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HomeMy WebLinkAboutCRC-12-16-09 CRC Meeting, December 16, 2009 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, December 16, 2009 President Ron Carter called the meeting to order at 7:02 p.m. Commission members Carolyn Anker, Tom Crowley, Jeff Worrell and Greg Phillips were present, constituting a quorum. Also present were Karl Haas, Les Olds, Andrea Stumpf, Sherry Mielke, Don Cleveland and Matt Worthley. Others present: From Shiel Sexton Co.: Mike Anderson Also present: Jason Springer, Steve Warne, Aaron Hughes, Kevin Sullivan, Ogul Elar, Mike Smith The Pledge of Allegiance was said. Bid Openings Parcel 47 Sump Pump Storm Piping Mr. Olds explained that bids were received for the off -site storm water piping for the Parcel 47 project. Bruce Stauffer, Construction Manager for Keystone Construction, opened and read aloud the bids. [Please see attached bid tabulation results] Parcel 73 Streetscape City Center Dr. and S. Range Line Road Mr. Olds explained the work consisted of streetscape improvements along the west side of Range Line Road from City Center Drive south to the entrance of the Flagstar Bank building, as well as the south side of City Center Drive from Range Line Rd. west to the Motor Court entrance of City Center. Greg Dixon, Construction Manager with Signature Construction was present to open and read aloud the bids. [Please see attached bid tabulation results] Approval of Minutes November 4, 2009: Moved for approval by Ms. Anker. Seconded by Mr. Worrell and passed unanimously. November 18, 2009: Moved for approval by Ms. Anker. Seconded by Mr. Crowley and unanimously approved. December 7, 2009: Moved for approval by Mr. Worrell. Seconded by Mr. Crowley and unanimously approved. Financial Matters Ms. Mielke announced the November 2009 end of month operating balance for the CRC General Fund is $2,058,802. Ms. Mielke requested the Commission's approval to pay invoices for the CRC General Fund in the amount of $517,831.53. Mr. Worrell moved to approve CRC General Fund claims as submitted. Seconded by Ms. Anker and passed unanimously. 1 CRC Meeting, December 16, 2009 Ms. Mielke requested the approval of the Disbursement of Funds from the PAC Construction Fund in the amount of $3,053,444.41. Moved for approval by Ms. Anker, seconded by Mr. Worrell and passed unanimously. Mr. Olds explained the scope of the cost of the emergency repairs in regards to the PAC. The cost of the roof repairs is approximately $900,000. Future claims from the contractors due to delays are anticipated as well. At this time, the Commission is asked to approve the cost of the construction repairs only. Costs accrued due to the emergency repair are expected to be reimbursed to the Commission. Mr. Worrell moved to approve the emergency repair invoices in the amount of $134,564.71. Seconded by Mr. Crowley and unanimously approved. Mr. Olds also explained that the exact responsibility for the damage had not been determined. Therefore, no funds could be withheld at this time. Ms. Mielke reported that due to software issues, the fall distribution date is scheduled for December 29, 2009. Committee Reports No Committee Reports at this time. Update on Properties Mr. Olds gave an update on the stormwater evaluation for the Village Green. Mr. Anderson with Shiel Sexton, Construction Manager for the PAC, gave an update on the construction progress. Arts Design District Ms. Mielke gave an overview of the Arts Design District holiday activities and gallery walk that took place on December 12 Old Business Contract Award P. 7C Energy Center Phase II Mr. Olds explained that when the Energy Center was constructed, it was fitted to allow the addition of extra modules that could service additional buildings. The bids to be awarded will allow hot and chilled water to Office Building #1 and the Main Stage Theater. With the installation of the units, the tonnage will be approximately 1,000 tons of cooling. With this module, hot and chilled water can be used to meet the meet the heating and chilling needs of City Hall, the Police Department and the Fire Department. The Construction Manager's recommendation is to award the General Trades contract to W.R. Dunkin in the amount of $56,000 and award the Mechanical Contact to Leech Russell in the amount of $573,000 for a total of $629,000. 2 CRC Meeting, December 16, 2009 Mr. Worrell moved for approval. Seconded by Ms. Anker and unanimously approved. New Business TEFRA Hearing Mr. Haas explained the hearing is required by the Internal Revenue Code with respect to certain obligations the Commission may incur that are intended to be tax exempt. Mr. Carter opened the public hearing and stated it was adjourned until the next regular CRC meeting on Wednesday, January 20, 2010 at 6:30 pm. Installment Contracts Related Agreements Mr. Haas explained the resolution authorizing the President of the Commission to execute on behalf of the Commission installment purchase contracts with respect to several projects including components of the concert hall, 500 -seat Main Stage Theater, 200 -seat Black Box Theater, 624 -space Parking Garage, remaining live -work units and streetscape /street improvements. The resolution also authorizes the President to enter into the necessary documents with the developers who are selling those projects to the Commission to be able to obtain financing on better terms which results in lowerprices for the Commission. The prices paid by the Commission will not exceed the average appraised values of the properties or improvements to be acquired by the Commission. The remainder of the resolution relates to the Office Building in which SEP will be a tenant, which also houses the black box theater. The Carmel City Center Community Development Corporation will obtain a loan and the CRC will agree to make grants to that Corporation under certain conditions. Mr. Worrell moved to approve a resolution approving the President of the Commission, or in his absence, the Vice President of the Commission, to take such action and execute such documents as may be necessary or appropriate: (a) for the Commission, in accordance with IC 36 -7 -14 -12.2, to acquire by installment purchase, the following real properties and improvements: 1. Components of Concert Hall (Parcel 7A) 2. 500 -seat Main Stage Theater (Parcel 7C) 3. 200 -seat Black Box Theater (Parcel 7C) 4. 624 -space Parking Garage (Parcel 7C) 5. Remaining Live -Work Units (Parcel 16); and 6. Streetscape and Street Improvements; In each case, at a base purchase price that does not exceed the average appraised value of the real property and /or improvements being acquired (and with the acknowledgement that interest will accrue and be payable on the unpaid balance of the base purchase price until the base purchase price is paid in full); 3 CRC Meeting, December 16, 2009 (b) to facilitate the developers of the foregoing real properties and improvements obtaining (and lenders or investors providing) financing for the foregoing real properties and improvements on beneficial terms and conditions, including giving the consent of the Commission to the assignment of one or more installment purchase contract as collateral for lenders and /or for participation by investors, in any case on an individual basis or as part of a pooled loan or investment program; (c) to restate and replace the existing installment purchase contract for the 624 space Parking Garage (Parcel 47); provided that the economic terms and conditions of the restated replacement contract are no less beneficial to the Commission than the economic terms and conditions of the existing installment purchase contract; and (d) to facilitate Carmel City Center Community Development Corporation (CCCCDC) acquiring (and financing the acquisition of) the land that comprises Parcel 7C and construction (and financing the construction of) the Commercial Office Building (Parcel 7C), including a limited commitment by the Commission to make grants to CCCCDC as may be necessary or appropriate for CCCCDC to obtain financing for such building and on beneficial terms and conditions. Seconded by Ms. Anker and unanimously approved. Other Business No other business at this time. Announcements Mr. Carter thanked the members of the Commission, the staff and the consultants working on all CRC projects. Adjournment Ms. Anker moved the meeting be adjourned and seconded by Mr. Crowley. The meeting was adjourned at 8:01 p.m. The next regularly scheduled meeting is Wednesday, January 20, 2010 at 6:30 p.m. 4