HomeMy WebLinkAboutBPW-05-19-10 V
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Office of the
Clerk- Treasurer
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CARMEL BOA Ir OF PUBLIC
WORKS
WEDNESDAY MAY 19, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, MAY 19, 2010, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
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Office of the
Clerk- Treasurer
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, MAY 19, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 5, 2010 Regular Meeting
2. CONTRACTS
a. Request for Purchase of Goods and Services; Cox Painting; ($4,650.00);
Painting approximately 12,000 s.f.; Chief Keith Smith, Carmel Fire Department
b. Request for Purchase of Goods and Services; Mark Keck; ($1,000.00);
Training; Chief Keith Smith, Carmel Fire Department
c. Request for Purchase of Goods and Services; Nelson Alarm; ($3,097.00); Closed
Circuit TV; Marvin Stewart, Director of Cannel Communication Center
d. Request for Purchase of Goods and Services; V.S. Engineering; ($25,610.00);
Wilson Village Drainage Improvements; Mike McBride, City Engineer
e. Request for Purchase of Goods and Services; Advanced Turf Solutions;
($45,000.00); Grounds Maintenance; Bob Higgins, Brookshire Golf Course
3. USE OF CITY FACILITIES /STREETS
a. Request to Use Gazebo and Common Grounds; Wedding; Saturday, July 24,
2010; 1:00 p.m. to 11:30 p.m.; Rehearsal; Friday, July 23, 2010; 7:00 p.m. to
9:00 p.m.; Anthony Hamstra
b. Request to Use City Streets; Block Party; Monday, May 31, 2010; 3:00 p.m. to
8:00 p.m.; Amy Work, Wilson Village Neighborhood
c. Request to Use Gazebo and Common Grounds; Wedding; Saturday, May 21,
2011; 1:00 p.m. to 12:00 a.m.; Rehearsal; May 20, 2011; 4:00 p.m. to 7:00 p.m.;
Lisa Kempa
d. Request to Use City Streets; Race; Saturday, July 31, 2010; 5:00 a.m. to 10:00
a.m.; Jeff Hess, St. Elizabeth Seton
e. Request to Use City Streets; Picnic; Saturday, June 5, 2010; 4:00 p.m. to 12:00
a.m.; Anne Lally, Avian Glen HOA
f. Request to Use Caucus Room (1/3); Meeting; Tuesday, June 8, 2010; 7:00 p.m.
to 8:30 p cpE;cp#s A q NNA r 11113 r7/g '2414
g. Request to Close City Streets; Party: 3 Street At City Center Drive;
Thursday, June 3, 2010; Noon to 12:00 a.m.; Cheri Dick, Civic Theatre
h. Request to Use City Streets; Race; Sunday, July 25, 2010; 6:30 a.m. to 10:30
a.m.; Patrick McGee; Iron Kids
4. OTHER
a. Tabled 4/7/2010; Request for Easement Agreement; Frank Stumpf Estate; John
Duffy, Direction of the Department of Utilities
b. Tabled 5/5/2010; Request to Encroach; 1203 Angelique Court; Fence In the
Easements; Dr. and Mrs. Michael Murphy
c. Request for Consent to Encroach; 14038 Salsbury Creek Drive; Fence; Gopal
Singh, Owner
d. Request for Lane Restrictions; Multiple Locations; Stephen Vollmer, Duke
Energy
e. Request for Lane Closure; 96' Street East of College; Darin Coy, SCS
Environmental Engineering
f. Request for Utility Reimbursement; Vectren Energy; Shelborne Road between
116"' and 126 Street; Mike McBride, City Engineer
5. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, MAY 19, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Jaynes Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor Jaynes Brainard; Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes from the May 5, 2010 Regular meeting were approved 3 0.
CONTRACTS
Request for Purchase of Goods and Services; Cox Painting; ($4,650.00); Painting approximately
12,000 sf.; Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3 -0.
Request for Purchase of Goods and Services; Mark Keck; ($1,000.00); Training; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Nelson Alarm; ($3,097.00); Closed Circuit TV;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; V.S. Engineering; ($25, 610.00); Wilson Village
Drainage Improvements; Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; Advanced Turf Solutions; ($45, 000.00); Grounds
Maintenance; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 -0.
