185631 05/26/2010 CITY OF CARMEL, INDIANA VENDOR: 008840 Page 1 of 1
ONE CIVIC SQUARE BILL AKERS CHECK AMOUNT: $979.29
CARMEL, INDIANA 46032 C/O COMMUNICATIONS CENTER
C/O COMMUNICATIONS C CHECK NUMBER: 185631
CHECK DATE: 5/26/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1115 4343004 979.29 TRAVEL PER DIEMS
1
CITY OF CARMEL Expense Report (required for all travel expenses)
VN01 AN P
EMPLOYEE NAME: William Akers DEPARTURE DATE: 5/15/2010 TIME: 6:25 M PM
DEPARTMENT: Communications RETURN DATE: 5/20/2010 TIME: 4:00 AM PM
REASON FOR TRAVEL: NWS Conference DESTINATION CITY: San Diego, California
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT V TRAVEL PER DIEM
Date Transportation Gas/Tolls/ Lodging Meals Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
5/15/10 $243.43 $65.00 $308.43
$0.00
5/18110 $243.43 1 $65.00 $308.43
$0.00
5119/10 $243.43 $65.00 $308.43
$0.00
5/20110 $54.00 $54.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.ao
$0.00
$o.00
$0.00
a.o0
Total $0.00 $0.00 $0.001 $54.001 $730.291 $0.00 $0.001 $0.00 $0.001 $195.001 $0.00
DIRECTOR'S STATEMENT: I h m that all a ense onform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date:
City of Carmel Form ER06 Revision Date 5/24/2010 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date: 1 d
City of Carmel Form ER06 Revision Date 5/24/2010 Page 2
I OTEL DELCOkONADO
Room Number: 3285
Bill Akers Arrival Date: 05 -15 -10
United States
Departure Date: 05 -20 -10
Cashier No: 94
Folio No.:
Page No: I of
INFORMATION INVOICE
Date Description Charges Credits
05 -15 -10 Room Rate Revenue 225.00
05 -15 -10 Room Tax 8% 18.00
05 -15 -10 CA Tourism Assessment 0.43
05 -18 -10 Room Rate Revenue 225.00
05 -18 -10 Room Tax 8% 18.00
05 -18 -10 CA Tourism Assessment 0.43
05 -19 -10 Room Rate Revenue 225.00
05 -19 -10 Room Tax 8 18.00
05 -19 -10 CA Tourism Assessment 0.43
'Total 730.29 0.00
Balance 730.29
EXPRESS CHECK OUT OPTIONS
1. Deposit your Express Check Out Letter Keys at the lobby
Express Check Out Box.
2. Express Check Out by Voice Mail: Please Call Ext. 7260
3. Express Check Out by TV. Some restrictions apply) Signature:
1500 Orange Avenue, Coronado, CA.
Hotel Information (619) 435-6611 Reservations 800 -HOTEL DEL (800 -468 -3533) Billing Inquiries 800 998 -GUEST (800 998 -4837)
www.hoteldel.com
C
OTEL DELJ20PONADO
Dear Valut 6 T 6 1 9 4 3 5 6 6 1 1
WW M H Q T E L V L. C O M
'lank you far chooAng At Hca tl d°i Coronado as your destination. V1 hope your staff
has Wen a p1wasaIlt OnE, and w° invite you to r °turn again SvOn.
Our Mckoui time is 12 noon and wt do offer several options for checking ou if your
statemm is correct:
ii llwase use the Cauca S wim n mu sActior, or. yC1Llr gutaroom Leltvis]o:n to
s°ttle vO�x accouni area expAte the checkout process, or
Drop the carbon copy of your c eckoul Vic in one Of f'ne .x,ress ('htcC oUt
boxes located in the lobby of the Victorian building and in the foyer of tht
Towers building, or
r l.f It is more for you, pl °ast call tile. FT nt Desk staff at extension 4357,
and vfe wil] be happy to answer any questions finalize your account and /or
process your checkout.
Of.c zrse we welc=— You to Stop by ihc; rG17_ D70 to ;process your chwkont and
proYiddt us with the opporttility to thank you in person foi being our gutest at the Hotel
del Coronado. We look forward to extending a Warr, welcome when your travels bring
O you back to Southern Califamia.
SiP erely, t
Je rey I arshal_l
Direuioi of Front Office and Guest Service
1500 ORANGE AVENUL
CORONADO, CAWFORNIA 921 [S
ti New World Systems®
The hehllc Sector Sof reare Compaig
April 30, 2010
Bill Akers
Operations Manager
Hamilton County Carmel Communications
31 First Avenue NW
Carmel, IN 46032
Dear Mr. Akers,
The 2010 New World Systems Aegis Executive Customer Conference is just around the corner! We are
excited you will be joining us in San Diego May 16 18 for this informative and fun event.
Your hotel room is reserved at the Hotel del Coronado for arrival and departure on the following dates:
Saturday, May 1.5, 2010— Wednesday, May V�, 2010
Your confirmation number is 7892925.
The Hotel del Coronado is located at 1500 Orange Avenue, Coronado, CA 92118, The phone number is
(800) 468 -3533.
Your conference registration fee includes hotel accommodations for Sunday and Monday nights only. You
will be responsible for additional nights reserved as well as any incidentals you incur.
If you will be accompanied by a guest who is 21 years of age and older, please make sure we have his /her
name to provide him /her with a guest badge for entrance to conference meals, Meet Greet Welcome
Dinner and the Peer -2 -Peer Networking Event. Guests under the age of 21 are not permitted at any
conference events or meals.
If you have not already paid for your participation in the conference, we ask that you do so prior to the start
of the conference by sending a check directly to New World Systems. If this is not possible, we will accept
payment during the conference registration. Please note that we do not have credit card payment
capability.
Enclosed in this packet you will find the conference agenda as well as other important information
pertinent to the conference.
If you have any questions, please feel free to call me at 248 269 -1000, ext. 1248.
We look forward to seeing you in San Diego!
Sincerely,
Ihor Diachenko
Director of Marketing
New World Systems Corporation
Cotporate: 888 West Big Beaver Road Suite 600 Trw Michigan 48084 -4749 •248 -269 -1000 www.newuworldsystems.com
V NO. WARRANT N
ALLOWED 20
Bill Akers
IN SUM OF
13967 Wakefield Place
Fishers, In 46038
$979.29
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO# Dept. INVOICE NO. ACCT #!TITLE AMOUNT Board Members
1115 43- 430.04 $979.29 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 24, 2010
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/24/10 I I $979.29
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer