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Home My WebLink AboutBPW-04-21-10 W lit' City of C �4 �►4� Office of the Clerk Treasurer ill.. fir ma x_ Xi 0 .''tl+. .may. k•a... CARMEL BOA.' '1': OF PU LIC WORKS WEDNESDAY APRIL 21, 2010 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, APRIL 21, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 to Vs -a City of Carmel Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, APRIL 21, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 7, 2010 Regular Meeting b. Minutes from the April 7, 2010 Executive Session 2. PUBLIC HEARING a. Property Maintenance Violation; 515 Emerson Road, Carmel, Indiana 46033; Mildred A. Hughey; Mike Hollibaugh, Director of the Department of Community services b. Property Maintenance Violation; 4927 East 146 Carmel Indiana 46033; William F. Price; Mike Hollibaugh, Director of the Department of Community services 3. BID OPENING /AWARDS a. Bid Opening for the 2010 LED Street Lighting Project; Dave Huffman, Street Commissioner b. Bid Opening for the Hazel Dell Parkway Improvements 131 Street to Cherry Tree; Mike McBride, City Engineer c. Bid Opening for the 96 and Commerce Water Main Extension Project; John Duffy, Director of the Department of Utilities d. Bid Award for 2010 Ambulance Purchase; Donley Safety;($185,964.00); this was the only bid received; Chief Keith Smith, Carmel Fire Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 4. CONTRACTS a. Tabled 4/7/2010; Request for Purchase of Goods and Services; F &K Construction; ($452,497.30); 106 Culvert Replacement; John Duffy, Director of the Department of Utilities b. Request for Purchases of Goods and Services; Additional Services; Crossroad Engineers; ($180,000.00); Bond Management 2009 Bond; Michael McBride, City Engineer c. Request for Purchases of Goods and Services; AADCO; ($1,694.00); Alarm System; Chief Keith Smith, Carmel Fire Department d. Request for Purchases of Goods and Services; Gordon Flesch Company; ($15,588.50); Copier and Maintenance Agreement; Chief Keith Smith, Carmel Fire Department e. Request for Purchase of Goods and Services; Green Jays Communication; ($1,000.00); Well Head Protection Program; John Duffy, Director of the Department of Utilities f. Request for Purchase of Goods and Services; BSW Lawn Care; $21,000.00); Mowing -2010; John Duffy, Director of the Department of Utilities g. Request for Purchase of Goods and Services; Julie Houck; ($3,150.00); Painting of Japanese Garden 5. USE OF CITY FACILITIES /STREETS a. Request to Use Gazebo and Common Grounds; Wedding; Saturday, October 9, 2010; 1:00 p.m. to 5:30 p.m.; Rehearsal; October 8, 2010; 6:00 p.m. to 7:00 p.m.; Ashley Baker b. Request to Close City Streets; Rock The District; Saturday, July 24, 2010; 6:00 a.m. to Midnight; Carmel Redevelopment Commission c. Request to Close City Streets; Artomobilia; Saturday, September 11, 2010; 6:00 a.m. to Midnight; Carmel Redevelopment Commission d. Request to Close City Streets; Art of Wine; Saturday, June 19, 2010; 10:00 a.m. to Midnight; Carmel Redevelopment Commission 6. OTHER a. Tabled 4/7/2010; Resolution Easement Agreement; Frank Stumpf Estate; John Duffy, Direction of the Department of Utilities b. Request for Lane Restriction and Open Cut Request; 126` Street and Gray Road; Resa Glover, Vectren Energy c. Request for Lane Closure; 840 South Rangeline Road; AT &T Splicing Work; Steve Krebs, AT &T d. Request for Lane Closure —1760 1828 East 116 Street; AT &T Splicing Work; Steve Krebs, AT &T e. Request for Lane Closure; Shelborne and West 131 Street; Staging a boom Truck; Garry Baker, Cobalt Telecom f. Request for Storm Water Technical Standards Variance; Min mum Slope Requirement for Basins; Greg Ilko, Crossroad Engineers 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, APRIL 21, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson PUBLIC HEARING Property Maintenance Violation; 515 Emerson Road, Carmel, Indiana 46033; Mildred A. Hughey; Tom Perkins, Assistant City Attorney, Darren Mast, Code Enforcement Officer, Mildred Hughey Home Owner, addressed the Board. Board Member Burke moved to uphold the Order. Board Member Watson seconded. Order upheld 2 -0. Order for demolition within 60 days. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Property Maintenance Violation; 4927 East 146 Carmel Indiana 46033; William F. Price; Tom Perkins, Assistant City Attorney, Darren Mast, Code Enforcement Officer, addressed the Board. Board Member Burke moved to uphold the Order. Board Member Watson seconded. Order upheld 2 -0. Order for demolition. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. BID OPENINGS /AWARDS Bid Opening for the 2010 LED Street Lighting Project; Board Member Burke opened and read the bids aloud. Company Amount Techlite $467, 966.00 PSE $455,682.00 Gaylor Inc. $658, 675.00 The bids were given to Dave Huffman, Street Commissioner for review and recommendation. Bid Opening for the Hazel Dell Parkway Project; Board Member Burke opened and read the bids aloud. Company Amount Calumet $1,014,000.00 Poindexter $1,129,608.00 Central Engineering $1, 312, 453.16 Rieth -Riley $1,149,908.00 E &B Paving $1,229,954.00 Hunt Paving $1,098,000.00 The bids were given to Mike McBride, City Engineer for review and reconunendation. Bid Opening for the 96` and Commerce Water Main Project; Board Member Burke opened and read the bids aloud. Company Amount Eagle Valley $258, 019.00 Atlas Excavating $193, 000.00 Millennium Contractors $173,084.00 Veolia $181,577.00 Spectra Tech $197,206.42 Yardberiy Landscape $239, 741.00 Tramco, Inc. $189,979.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. At the end of the meeting, Mr. Duffy requested to award the bid to Millennium Contractors, $173,084.00, this was the lowest and most responsive bid. Board Meinber Burke moved to add this award to the agenda. Board Member Watson seconded. Bid award added to agenda. Board Member Burke moved to approve. Board Member Watson. seconded. Request approved 2 -0. Bid Award; 2010 Ambulance; Donley Safety; ($185,964.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Tabled 4/7/2010; Request for Purchase of Goods and Services; FMK Construction; ($452,497.30); 106' Culvert Replacement,. Board Member Burke moved to remove from table. Board Member Watson seconded. Removed from table 2 -0. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchases of Goods and Services; Additional Services; Crossroad Engineers; ($180, 000.00); Bond Management 2009 Bond; Board Meinber Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchases of Goods and Services; AADCO; ($1,694.00); Alarm System; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchases of Goods and Services; Gordon Flesch Company; ($15,588.50); Copier and Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. WIV Request for Purchase of Goods and Services; Green Jays Communication; ($1, 000.00); Well Head Protection Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; BSW Lawn Care; $21,000.00); Mowing -2010; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Julie Houck; ($3,150.00); Painting of Japanese Garden; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES Request to Use Gazebo and Common Grounds; Wedding; Saturday, October 9, 2010; 1:00 p.m. to 5:30 p.m.; Rehearsal; October 8, 2010; 6:00 p.m. to 7:00 p. M.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Close City Streets; Rock The District; Saturday, July 24, 2010; 6.•00 a.m. to Midnight; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Close City Streets; Artomobilia; Saturday, September 11, 2010; 6 :00 a.m. to Midnight; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Close City Streets; Art of Wine; Saturday, June 19, 2010; 10:00 a.m. to Midnight; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER Remains Tabled 4/7/2010; Resolution Easement Agreement; Frank Stumpf Estate; John Duffy, Direction of the Department of Utilities Request for Lane Restriction and Open Cut Request; 126 Street and Gray Road, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure; 840 South Rangeline Road; AT &T Splicing Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure —1760 1828 East 116 Street; AT &T Splicing Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure; Shelborne and West 131s Street; Staging a boom Truck; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Storm Water Technical Standards Variance; Minimum Slope Requirement for Basins, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADD ON Request for Purchase of Goods and Services; Woody's Warehouse Nursery; ($12,000.00); Trees; Board Member Burke moved to add item to agenda. Board Member Watson seconded. Request added to agenda 2 -0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for bid award see under bid opening /bid awards ADJOURNMENT Board Member Burke recessed the meeting at 10 :20 a.m. Board Member Burke Reconvened at 11:10 a.m. for signature of orders. Board Member Burke Adjourned at 11:11 a.m. k 41/ Plana L. Cordray, IAIMC Clerk Treasurer Approved ayor James Brainard A TTEST: Diana L. Cordray, II4MC Clerk Treasurer