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HomeMy WebLinkAboutCCM-04-19-10Office of the Clerk- Treasurer City of C a. March 15, 2010 Regular Meeting b. March 19, 2010 Special Meeting c. April 1, 2010 Special Meeting a. Payroll b. General Claims c. Retirement d. Detail of Wire Transfers for March, 2010 9. COMMITTEE REPORTS 1 l C rmel COMMON COUNCIL MEETING AGENDA MONDAY, APRIL 19, 2010 6 :00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report fron outIQUAppointzmto,t ,sRolex lopmcp;I CQQmmission 10. OLD BUSINESS a. Resolution CC- 04- 19 -10 -02 (Formerly Resolution CC- 02- 15- 10 -04); A Resolution of the Common Council of the City of Carmel, Indiana, Ensuring Parks Compliance With Interlocal Agreement; Sponsor(s): Councilor(s) Snyder and Seidensticker. b. Resolution CC- 03- 15- 10 -02; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing Solicitation of Bids for Garbage and. Rubbish Removal and Curbside Recycling; Sponsor(s): Councilor(s) Carter, Rider and. Snyder. Sent to the Utilities, Transportation and Public Safety Committee. 11. PUBLIC HEARINGS a. Second Reading of Ordinance D- 1983 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Providing for an Additional Appropriation of Funds to the Fire Department Pension Fund #802 ($123, 784.76); Sponsor(s): Councilor(s) Snyder and Seidensticker. b. First Reading of Ordinance D- 1987 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Providing for the Appropriation of Funds from the Rainy Day Fund (Carmel Performing Arts Foundation $2,000,000); Sponsor(s): Councilor(s) Sharp, Snyder, Rider, Griffiths and Carter. c. First Reading of Ordinance Z- 540 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Updating Chapter 4: Definitions in the Subdivision Control Ordinance (Adding Definitions for Final Plat and Preliminary Plat); Sponsor: Councilor Rider. d. First Reading of Ordinance Z- 541 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Rezoning 6 Properties Northwest of Carmel Drive and Range Line Road from the B -3 /Business and. I -I /Industrial District Classifications to the C -1 /City Center District Classification; Sponsor(s): Councilor(s) Carter and Rider. 12. NEW BUSINESS a. First Reading of Ordinance :D- 1984 -10; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending City Code Chapter 8, Article 3, Section 22(a) (Forty m.p.h. Speed Limit Designations), Changing the Speed Limit to 40 Miles Per Hour on Keystone Parkway; Sponsor: Councilor Griffiths. b. First Reading of Ordinance D- 1985 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending City Code Chapter 8, Article 3, Section 8 -26(a) (b) Worksite Speed Limit Designation) Designating Worksite Speed Limits on Certain City Streets; Sponsor: Councilor Griffiths. 2 c. First Reading of Ordinance D- 1986 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing An Amendment to a Lease between the Carmel Redevelopment Authority and the Carmel Redevelopment Commission Modifying the 2006 Road Bond (Keystone Avenue Street Improvement Project $5,000,000); Sponsor: Councilor Snyder. d. First Reading of Ordinance D- 1988 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving Additional Appropriations of Funds from the Motor Vehicle Highway Fund ($893,191), Cumulative Capital Development Funds ($199,816) and The Rainy Day Fund ($3,848,857); Sponsor(s): Councilor(s) Sharp and Snyder. e. Resolution CC- 04- 19- 10 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 201 West 103 Street, Suite 140, Indianapolis, Indiana 46290 as an Economic Revitalization Area (GEMMS Inc., 10 Year Personal Property Tax Abatement); Sponsor(s): Councilor(s) Carter, Rider, Sharp and Snyder. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 04(19/10 CC, Mceting Agenda 3 1 1 1 COMMON COLLIE CIL MEETING MINUTES MONDAY, APRIL 19, 2010 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard. L. Sharp, Councilors W. Eric Seidensticker, John V. Accetturo, Joseph C. Griffiths, Luci Snyder, Ronald E. Carter, Kevin Rider, Clerk- Treasurer Diana L. Cordray and Deputy Clerk- Treasurer Lois Fine. Mayor Brainard called the meeting to order at 6:03 p.m. Pastor David Totman, Lighthouse Tabernacle, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Griffiths made a motion to approve Minutes from the March 15, 2010 Regular Meeting. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 7 -0. Councilor Griffiths made a motion to approve Minutes from the March 19, 2010 Special. Meeting. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 4 -3 (Councilors Accetturo, Carter and Snyder abstained). Councilor Griffiths made a motion to approve Minutes from the April 1, 2010 Special Meeting. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 5 -2 (Councilors Carter and Sharp abstained). Council President Sharp addressed the Hamilton Southeastern high school students in attendance. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Mary Eckard, 136 Lantern Lane, Carmel, IN, addressed the Council regarding events held in downtown Carmel, specifically the 4 of July fireworks traffic. 1 1 Bob Lyons, 460 Haldale Drive, Carmel, IN, addressed the Council regarding the proposed speed limit on Keystone Parkway. Charles Sampson, 11716 Eden Estates Drive, Carmel, IN, addressed the Council regarding the Performing Arts Center operating costs. COUNCIL, MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Councilor Accetturo addressed the Council regarding his concerns about the city's finances. Councilor Rider thanked Mayor Brainard and the members of Council for their support of the Northview Church ribbon cutting ceremony this past weekend. Councilor Rider also read an article in the newspaper regarding Midwest ISO. Mayor Brainard addressed Mr. Lyons and Councilor Accetturo. Council President Sharp addressed the Council regarding the ribbon cutting ceremony he attended this past weekend at Northview Church. ACTION ON MAYORAL VETOES: I There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of $3,882,528.06. Councilor Snyder seconded. There was no Council discussion. Council President. Sharp called for the vote. Claims were approved 7 -0. Detail of Wire Transfers for March, 2010 was presented by the Clerk- Treasurer. Councilor Griffiths made a motion to acknowledge wire transfers in the amount of $1,203,502.29. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. Wire Transfers were acknowledged by the Council 7 -0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee met and discussed Ordinance D- 1983 -10 which was forwarded to the Council. The committee also discussed the city's proposed redistricting area with Wabash Scientific. The next meeting will be held on Thursday, April 29, 2010 at 5:30 p.m. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had not met. The next meeting will be held on Tuesday, April 27, 2010 at 5:30. Councilor Carter reported that the Parks, Recreation and Arts Committee had met. The next meeting will be held on Tuesday, May 11, 2010 at 5:00 p.m. Council President Sharp referred to Joe Miller, President 2 of the Parks Board, to discuss the Parks Annual Report and the Parks financing. There was extensive Council discussion. Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met. The next meeting will be held on Monday, May 10, 2010 at 5:30. Report from the Council Appointee to the Redevelopment Commission. No report was given. Mr. Hammer was not in attendance. OLD BUSINESS Council President Sharp announced Resolution CC- 04- 19 -10 -02 (Formerly Resolution CC- 02- 15- 10 -04); A Resolution of the Common Council of the City of Cannel, Indiana, Ensuring Parks Compliance With Interlocal Agreement. Councilor Snyder presented the Finance, Administration and Rules Committee report to the Council. This item was forwarded to the Council with a 4 -0 favorable recommendation. Councilor Snyder read the proposed amendments. There was brief Council discussion. Clerk- Treasurer Diana L. Cordray addressed the Council. Councilor Seidensticker made a motion to amend page two, line 66, by inserting after approval and with the exception of payroll and utility expenses. Councilor Snyder seconded. There was brief Council discussion. Councilor Rider referred to Mark Westermeier, Director of the Parks Department, to address the Council. Clerk- Treasurer Diana L. Cordray addressed the Council. Councilor Seidensticker made a motion to amend the amendment on page 2, line 66 by striking payroll and inserting personal services. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion to amend the amendment was approved 7 -0. There was no Council discussion. Council President Sharp called for the question. The motion to amend Resolution. CC- 04- 19 -10 -02 was approved 7 -0. Councilor Snyder made a motion to amend Resolution CC- 04- 19 -10 -02 As Amended page two, line 55, by inserting after Common Council Clerk Treasurer. Councilor Seidensticker seconded. There was brief Council discussion. Council President Sharp called for the vote. The motion to amend Resolution CC- 04- 19 -10 -02 As Amended was approved 7 -0. There was brief Council discussion. Councilor Carter referred to Clerk Treasurer Diana L. Cordray for clarification. There was brief Council discussion. Council President Sharp called for the question. Resolution CC- 04- 19 -10 -02 was adopted 6 -1 (Councilor Carter opposed). Council President Sharp announced Resolution CC- 03- 15- 10 -02; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing Solicitation of Bids for Garbage and Rubbish Removal and Curbside Recycling; Sponsor(s): Councilor(s) Carter, Rider and Snyder. Remains in the Utilities, Transportation and Public Safety Committee. This item was not discussed. PUBLIC HEARINGS Council President Sharp announced the Second Reading of Ordinance D- 1983 -10; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing and Providing for an Additional Appropriation of Funds to the Fire Department Pension Fund #802 ($1 784.76). Councilor Snyder addressed the Council. There was no Council discussion. Council President Sharp opened the Public Hearing at 7:42 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 7:44 p.m. There was no Council discussion. Councilor Seidensticker made a motion to approve Ordinance D- 1983 -10. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 1983 -10 was adopted 7 -0. 3 Doug Haney, City Attorney, addressed the Council and advised Council President Sharp that Resolution CC- 04- 19 -10 -02 was not referred to "As Amended" in the vote. Councilor Griffiths made a motion to approve Resolution CC- 04- 19 -10 -02 As Amended. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 04- 19 -10 -02 As Amended was adopted 7 -0. Council President Sharp announced the First Reading of Ordinance D- 1987 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Providing for the Appropriation of Funds from the Rainy Day Fund (Cannel Performing Arts Foundation $2,000,000). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Council President Sharp referred to Steven Libman, Executive Director of the Carmel Performing Arts Foundation, to present this item to the Council. There was brief Council discussion. Council President Sharp opened the Public Hearing at 7:56 p.m. Dylan McCauley, 8960 Woodstock Way, Fishers, Indiana 46037 addressed the Council. Seeing no one else who wished to speak, Council President Sharp closed the Public Hearing at 7:58 p.m. There was no Council discussion. Council President Sharp referred Ordinance D- 1987 -10 to the Finance, Administration and Rules Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance Z- 540 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Updating Chapter 4: Definitions in the Subdivision Control Ordinance (Adding Definitions for Final Plat and Preliminary Plat). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Councilor Rider presented this item to the Council. Council President Sharp referred to Mike Hollibaugh, Director of the Department of Community Services, to address the Council for clarification. There was no Council discussion. Council President Sharp opened the Public Hearing at 8:00 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 8:01 p.m. There was no Council discussion. Council President Sharp referred Ordinance Z- 540 -10 to the Land Use, Annexation and Economic Development Committee for further review and consideration. Councilor Seidensticker made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion Failed 6 -1 (Councilor Accetturo opposed), Council President Sharp announced the First Reading of Ordinance Z- 541 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Rezoning 6 Properties Northwest of Carmel Drive and Range Line Road from the B -3 /Business and I -1 /Industrial District Classifications to the C-1/City Center District Classification. Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Councilor Carter presented this item to the Council. There was no Council discussion. Council President Sharp opened the Public Hearing at 8:06 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 8:06:30 p.m. There was no Council discussion. Council President Sharp referred Ordinance Z- 541 -10 to the Land Use, Annexation and Economic Development Committee for further review and consideration. NEW BUSYNESS Council President Sharp announced the First Reading of Ordinance D- 1984 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending City Code Chapter 8, Article 3, Section 22(a) (Forty m.p.h. Speed Limit Designations), Changing the Speed Limit to 40 Miles Per Hour on Keystone Parkway. Councilor Griffiths made a motion to move this item into business. Councilor Snyder 4 1 1 seconded. Councilor Griffiths presented this item to the Council. There was no Council discussion. Council President Sharp referred Ordinance D- 1984 -10 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance D- 1985 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending City Code Chapter 8, Article 3, Section 8 -26(a) (b) (Worksite Speed Limit Designation) Designating Worksite Speed Limits on Certain City Streets. Councilor Griffiths made a motion to move this item into business. Councilor Snyder seconded. Councilor Griffiths presented this item to the Council. There was no Council discussion. Council President Sharp referred Ordinance D- 1985 -10 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance D- 1986 -10; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing An Amendment to a Lease between the Carmel Redevelopment Authority and the Carmel Redevelopment Commission Modifying the 2006 Road Bond (Keystone Avenue Street Improvement Project $5,000,000). Councilor Snyder made a motion to move this item into business. Councilor Seidensticker seconded. There was brief Council discussion. Clerk Treasurer Diana L. Cordray addressed the Council. Councilor Snyder presented this item to the Council and referred to Dave Arrensen, Attorney, Baker Daniels, 600 E. 96 Street, Indianapolis, IN to address the Council. There was no Council discussion. Council President Sharp referred Ordinance D- 1986 -10 to the Finance, Administration and Rules Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance D- 1988 -1.0; An Ordinance of the Common Council of the City of Carmel; Indiana, Authorizing and Approving Additional Appropriations of Funds from the Motor Vehicle Highway Fund ($893,191), Cumulative Capital Development Funds ($199,816) and The Rainy Day Fund ($3,848,857). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Councilor Snyder presented this item to the Council. There was brief Council discussion. Council President Sharp passed the gavel to Councilor Griffiths to address the Council. Clerk Treasurer Diana L. Cordray addressed the Council and read a letter from Mr. Tim Berry, Auditor from the State of Indiana, regarding COIT (County Option Income Tax) distribution. There was brief Council discussion. Councilor Griffiths referred Ordinance D- 1988 -10 to the Finance, Administration and Rules Committee for further review and consideration. Council President Sharp reclaimed the gavel from Councilor Griffiths. Councilor Snyder addressed the students from Hamilton Southeastern School that were in attendance. Council President Sharp announced Resolution CC- 04- 19- 10 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 201 West 103 Street, Suite 140, Indianapolis, Indiana 46290 as an Economic Revitalization Area (GEMMS Inc., 10 Year Personal Property Tax Abatement). Councilor Snyder made a motion to move this item into business. Councilor Rider seconded. Councilor Carter presented this item to the Council. There was no Council discussion. Councilor Griffiths made a motion to approve Resolution CC- 04- 19- 10 -01. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 04- 19 -10 -01 was adopted 7 -0. I OTHER BUSINESS There was none. 5 ATTEST: ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjourned the meeting at 8:27 p.m. Clerk- Treasurer Diana L. Cordray, 04/1 9/10 CC. Meeting Minutes Respectfully submitted, Clerk- Treasurer Diana L. Cordr..a IAMC Approved, Ma' or James Brainard 6 CRC Meetings CA:RMEL REDEVELOPMENT COMMISSION April 19, 2010 CITY COUNCIL REPORT (Prepared for Bill Hammer 3 25 10) The CRC held their regularly scheduled public meeting on Wednesday, March 17, 2010 at 6:30 p.m. Upcoming Meetings: o Wednesday, March 31, 2010 Special Meeting o Wednesday, April 21, 2010 Regular Meeting Financial Matters: The end of month February CRC Operating Balance is $7,376,299 CRC Public /Private Partnerships: 1. City Center CRC /Pedcor LLC. (Parcel #5) a. Please see attached report from Signature Construction (Distributed at 3/17/10 CRC meeting). 2. Performing Arts Center (Parcel #7 -A) Please reference attached Construction Manager's report, 3. The "Green" (Parcel #7 -B) a. Construction Manager is completing the construction cost estimate for the project to include amphitheater, restrooms and storage space. b. The site's Project Manager is working on the construction schedule to allow project interface with construction projects both north and south of the site. Site logistics are complicated due to staging requirements for the three projects. c. First stage of construction will be underground utilities that will feed off a current underground tunnel that extends from the Energy Center to the Concert Hall. 4. Energy Center (Parcel #7 -C) a. Construction work is underway to add the additional pumps and modules to serve the Main Stage Theater, Office Building #1 and Office Building #2 with the necessary 1 capacity that will serve existing city buildings to include City Hall, police department and fire station. b. Survey work is underway to establish routes to run hot and chilled water lines to the city buildings. Engineering documents will be bid to establish construction costs. Consulting engineers are working on the cost estimate to rework the 20 -year -old heating and cooling systems in the existing city buildings. c. CRC working with outside counsel on operating the Energy Center within the rules set by the State of Indiana Utility Regulatory Commission. 5. Main Stage Theater CRC, REI and Pedcor LLC (Parcel #7C -1) a. Theater foundations, orchestra pit and trap room supports have been formed up and concrete has been poured. Concrete work to be at grade by April 15, 2010. Ready to start steel erection. b. Architects have completed building shell and core bid documents. Construction Manager is reviewing documents and preparing bid packages with bids due May 1, 2010. Competitive bidding has kept costs within range of contractor estimates. c. Civic Theater and designers have established a theater equipment list that meets the needs of both Civic Theater as well as the Carmel Performing Arts Center management, who will book the Main Stage Theater and Studio Theater. d. Main Stage Theater is set for completion in June 2011. Studio Theater could be ready by March 2011. 