 1 NB o Non Billable /Ufflce ff J f I I r I i �a Ul' r� I UD SC's ar Collol or t•�X �h �1 4u1 0 {-te �E drink r s RENAISSANCE INDIANAPOLIS NORTH GRILLE 39 RESTAURANT RENAISSANCE INDIANAPOLIS NORTH CARMEL, INDIANA GRILLE 39 RESTAURANT 531 JOHNSTON CARMEL, INDIANA 531 JOHNSTON 1 CHK 2768 44 FEB25'10 10 :05PM CHK 2768 44 FEB25'10 10 :05PM 1 GL COPP CAB 12.00 1 POT ROAST SAND 13.00 1 GL COPP CAB 12.00 1 GL COPP CAB 12.00 1 POT ROAST SAND 13.00 SUBTOTAL 37.00 1 GL COPP CAB 12.00 TAX 3.33 FOOD SALES 13.00 PAYMENT DUE 40 .33 ffE- sAq- -S 24 0 0-- u° TTL SVC CHARGES 8.00 GRATUITY: TAX 3.33 49, -53 TOTAL PAID 48 .33 TOTAL: CHARGE TIP 8.00 R532 PRINT NAM rr► 1 bN A05013RO532 z ROOM CHARGE 48.33 ROOM S 3 -531 CLOSED FEB25 111 34PM SIGNATU SIGN AB OR ROOM CHARGES ONLY �2, /7 I GUEST FOLIO RENAISRCE RENAtSSANCU HOTELS RENAISSANCE INbIANAPOLIS NORTH GUEST FOLIO W REDtLKGTON /JAMES 189,.,95 02 /10 12 5013 ROOM NAME RATE DEPART TIME ACCT# GK ype 021,&5/10 22 rD,4 TYPE ARRIVE TIME 44 CO ROC dome nL JL 'Reri, Address WIENT MR# CAT E REFERENCE CHARGES 'CREDITS BALANCE DUE 02/25 GRILLE39 2768 532 --3- 18,57 02/25 ROOM 532, 1 189.95 02/25 ST TAX 532, 1 13.30 02/25 OCC TAX 532, 1 9.50 02/26 MC CARD 0rj TO BE SETTLED TO: MASTERCARD CURRENT BALANCE .00 THANK YOU FOR CHOOSING RENAISSANCE! TO EXPEDITE YOUR CHECK- OUT, PLEASE CALL-THE FRONT DESK. OR PRESS "MENU" ON YOUR TV REMOTE CONTROL TO ACCESS VIDEO CHECK -OUT. r WANT YOUR FINAL HOTEL BILL BY EMAIL? JUST ASK THE FRONT DESK! SEE "INTERNET PRIVACY STATEMENT" ON MARRIOTT.COM i y i E j f i r i n 5c. 5 i I 'fee I j I I R_ RENAISSANCE INDIANAPOLIS NORTH 11925 N MERIDIAN ST j RENAISSANCE CARMEL, IN 46032 HOTELS PH# 317- 816 -0777 FAX# 317 -816 -0430 This statement is your only receipt You have agreed to pay in cash or by approved personal check or to authorise us to thargeyour credit card for all amounts charged to you. The amount shown In the credits column opposite any credit card entry in the m(enence column alcove will be charged to the credit card numbeJ set forth above_ (The 1 credit card company will bill in the usual manner.) If for any reason the.credit card company does not make payment on this account, you will we us such amount If you arc direct billed, in the event payment is not made within 75 days after check -out, "i will owe us imc ast from the check-out data on any unpaid amount at the rate of 1.5 per month (ANNUAL KATE 18 or the masdmum allowed bylaw, plus the reasonable cost of collection, including attorney fees. �ture X sus Cleveland, Don H From: Julie Piatchek Opiatchek @kikuobata.com] Sent: Thursday, March 25, 2010 11:45 AM To: Cleveland, Don H Subject: RE: Kiku Obata Company Invoice Project 201001100 0010056 The mileage of 562 miles was from St. Louis, MO to Carmel, IN for the project kick off meeting on 2/26/10. Julie Piatchek Kiku Obata Company 6161 Delmar, Suite 200, St, Louis, Missouri 63112 p 314 -361 -3110 f 314- 361 -4716 direct 314 -505 -8412 e ii)iatchek(a)kikuobata.com web htto: /kikuobata.com/ The content of this email is the confidential property of Kiku Obata Company and should not be copied, modified, retransmitted, or used for any purpose except with Kiku Obata Company's written authorization. If you are not the intended recipient, please delete all copies and notify us Immediately. Original Message---- From: Cleveland, Don H mailto :dcleveland @carmel.in.gov] Sent: Thursday, March 25, 2010 9:52 AM To: Julie Piatchek Subject: RE: Kiku Obata Company Invoice Project 201001100 0010056 For the mileage, give me the mileage and purpose of the trip. If it seems reasonable, I don't think it will be thrown out. I will not be able to pay for the meals on the hotel bill without the itemized receipt. Sometimes you can go back and get the information from the hotel. Don Cleveland, Finance Manager Carmel Redevelopment Commission 30 