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HomeMy WebLinkAboutMinutes TAC 03-17-04CARMEL CLAY TECHNICAL ADVISORY COMMITTEE MINUTES March 17, 2004 REPRESENTING THE CITY OF CARMEL: Scott Brewer, DOCS Urban Forester Steve Broermann, Hamilton Cnt� HN -\vv An Butler, Dept. of Community Service J ohn Dobosiewicz, D t. of Com. Service Brook Ga ownick, Sheriff's Dept Dean Groves, Ciner r Dick Hill, City Engineerin Greg Hoyes, Counter Surveyor's Garr Hoyt, Carmel Fire Department Chuck Shupperd, Vectren Energy Attachments: Andv Kern J ohn South, Hmltn Cnty Soil and Water Attachments: Teresa Magee Via e mail: Andy Kern, Clair Township Regional Waste District Via e -mail: Teresa Magee, Panhandle Eastern Pipeline Company Page 3. Docket No. 04030001 DP Amend /ADLS: Weston Park, Lot 3 National City Bank Development Plan Amendment and ADLS Page 4. Docket No. 04030003 TAC: Mayflower Park, Lot 3, Blk 3 (Aces Power Marketing) Page 6. Replat of Mayflower Park, Lot 1, Block 1 Page 7. Docket #04020019 SU) Hamilton Crossing West, Bldg 1 Little Star School- Special Use Page 8. #04020013 V) Crooked Stick Golf Course Clubhouse Page 11. Docket Nos. 04020033 PP and 04020034 SP: Bennett Minor Subdivision Page 12. Village of WestClay, Sections: V02 -A, 1202 -A, 1202 -B, and 5001- Secondary Plats Page 13. Docket No. 04030009 TAC: Hazel Dell Christian Church Building Addition NfarTAC2004 1 Page 16. Heather Knoll, Section 1 (Secondary Plat and Construction Plans) Page 18. Carmel Science Technology Park: Congressional Flex Space (Development Plan) Page 21. Carmel Hope Fellowship (Development Plan) MarTAC2004 2 Docket No. 04030001 DP Amend /ADLS: Weston Park, Lot 3 National City Bank Development Plan Amendment and ADLS Filed by Kenneth Sebree, SEBREE ARCHITECTS INC REPRESENTING THE PETITIONERS: Ken Sebree, SEBREE ARCHITECTS INC Mike Hoff Comes now Weston Park, Lot 3, National City Bank. The applicant seeks approval for a bank building with parking. The site is located southwest of 106th Street Michigan Road. The site is zoned I- 1 /Industrial and is located within the US 421 Overlay Zone. This is a KITE project. It is a one -story building. HOYES: I sent you a letter. You need to coordinate with Jennifer Roberts, Civil Design. What is the reason behind failing to use the stub already provided? HOFF: It was a twelve- inch (12') and we needed a fifteen (15). I talked with them since and they are meeting that size and will lower it to tap in. J. Roberts is meeting with us tomorrow to discuss the easement in question. HOYES: So you will send me revised prints? HOFF: Yes. HILL: This is out of our area. GROVES: This is IPL. SHUPPERD: We need you to call in a service request and fill out the customer data sheet for load requirement to size the meter. BREWER: This site does not meet the Level A Buffer required. You also have buffering requirements along US 421. I will send a letter out on that. You only show twelve (12) Shade Trees, no Ornamentals. Level A Buffer requires twenty -nine (29) Shade Trees, and nineteen (19) ornamentals. DOBOSIEWICZ: That is on the north and south? BREWER: You only show three species of Shade Trees and two are Maples. I want just one Maple with four total Shade Trees with a couple ornamentals. On your graphic drawing please show Root Flare planting at grade level. Call me to schedule an appointment. GAJOWNIK: No comments. HOYT: Is this sprinkled? HOFF: No. HOYT: We are still going to request a Knox -box. SEBREE: Okay, we need to find a location. Can we discuss that? HOYT: Yes. BROERMANN: I am assuming KITE is building the streets and entrances. SEBREE: That's correct. BROERMANN: We are ready to go. SOUTH: I did not receive a set. Is the site over one acre? HOFF: One -point three (1.3). SOUTH: You will need to upgrade your Erosion Control Plan to meet the new Rule Five requirements. MarTAC2004 3 SOUTH: There are additional items required. If you are not familiar with them jump on our Website at "hamilton.swcd.org DOBOSIEWICZ: You will need your landscaping updated prior to Plan Commission packet distribution. If it is not met, we will table the item until May. It appears your engineer may not have the landscape requirements for the site. I would also discourage them from using steel edging around the landscape beds. In addition, the lighting and landscaping when approved, is part of the overall, has a consistent theme along US 421 and you will want to coordinate that with the Developer. On the access drive you need to show access to the opposite side it lines up with. We want to see proposed too. For the ground sign we need an updated sign plan showing the panel on the sign. SEBREE: Are we okay to move forward? DOBOSIEWICZ: To the Plan Commission. HOFF: What is the meeting date? DOBOSIEWICZ: April 20, 2004, provided you meet the deadlines for packets, notice and submittals. KERN: The District's consulting engineers have reviewed the plans. The District will send them to IDEM for State permit. If these plans change as a result of the TAC review, the District will need to review them again. Building permits should NOT be issued unless the District has issued connection permits. MAGEE: No conflicts. ...END... Docket No. 04030003 TAC: Mayflower Park, Lot 3, Blk 3 (Aces Power Marketing) Filed by Greg Snelling, WOOLPERT REPRESENTING THE PETITIONERS Jamie Browning, BROWNING INVESTMENTS Greg Snelling, WOOLPERT Kevin Foster Comes now Mayflower Park, Lot 3, Block 3. The applicant seeks approval for an office building. The site is located northeast of Mayflower Park Drive and West 99th Street. The site is zoned I- 1 /Industrial. The proposed plan is a 25,000 square feet office building located within Mayflower Park. HOYES: I sent a comment letter March 16, 2003. You need an outlet permit and show an emergency overflow that retention pond. HILL: This is out of our jurisdiction. GROVES: We will need Auto cad. BROWNING: This is IP L GROVES: If you are sure than we will go with that. MarTAC2004 4 BROWNING: It is. SHUPPERD: We have gas out at the street. We need you to fill out that sheet for load requirements to size the meter. BREWER: It appears you meet all the requirements. There is some question about tree preservation and which ones are being saved and which ones are not. Make sure they are physically marked. GAJOWNIK: No. HOYT: I sent a letter to G. Snelling. Is