6. Studio Theater Office Building #1 (Parcel #7C) a. All team members have signed off on Studio Theater configuration and the necessary theater and lighting equipment. b. Structural steel to support and frame Studio Theater is now being set. Interior construction documents are ready to be bid to include acoustical consultants, lighting and power package. c. Theater seats and multiple configurations for different theater arrangements have been selected and approved by Civic Theater and RPAC management. 7. North Office Building #1 CCDC (Parcel #7C -2) a. Structural steel framework is well underway with the contractor ready to start pouring elevated floors concrete. Exterior framing to start in April 2010. Utilities are being installed below grade and feeding off existing underground tunnel that carries hot and chilled water. 2 b. The lobby that serves Main Stage Theater, Studio Theater, Office Building and garage is being framed. The interior finish package for public areas has been approved by the CRC Design Review Committee and main users. c. Building security systems that include door locking and secured office areas using the latest technology will be interfaced with cameras and monitoring equipment. Security systems are being coordinated with various City agencies. 8. Parking Structure CRC (Parcel #7C -3) a. Garage pre -cast materials have been fabricated and stored at pre -cast plant ready for delivery to site. Contractors are working out sequence of erection of pre -cast due to existing site work and construction of Office Building #1 and Main Stage Theater. b. Concrete contractor has formed up and will be pouring the underground storm water retention area under the south end of the garage. c. The garage security system as well as controlled entry points are being resolved with security consultant as the building relates to both the Theater and Office Building. 9. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47) a. Contractor is completing underground garage with installation of utilities for drainage, water and power. Utility companies are running power from across the street into the electrical load center in the garage. b. Developer has added a second crane to the project to accelerate the framing of the upper floors of the building due to availability of carpentry labor. Material supplier arriving daily to keep up with construction. Project is on schedule despite bad weather. c. Building exterior masonry to start on April 15, 2010 beginning at ground level. Developer to submit minor exterior changes to the CRC Plan Review Committee for upper floor wall vents and penetrations. d. Trade contractors are constantly being reminded not to park on city streets and to park at the old City Street Department site. Contractors will soon be able to park in the lower levels of the garage. 10. Arts Design District Parking CRC (Parcel #62) a. Site behind Chaos building is being filled with gravel on a temporary basis to fill in where old garages were demolished to allow for proper drainage away from buildings. b. Existing CRC parking area will be re- striped to provide more orderly and effective visitor parking. c. With the arrival of spring weather, the CRC is reminding merchants that staff should be parking in. the Carmel Lions Club Parking lot to maintain available parking for shoppers. 3 11. Apostolic Church Site/Nelson Property CRC (Parcel #92) a. Land sale RFP has been issued to prospective bidders with proposals due at the regular CRC meeting on May 19, 2010. Arts Design District Update: 1. News and Events a. A spring gallery walk took place in the Arts Design District on Saturday, April 17, 2010 from 5 -10 pm. 2. New Merchant Update a, Boo Gaga, a fashion boutique and makeup bar located at 15 E. Main Street, Suite 100, held their grand opening on Saturday, April 3, 2010. 4 sje Igncture onstructon, LLC City Progress Report 3/10/10 Signature Construction is pleased to provide the following report which highlights the work in Carmel as a whole. Please note that the Parcel 73 Backfill and. P -110 Topping Slab projects are listed as status reports as those contractors have completed the majority of their work, and left the project. Signature Construction has also provided a brief list of highlighted activities being completed within the last month of construction activity for Building A, Building B, P 111 Waterproofing and Pavers, Parcel 93 Streetscape, Village on the Green Parking Garage, Village on the Green Theater, and Tenant information at Indiana Design Center as well as Carmel City Center Buildings A B. 1. Parcel 73 Projects ParceI 73 Backfill Yardberry Earth Systems has remained off site since the last report; their contract work is caught up at the moment. Building contractors utilize previously backfilled areas for brick veneer and future EFIS staging etc. Parcel 73 Streetscape Gibraltar Construction was the apparent low bidder and Signature Construction has made recommendations to award Area 1 less the pavers to Gibraltar. 2. P -110 Topping Slab Project Lithko Construction has completed all concrete work, trench drain block outs, and light pole/bollard bases as denoted in the contract documents. They have pulled off the jobsite, and will return following the removal of the tower crane to complete their scope of work at this single open bay. Lithko has been on site since the last report to grind down areas cited by the architect that may cause issues with future waterproofing. 3. P -111 Waterproofing, Mud Slab and Pavers Since the last project report, further meetings have taken place with Gibraltar regarding this project. They have finalized their submittal and project schedule at this time for Signatures review. A contract with Gibraltar for the waterproofing and mud slab has been signed and distributed. Submittal approval is underway. 