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Home My WebLink AboutBPW-05-05-10 oe.cnq is ,-....,..,,,....0 lil C i ty f Carme 'tip p Office of the Clerk Treasurer e lE 777333 .V4‘. CARMEL BOA k': 14 OF PU f ry LIC WO' IBS WEDNESDAY, MAY 5, 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 5, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 G 1 1 City of Carmel GO Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, MAY 5, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 21, 2010 Regular Meeting 2. BID OPENING /AWARDS a. Bid Opening for 2010 Fire Vehicle Bid; Chief Keith Smith, Carmel Fire Department 3. CONTRACTS a. Request for Purchases of Goods and Services; Millenium Contractors ($173,084.00); John Duffy, Director of the Department of Utilities b. Request for Purchases of Goods and Services; Preload; ($2,891,000.00); John Duffy, Director of the Department of Utilities c. Request for Purchases of Goods and Services; Amendment to Lease; PEdcor Investments; ($185,127.00); John Duffy, Director of the Department of Utilities d. Request for Purchases of Goods and Services; Additional Service Agreement #3; Crossroad Engineers; ($45,00.00); 106`" and Haverstick Drainage Project; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; DLZ; ($117,000.00); Roundabouts Before and After Safety Evaluations; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Continental Office Environment; ($675.00); Furniture Installation; Chief Keith Smith, Carmel Fire Department g. Request for Purchase of Goods and Services; Kinsey's Floor Covering; $2,241.00); New Flooring Station #46; Chief Keith Smith, Carmel Fire Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 h. Request for Purchase of Goods and Services; Jacob Dietz; ($1,300.00); Annual Inspection of Fire Extinguishers; Chief Keith Smith, Carmel Fire Department i. Request for Purchase of Goods and Services; Shawn Grass; ($800.00); Fire Incident Class; Chief Keith Smith, Carmel Fire Department j. Request for Purchase of Goods and Services; Speciality Guttering; ($9,258.00); Gutter and Roof Repair, City Hall; Jeff Barnes, Facility Maintenance k. Request for Purchase of Goods and Services; JMI Mechanical; ($20,000.00); Plumbing and HVAC repairs through 12/31/2010; Jeff Barnes, Facility Maintenance 1. Request for Purchase of Goods and Services; Green Energy; ($10,000.00); LED Lighting for City Buildings; Jeff Barnes, Facility Maintenance m. Request for Purchase of Goods and Services; Terminix; ($500.00); Pest Control; Jeff Barnes, Facility Maintenance n. Request for Purchase of Goods and Services; Hood's Garden; ($1,682.75); Plants; Dave Huffman, Street Commissioner o. Request for Purchase of Goods and Services; Brenntag Mid South, Inc.; ($28,075.00); Reflecting Pond Chemicals; Dave Huffman, Street Commissioner p. Request for Purchase of Goods and Services; TMT; ($50,000.00); Tree Planting; Mike Hollibaugh, Director of the Department of Community Services q. Request for Purchase of Goods and Services; Lectro Communications; ($2,245.80); Replace 2 Control Station Antennas; Marvin Stewart, Director of the Carmel Communication Center r. Request for Purchase of Goods and Services; Letter of Engagement; Brazill /Hester; Legal Services; Doug Haney, City Attorney s. Request for Purchase of Goods and Services; Change Order No. #5; Rieth -Riley Construction; (Decrease $28,831.80); 116 and Keystone; Mike McBride, City Engineer t. Request for Purchase of Goods and Services; Change Order FINAL; Calumet Civil Contractors; (Increase $45,453.18); 136 and Rangeline; Mike McBride, City Engineer u. Request for Purchase of Goods and Services; Change Order No. #1; Thieneman Construction; (Decrease $335,733.67); Waste Water Treatment Plant Expansion; John Duffy, Director of the Department of Utilities 4. USE OF CITY FACILITIES /STREETS a. Request to Use Gazebo and Common Grounds; Concert; Sunday, June 27, 2010; and Sunday, August 1, 2010; 1:00 p.m. 8:30 p.m.; Indiana Wind Symphony b. Request to Close City Streets; Dog Day Afternoon; Sunday, September 19, 2010; 6:00 a.m. to 6:00 p.m.; Carmel Redevelopment Commission c. Request to Close City Streets; Walk/Run; Saturday, August 28, 2010; 7:30 a.m. to 9:30 a.m.; Holy Trinity Greek Orthodox Church d. Request to Use Caucus Room (2/3); Meeting; Thursday, June 3, 2010; 8:30 a.m. to 3:30 p.m.; Mo Merhoff, Carmel Chamber of Commerce 5. OTHER a. Tabled 4/7/2010; Resolution Easement Agreement; Frank Stumpf Estate; John Duffy, Direction of the Department of Utilities b. Conflict of Interest; Steve Holubik; Carmel Fire Department c. Request for Temporary Construction Entrance; Hazel Dell Christian Church; David Lach, Cripe Engineers d. Request for Lane Closure; 116 and Gray Road; Steve Krebs, AT &T e. Request for Cover Sheet; Cool Creek North Trails; Mike McBride, City Engineer f. Request for Lane Closure; Hazel