Loading...
HomeMy WebLinkAboutCRC-06-20-06 CRC Minutes, June 20, 2006 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, June 20, 2006 President Ron Carter called the meeting to order at 7:01 p.m. Commission members William Hammer, Rick Sharp, Jeff Worrell and Carolyn Anker were present, constituting a quorum. Also present were Mayor Brainard, Karl Haas, Les Olds, Sherry Mielke, Evan Lurie, Darrell Norris, Brian Shapiro, Mary K. Lisher (Baker Daniels), Dan Moriarity, Kathleen Back, Bruce Cordingley, Steve Sturtz, Bruce Berry (Pedcor), Morgan Menon (student) and Jeff Meyerrose (Woolpert, Inc.). Phyllis Morrissey as support staff. [Carolyn Anker was given the oath of office prior to the meeting. She is replacing Jerry Heniser.] Approval of Minutes Mr. Hammer moved for approval of the May 16, 2006, minutes. Seconded by Mr. Sharp and approved with four in favor, one abstention. Presentations Mr. Carter stated the presentation from SOM Corporation has been postponed. Pedcor, Parcel 2A Condominiums Bruce Cordingley and Steve Sturtz presented the design development drawings and site plan for the remaining condominums and townhouses. Mr. Cordingley reminded the Commission that a resolution was signed whereby Pedcor and the CRC would share equally in the cost of architectural upgrades up to $450,000 each (once those upgrades and the budget are approved by the CRC). Discussion followed. Mr. Olds requested a set of the drawings for the CRC files. Mr. Hammer moved the CRC approve the design concept for Parcel 2A. Following a second by Mr. Sharp, the motion was unanimously approved. [Exit Rick Sharp at 7:30 p.m.] Opening of Bid Mr. Carter asked for a motion to amend the agenda by adding the bid opening. So moved by Mr. Hammer, seconded by Mr. Worrell and unanimously approved. One bid was received for fee title to Parcel #8, from PPF AMLI Old Town, LLC, for $20,000.00. Mr. Haas will make a recommendation regarding the bid at the next meeting. Report from Architects /Engineers Mr. Olds reported cost estimates were received for the stairway at City Center Drive and the Monon Trail at Rotary Plaza as well as the extension of Veterans' Way Drive. Mr. Moriarity distributed the estimate for the stairway which included replacing the existing fountain at Rotary Plaza is $100,821.00, including $8,729.00 contingency. Mr. 1 CRC Minutes, June 20, 2006 Olds gave some background about this site. He noted there is $60,000 in the budget for the stairway, but there are funds in the overall construction budget which could be transferred to make up the $40,000 difference. The Parks Depaitment will be responsible for maintaining the fountain as part of their management of the Monon. Mr. Worrell moved for approval of the installation of the stairway and the fountain at Rotary Plaza. Following a second by Mr. Hammer, the motion was unanimously approved. Mr. Olds directed Mr. Moriarity to have the construction manager start getting quotes for the stairway. Mr. Moriarity distributed the proposed plan for the extension of Veterans' Way Drive. The budget for that as estimated by Keystone Construction is $275,593.00, which includes a contingency of $18,312. He noted there is an underground electrical line which will have to be moved. Cost for that is not yet known. Mr. Olds stated this has not been budgeted for 2006 but again funds could be transferred from the current construction budget which is $8.5 million. Mayor Brainard spoke in favor of the extension. Traffic signalization for the emergency vehicles was discussed. Mr. Worrell suggested extra electrical boxes be installed at this time for future use, such as at festivals. Discussion followed about the budget. Mr. Olds reported $3,400,000 in TIF money was just received, which is above projections. Mr. Carter asked for a motion to add the extension of the Veterans' Way Drive project to the agenda. So moved by Mr. Hammer. Following a second by Ms. Anker, the motion was unanimously approved. Mr. Hammer moved the CRC approve the transfer of $300,000.00 from the construction fund for this project. Seconded by Mr. Worrell. Mr. Olds stated the proposal will be taken to the City Engineer's office for approval, then the construction manager will be directed to bid the work out. It will also need to be