West Main Street, Suite 220 Carmel, IN 46032 dcleveland carmel.in.gov 317- 571 -2795 to desk 317 -571 -2789 fax 317 -796 -9061 cell From: Julie Piatchek maiito:jpiatchek @kikuobata.com] Sent: Thursday, March 25, 2010 10:38 AM To: Cleveland, Don H Subject: RE: Kiku Obata Company Invoice Project 201001100 0010056 Don, Please find attached the travel receipts. The meals were at the hotel and we do not have itemized receipts. Also, what kind of documentation do you need for the mileage? Thanks, Julie Piatchek Kiku Obata Company 6161 Delmar, Suite 200, St. Louis, Missouri 637.12 p 314 -361 -3110 f 314361 -4716 direct 314-505-8412 e iniatchek0kikuobata.com web htti): /kikuobata.com( 1 The content of this email is the confidential property of Kiku Obata Company and should not be copied, modified, retransmitted, or used for any purpose except with Kiku Obata Company's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately, Original Message---- From: Cleveland, Don H mailto :dcleveland @carmel.in.gov] Sent: Thursday, March 25, 2010 5:48 AM To: jpiatchek @kikuobata.com Subject: RE: Kiku Obata Company Invoice Project 201001100 0010056 I received your invoice just fine, but have some problems. For the Travel, Meals and Lodging, I need complete receipts for all expenditures. For meals, I need the detail of what the meal was. Basically, the Clerk- Treasurer needs to know the meal did not Include any alcoholic drinks. Pdf files of the receipts will work fine as long as they are legible. For your general information, the billing procedures for the City of Carmel, are: The CRC Must approve all bills before they are sent in for payment. The CRC meets the third Wednesday of the month for approving bills. After they approve them, the go to the city's Clerk- Treasurer's office for payment. Typically that is early the following month. Have a good Thursday, Don Cleveland, Finance Manager Carmel Redevelopment Commission 30 West Main Street, Suite 220 Carmel, IN 46032 dcleveland(a)carmel.in.Qov 317 -571 -2795 to desk 317- 571 -2789 fax 317 796 9061 cell From: Julie Piatchek mailto:jpiatchek @kikuobata.com] Sent: Wednesday, March 24, 2010 3:29 PM To: Cleveland, Don H Subject: Kiku Obata Company Invoice Project 201001100 0010056 Dear Client, Attached is your most recent invoice. You will not receive a printed invoice. The invoice is an Adobe PDF file and you will need Adobe Reader to view it. If you do not have Adobe Reader, you may download it at no charge from http: /www.adobe.com Invoices are due within 30 days. Your prompt payment is appreciated. If you have any questions, please reply to this email or call (314) 505.8412. Julie Piatchek Kiku Obata Company 6161 Delmar, Suite 200, St. Louis, Missouri 6311-2 p 31.4 361- 3110f314 -361 -4716 direct 314-505-8412 e jpiatchekCa)kikuobata.com web http: /kikuobata.com/ The content of this email is the confidential property of Kiku Obata Company and should not be copied, modified, retransmitted, or used for any purpose except with Kiku Obata Company's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately. 2 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. fi Payee K l k 6�1� 4 �n �it� Purchase Order No. (I CI De, I mAr �Do I e yarS i sw f�e 1 2 0 11 Terms LOQ o 6 3 1 1 2 2 D1 Date Due Invoice invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3 z'� -�U D�710 5b flI� i i nd N t rnbur 5 2 Total 15 Y 2 y 1 3 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF S° L 0)12-1203 154 Q q, 4I ON ACCOUNT OF APPROPRIATION FOR 902 Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT pEPT n I hereby certify that the attached invoice(s), or 96 2- 00 00 L f 60 9J 7 1.5) 42`f,U bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 2010 i1nature Director of Redevelopment Title Cost distribution ledger classification if claim paid motor vehicle highway fund