4. Carmel City Center Building A Parcel 5 Hagerman Construction has completed concrete floor slab placement at the Envac system trenches as this work has been completed. Hagerman Masonry division has completed masonry infills at lower level elevator door frames and low walls and lobby areas at the garage as well. Maxim Crane Works- Mobilized 550 ton crane and assist crane to the project and removed the Tower Crane. They also set the remaining precast Tees at this location as well with. Sofco Erectors. Circle B has continued framing of headers and furring at elevator lobby areas at the garage and retail elevation. They have also continued on batt insulation at areas on the 4 floor drywall installations, and will continue ceiling grid at residential areas and corridors. IWP has continued working on bulkhead, ceiling, plywood and denseglass sheathing at the public passageways serving as the substrate for exterior Shouldice Fusion Stone. Quality Glass Company has continued on fabrication and installations of framing members for curtain wall areas at the retail level C and A. They have completed the majority of windows, doors etc. at floors 2 -5 of the apai ti,ient elevations. Skyline roofing has continued wood blocking and installation of EPDM rubber and associated insulations at the 8 floor of Area B. They have completed on installations of roof expansion joints, and worked on membranes associative with metal roofing installations, since the last report they continue on standing seam roofing at the west elevation of the project, completed ornate copper roof dome at the turret area on the southeast corner of the building. They continue on ice and water shield as well at tower areas and truss areas as well. They have completed fabrication of facia and gutter elements at the north east tower area and have began work at that area. Broady Campbell continues masonry work at the east elevation and northeast corner, and northwest corner at retail level on brick veneers and stone accents. Since the last report they have completed the majority of the work across the north elevation. Deem Electric has continued on overhead conduit installations at the garage area, as well as pulling wire, and installing devices. At the apai tinent levels they have completed installing rough in for devices, fire alarm and continue rough in for corridor lighting. They completed installations of permanent power to elevator disconnects at traction elevators, continue power installations to hydro elevators, they continue on low voltage wiring and fire alarm system wire and devices as well. Deem has began installations of tenant power conduits throughout the retail level as well as setting panel tubs at tenant locations as well. Deem mechanical division has completed the majority Envac piping installations within the parking garage area trenches for the future central trash collection system. They continue some detailing work and installations of the Envac door chutes. Prime Builders -has continued since the last report installing interior trim, crown and base moldings interior doors etc at apartment units within Area A and B. Dalmatian Fire Protection continues on installations of piping at the upper and lower retail levels, and cutting in sprinkler heads at grid areas within the corridors of area A. RT Moore has completed rough in at Area C, A and B apai Intent levels 2 -5. This contractor has continued on Sanyo HVAC system piping installations and hanging units in apartment /retail areas. They have also continued on duct installations as well at the lower and upper retail areas as well. RT has commissioned the Sanyo system as well at Area A apartment levels. Bestway Drywall has completed top out of drywall at 4 floor Area B apartments. Continued on Hanging and finishing drywall at the 4 floor area B as well. Little Construction has continued EF1.S installations at all apartment level veneers, since the last report we have completed the majority of this work at Area A and Area C, they continue at all elevations at Area B. Little has also continued installations of prefabricated panels as well. This work has been hampered since the last report due to cold temperatures. They have also commenced on installations of cornices etc. and the retail level of area C as well. Thermal Supply has continued on wall /floor and penetration firestopping, and top of masonry wall conditions at the parking garage, they have also continued work associated with shaftwall installations at the elevator shafts as well. Finish of this work continues in association with local inspections. Thyssen Krupp Elevator has continued since the last meeting working simultaneously at all building A elevators, they have completed adjusting at traction elevators 2, 3, 8 and 9, elevators 4,5 continue with final adjustments. Angelo painting has continued on priming/painting of drywall partitions within apartments at Area A and C. and continues finish painting at Apartment levels of Area A as well. Phoenix Railing has continued on exterior balcony rails, and potbelly railings at the west side of the project area A. Carpet Outlet returned to the site since the last meeting and installed Ceramic Tile flooring within the cabs of all project Traction Elevators. 5. Carmel City Center Building B Parcel 5 With the warmer weather, we were able to resume our EIFS caulking touch -up work earlier this week. Caulking work is nearly complete, EIFS touch -up work will continue as the weather allows it to. Final adjustment work for both elevators is scheduled to be complete by early April. This does not include testing, inspections, etc... for these elevators. With the warmer temperatures, we were able to resume our misc. interior drywall finishing work (i.e around 2 3rd floor windows) earlier this week. We are scheduled to install the sprinkler piping within the Envac shaft next week. The last of the decorative metal railing work is scheduled to be completed next week. We are in the process of setting the last of the Sanyo condensers at the garage level and will then start running piping into these units. We now have permanent power to the bldg. As long as temperatures allow it, we are scheduled to complete the last of our firestopping work within bldg. B next week. Signature is scheduled to meet with both their fireproofing contractor and painter early next week to see if it is warm enough (as we do not yet have a heating system in place within the bldg) for them to resume and/or start working on these items. 6. Village on the Green Parking Garage Parcel 7C -3 R.L. Turner continues to pour as scheduled. To date .RL Turner has made 7 pours. RL Turner finished grade beams in the southwest corner of the detention basin. Rebar installation continues. The tunnel foundation drain to the sump pit is complete. Real Mechanical began installing utility sleeves. 