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HomeMy WebLinkAboutCrossroads Engr/Engr `'rossRoad Engineers W11 '�O Q 3. D E� 1C� Engineering Department 2010 Appropriation #206 -401; P.O. #21791 i Contract Not To Exceed S45,000.00 ADDITIONAL. SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE Of GQOL}S AND SERVICE§ THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT by and between the City of Carmel and CrossRoad Engineers, P.C., (the "Vendor), shall amend the following terms of the agreement Haverstick Road and 106th Street Drainage Projects, (the °Agreement (Contract 03,03,10,03 and P.O. #21791). All other previously agreed upon terms, to and including, Notices, Indemnifications and Warranties shall remain the same as set forth in the Agreement. The Additional Services shall be provided by Vendor consistent with the Scope of Work attached as Exhibit °A" IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C. by and through its Board of Public Works and Safety By: By: r mes Brainard residing Officer Au 's ized Signet e V D.te: Printed Name Ma Ann r, urke, Member Date: 0 PYeSj d- C415f f Title Lori S. Wa Member FID/TIN: "✓.5" q 833 Date: 6 SSN if Sole Proprietor: ATTEST: Date: L; ,Z,� 0 P'ana Cordray, IAMC, reasurer Date: /0 IZ'.fir.J Pm&S.t. +k Corgi. S sTnpnor*F12011nC, XA d Fie t* I S.mu,: Ansd.. I l.'PIl01 W PMT I Pu' Q o o i ik O One g l-ff ©c:in- CITY p O CARMEL JAMES BRIINARD, MAYOR LETTER OF TRANSMITTAL Date: April 13, 2010 To: Doug Haney Department of Law From: Mike McBride Department of Engineering RE: Crossroad Engineers Additional Service Amendment #3 An Additional Service Amendment is needed for the Crossroad Engineers contract 03.03.10.03 for the April 21st BPW meeting, please. Attached please find the task proposal and purchase order. Contract Information: Amendment 3 Vendor: Crossroad Engineers, PC Amount: $45,000.00 P.O. #21791 Appropriation: 206 -401 Contact: Chip Charles Address: 3417 Sherman Drive Beech Grove, IN 46107 Phone: 317/780 -1555 Email: ccharles @crossroadengineers.com DEPAICIiMEM OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@carmel.In.gov April 13, 2010 CITY' OF ARMEL JAMES BRAINARD, MAYOR Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 RE: Additional Service Amendment #3, P.O. #21791 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010. I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #3— Haverstick Road and 106 Street Drainage Projects Survey and Design See "Attachment A" Not to Exceed:$45,000.00 Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. if you should have any questions, please give nie a call. Sincerely, Miciael T. McBride, P.E. City Engineer Reviewed and approved by: w JD D S. C. Engelking DEPARTMENT OF ENGINEERING Director of Administration ONE Civlc SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@carmel.in.gov T f i April 2, 2010 I I2- Mr. Gary Duncan, P.E. City of Carmel Assistant Engineer One Civic Square Carmel, IN 46032 i Re: Haverstick Road and 106` Street Drainage Project ';'CROSSROAD Survey and Design Proposal ENGINEERS, PC Dear Gary, We have completed a drainage evaluation of the Haverstick Road drainage areas where you have received several complaints about short term "flooding" or ponding of the road side open ditch (in the proximity of 3781 Coachman Drive). In addition, we have evaluated and scoped other area culvert crossing replacements at your request and this report was used to determine what locations the City would like to pursue development of construction documents that include full survey, design and permitting. All scoped pipe sizing design has been completed to convey a 100 -year peak rainfall storm in accordance with the City of Cannel Stormwater Technical Standards Manual requirements. The actual design will utilize the same in conjunction with the survey. Due to the large contributing watershed, the peak rainfall rates have been completed by the NCRS Type 2 hydraulic method. These locations and project descriptions are as follows: Haverstick Road and Coachman Drive Enclosing this open portion of the system along the west side of Haverstick Road and connecting to an existing underground system 260 feet north of Coachman, replacing the culvert under Coachman and continuing south for 340' to connect to an underground crossing of Haverstick Road. The work would include replacing 95' of the existing 40 "X66" CMP under Haverstick Road. This work is scoped at a cost of $245,000.00 including design and bidding with approved and engineered plan sets. This work includes some clearing, the excavation and installation of the pipes and structures as required from survey, grading, roadway and concrete curb removals and restoration in two locations and lawn restoration. Our fee for the survey, design, permitting, bidding, and construction administration for this work shall be a total lump sum of $18,500 with the following breakdown: Survey $5,500 Design /Permitting $12,500 Bidding $2,000 Const. Admin. $4,000 Total $24,000 Lexington Lane Culvert Crossing We have also done an evaluation of the pipes under Haverstick Road between Lexington Lane and 106 Street. The pipes are dual squash type CMP with bituminous coating and are 42" X 64 Scoped replacement costs per below would be approximately $75,000. The work would include 1 "ATT ik rt R r A" 2 12 minor clearing, pavement and pipe removals, pipe replacement and headwalls, backfilling and reconstruction of the roadway and grade above the pipes as indicated in the estimate. Our fee for the survey, design, permitting, bidding, and construction administration for this work shall be a total lump sum of $10,500 with the following breakdown: Survey $2,000 Design /Permitting $5,000 Bidding $1,000 Const. Admin. $2,500 Total $10,500 106"' Street at 106 Place The pipes west of Haverstick Road and crossing 106` Street just east of 106 Place are also squash type CMP's and are both 43 "x65 The scoped cost estimate to replace these with 48 "X76" RCP culverts would be approximately $64,000. The work would include minor clearing, pavement and pipe removals, pipe replacement and headwalls, backfilling and reconstruction of the roadway and grade above the pipes as indicated in the estimate. Our fee for the survey, design, permitting, bidding, and construction administration for this work shall be a total lump sum of $10,500 with the following breakdown: Survey $2,000 Design /Permitting $5,000 Bidding $1,000 Const. Admin. $2,500 Total $10,500 Our fees above are based on the assumption that all work for the above 3 project areas will be performed simultaneously. Please feel free to call me at the office at (317) 780 -1555 ext. 114 with any questions. We look forward to working with you on another project! Sincerely, CrossRoad Engineers, PC Trent Newport, .E., L.S. Vice President (2)