Dell Parkway; Steve Krebs, AT &T g. Request for Open Cut and lane Closure; 212 West 136 Street; Gregory Ilko, Crossroad Engineers h. Request for Encroahment; 1203 Angelique Court; Fence In the Easements; Dr. and Mrs. Michael Murphy 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, MAY 5, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer, Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes from the April 21, 2010 Regular Meeting; Board Member Burke moved to approve. Board Member Watson seconded. Minutes approved 2 -0. *Mayor Brainard was not at this meeting. BID OPENINGS /AWARDS Bid Opening for the 2010 Fire Vehicle; Mayor Brainard opened and read the bids aloud. Company Amount Donley $1, 037,566.00 Pierce 958, 000.00 Hoosier Fire Equipment $1,104,120.00 The bids were given to Chief Keith Smith, Carmel Fire Department for review and recommendation. CONTRACTS Request for Purchases of Goods and Services; Millenium Contractors ($173,084.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Preload; ($2,891,000.00); There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Amendment to Lease; Pedcor Investments; ($185,127.00); There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Additional Service Agreement #3; Crossroad Engineers; ($45,000.00); 106 and Haverstick Drainage Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; DLZ; ($117,000.00); Roundabouts Before and After Safety Evaluations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Continental Office Environment; ($675.00); Furniture Installation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Kinsey's Floor Covering; $2,241.00); New Flooring Station #46; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Jacob Dietz; ($1,300.00); Annual Inspection of Fire Extinguishers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Shawn Grass; ($800.00); Fire Incident Class; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Specialty Guttering; ($9,258.00); Gutter and Roof Repair, City Hall; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; ($20, 000.00); Plumbing and HVAC repairs through 12/31/2010; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Green Energy; ($10,000.00); LED Lighting for City Buildings; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Terminix; ($500.00); Pest Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hood's Garden; ($1,682.75); Plants; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Brenntag Mid- South, Inc.; ($28, 075.00); Reflecting Pond Chemicals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; TMT; ($50, 000.00); Tree Planting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Lectro Communications; ($2,245.80); Replace 2 Control Station Antennas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Letter of Engagement; Brazill /Hester; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order No. #5; Rieth -Riley Construction, (Decrease $28,831.80); 116 and Keystone; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order FINAL; Calumet Civil Contractors; (Increase $45,453.18); 136 and Rangeline; Mike McBride, City Engineer Request for Purchase of Goods and Services; Change Order No. #1; Thieneman Construction; (Decrease $335, 733.67); Waste Water Treatment Plant Expansion; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES Request to Use Gazebo and Common Grounds; Concert; Sunday, June 27, 2010; and Sunday, August 1, 2010; 1:00 p.m. 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Close City Streets; Dog Day Afternoon; Sunday, September 19, 2010; 6:00 a.m. to 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Close City Streets; Walk/Run; Saturday, August 28, 2010; 7:30 a.m. to 9:30 a.rn.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Caucus Room (2/3); Meeting; Thursday, June 3, 2010; 8:30 a.m. to 3:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER Remains Tabled 5/5/2010; 4/7/2010; Resolution Easement Agreement; Frank Stumpf Estate; John Duffy, Direction of the Department of Utilities Conflict of Interest; Steve Holubik; Cannel Fire Department Request for Temporary Construction Entrance; Hazel Dell Christian Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; 116 and Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Cover Sheet; Cool Creek North Trails; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; Hazel Dell Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Open Cut and lane Closure; 212 West 136 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. TABLED Request for Encroachment; 1203 Angelique Court; Fence In the Easements; Dr. and Mrs. Michael Murphy; Mayor Brianard moved to table. Board Member Burke seconded. Item tabled. ADJOURNMENT Mayor Brainard Adjourned at 10:25 a.m. iana L. Cordray, IAMC Clerk- Treasurer Approved iirayor Janes Brainard A TTEST: 1 A-■ Diana L. Cordray, IAMC Clerk Treasurer