7. Village on the Green Theater Parcel 7C -1 Lithko is in the process of installing their shoring system along the West side and at the SW portion of the site. Lithko completed their storm drain tie -in work at the SE portion of the site on 3/10 and started their mass excavation work for the basement on 3/10 as well. The recent issuance of PR #01 has delayed the start of Lithko's Sequence #1 foundation work. Lithko is scheduled to submit pricing for this work yet this week so that Signature can present it to the Owner for approval and we can then proceed with moving forward with this work. Signature submitted their bid recommendation letter for the BP #2 Steel package to REI earlier this week. S. Parcel 93 Streetscape Indiana Design Center Calumet completed their contract work and has been issued a list of items to remediate prior to a punch list with the CRC. Weather continues to prevent progress on this list. Signature Construction has issued a letter stating the job should be completed at the earliest opportunity, weather permitting, and will remain open until the punch list is satisfactorily completed. This will update when work can complete. Calumet has been notified that work must resume by April 1St 2010. 9. Indiana Design Center Tenant Spaces The total leasable square footage for Indiana Design Center is 81,431 square feet. Currently, 29,220 square feet is leased and an additional 21,989 square feet is in negotiation. 10. Carmel City Center Tenant Spaces The total leasable space for Carmel City Center Phase 1 is 78,427 square feet. There currently is no leased space, however, there has been 8,998 square feet agreed to in executed proposals and an additional 21,339 square feet in proposal negotiations. C SO Architects ARCHITECTURE INTERIOR DESIGN Carmel Redevelopment Commission Parcel 7A, Regional Performing Arts Center SEIEL SEXTON DAVID M. SCliWARZ ARCHITECTURAL SERVICES. INC ARTEC 111111 THE PALLADIUM Project Status Report o Progress Update o Progress Photos March 17, 2010 IIA RRISON IIItLtLEVL INC. rmsultingl:ngin“, L'ACQUIS COSSMIS.INCISI Nal LN,ANAn:11..IN 1,ITaaNt 1,161,1,“11,1114 CrIst Progress Update Clay Tile Being Installed -North West (Mar. 17, 2010) There are currently approximately 225 workers on site daily. The exterior stone installation continues on one shift with the second shift workers moving to days. The installation of interior stairs and misc. metals continues. Installation of granite and limestone on the building exterior continues with about 75% of the pieces installed (including the cast stone at the drum). Installation of window frames continues. Glass has been received and installation started. Clay tile roofing has started. Most of the clay tile on the West roof has been installed and the North roof is underway. Metal stud walls and drywall are being placed in multiple areas. Plaster trim for the Auditorium ceilings has completed. Painting of the main dome has started. Framing, lath, and plaster work continues at all levels of the Auditorium (soffits, knee walls and walls). The oculus shaft framing continues. Installation of elevator #3 continues. Acoustic curtain track installation has completed. Installation of the ornamental stairs continues. The Oculus black out screen has been installed. Installation of piping, ductwork, insulation of both, sprinkler piping, electrical conduit and wiring continue in all areas. The TEC contractor has started receiving equipment/materials (hoisting equipment) and moving them to the attic for installation. The Sound Communication contractor (All Pro Sound) is on site and pulling wire for different sound systems. Performance lighting racks have been delivered. Installation of the Orchestra Pit Lift has started. Ceramic tile work has started in the basement restrooms. Over the next 30 days: Installation of the granite and limestone will continue. Clay tile roofing will continue (including main dome). The balance of the site storm /sanitary work will start. The electrical, plumbing, mechanical and fire protection contractors will continue systems rough -in (piping, ductwork, and conduit). Painting will continue at the Auditorium Domes and wall paint will start. Ceramic tile installation will continue. Elevator #3 installation will complete. The TEC (theater equipment contractor) will be installing the spiral lift columns for the orchestra lift platform and will begin the installation of both the Orchestra lift and House Mix platforms. Millwork installation will start. Ornamental grilles at the Auditorium domes will be installed. Page 2 of 11 Progress Photos View from the South (Feb. 17, 2010) View from the South (Mar. 17, 2010) Page 3 of 11 View from the West (Feb. 17, 2010) *eft .L..:.:"i•Yi11f /um 1 11111111011111 F11 s s.... x,.K.arw tI'eP':..✓�in a °..x View from the West (Mar. 17, 2010) Page 4 of 11 View from the North (Feb. 17, 2010) Page 5of11 View from the East (Mar. 17, 2010) View from the East (Feb. 17, 2010) Page 6 of 11 Niche Crown being formed (Mar. 17, 2010) Finished Crown at Niche (Mar. 17, 2010) Page 7 of 11 Mock Up of Acoustic Canopy Section (Mar. 17, 2010) Plaster Trim at Balcony High Area (Mar. 17, 2010) Page 8of11 East Ornamental Stairs being Installed (Mar. 17, 2010) Page 9 of 11 Donor Space (Feb. 17, 2010) Donor Space (Mar. 17, 2010) Page 10 of 11 NCO ►%1' 1, _y.01 01 r 1601111II LL 200 Seat Theater and Office to the South of the Palladium (by others) Page 11 of 11 Bear Story Page 1 of 2 Adoption Process Pricing Community Resources Contact Us Corporate Sponsorship Donations Planned Giving HSHC Merchandise Lost and Found Pets Pet List Press Releases Shelter Programs Services Spay /Neuter Services Surrendering a Pet Tree of Life Upcoming Events Wish List for Ham Iton County Bear a Tortured Puppy Who Needs Our Help Don* fe March 25th Update: March 24th: NEW HSHC VIDEO! Take just a few moments to see what inspires us to work so hard for these precious animals. Please join us as we strive to save lives, educate communities, and complete families. Click for Video March 28th Update: Bear lost his battle this morning. His little body gave up in the night and we made the heartbreaking decision to let him go peacefully. Thank you to everyone who prayed for him and made donations toward his medical care. Donations may still be made in his memory to help cover the cost of his care. This little guy is fighting for his life right now. A kind hearted woman who does rescue got a ca last week that some teenagers had slammed a puppy against a concrete wall. She went there find this two month old puppy in critical shape. Due to the swelling in his brain and the severit! his injury, he needed to see a specialist, so she reached out to HSHC for help in saving his life. She named him Bear. She has committed to giving a Bear a life -long home even if he does nec long -term special care, but for now...we must focus on saving his precious life. All- -HSHC is now caring for this angel. A CT Scan revealed that his skull was knocked off his spine. The first vertebrae is dislocated below his brain. He is in a brace from head to