USE OF CITY FACILITIES
Request to Use Gazebo and Common Grounds; Wedding; Saturday, July 24, 2010; 1:00 p.m. to
11:30 p.m.; Rehearsal; Friday, July 23, 2010; 7.:00 p m. to 9:00 p.m.; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3 -0.
Request to Use City Streets; Block Party, Monday, May 31, 2010; 3:00 p.m. to 8:00 p.m.; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
Request to Use Gazebo and Common Grounds; Wedding; Saturday, May 21, 2011; 1:00 p.m. to
12:00 a.m.; Rehearsal; May 20, 2011; 4:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3 -0.
Request to Use City Streets; Race; Saturday, July 31, 2010; 5:00 a.m. to 10:00 a.m.; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
Request to Use City Streets; Picnic; Saturday, June 5, 2010; 4:00 p.m. to 12:00 a.m.; Mayor
Brainard inoved to approve. Board member Burke seconded. Request approved 3 -0.
Request to Use Caucus Room (1/3); Meeting; Tuesday, June 8, 2010; 7:00 p.m. to 8:30 p.m.; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
Request to Close City Streets; Party: 3 Street At City Center Drive; Thursday, June 3, 2010;
Noon to 12:00 a.m.; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3 -0.
Request to Use City Streets; Race; Sunday, July 25, 2010; 6:30 a.nz. to 10:30 a.rn.; Mayor Brainard
moved to table. Board member Burke seconded. Request tabled 3 -0.
OTHER
Remains Tabled 5/5/2010; 4/7/2010; Resolution Easement Agreement; Frank Stumpf Estate; Mayor
Brainard moved to remove from the table. Board member Burke seconded. Request approved 3 -0.
Mayor Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
TABLED Request for Encroachment; 1203 Angelique Court; Fence In the Easements; Dr. and Mrs.
Michael Murphy; Mayor Brainard moved to remove from the table. Board member Burke
seconded. Request approved 3 -0. There was brief discussion. A change in the distance of the
encroachment was made, however no paperwork was submitted with these changes. No
Encroachment paperwork was submitted for signatures and recordation at the County. Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
Request for Consent to Encroach; 14038 Salsbury Creek Drive; Fence; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3 -0.
Request for Lane Restrictions; Multiple Locations; Mayor Brainard moved to approve. Board
member Burke seconded. Request approved 3 -0.
Request for Lane Closure; 96' Street East of College; Mayor Brainard moved to approve. Board
member Burke seconded. Request approved 3 -0.
Request for Utility Reimbursement; Vectren Energy; Shelborne Road between 116` and 126'
Street; Mayor Brainard moved to approve. Board member Burke seconded. Request approved 3 -0.
ADD -ON
Request to add Bid award for 126 Road Project to the Agenda; Mike McBride, City Engineer
There was brief discussion.
Board member Burke moved to add bid award to agenda. Board Member Watson seconded.
Request approved 3 -0.
Request to add Purchase of Goods and Services; F &K Construction; ($2,393,658.00); 126 Road
Project; Mike McBride
Board member Burke moved to add bid award to agenda. Board Member Watson seconded.
Request approved 3 -0.
Mayor Brainard moved to approve bid award. Board Member Burke seconded. Mike McBride
stated this was the lowest and most responsive bid. Mayor Brainard asked Mike McBride if this
project was fully funded through the 2006 Road Bond and not the County. Mike McBride said this
project was fully funded through the 2006 Road Bond and there were sufficient funds available.
Request Approved 3 -0.
Mayor Brainard moved to approve the contract with F &K Construction. Board Member Burke
seconded. Request Approved 3 -0.
ADJOURNMENT
Mayor Brainard Adjourned at 10:20 a.m.
ana L. Cordray, IAMC
Clerk Treasurer
Approved
Aft
f ayor Janes Brainard
A TTEST:
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Dial, L. Cordray, IAMC
Clerk Treasurer