this sprinkled? SNELLING: Yes. HOYT: We need to set up a meeting. We did request post exterior valves and a Knox -box with caps. The building should have a Fire Alarm Panel with a remote location at the front entrance of the building and the main panel in the riser room. Is this a single or multi- tenant building? BROWNING: Single, Stock and Bond trading floor with rows of desks and computers. HOYT: Single story? BROWNING: Yes, with elevations as a two -story type. HOYT: Basement? BROWNING: No. DOBOSIEWICZ: What is the clear story? BROWNING: Ten. HOYT: Does this fall in the Michigan Road Overlay? BROWNING: No. BUTLER: I sent a letter, no further. BROERMANN: This is a private street, no comments. SOUTH: I sent you a letter. Your plan does not conform to the new Rule 5. SNELLING: We are in a learning curve like everyone else on this Rule 5. SOUTH: I will pass you a copy of the new requirements. Erosion Control Plan needs some modifications. DOBOSIEWICZ: Is it modifications to the plans or is it additional detailing on construction process? SOUTH: The Pollution Prevention Plan is new with an area that describes how the petitioner will prevent offsite pollution during the construction process like, chemicals, fuels, and hazardous waste. DOBOSIEWICZ: I believe it would be advantageous to hold a seminar with the Surveyor's Office and all the Engineering Firms to discuss and determine how this should be addressed. SOUTH: Okay. DOBOSIEWICZ: This is a TAC only item. Provided they get they get the follow up letter from S.Brewer on the landscaping. If it is an approved plan you are familiar with the pre submittal process downstairs with Building Permits. You will need an Outlet Permit from the County Surveyor, approval letter for landscaping, G. Hoyt's issues resolved and once you file for that submittal, Building Code will send out an E -mail to all these agencies and they respond to Building Code if they have issues. Are there any lot splits? MarTAC2004 5 BROWNING: It is recorded and ready. DOBOSIEWICZ: Address those issues and you will be ready to pull permits. MAGEE: No conflicts. KERN: The petitioner will need to contact the District to discuss the proposed sanitary sewer connection; District specifications apply in this area and will need to be included on the plans. Other requirements may also apply at the time the District issues its connection permit. Building permits should NOT be issued unless the District has issued connection permits. ...END... Replat of Mayflower Park, Lot 1, Block 1 Filed by Gary Murray, MID STATES ENGINEERING REPRESENTING THE PETITIONERS: Gary Murray, MID -STATE ENGINEERING Comes now Replat of Mayflower Park, Lot 1- Block 1. The applicant seeks approval to subdivide the above listed lot. The site is located west of Mayflower Park Drive on 99th Street. The site is zoned I -1 /Industrial. We are looking to replat this lot into two lots in Mayflower Park. There is an existing building on the western lot that has access through Block -1 via an ingress /egress easement. We have added fifty feet frontage so they get access to a back building. After this is approved we will come again with plans on Lot 1B -Block 1. HOYES: No objections. HILL: No objections. GROVES: This is IP L, no comments. SHUPPERD: No comments. BREWER: I need a set of Landscape Plans. GAJOWNIK: No comments. HOYT: I sent you a letter, no comments. BUTLER: You should have my letter there before you. BROERMANN: No comments South No comments. DOBOSIEWICZ: In addition to the Department's letter, the improvements today are they in Lot -IA? MURRAY: There is about a one hundred feet concrete pad and this Lot line is about sixty feet with the (interrupted). DOBOSIEWICZ: This is the old Mayflower Trucking? MURRAY: Yes. There is a building here with a concrete pad that comes over to that line... (interrupted). DOBOSIEWICZ: So if they developed that Lot -1B it would be a shared parking? MURRAY: Yes. MarTAC2004 6 DOBOSIEWICZ: On page two of your Secondary Plat there are some modifications needed to the signature block. It would not go to the Board of Public Works so there is no chairman or secretary. The Signature block for M. Hollibaugh's signature should read, "Granted Administrative Approval" You can check out the language on the Mid States plats for West Carmel Center, Block -B, Lots one and two. MURRAY: Okay. DOBOSIEWICZ: Address the comments in that letter. MAGEE: No conflicts. KERN: The District has no comments on the re -plat unless it affects the sanitary sewers in development. ...END... Docket #04020019 SU) Hamilton Crossing West, Bldg 1 Little Star School- Special Use Filed by Blair Carmosino, DUKE REALTY REPRESENTING THE PETITIONERS: Blair Carmosino, DUKE REALTY Brant Kercheval DUKE REALTY Pete Anderson, DUK REALTY Clay Gick, DUKE REALTY Comes now Little Star School, Special Use. The site is located southwest of 131 st Street and US 31. The site is zoned B -5 /Business and is within the US 31 Overlay Zone. Hamilton Crossing One is predominately office building. If you are familiar with Hamilton Crossing this is the southern end of the park Meridian Corners. The "U" shaped subject building here (pointing to plans) the tenant would occupy the portion fronting Hamilton Crossing Boulevard which is about 5000 square feet school for Autistic Children. It is a one -on -one. The school requires outdoors activities. So we are going to improve an area playground 31' x 46'feet fenced. We will improve the sidewalks to and from the space. We will remove and relocate the fence from Keystone Crossing to new the location. We had an in house pick -up for the permit before the variance, so we understand we are working at our own risk. The permit did not address external issues. What permit so we need for the playground, if any? DOBOSIEWICZ: You do not need one for the playground area, just the Special Use for the property. PETITIONER: There are no buses. They are delivered and picked up by their parents. CARMOSINO DOCS had a question on parking. The inventory of the building as submitted on the expansion the exact numbers is four per 1000, which exceeds the code requirement. HOYES: No comments. MarTAC2004 HILL: No comments. SHUPPERD: Do you have gas in the building? CARMOSINO: It is already serviced. It is all- electric. GROVES: No comments. BREWER: I need Landscape plans. GAJOWNIK: No comments. HOYT: No concerns. How many kids? CARMOSINO: Seven students with a one -to -one ration student /teacher. So fourteen HOYT: occupying max fifteen. HOYT: What are the ages? CARMOSINO: Two years old to older elementary. PETITIONER: It is an applied behavioral therapy program. BUTLER: I sent you a letter, no further. BROERMANN: No comment. SOUTH: No comment. DOBOSIEWICZ: The only comment I would make for the purpose of the Board Meeting ..END... 404020013 V) Crooked Stick Golf Course Clubhouse MarTAC2004 8 would be to get us a photo of the existing playground at Keystone at the Crossing with a larger shot, stepping back 40/50 feet to show the rest of the playground area with the parking. You may have issue with the public on the existing lights in parking area. You should also tell the Board that the maximum might be as high as twenty so you would not have to come back through. HOYT: Is this regulated by the State? CARMOSINO: We are not sure. HOYT: Do they receive State money? PETITIONER: They do not. HOYT: That might generate an inspection from the State Fire Marshal's office. I am not sure if it will need to have an alarm like a Pre School or Day -Care. CARMOSINO: We will investigate that. HOYT: You might have different requirements if you fall in that category. CARMOSINO: When is our next date? DOBOSIEWICZ: March 22, 2004. MAGEE: No conflicts. KERN: No plans have been submitted for District review. Please advise the developer to submit three (3) sets of plans to the District and two (2) sets to CTE Engineers for review and comment. ..END... 404020013 V) Crooked Stick Golf Course Clubhouse MarTAC2004 8 Filed by David Warshauer, BARNES THORNBURG REPRESENTING THE PETITIONERS: John Peterson, RATIO ARCHITECTS Bob Doster, SCHNEIDER ENGINEERING Comes now Crooked Stick Golf Course Clubhouse. This item is docketed as a variance. The Petitioner is requesting relief from the curbing requirement for the parking lot. However the TAC submittal is from review of the Construction Plans for the new Clubhouse facility. My name is Bob Doster with Schneider Engineering. Here with me today is John Peterson with Ratio Architects. The site is located northwest of Ditch Road and West 116th Street. The site is zoned P -1/ Parks and Recreation. We are going to tear down the existing Clubhouse and rebuild on the same site. No changes to proposed parking. We talked with S. Brewer and he is ready to sign off on the Landscaping. The other provisions are utility feeds to the existing building. HOYES: I sent a comment letter Monday. This is private we have no issues. HILL: It is out of our jurisdiction. GROVES: This is IP L. SHUPPERD: Prior to construction we retire that existing service and move it out of the way of the construction limits. Then rerun to the new location. Is the square feet bigger? PETERSON: Thirteen different zones. SHUPPERD: You can contact J. Brigg and go over you requirements. You will want to make sure that the increased load will carry or we can come off of Burning Tree Lane off the back which is a shorter distance. GAJOWNIK: No comments. HOYT: The building is going to be protected by a Fire Suppression System. We came to an agreement for water supply hookup on the west side. In the back of the Clubhouse is Burning Tree Lane in yet? DOSTER: Yes, that existing. HOYT: I need to check out the width on that. We will do a site evaluation. We also agreed to Knox -box and caps on the sprinkling system. We came to an agreement on the location for the Enunciator Panel at the entrance. DOSTER: Between the main entrance and the Pro -shop. HOYT: Basement? DOSTER: No. HOYT: and the Golf Carts are electric? DOSTER: Yes. BUTLER: No comments. BROERMANN: No changes in the entrance, so no comments. SOUTH: I will get you a review letter. It appears you are attempting to meet the new requirements. I would support the lack of curbs as far as storm water and water quality issues. MarTAC2004 9 DOBOSIEWICZ: For the purpose of the packets I think you should relate to the Board at the ...END... MarTAC2004 10 meeting with photos of the existing perimeter of the parking lot, to give them a transition today of what is not being affected. I would suggest some type of treatment for perimeter parking lot limits for high truck traffic with regard to the dumpster area drop off. Something to define this area, like railroad ties to keep from rutting the lawn. You are asking the drivers to do a lot in that small space so some type of material to create a transition between pavement and natural surface. This is a TAC only item it will not be back. After all the issues are addressed and the variance approved they could move forward. Start a dialogue with Gayle Stahl with Building Code Enforcement (317 -571- 2444). I was out on the site last week and there is earth moving and equipment and gravel being placed in this area north of Crooked Stick Lane adjacent to the maintenance area. I need some explanation of what is happing on that site. DOSTER: We will get the Golf Course on this should they contact you? DOBOSIEWICZ: Okay, that will delay responsiveness to your request. We need it addressed immediately. DOSTER: Contact you? DOBOSIEWICZ: Yes, we need to know what this 150' x 300' feet gravel and mounding area is. DOSTER: I know they were talking about a temporary facility for the Clubhouse using doublewides. DOBOSIEWICZ: That would be part of this process and they are neglecting to look at it through this petition. That is an error. I hope to have it resolved before the BZA meets. I want to keep them on schedule and we need to know what is going on. There is a lot of dirt being moved around without erosion control. SOUTH: More than an acre. DOBOSIEWICZ: Yes. SOUTH: They are in violation. KERN: District specifications apply in this area and will need to be included on the plans. Building permits should NOT be issued unless the District has issued connection permits. ...END... MarTAC2004 10 Docket Nos. 04020033 PP and 04020034 SP: Bennett Minor Subdivision Filed by Dave Barnes, WEIHE ENGINEERS REPRESENTING THE PETITIONERS: Dave Barnes, WEIHE ENGINEERS Don Lewis, RW LEWIS INC Comes now Bennett Minor Subdivision. A two Lot subdivision off of 136 Street between Ditch and Towne Roads The applicant seeks to create a 2- lot minor subdivision. The site is located at 2020 W. 136th Street. The site is zoned S -I /Residence Estate. My name is Dave Barnes with Weihe Engineers. Here with me today is Ron Lewis with R.W. Lewis. He will be constructing the home for Doctor Bennett. It is a total tract of ten acres, which will be divided into two lots with an existing home on the northeast corner of this ten -acre tract. This will become lot -two. This tract has no frontage on 136 Street therefore there is an ingress/ egress easement for the existing and we will continue to use in addition to an easement across lot one for the new home. It will be Well and Septic at this time. The tract is wooded with intentions of preserving as many trees as possible. HOYES: D. Barnes I sent you a comment letter Monday. You will need Septic approval. If you need an outlet for the perimeter drain you can go north through Westwood Estates. HILL: No comments. GROVES: Ron Booher is your contact. He has requested updated prints and Auto cad. SHUPPERD: We have gas at the existing. GAJOWNIK: No comments. HOYT: No comments. BUTLER: No additional. BROERMANN: No comments. SOUTH: D. Barnes I sent you a letter describing soil types. I made the same comment for the need of a drain tile access. Basements are not recommended this is a fairly wet site. DOBOSIEWICZ: I the letter we sent did not address this it is going Board of Public Works not County Commissioners. Drive access comes off of the existing? BARNES: Yes. DOBOSIEWICZ: Who is the property owner along 136 Street? BARNES /LEWIS: John Reader. DOBOSIEWICZ: It is an awkward situation for us from the standpoint that the access easement goes back to this area. Typically we get into situations with the Fire Department that we have along driveway, twelve feet of gravel that services a house in a wooded area and becomes an issue for access. HOYT: You do make a valid point. How will you get access? DOBOSIEWICZ: We could get another subdivision with two lots and thirty feet wide streets with the question, do we really need to construct a cul -de -sac with a thirty MarTAC2004 11 feet wide street and a seventy -five feet cul -de -sac or can we get by with a hammerhead paved surface that does not require the building of a street? HOYT: Excellent point. Is there a bridge? LEWIS: No. BARNES: Do I need to respond? DOBOSIEWICZ: No, it is an observation. MAGEE: No conflicts. KERN: District sanitary sewers do not exist in the area of the proposed subdivision. If sanitary sewers are desired, a formal request will be required. ...END... VILLAGE OF WESTCLAY, Sections: V02 -A, 1202 -A, 1202 -B, and 5001- Secondary Plats Filed by Brandon Burke, SCHNEIDER CORP REPRESENTING THE PETITIONERS: Kevin Krulic, BRENWICK Brandon Burke, SCHNEIDER CORPORATION Comes now Village of WestClay. The applicant seeks approval to plat a section of the above referenced subdivision. The site is generally located southeast of 131 st Street and Towne Rd. The site is zoned PUD. My name is Brandon Burke of Schneider Corporation with offices at 12821 East New Market Street, Suite 100. Here with me today is Kevin Krulic of Brenwick Development. We are presenting three different sections. Section 5001 located in the southeast quadrant of 131 Street and Towne Road. With an entrance on 131 Street it has approximately forty- eight, (48) lots and twelve point eight, (12.8) acres. Another section for discussion today is section V02A. It consists of eight, (8) lots with five and one half, (5.1/2) acres. It is located southeast of the Village area. With the final section 1202 is split into "A and B" twenty -one lots on sixteen acres. HOYS: I sent a comment letter out last night. On sections V02 and 5001 we did not have any major issues. On 1202A and B, we may have drainage issues and we do realize we have gas pipelines in the area. HILL: I sent you copies of comments. BURK: I tried to submit an ordinance with regarding sidewalks. HILL: I do have a issue with the nineteen feet, (19') wide streets. How do you handle the parking on the narrow streets? BURK: The majorities of streets are in areas serving small amount of lots and would not have any type of thoroughfare traffic. The vision is if one car is parked on the street there would still be one travel lane with the volume of cars traveling through there is small. HILL: What determines an Asphalt path or a Chat Stone path? MarTAC2004 12 KRULIK: There are several ideas determining that, set out in the Primary Plat. What areas needed a softer path for walking and running also to prohibit skate boarding. It is becoming a maintenance problem and we are re- evaluating the Chat Stone. GROVES: This is Ron Booher's area he will need updated prints and Auto -cad along with New Service Request made for each section. SHUPPERD: We will come out of the adjacent projects. BREWER: I have been in touch with Parks Peiffer. I have no Landscape Plans so I have no comments. GAJOWNIK: No comments. HOYT: I sent you comment letters. On Section 5001 does it have its own amities? KRULIK: No. HOYT: After looking at the water layout. Can we add a hydrant along Trad Street between Lots 48, and 457? These streets are narrow; my trucks have trouble turning out there anyway and with the parking along the street make a potential problem for response time in the future. We had a run out there and because the construction workers had parked on the street we could not get through. BUTLER: No additional. BROERMANN: No Comments. SOUTH: I will get you a letter. DOBOSIEWICZ: Can you talk briefly to us about Section 5001 and the common areas, Block B and C. Is Block C commons, under a scraped plan? BURKE: Yes, we scraped it but want to make it a green belt. DOBOSIEWICZ: The lots across from the apartments, have they been platted? BURKE: It is under construction now. DOBOSIEWICZ: So what modifications have been made to the street turnout? BURKE: The street turnout was removed and curb extended. DOBOSIEWICZ: On the Duke of York Street and Thorough Bridge High Street can we talk about the need to curb across those two and why we are not matching pavement to pavement KRULIK: With the nineteen feet streets can you cross slope them instead of crowning? When you do that the elevation difference in the street we are looking to place Valley Gutter through there to maintain the larger street runoff. DOBOSIEWICZ: Is there Valley Curb where the alleys meet the street? KRULIK: Yes. DOBOSIEWICZ: Have you had problems with the asphalt butted against the valley curb where alleys intersect? KRULIK: Yes, and we are pass due placing concrete aprons at the entrances. DOBOSIEWICZ: That sidewalk intersects concrete and then you come back five feet from that start the path? MarTAC2004 13 KRULIK: We are in the process of doing that. The existing paths do intersect the streets. There is only one street, which is Horseferry Street that is being replaced with a concrete apron. DOBOSIEWICZ: The spec on this is to curb and widen 131S Street or has it been widened? BURKE: No it has not. If you look at 302 or 303 we noted the existing. DOBOSIEWICZ: Is there any additional striping? BURK: We addressed it on the next page. DOBOSIEWICZ: Reissue docket numbers on these. Also you have Board of Works on here and from now on your approval will come through Engineering on construction plans. MAGEE: No conflicts. KERN: Three (3) sets of plans need to be submitted to District and two (2) sets sent to CTE Engineers for review and comment. An IDEM permit will be required and the submittal packet should be sent to the District for review. The District will submit the project to IDEM for permit approval. A pre construction meeting will need to be held before the construction of the proposed sanitary sewers. Building permits should NOT be issued unless the District has issued connection permits. ...END... Docket No. 04030009 TAC: Hazel Dell Christian Church Building Addition Filed by Mike Engledow, SCHMIDT ASSOCIATES REPRESENTING THE PETITIONERS: Mike Engledow, SCHMIDT ARCHITECTS Alan Peterson, PETERSON ENTERPRISES Comes now Hazel Dell Christian Church, building addition. The applicant seeks approval for a building addition. The site is located at 14501 Hazel Dell Parkway. The site is zoned S -1 /Residence Low Density. We are looking at addition to the existing facility off Hazel Dell Parkway. It is approximately 13,500 square feet, one -story Education Building with an additional 36 parking spaces added. HOYES: I sent a letter to C. Flandermeyer. He said he would send me a revised sheet addressing our comments. HILL: The only issue we have is the acreage deferred from payment of available. It was the City's understand that would be paid when the expansion occurred. GROVES: How will you feed this? Sub feeding from existing or new panels? PETERSON: New sub panels. GROVES: Will we need to set another transformer? PETERSON: We will check into that, I believe it was sized for future but I will get back with you. GROVES: He is a new service request form to be filled out. If we do set a separate feed for this you will need G. Hoyt's blessing on the airlocks. Because of the National Code we cannot hit a building twice without proper firewalls and doors. SHUPPERD: Are you going to add more gas equipment or was it sized the first time for the future. MarTAC2004 14 PETERSON: To repeat the last comment, we will check into that as well. SHUPPERD: If you need additional equipment get a hold of Jerry Brigg he is your contact. It looks like the service is not going to interfere with the addition. If you are going to add additional equipment then I recommend upgrading the meter size. BREWER: I talked with C. Flandermeyer. I have not sent him a letter. A couple of issues, there is no new landscaping around the addition it will need to match the existing building. So I am asking for more landscaping around the foundation. Several of the original ADLS plantings have die out especially along the northern edge. Please replace those. A couple of the tees being moved are Ash. We do not recommend planting Ash due to a new exotic insect that kills all species of Ash. So we ask that you just replace that species. PETERSON: We have replaced all but that north side. Was there another place you were thinking of? BREWER: That you do not remove trees from Hazel Dell Parkway. PETERSON: I believe you are referring to the time we temporarily relocated a few to raise the farmhouse. Once we leveled the house we did put them back. GAJOWNIK: No comments. HOYT: I sent a letter to C. Flandermeyer. Is the building going to be connected to the existing sprinkler system? ENGLEDOW: Yes. HOYT: Basement? ENGLEDOW: No. HOYT: At our original meeting we discussed the future need of additional hydrants. We will need to sit down and discuss that. You could share with Riverview and their project or put in hydrant from the east. PETERSON: Most of our current expansion is east but still have more to come south. This is going to be a small addition compared to future expansion. HOYT: That is why I think we need one at the east end then when you come through with the future expansion we will have availability. We typically like to see them on all four corners of a site this large. PETERSON: Then we should sit down and plan as we expand. BUTLER: No comments. BROERMANN: No comments. SOUTH: I sent a letter to C. Flandermeyer. The total disturbed is it more than one acre? ENGLEDOW: Yes. We will send you more drawings and inspections for the Rule -5. SOUTH: This has to be approved prior to your NOI submittal. The sooner you can get it to me for review the sooner construction can start. DOBOSIEWICZ: The original submittal in 1999, the Special Use for the church did that include a full build -out PETERSON: Yes. DOBOSIEWICZ: Then petition will be TAC only in anticipation of moving forward to acquire building permit. You need to resolve those other issues prior to moving on to Building and Code enforcement. I suggest your general contractor get familiar with Carmel's pre submittal process by calling Gayle Stahl (317 -571 -2444) for the submittal timelines. The other issue is providing screening for the rooftop monitoring equipment. I suggest that you send your submittals for that along with this project so we can take a look at how that is going to be addressed. There is a cut -sheet for a building mounted fixture for lighting we would ask that be revised and replaced with a ninety degree cutoff. It is not the amount of light casting on MarTAC2004 15 ...END... Heather Knoll, Section 1 (Secondary Plat and Construction Plans) Filed by Dennis Olmstead, STOEPPELWERTH ASSOCIATES REPRESENTING THE PETITIONERS: Doug Elmore, PLATINUM PROPERTIES Ed Fleming, STOEPLEWERTH Comes now Heather Knoll, Section 1. The applicant seeks to plat 42 -lots. The site is located on the north side of 141S Street, one -half mile west of Towne Road. The site is zoned S- 1 /Residence -Very Low Density. When finished this project will connect 141S and 146 Street. We are developing this in two sections. The first section will have 42 lots and 37 in the second. We will be doing all the dirt work in the beginning. HOYES: I am still reviewing this project. This includes a reconstruction of the Stultz and Almond Drain. We are working with M. McBride City Engineer on drainage at 141 Street and Towne Road. HILL: I faxed comments. The two streets at 141 considered Collectors do not match our Thoroughfare Plan, (TP). DOBOSIEWICZ: What is 141 Street called out on the TP? HILL: It calls out 80. DOBOSIEWICZ: ...and through this area we redefined it to come up with a different cross section. They comply with that. HILL: The Collector is 40. DOBOSIEWICZ: On 141 Street? That is consistent with the County's TP. HILL: It appears when you put in that offsite Storm that will require a separate Board of Works approval. MarTAC2004 16 the ground from the neighborhood you could see that point source of light. The issue is the light source that is distracting. ENGLEDOW: Okay. DOBOSIEWICZ: You have received D. Hill's letter regarding additional water and sanitary fees that would occur prior to the issuance of the building permit. That will cover the rest of the property. ENGLEDOW: Now this group does not need to see new drawings just how we addressed these issues? DOBOSIEWICZ: I would follow up with those agencies that delivered comments that require modifications. When you file for your building permit all the agencies get an e- mail that ask if there are outstanding issues and they respond accordingly. When you walk in to the pre submittal meeting you need to have everything in line in anticipation of getting a permit several days later. If you are not ready do not bother it would not be accepted. MAGEE: No conflicts. KERN: No comments. ...END... Heather Knoll, Section 1 (Secondary Plat and Construction Plans) Filed by Dennis Olmstead, STOEPPELWERTH ASSOCIATES REPRESENTING THE PETITIONERS: Doug Elmore, PLATINUM PROPERTIES Ed Fleming, STOEPLEWERTH Comes now Heather Knoll, Section 1. The applicant seeks to plat 42 -lots. The site is located on the north side of 141S Street, one -half mile west of Towne Road. The site is zoned S- 1 /Residence -Very Low Density. When finished this project will connect 141S and 146 Street. We are developing this in two sections. The first section will have 42 lots and 37 in the second. We will be doing all the dirt work in the beginning. HOYES: I am still reviewing this project. This includes a reconstruction of the Stultz and Almond Drain. We are working with M. McBride City Engineer on drainage at 141 Street and Towne Road. HILL: I faxed comments. The two streets at 141 considered Collectors do not match our Thoroughfare Plan, (TP). DOBOSIEWICZ: What is 141 Street called out on the TP? HILL: It calls out 80. DOBOSIEWICZ: ...and through this area we redefined it to come up with a different cross section. They comply with that. HILL: The Collector is 40. DOBOSIEWICZ: On 141 Street? That is consistent with the County's TP. HILL: It appears when you put in that offsite Storm that will require a separate Board of Works approval. MarTAC2004 16 DOBOSIEWICZ: Have you acquired right -of -way from the adjacent owner to the east for the MarTAC2004 17 D -cell Taper? FLEMING: No not yet. HILL: Will the development across the street have a passing blister? DOBOSIEWICZ: The entrance to the adjacent development is over 700 feet to the east. HILL: Without improvements? DOBOSIEWICZ: I will cover that. They need to come up with two- twelve feet (12) lanes with curb and gutter along this frontage. GROVES: This falls in Ron Booher's areas. You will need to call in a New Service Request along with updated plans and Auto -cad. SHUPPERD: This subdivision will be served on the main we are running at Ridge of Hayden Run. BREWER: I need an Engineered Landscape Plan. DOBOSIEWICZ: You need to provide D. Klaubaugh and us an Engineered Landscape Plan. BREWER: You have the numbers. I need to see where you are putting them. DOBOSIEWICZ: You show an asphalt trail, landscaping and a pond all in the same area. We want to see it laid out on an Engineered Plan. Submit that to S. Brewer. GAJOWNIK: I show you do not have street names. You need to sent your list of names right away and send it to Bill Akers. HOYT: I see a Gazebo is that it on the site? FLEMING: Yes. HOYT: We are requiring the blue Hydrant Markers with Hayden's service perpendicular to the street. Do not apply it with the binder lay it on the finished street. BUTLER: You have my review letter. BROERMANN: No. SOUTH: I will send you a review letter. It needs to meet the new Rule 5. I assume the Erosion Control Plan includes your offsite grading? FLEMING: Yes. DOBOSIEWICZ: I am assuming you are working with the Surveyor's Office on the relocation of the legal drain across the site are issues more complicated the farther east you go. We will look forward to the Stulz and Almond issues to be addressed. This site also involves Centex in the discussion. I would ask that you pick up this median on the west side of the intersection and taper back to pick up the median right there, (pointing to the plan) on the other end of the intersection. On the site grading, you show a pond that extends onto your site sheet C202. You will need a temporary easement to back the pond off. I will let you deal with the owner of that property. I believe the house adjacent to you is for sale now would be a good time to approach them for acquisition of right -of -way for the d -cell 146"' Street. We may ask that you make additional improvements along the frontage to the east three feet widening and installation of an asphalt path along that parcel that would satisfy the requirement to do any type of offsite. At the entrance on the south side it does not look as if you are identifying a passing blister. I want a coordinated approach across that frontage so if you can show us how everybody is going to line everything up. It might be a situation where the passing blister starts and becomes the left turn lane into the subdivision in the south. If it were constructed above and beyond the fact that you created a passing blister for your site that would also lean toward satisfying the two- twelve feet (12) lanes curb and gutter MarTAC2004 17 on that portion of roadway. But we need that addressed through our office. What is your construction start date? FLEMING: One month from now. MAGEE: No conflicts. KERN: Three (3) sets of plans need to be submitted to District and two (2) sets sent to CTE Engineers for review and comment. An IDEM permit will be required and the submittal packet should be sent to the District for review. The District will submit the project to IDEM for permit approval. A pre construction meeting will need to be held before the construction of the proposed sanitary sewers. Building permits should NOT be issued unless the District has issued connection permits. ...END... Carmel Science Technology Park: Congressional Flex Space (Development Plan) Filed by Mila Slepaya, MID STATES ENGINEERING REPRESENTING THE PETITIONERS: John Hart, JC HART Todd May, JC HART Gary Nance, NANCE DESIGN Ken Sebree, SEBREE ARCHITECTS Gary Murray, MID STATES ENGINEERING Comes now Carmel Science Technology Park: Congressional Flex Space. The applicant seeks to construct two buildings. The site is located at southwest 122nd St Congressional Blvd. The site is zoned M -3 /Manufacturing. My name is John Hart with JC Hart Company. Our plan is essentially the same with the exception that we now have three buildings. The primary building on the corner will house JC Hart's Corporate Headquarters along with Hoosier Contracting /Hearthview Residential. That building is 19, 270 square feet. We are still looking at a combination office and warehouse with a modification of two additional buildings. We are looking to plat three lots and create common area for all the parking, landscape and motor court access areas for the warehouse site. Then we will make the site improvements with finished pads so someone can come in and build to suit. The site plan modifications are landscape courts between the buildings opposed to the service driveways. We have also tried to follow the guidance of the Sub Committee recommendations. HOYES: I sent a letter on Monday. Surveyor's Office records show that both outlets on the site are Hamilton County regulated drains and falls in the WR Furtig Watershed that has a restriction although Carmel Science and Technology Park was master designed for it. We need to make sure that we are not over utilizing the other pipes in the area. MURRAY: We will respond to these in writing. MarTAC2004 18 HILL: I faxed you comments. I repeated our original comments. This is our third review. The two originals have not been address. It appears the driveway issue has not been resolved. The requirement of the Thoroughfare Plan is seventy feet, (70') half M. McBride sent a letter explaining that situation but the plat is not showing it. MURRAY: We filed for a variance for that area. DOBOSIEWICZ: That would not be to lessen the right -of -way. It would be to reduce the HILL: DOBOSIEWICZ: MURRAY HILL: MURRAY HILL: MURRAY HILL: GROVES: HART: GROVES: SHUPPERD BREWER: HART: 1 all Ili RVITJ11.7 required landscape setbacks. You need to resolve this issue with Engineering. It shows a thirty -five feet, (35') half and there was issue with the alignment of the roadway. It needs to meet the standard in the ordinance. Also issue with Congressional Boulevard's right -of -way. I believe the Plan shows thirty, (30) and the Thoroughfare Plan calls out forty, (40). Our logic is that we would grant a reduction in the required landscape yard width. The plans need to be modified to show Thoroughfare right -of -way and the landscape based on that and here is what we are asking for. Your plans have never been revised to address that. Are the plans for 122 Street in your office? Yes, or contact Woolpert. Another issue is the outlet for your storm looks like it you are using the existing and wondered how it will be affected by new construction. We will change the casing valve Will those inlets be changed? I don't know. Who is your contact at Woolpert? I will get you that. We have power cable running on the south side of 122 Street and the west side of Congressional Boulevard. We also have switchgear at the corner. It appears we have an existing twenty -two feet utility easement. We may need to move those. Our leads are coming off the north and east sides of your property. We require a fifteen feet easement for our equipment. Are all three buildings going in at once? No, just building two. You will need to fill out the New Service Request and loading worksheet. We will need a finalized hard copy and Auto -cad. We have gas on the south side of 122 Street. Fill out the Customer Data Sheet with load requirements and meter sets. I noticed you have a reduction in the numbers of plantings. Can you tell me the reason behind the changes? I believe because the new configurations of the buildings and may be a matter of spacing. We lost some islands and after you add it all up contributed to the changes. You have also added some lawn areas, so add the ornamentals back in there. I have not seen any Tree Preservation along the west side lawn area. MarTAC2004 19 NANCE: We will review that. That area is heavily wooded and our area is undergrowth. We will just be clearing the underbrush. BREWER: Then I would suggest you feather in the other plantings you area missing. HART: You want us to get back to the original counts? BREWER: Yes. GAJOWNIK: No comments. HOYT: I sent letter to G. Nance. We are requesting a Knox -box. Will it be sprinkled? HART: Yes. HOYT: Will you set up a meeting for installation of the box? NANCE: You met with Kevin Call of our office and everything will be consistent with what he told you. SOUTH: I owe you a plan review. You will need to bring it up to the new Rule -5 Requirements. DOBOSIEWICZ: Is your site elevation consistent for all three buildings? HART: Yes. DOBOSIEWICZ: The more you can convey to the Plan Commission a simple format the better. Drawings have been reworked... NANCE: We will have actual elevations for each building when we meet before the committee. DOBOSIEWICZ: Are you looking to get on the Agenda for March 30? HART: Yes. HART: Yes. DOBOSIEWICZ: Packet deadline is Friday, March 19, 2004. The more information the Plan Commission has, the lower number of questions the better position for approval. With regard to the plat that is not something you need to change right away. Those plans because of the submittal required action by the BZA if your intention is to get on their Agenda for April, would be to give them information on the right -of -way concerning the alignment on 122 Street and on Congressional to meet the requirements along there. Here is the setback based on the Thoroughfare Plan here is the reduction and width of the landscape yard we are requesting. Spell it out. NANCE: We will spell it out. DOBOSIEWICZ: The only issues are the landscape and setbacks. I would also give them the dumpster enclosure and what the signage looks like again. MAGEE: No conflicts. KERN: We have received plans and request that the plans be revised to show the profile of the sanitary main line. A pre construction meeting will need to be scheduled to coordinate District inspection of the work. Building permits should NOT be issued unless the District has issued connection permits. ...END... MarTAC2004 20 Carmel Hope Fellowship (Development Plan) Filed by Donald N. Hawley, CARMEL HOPE FELLOWSHIP REPRESENTING THE PETITIONERS: Don Hawley, CARMEL HOPE FELLOWSHIP Comes now Carmel Hope Fellowship. The applicant seeks to construct a Church. The site is located at 14535 Carey Road. The site is zoned R -1 /Residential. This item will come back through TAC on Phase Two, Phase One is limited improvement, and they will be asking the BZA for granting of a variance to allow gravel- parking area for limited amount of time. My name is Don Hawley I sent changes and revision through the mail to everyone. This would be best described as three phases. The first phase is to remodel the existing for a temporary meeting place with temporary parking. HOYES: I e- mailed a comment letter yesterday. No objections to the phase -one. We will need to do additional drainage calcs for future expansion. HAWLEY: Talked with Weihe Engineers for drainage calculations on Taylor Trace. HILL: Phase one is this an existing residence is it currently connected to sewer? HAWLEY: Yes and it is hooked up to sewer but not water. HILL: And the fees were paid. HAWLEY: Yes and paid on usage. HILL: S. Broermann is the existing driveway in you right -of -way? BROERMANN: No. HILL: I believe you will need the Board of Works approval on the curb cut. DOBOSIEWICZ: So you know D. Hawley the fee you paid was for the house not for future sanctuary availability... HILL: I have that in my comment letter. DOBOSIEWICZ: There is a sizable figure attached to this. HAWLEY: I did get some figures on that. HILL: Will you be connecting water later? HAWLEY: Yes. GROVES: We do not know how deep your service is and be careful digging and re- running the service for the parking lot. Also I do not know what size wire it may have to be increased. We should schedule to met and review the overall plan. HAWLEY: It is a 200 Amp Service currently and I believe that will be adequate and then we will bring in another service. GROVES: As long as it meets code and separation with firewalls and safety doors. HAWLEY: Will we need to replace the PVC with conduit under the parking lot? GROVES: That would be my recommendation along with the service to the house. HAWELY: I always use 4" schedule. GROVES: We always use 4 I will need updated plans and Auto -cad. HAWLEY: Auto -cad may not happen. SHUPPERD: This is total electric? HAWLEY: Yes. MarTAC2004 21 SHUPPERD: Will it stay electric? HAWLEY: The house will but we are not sure about the new structure. BREWER: This is a Level D landscaping. I do not have a problem with phasing the plantings but I want you to show it now, show all the landscaping now. BUTLER: You were just given our letter. No additional. HOYT: I believe we asked for a Knox -box for the building. I notice parking is all one -way going in and out. In the future we will need to look at the canopy height. Under the code you are not required to arm the building with alarms. BROERMANN: I met with Jim yesterday and talked with Jon about bypassing the Board of Commissioners and do it administratively. So if you could have Jim give me call we can get that taken care of. DOBOSIEWICZ: We are going to need some time to review these revised plans and get you some comments. Our preference would be to see two direction traffic in this first parking lane. You are specing nine by twenty (9 x 20) space when you could spec ten by eighteen (10 x 18) space and pick up some room for traffic flow. It seems if we moved the entrance over a bit and straighten the parking it will create a better flow. S. Broermann do you have any problems with them moving the entrance closer to the intersection by twenty -five feet. BROERMANN: When we right -of -way for the 146 Street project a lot of that included a non access easement along there. There are three driveways now with non access easements between each drive. It will be a matter of vacating one. DOBOSIEWICZ I am talking about getting the future drive away from the adjacent property owner by the twenty -five feet and lining it up with the drive that goes up and around the building. The other issue about the storm drainage this cannot work without storm drainage working and you are occupying quite a bit of the site with hard surface. I do not think it is appropriate to take this to the BZA without that being addressed. Along with A. Butler's letter setbacks will be needed with regard to the twenty -five feet buffer width as well as the building and parking setbacks along the roadway. We will offer our support of the reduction of the buffer along the roadways where we could eventually see this being a situation where along 146 Street the building pulled up to the future right -of -way. The difference between the existing and future right -of -way there is twenty feet. So we are talking more than two additional lane widths. I hesitate to offer our support to move forward to the BZA without curb and pavement of the parking area without the knowledge of Phase two and three. Our support is contingent upon a timeframe permissible before moving to Phase two, the rest of the parking and Phase three the sanctuary. If can get those answers it will make the Board comfortable in making a decision that keeps you moving forward. MAGEE: No conflicts. ...END OF TRANSMISSION. MarTAC2004 22