shoulders in hopes that scar tissue will form heal the injury. The good news is, there were no fractures to his spine it is intact he is breathing on his own. There will be a long road to recovery, but we have faith. Were looking at a $2,000 vet bill for Bear. If you can help, please do. E Home 1 Pet List 1 Contact 1 Mission I Bear is now eating from the staff's hands and his feeding tube has been removed. He even wiggled his front legs today! http:// www. hamiltonhumane .com /events/bear.htm 4/19/2010 Good evening. My name is Joe Miller. I am here as President of the Parks Board. Mr. Sharp has asked Parks to address the Council tonight on the topics of Parks Finances and the Parks Annual Report. Also, present are several members of the Parks Board and our director, Mark Westermeier. We will be happy to answer your questions at the conclusions of these remarks. Your recently received a copy of the 2009 Carmel Clay Parks and Recreation Annual Report. You also recently received electronically the First Quarterly Report on Parks to elected officials in Clay Township including all members of this body. In addition, as you are aware, an article written by myself, as Parks Board President, appeared in the Indianapolis Star Carmel Section on Thursday, April 16` Tonight, I will highlight again some of the information given in those recently written documents and add additional information and comm.ents. Carmel Clay Parks is a major employer in. Carmel. We employ 546 employees for a full time equivalent (FTE) of 176 and a total payroll for 2009 of $6.2 million It is important to distinguish that there are two types of budgets used operationally by Carmel Clay Parks. First, there are traditional tax budgets. These budgets reflect a fixed amount of revenue from taxes in the City and the Township and command adherence to a corresponding fixed spending limit for expenses. This type of budget utilized by governmental entities engaged in normal non business related activities is straightforward and revenue is generally fixed although expenses may vary within a range deemed acceptable in the budget. The General Fund 101 is such a budget and is a reverting budget. In the annual report we reported that again we returned money to the City of Cannel and Clay Township in the amount of $66,113.74. Through sound fiscal management practices Carmel Clay Parks as returned over $722,000 from the General Fund 101 to its fiscal bodies since 2003. This reflects a long standing record of good fiscal management of available financial resources on the part of Parks. The Township Fund 1215 is another example of a traditional tax budget. Its income comes solely from County Option Income Tax generated by the Parks Bond issued by the Township a few years ago for the construction of Central Park and the Monon Community Center. Just as plans were made to begin using these funds with township approval for various capital projects within the Parks system it was determined that the current Interlocal agreement as amended only allows usage of these funds for Central Park capital projects. As you all know, this has brought to a halt the completion and opening of Founders Park and completion of a second phase of development at Hazel Landing. I am aware that efforts are now underway by this Council in conjunction with the Township Board to prepare an amendment to the Interlocal agreement to allow usage of the Township Fund 1215 for financial capital projects in the entire park system not just Central Park. We, at Parks, welcome such a change in the Interlocal. City Fund 103 for Capital projects has had no additional tax revenue added since the 2006 budget year following an amendment to the Interlocal written in 2005. This fund is occasionally used for smaller capital projects in the Parks system. $104,119.88 was used from this fund in 2009 leaving a balance of $870,700.32 at year's end. This year the 103 fund is being utilized to fund capital repairs at Indow Park The Impact Fee Fund 106 is funded by impact fee revenue generated by new construction within the township. However, its usage is limited. Currently, these funds may only be utilized for Founder's Park, West Park, Hazel Landing Park and Cherry Tree Park. At the end of 2009, this fund had a balance of $819,027.40. This fund was used for the initial phase of Founders Park. The 2 major funds remaining in the 2009 annual report account for over half the Parks Department expenses and are hybrids of a tax based type budget and a business type budget. These are fund 1046 in the 2009 report now known, in 2010, as fund 108 which is for the Extended School Enrichment program. The other is fund 1047 in the 2009 report now known, in. 2010, as fund 109 which is for the Monon Community Center. These funds comingled in 2009 were separated in 2010 to facilitate clearer accounting of each fund. Funds 108 109 are non- reverting funds. Any unused balance at the end of any calendar year is left in that fund. At the end of the calendar year in which it opened the Monon Community Center carried forward a positive balance from the unused balance of the bond issued to build the Monon Community Center. As a result, the additional funding requested in the 2 °d calendar year was less than would have occurred otherwise had it not been for this initial first year carryover. This has perhaps created an illusion that the need for additional funding went up substantially in the 3'' calendar year when in fact it did not. Let me define what 1 interpret to be differences between this hybrid type of budget and a typical tax based budget. In a tax and business mixed hybrid type budget neither revenues nor expenses are fixed. Expenses are adjusted on an as needed basis in order to attain higher revenues. These budgets are dynamic and must be able to change to account for the current business climate at the time. For instance, if we have a great summer at the outdoor aquatics park due to wonderful weather, our expenses for personnel will go up to accommodate the greater crowds who are generating increased revenue. Expenses often will precede revenue in this type of budget. And so cash flow becomes an issue in an undercapitalized business type budget such has been the case with the 109 fund. The fund 109 budget covers the Monon Community Center, recreation programs, and special events for the community. We continue to enjoy great success at the Monon Community Center. The Parks Board was pleased that Monon. Community Center passes increased by 11% in 2009 with 18, 073 active annual, monthly and value pass holders by year's end. Despite having 