HomeMy WebLinkAboutCrossroad Engr/P.C./Engr/ADDITIONAL SERVICES/$50,000.00 Crossroad Engineers, P.C. C�&vac 03 03 10 a 3
Engineering Department 2010
Appropriation #202 -509 P.O. #21815
Contract Not To Exceed $50,000.00
ADDITIONAL SERVICES AMENDMENT TO APenovcD AS TO FORM BY
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, P.C. (the "Vendor"), as City Contract #03.03.10.03 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement
shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C.
by and through its Board of Public
Works and Safety
By: By:
/L.. I J 4.. Li J
J. e s Brainard, Presiding Officer A o Signature
E ate: 1
CL 461 c. el
Printed Name
Mary A Burke, Me per eres(
Date: D
Title
Lori S. Watso ember FJD/TIN: 3 (C2 33 3
Date: //I
SSN if Sole Proprietor:
ATTEST:
Date: 0 a/ CO
A.1.. 'err
Diana &dray, IAM t Jerk- Treasurer
Date: 7%) /Z
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June 1, 2010 CITY £'0 RIVIEL
Mr. Chip Charles, P.E.
JAMES BRAINARD, MAYOR
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #8, P.O. #21815
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #8— Shelbourne Rd.- 116` to 131st; #06 -21
Construction Inspection January 1, July 31, 2010
See "Attachment A" Not to Exceed: $50,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
EXHIBIT A-
ri i -f
Reviewed and approved by:
r
S. C. Eng ing
DEPARTMENT OF ENGINEERING Director of Administration
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL. engineering@carmel.in.gov
CROSSROAD.
ENGINEERS, PC
March 16, 2010
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: Shelbourne Road 116 Street to 131 Street
Project No. 06 -21
Fee Proposal for Construction Inspection
Dear Mike:
As you requested, we have prepared a fee proposal to provide full -time construction inspection
services relative to the above referenced project. It is our understanding that the current
milestone dates for this project are:
February 17, 2010 Bid Letting
May 1, 2010 Start Construction
November 15, 2010 Substantial Completion
November 30, 2010 Final Completion
January 15, 2011 Submit Final Record
We also understand that these dates are estimated at this time and may be subject to change.
Below is a listing of individuals we will be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Engineer
Derrick Bye Assistant Resident Project Engineer
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the construction season (estimated 31 weeks), we have budgeted 8 hours per week for the
Director, 16 hours per week for the Resident Project Engineer, and 50 hours per week for the
Assistant Resident Project Engineer, 50 hours per week for the Project Inspector, and. 40 hours
per week for the Assistant Project Inspector. These budgeted hours yield the following total
estimated hours to complete the construction inspection services for this project.
34 Sherman Drive Beech Grove, Indiana 46107 lit Tel 3 111 Fax 317.780.6525 k "i6
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 2
ACTIVITY DIR RES PROJ ASST RES PROJ ASST PROJ CADD
ENG PROJ ENG INSP INSP
Construction Duration 31 wks 248 496 1550 1550 1240 0
Complete Final Record* 6 wks 48 96 240 240 0 40
TOTAL HOURS 296 592 1790 1790 1240 40
Includes "As- Built' information on CADD diskette
The proposed fee for these estimated hours is as follows:
DIRECT LABOR COSTS
Personnel Class Billing Rate Total Hours Direct Labor Costs
Director $125.00 296 $37,000.00
Resident Proj. Eng. $95.00 592 $56,240.00
Asst. Resident Proj. Eng. $85.00 1790 $152,150.00
Project Inspector $75.00 1790 $134,250.00
Asst. Project Inspector $60.00 1240 $74,400.00
CADD Technician $70.00 40 $2,800.00
TOTAL DIRECT LABOR COSTS $456,840.00
DIRECT NON LABOR COSTS
MILEAGE Direct Non -Labor Costs
2010 mileage rate will be $0.48 /mile
Director 60 miles /wk x 31 weeks $892.80
Res. Proj. Eng. 100 miles /wk x 31 weeks $1,488.00
Asst. Resident Proj. Eng. 250 miles /wk x 31 weeks $3,720.00
Proj. Inspector 250 miles /wk x 31 weeks $3,720.00
Asst. Proj. Inspector 250 miles /wk x 31 weeks $3,720.00
TOTAL DIRECT NON LABOR COSTS $13,540.80
TOTAL ESTIMATED COSTS $470,380.80
USE $470,000.00
A qk-f
Mr. Mike McBride, City Engineer
City of Carmel
March 16, 2010
Page 3
Again, we would like to thank you and the City of Carmel for allowing us this opportunity to
continue our involvement in your efforts to improve Carmel's infrastructure. You can be assured
that our service to you and the City will remain first -rate.
If you should have any questions or need any further information, please do not hesitate to call
me.
Sincerely,
CrossRoad Engineers, PC
Chi harles, P. E.
Pres.W nt