approved by the Board of Public Works and Safety. Call for the question. The motion was unanimously approved. Update on Parcels Mr. Hammer asked if additional shoring up needed to be done at the BP Amoco excavation site. Mr. Olds reported it is being monitored closely. In response to a question about Parcel 16, Mr. Olds reported Pedcor indicated it will not be complete until October 15, 2006, which raises an issue from the HCCVB. He said we are trying to work out something temporarily for them. Report from Director of Arts District 2 CRC Minutes, June 20, 2006 Mr. Lurie reported he has been working on the Carmel public artworks program which he hopes to present to the Mayor in the next few weeks. Mayor Brainard asked about the status of the gallery leases, noting the importance of this focus. Ms. Anker questioned the mission statement of the marketing plan, asking if it captures the vision. Mr. Carter explained that a marketing communications plan takes all the data from the marketing plan, all the target markets /audiences, and says, "Here is what we're going to do to communicate with all those target audiences." All the market and target audience combinations need to be prioritized. We may only have the money to fund communication activities for the first fifteen items that we conceive. Discussion followed at length. Gallery spaces of 2000 square feet are needed. Further discussion. Mr. Carter asked the commissioners to study the marketing plan, make notes, and get comments back to him by this coming Friday. He will then forward the comments on to Mr. Lurie. Mr. Carter noted there will need to be funding for the marketing communications plan. Mr. Lurie noted the importance of a website. Mr. Carter cautioned Mr. Lurie about putting too much information out in the public domain until it's actually been approved by the Commission. Mr. Hammer recommended the marketing ideas be prioritized. Mr. Carter thanked Mr. Lurie and noted this is a good start. Financial Matters Ms. Mielke reported the June end of month operating balance is $3,085,023. She noted we will get the final word on the TIF projections around July 15. In response to questions, Ms. Mielke explained some of the items on the monthly spreadsheet. The second quarter budget report will be brought to the Commission next month. We will be establishing a $100 petty cash fund. Approval of Invoices Mr. Olds and Ms. Mielke explained how the invoices are reviewed and the various checks and balances in place. Mr. Hammer moved for approval on the invoices in the amount of $831,066.74 as submitted. Following a second by Ms. Anker, the motion was unanimously approved. 3 CRC Minutes, June 20, 2006 PAC Disbursement Mr. Hammer moved for approval of the PAC disbursement of funds of $298,907.11 for invoices as submitted. Seconded by Mr. Worrell. Mr. Olds explained the various consultants' responsibilities. Mr. Moriarity stated there is a PAC website being set up with restricted access. Mr. Olds noted there are design meetings every other week and commissioners are always welcome to attend. Call for the question. The motion was unanimously approved. Contract for Stumpf Ms. Mielke requested approval for a 12 -14 week contract to hire Andrea Stumpf to work on the GASB 34 compliance and to help with creation of a bi- weekly newsletter for the merchants in the Arts Design District. She would be paid $25/hour, not to exceed $12,000.00. Mr. Hammer moved for approval of the Stumpf contract as proposed. Following a second by Mr. Worrell, the motion was unanimously approved. Other Matters Ms. Mielke reported the four sculptures are now insured. The sculptures will be checked daily and cleaned as needed. Ms. Mielke reported now that the Arts Design District office is open, interaction has already begun with merchants. Old Business Mr. Olds reported a grant of $2500 was given to Brady Prickett to replace windows on his retail store on West Main Street. New Business None Next Meeting Mr. Olds asked for a special meeting. Following discussion, it was scheduled for Monday, July 10, at 7:30 a.m. in the Caucus Rooms. The next regular meeting will be Tuesday, July 18, 2006. Adjournment Mr. Worrell moved for adjournment. Mr. Hammer seconded, unanimously approved, and adjourned at 9:25 p.m. 4