27 payroll dates in 2009 the operating shortfall for the Monon Community Center was reduced by $20,386 from the previous year. The cost recover of 76% reflects a 2 -point increase from 2008. It is now clear, however, to everyone, that the 100% cost recovery originally hoped for the fund 109 budget is, in hindsight, not at all realistic. This means there is no amount of expense cutting that can occur that will yield a 100% cost recovery. This is because as we cut expenses we cut programs and operating hours and services for which we can charge a fee. This ultimately leads to a decrease in revenue in a downward cascade that will always lead us away from achieving a goal of 100% cost recovery. There are simply too many fixed costs in maintaining a building such as the Monon Community Center. The fixed costs do not decrease significantly in an underutilized building. Equally important in understanding why we cannot achieve 1.00% cost recovery is the realization that the expenses incurred in the east part of the Monon Community Center are a major reason we cannot achieve such a goal. The catering business on the east side will take time to grow as do all new businesses but in the end that revenue will not be enough to offset the costs of the community uses of the building. The Monon Community Center is one entity, east, west and outdoor aquatics, with one budget. This is our reality. And even with the advances we are seeing in cost recovery through implementation of the Monon Community Center business plan, we will never be able to completely offset the expenses of maintaining the East side of the facility. We are a public park. We serve the entire community. That is why we designed a community oriented East side to the facility. It should also be remembered that the Monon Community Center was built for the future growth of the Carmel community and so we anticipate continued growth in utilization of the Center as the community continues to grow. The cost recovery for the Monon Community Center fund 109 exceeds industry standards for a public park system, by far, as has been reported to you before. Still it clear now that the fund 109 budget will require a permanent solution that will provide needed revenue to cover the full costs of operating such a community facility. We are no different in this respect than any other park system in Indiana. We anticipate a long term solution to the issue of revenue when the Interlocal amendment is adopted and thank both the City Council and the Township Board for your efforts on this amendment. It is important to keep in mind, however, that expenses cannot be limited to a line item in a budget when dealing with a business hybrid type of budget. Flexibility must exist to allow the Monon Community Center facility to spend more in order to make more in revenue when the situation calls for it. The budget cannot be interpreted in the same way a typical governmental tax budget is viewed where you simply cut expenses to match revenue. The Monon Community Center operates under a business hybrid model within a governmental environment. It is a hybrid of the two very different types of budgeting systems. The other hybrid business and tax type budget is the 108 budget. It too must anticipate increased expenses in personnel as its services are more utilized by parents in the school system. Limiting personnel expenses to a flat amount as you would do in a tax budget will limit opportunities for increased income from increased enrollment. The 108 budget only involves personnel and programming costs. There are no facilities to maintain. It has operated at 100% cost recovery to date although it would be a challenge to maintain this rate of recovery should we budget for personnel costs such as annual Cost Of Living Adjustments annual automatic incremental raises in the same manner the city does. It is not sustainable, in our opinion to do so, and so we have begun to move toward a more sustainable business model system which is different than the city's in the way it makes annual adjustments in an employee's rate of pay. The 108 budget receives no tax funds and is not anticipated to need any. In regard to the resolution CC- 02- 15 -10 -04 proposed again tonight, unchanged from its previous reading, Parks remains concerned that there is no protection for payroll. And there is still no Interlocal agreement amendment addressing an additional source of revenue for the Monon Community Center. In section 3 of the resolution concerning reporting it should be noted that we are making every effort to meet your need for information as evidenced by our annual report and our newly instituted quarterly report to elected officials. Indeed, the resolution seems unnecessary as all matters addressed in it can be addressed in an amendment to the Interlocal agreement. We, at Parks, recognize the desires of some on council to have more oversight in the development of the budget for fund 109 especially now that tax money is needed as an additional source of revenue for the 109 budget. We anticipate you will address this in the amendment to the Interlocal. We welcome dialog with you on the Interlocal amendment so as to avoid any unforeseen consequences in the choice of any particular wording you may use in the agreement such as the unfortunate wording included in the last amendment. A parenthetical remark in the last amendment restricted the use of COIT funds to Central Park capital improvements only and led to unintended and still current problems such as the inability to fund completion of Founders Park and Hazel Landing Park. This concludes my remarks. I and others from Parks stand ready to answer your questions should you have any at this time. Thank you. The Center for the Performing Arts Carmel, Indiana Revenue City -56% Individuals 14% Foundations 4% Corporations 6% HCCVB 7% Ticket Sales 11% Concessions 0.5% Hall Rental 1.5% Expenses Salaries Benefits 38% Artist fees /prod costs 19% Marketing /PR 18% Web Design one time 7% O Box office set up one time 9% O Gen Admin 2% O Building Operations 7% Revenue future yrs e Hall Rental 17% e Ticket Sales 29% o Concession 3% Gift Shop 1% Catering 3% Individuals 10% Corporations 4% e Foundations 3% o Government 30% Expenses future yrs Salaries Benefits 28% Gen Admin 9% O Development 1% Build Operations 15% O Marketing 9°% O Artist Fees Prod 35% O Box office costs 3% 600 500 400 300 200 100 0 Venue Usage -Days Year 1 Year 2 Year 3 Venue Usage -Days Transparency and Accountability Timely filing of annual 990 Report Timely completion of annual audit by independent accounting firm.