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HomeMy WebLinkAboutBPW-06-02-10 Ill 9 0 City f Carme ..6.,,,, Office of the Clerk Treasurer t r }ei 3.i +,11•} f .A t fi e 7 d t K r M1� a ti CARMEL BOA 1 OF PU LIC WORKS WEDNESDAY, JUNE 2, 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 2, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 g Ill City of Carmel ETON GO Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, JUNE 2, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 19, 2010 Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Opening for the 2010 Paving Program; David Huffman, Street Commissioner b. Bid Opening for the 2010 Concrete Program; David Huffman, Street Commissioner c. Bid Award for the LED Street Light Project; Techlite Corporation; ($467,966.00); this was the lowest and most responsive bid; David Huffman, Street Commissioner 3. PERFORMANCE RELEASES a. Resolution BPW- 06- 02- 10 -01; The Shoppes at Providence Phase II; Erosion Control; Steve Shaver, Buckingham Companies 4. CONTRACTS a. Request for Purchase of Goods and Services; Donley Associates; ($185,946.00); Ambulance; Chief Keith Smith, Carmel Fire Department b. Request for Purchase of Goods and Services; Helena Chemical Group; ($45,000.00); Chemicals for Golf Course; Bob Higgins, Brookshire Golf Course ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 c. Request for Purchase of Goods and Services; American Structurepoint; ($1,675,934.50); Master Contract: Lake Forest Drainage Project; Chesterton Drainage Project; On -Call Project Coordinator; Construction Inspection for Keystone at 13e, Keystone at Carmel Drive; Illinois Street North Extension (1116 North); Town Road Roundabouts at 136 and 141 Streets; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Change Order #1; Keystone and Main Street; (Increase $34,710.19); Walsh Construction; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Additional Services; Williams Creek Consulting; Contract 04.07.10.09; ($4,200.00); Stormwater Technical Manual; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Calumet Contractor; ($1,0014,000.00); Hazel Dell Improvements; 131 to Cherry Creek Blvd; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Gradex; ($4,622,932.60); Shelborne 116 to 131 Mike McBride, City Engineer h. Request for Purchase of Goods and Services; United Consulting; ($7,465.00); Illinois Street North Extension; Right of Way Acquisition; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Additional Services; Crossroad Engineers; Contract No. 03.03.10.03; ($71,000.00); Southwest Clay Drainage Projects; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Additional Services; Crossroad Engineers; Contract No. 03.03.10.03; ($30,000.00); On Call Engineering Service; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; Storrow Kinsella Associates; ($15,000.00); Urban Planning and Design; Mike Hollibaugh, Director of the Department of Community Services 1. Request for Purchase of Goods and Services; Kiku Obata Company; ($30,000.00); Wayfinding Signage System; Mike Hollibaugh, Director of the Department of Community Services 5. USE OF CITY FACILITIES /STREETS a. TABLED:Request to Use City Streets; Race; Sunday, July 25, 2010; 6:30 a.m. to 10:30 a.m.; Patrick McGee; Iron Kids b. Request to Use City Hall Parking Lot, Japanese Garden, Gazebo and Common Grounds; Farmers Market; See Attached letter; Ron Carter 6. OTHER a. Request for Secondary Plat; Blackwell Park Subdivision; Lots 69 -71; Justin Moffett, Blackwell Park Development b. Request for Secondary Plat; Village of West Clay; Section 12002 -B; Lots 247- 248; Dave Sexton, Schneider Corporation c. Request for Curb Cut; Carmel High School; 4 Avenue N.W.; Ron Farrand, Carmel High School d. Request for Road Closure; 3 Avenue SW between City Center and Gradle; Disassemble Crane for Parking Garage; Mark Butler, Signature Construction e. Request for Lane Closure; 2118 East 106 Street; Steve Krebs, AT &T f. Request for Lane Restriction; Open Pavement Cut; Yorktown Woods Subdivision; Resa Glover, Vectren Energy g. Request for Street Closure; 1 Avenue NW; Installation of Sanitary Sewer Line for Carmel Lofts Project; W. Bruce Stauffer, Keystone Construction h. Request for Storm Water Technical Standard Variance; Lakeland Subdivision; Colin Patterson, DeBoy i. Request for Storm Water Technical Standard Variance; Inglenook Subdivision; Casey Land, Developer j. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 261; Mike McBride, City Engineer k. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 256; Mike McBride, City Engineer 1. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 237; Mike McBride, City Engineer m. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 248; Mike McBride, City Engineer n. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 240; Mike McBride, City Engineer o. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 254; Mike McBride, City Engineer p. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 247; Mike McBride, City Engineer q. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 257; Mike McBride, City Engineer r. Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mr. Terry Kemp and Mr. /Mrs. Blake Wiseman 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JUNE 2, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes from the May 19, 2010 Regular meeting were approved 3 0. BID OPENINGS /AWARDS Bid Opening for the 2010 Paving Program; Mayor Brainard opened and read the bids aloud. Company Alternate A Alternate B Shelly Sands $2,381,336.19 $1,687,945.49 Milestone Contractors $2,260,696.00 $1,630,855.57 Rieth Riley $2,305,613.18 $1, 675,123.24 E &B Paving $2,248,946.67 $1,645,985.75 Grady Brothers $2,646,311.93 $1,864,813.43 The Bids were given to Dave Huffman, Street Commissioner for review and recommendation. Bid Opening for the 2010 Concrete Program; Mayor Brainard opened and read the bids aloud. Company Amount Alternate Hunt Paving $258,818.68 $167,205.00 CC &T $302,030.00 $175,910.00 E &B Paving $327,944.00 $194,300.00 Calu $287,401.50 $171,515.00 The Bids were given to Dave Human, Street Commissioner for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW 06- 02- 10 -01; The Shoppes at Providence Phase II; Erosion Control; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Donley Associates; ($185,946.00); Ambulance, Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Helena Chemical Group; ($45,000.00); Chemicals for Golf Course; Bob Higgins, Brookshire Golf Course Request for Purchase of Goods and Services; American Structurepoint; ($1,675,934.50); Master Contract: Lake Forest Drainage Project; Chesterton Drainage Project; On -Call Project Coordinator; Construction Inspection for Keystone at 131 s Keystone at Carmel Drive; Illinois Street North Extension (1116'" North); Town Road Roundabouts at 136'" and 141 Streets; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Keystone and Main Street; (Increase $34, 710.19); Walsh Construction; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Williams Creek Consulting; Contract 04.07.10.09; ($4,200.00); Stormwater Technical Manual; Mayor Brainard moved to approve. Board Member- Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Calumet Contractor; ($1,0014,000.00); Hazel Dell Improvements; 131 to Cherry Creek Blvd; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Gradex; ($4,622,932.60); Shelborne 116'" to 131 Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; United Consulting; ($7,465.00); Illinois Street North Extension; Right of Way Acquisition; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Crossroad Engineers; Contract No. 03.03.10.03; ($71,000.00); Southwest Clay Drainage Projects; Mayor Brainard moved to approve. Board Member Burke seconded. Brief discussion regarding missing exhibits between Board Member Watson and Assistant City Attorney, Tom Perkins. Request Approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Crossroad Engineers; Contract No. 03.03.10.03; ($30,000.00); On Call Engineering Service; Mayor Brainard moved to approve. Board Member Burke seconded. Brief discussion regarding missing exhibits between Board Member Watson and Assistant City Attorney, Tom Perkins. Request Approved 3 -0. Request for Purchase of Goods and Services; Storrow Kinsella Associates; ($15,000.00); Urban Planning and Design; For lack of motion, item failed Request for Purchase of Goods and Services; Kiku Obata Company; ($30,000.00); Wayfinding Signage System; Mayor Brainard moved to approve. Board Member Burke seconded. Request Approved 3 -0. (Note- Per Tom Perkins, Assistant City Attorney, this item was not signed by the Board because documents were missing from the contract) USE OF CITY FACILITIES TABLED:Request to Use City Streets; Race; Sunday, July 25, 2010; 6:30 a.m. to 10:30 a.m.; Board Member Burke moved to remove from the table. Board Member Watson seconded. Removed 3 -0. Mayor Brainard moved to approve contingent on the approval of Nancy Heck. Board Member Burke seconded. Request approved 3 -0. Request to Use City Hall Parking Lot, Japanese Garden, Gazebo and Common Grounds; Farmers Market; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. OTHER Request for Secondary Plat; Blackwell Park Subdivision; Lots 69 -71; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Secondary Plat; Village of West Clay; Section 12002 -B; Lots 247 -248; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Curb Cut; Carmel High School; 4 Avenue N. W.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Road Closure; 3 Avenue SW between City Center and Gradle; Disassemble Crane for Parking Garage; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Lane Closure; 2118 East 106' Street; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Lane Restriction; Open Pavement Cut; Yorktown Woods Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Street Closure; 1 Avenue NW; Installation of Sanitary Sewer Line for Carmel Lofts Project; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request for Storm Water Technical Standard Variance; Lakeland Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Storm Water Technical Standard Variance; Inglenook Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 261; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 256; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 237; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 248; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 240; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 254; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 247; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; Pulte Homes; Cherry Creek Estates; Lot 257; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. TABLED: Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mayor Brainard moved to approve. Board Member Burke seconded. There was extension discussion between the Board, Gary Duncan, Assistant City Engineer, Homeowners; Dr. Blake Wiseman and Mr. Terry Kemp; Mayor Brainard moved to Table. Board Member Burke seconded. Request tabled 3 -0. ADJOURNMENT Mayor Brainard Adjourned at 10:48 a. in. Diana L. Cordray, A C Clerk Treasurer Approved ayor James Brainard ATTEST: Diana L. Cordray, AMC Clerk- Treasurer