185036 04/28/2010 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1
ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $807.50
CARMEL, INDIANA 45032 PO BOX 199114
INDIANAPOLIS IN 46219 CHECK NUMBER: 185036
CHECK DATE: 4/28/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4359003 2010025 807.50 FESTIVAL /COMMUNITY EV
l V9 CTORY SUN
l
PR ADVERTISING EVENTS
INVOICE NO. 2010025 INVOICE DATE: 4/6/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE Megan McVicker
Art of Wine
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
2/19/2010 Logistics Planning Begin Art of Wine timeline 0.75 63.75
Review big picture of Summer
events with Megan McVicker
and Andrea Stumpf; One hour
2/19/2010 Client Meeting devoted to AOW 1 85.00
Write agenda for 2/19
2/19/2010 Client Meeting meeting 0.25 21.25
Set -up Art of Wine on Event
2/19/2010 Vendor Recruitment Brite 0.5 42.50
2/24/2010 Vendor Recruitment Review vendor documents 0.25 21.25
Meeting with sponsorship
2/25/2010 Client meeting team; 1/4 hour spent on AOW 0.25 21.25
Phone call with Megan re:
3/2/2010 Client Consult dates and logistics 0.25 21.25
Send test eventbrite link to
3/2/2010 Vendor Recruitment Megan 0.25 21.25
3/4/2010 Vendor Recruitment Letter to 209 Vendors 0.5 42.50
Phone call with Megan re: plan
3/4/2010 Client Consult of action for letter 0.25 21.25
1 of 2 2010025 crc art of wine
Call Lt. Mike to confirm
answers to licensing questions
3/5/2010 Logistics Planning for alcohol safes 0.25 21.25
Art of Wine letters merge and
labels; Review registration
3/8/2010 Vendor Recruitment and agreement 1.25 106.25
Update for Huber Winery and
discussion via email with
Andrea and Megan re:
3/9/2010 Vendor Recruitment Evansville event 0.25 21.25
Email 2009 wineries
registration info and
paperwork; Send Megan
3/11 /2010 Vendor Recruitment update on to whom I sent 0.5 42.50
Review 2009 vendor response
re: Taste Bloomington- and
discuss with Andrea and Megan
3/11 /2010 Logistics Planning re: date and overall objectives 0.5 42.50
Email Go2Girls re: Monarch
possibilities and their
connection with International
3/12/2.010 Vendor Recruitment Wine Guy as vendors 0.25 21.25
Create prospect list from
Indiana Wine and Grape
3/12/2010 Vendor Recruitment Council website (start list) 0.75 63.75
Send revised email to 2009
participants tent size
3/16/2010 Vendor Recruitment clarification 10x 20 0.75 63.75
Discuss plan of action for
empty storefronts for AOW
3/16/2010 Logistics Planning with Stephanie and Megan 0.25 21.25
Field request from Vicky
Richmond re: entertainment
for AOW; Send to Megan for
3/22/2010 Entertainment feedback 0.25 21.25
Re -send communication to
Cyndy and Rita re: Monarch
3/30/2010 Vendor Recruitment and International Wine Guy 0.25 21.25
INVOICE TOTAL 807.50
Thank you f'or choosing Victory Sun.
Winning relationships make you THE star.
2 of 2 2010025 crc art of wine
1
AGREEMENT FOR SERVICES
This Agreement for Services (the "Agreement effective as of February 19, 2010 (the
"Effective Date by and between The City of Carmel Redevelopment Commission "CRC and Victory
Sun, Inc. (the "Service Provider WITNESSES:
Recitals
WHEREAS, on June 19, 2010, CRC is hosting its annual Art of Wine event (the "Event
in Carmel, Indiana;
WHEREAS, CRC has determined the need for professional services with respect to the
management and coordination of the Event, the scope of which is described on Exhibit A attached hereto
and incorporated herein (the "Services
WHEREAS, Service Provider has professional expertise in the performance of the
Services; and
WHEREAS, CRC and Service Provider desire to enter into this Agreement;
Agreement
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are acknowledged hereby, CRC and Service Provider agree as follows:
1. Services. Service Provider shall perform the Services, up to 177 hours. Service Provider shall
be an independent contractor of CRC. The term of this Agreement shall be for a period commencing: (a)
on the Effective Date; and (b) ending on the date that is 30 days after the Event. Service Provider hereby
acknowledges and agrees that its performance of the Services may be non exclusive, in CRC's sole
discretion.
2. Compensation.
(a) Hourly Fees. Service Provider's compensation for the Services shall be $85.00
per hour of services; provided that the total amount paid shall not exceed $15.045.00
except as expressly provided in this Section. If CRC and Service Provider agree that
Service Provider shall perform the Services in excess of 177 hours (the "Additional
Work then CRC and Service Provider either shall amend this Agreement or enter into a
new agreement with respect to the performance of the Additional Work. Until such time
as there is either: (i) an amendment to this Agreement that includes the Additional Work;
or (ii) a new agreement with respect to the performance of the Additional Work; in either
case executed by CRC, CRC shall have no obligation to compensate Service Provider for
the performance of the Additional Work.
(b) Expenses. CRC shall reimburse Service Provider for all reasonable expenses
incurred by Service Provider in its performance of the Services, including, without
limitation, mileage (within Marion County and the eight surrounding counties), parking,
signage, copying, postage, specialty paper, banners, and dumpsters; provided that CRC
shall have no obligation to reimburse Service Provider for any expenses not approved in
writing by CRC.
(c) Payment. To receive compensation described in Subsection 2(a) or 2(b),
Service Provider shall submit to CRC an invoice, which invoice shall be reviewed by CRC
at its next regularly scheduled monthly meeting; provided that, if the next regularly
scheduled monthly meeting occurs during the month in which Service Provider submits
its invoice, then such invoice shall not be considered until the next regularly scheduled
I
monthly meeting after the regularly scheduled meeting that occurs during the month in
which Service Provider submits its invoice.
3. Performance. Service Provider shall perform the Services: (a) in coordination with CRC; (b) in
accordance with the prevailing professional standards in the Carmel, Indiana, area for similar services;
and (c) in compliance with all applicable laws, statutes, and/or ordinances, and any applicable
governmental rules, regulations, guidelines, orders, and /or decrees. All Services performed by Service
Provider, regardless of whether completed (the 'Work Product shall belong to CRC If performance of
the Services requires the entry by Service Provider onto real estate not owned by CRC or Service
Provider, then Service Provider shall be responsible for obtaining permission to enter onto such real
estate. CRC shall designate the executive director of CRC, currently Les Olds, or his duly authorized
representative to act on CRC's behalf with respect to Service Provider's performance of the Services.
4. Relationship. The employees of Service Provider: (a) are (and shall be considered for all
purposes to be) the employees or contractors of Service Provider; and (b) are not (and shall not be
considered for any purpose to be) the employees or contractors of CRC or the City of Carmel, Indiana
(the "City Accordingly, CRC and the City shall have no obligations or liabilities with respect to such
employees, who shall look exclusively to Service Provider to discharge all obligations and duties as their
employer or principal.
5. Liens. Service Provider shall not suffer or cause the filing of any mechanic's lien against CRC's
property, or any part thereof, by reason of labor, services or materials claimed to have been performed or
furnished to or for Service Provider. Nothing in this Agreement shall be deemed or construed to: (a)
constitute consent to, or request of, any party for the performance of any work for, or the furnishing of any
materials to, Service Provider; or (b) give Service Provider the right or authority to contract for, authorize,
or permit the performance of any work, or the furnishing of any materials, that would permit the attaching
of a mechanic's lien to CRCs interest in its property.
6. Remedies. CRC or Service Provider may terminate this Agreement, without cause, immediately
upon wriften notice to Service Provider. If this Agreement is terminated as permitted pursuant to this
Section, then: (a) Service Provider shall turn the Work Product over to CRC; (b) subject to, and in
accordance with, Section 2, CRC shall pay to Service Provider, as full. compensation hereunder, an
amount reasonably attributable to the Services performed by Service Provider as of the date of
termination that remain unpaid as of such date.
7. Indemnity. Service Provider shall indemnity and hold harmless CRC from and against all claims,
suits, judgments, liabilities, losses, costs, and expenses (including, without limitation, reasonable
attorneys' fees and court costs) that result from: (a) the performance of the Services; (b) the failure of
Service Provider to comply with the terms and conditions of this Agreement; and/or (c) the entry by
Service Provider onto real estate not owned by CRC or Service Provider in the course of performing the
Services. The indemnities set forth in this Section shall survive the termination of this Agreement and the
completion of the Services performed by Service Provider.
8. Assignment. Service Provider shall not assign this Agreement or any of its obligations
hereunder without the prior written consent of CRC, which consent may be withheld in CRC's sole
discretion.
g. Nondiscrimination. In connection with the performance of this Agreement, Service Provider
shall not discriminate against any employee, applicant for employment, and /or other person in the
subcontracting and /or performance of the Services with respect to hire, tenure, terms, conditions, or
privileges of employment or any matter directly or indirectly related to employment, because of race, age,
color, religion, sex, disability, national origin, or ancestry.
10. Miscellaneous. This Agreement shall: (a) bind, and inure to the benefit of, CRC and Service
Provider and their respective successors and assigns; and (b) be governed by, and construed in
accordance with, the laws of the State of Indiana. This Agreement shall not be construed to create a
2
i
contractual relationship with, give rights or benefits to, or create a cause of action in favor of, anyone
other than the parties hereto. The invalidity or unenforceability of any term or condition of this Agreement
shall not affect the other terms and conditions, and this Agreement shall be construed in all respects as if
such invalid or unenforceable term or condition had not been contained herein. Each of the undersigned
represents that he or she has: (a) the authority to bind CRC or Service Provider, as applicable; and (b)
the proper power and authority to execute this Agreement.
IN WITNESS WHEREOF, CRC and Service Provider have executed this Agreement as
of the Effective Date.
CRC:
THE CITY OF CARMEL REDEVELOPMENT
COM !S ION
By:
Printed: L 0-5 S O L4-s
Title: r-" All"6- 6 -10M.
SERVICE PROVIDER:
VICTORY SUN, INC.
By: fiu �u:& L
Printed l' S, 5 P
Title:
3
EXHIBIT A
Art of Wine Scope of Work
Create a comprehensive timeline complete with goals, objectives, tactics and dates of completion
Timeline to include communications /promotion plan goals, objectives and tactics
Timeline to include suggested meeting dates
flan to include a detailed "Day of Event" timeline
Timeline to include space for assignments to be made to be completed by designated
individuals
Assist Carmel Redevelopment Commission in the recruitment of wine vendors
Determine a plan of action to ensure each vendor is fully licensed for commercial sale of
alcoholic beverages
Write letters to past wine vendors
m Send to CRC representatives for mailing
Write letter to Invite new wine vendors
Send to CRC representative for recruitment
Provide direction to a CRC representative to manage wine vendor registrations to
facilitate day of event assignments and website listings
Spearhead logistics of the event
Confirm placement of materials and resources
Confirm placement of wine vendors
Work closely with designated CRC representative
Write wine vendor confirmation letters
CRC representative to complete letter with placement and load -in
instructions
Confirm logistics resources leading up to the event, including but not limited to:
Signs
Port-o -lets
Dumpsters
Volunteer Apparel
Merchandise for sale
Event Credentials
Tents
Tables
Golf Carts
Write copy for website and other collateral as deemed necessary for promotional efforts
Direct event coordination activities for Art of Wine on the day of event including but not limited to:
Set -up
Provide sufficient starting cash supply for entrance gates
Direct money management activities on day of event for ease of accounting for Carmel
Redevelopment Commission staff
Teardown
Establish and track budget in conjunction with Art of Wine
Meet regularly with Carmel Redevelopment Committee representatives
o prepare agendas for meetings
o Make assignments for action items to be completed
o Send a complete action item list post meeting to Carmel Redevelopment Commission
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
V f 61 QLy SUh�I n Purchase Order No.
II �1 f Terms
n is Ah o l i s 1 A �I 6 1 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total S07.50
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
PO BOX lli /14
7,So
ON ACCOUNT OF APPROPRIATION FOR
902,/g5s 9oj
Board Members
Po# or INVOICE NO. ACCT /TITLE AMOUNT
DEPT I hereby certify that the attached invoice(s), or
2-01002-5 U7, 5 p bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
2010
ignature
jlrector of Redevelopment
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund