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HomeMy WebLinkAboutBPW-06-16-10 0 R`� 3 City of Carmel Office of the Clerk Treasurer x g CARMEL IOA it OP PU I LIC WO ¢'a IBS WEDNESDAY, JUNE 16, 2010 AT 10 :00 A.M. COUNCIL CHANT :ERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 16, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1:1 6/1 o 2 City f Carme G� Office of the Clerk- Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, JUNE 16, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 2, 2010 Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Opening for the Auman and Newark Neighborhood Improvements Phase Michael McBride, City Engineer b. Quote Opening for the Monon Farms Left Turn Lane; Michael McBride, City Engineer c. Quote Opening for the West Road Guardrail Project; Michael McBride, City Engineer d. Quote Opening for the Cool Creek Bank Stabilization Project; Michael McBride, City Engineer 3. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #4; Grand Boulevard; E &B Paving; (Decrease $699,808.04); no back up to change order; Michael McBride, City Engineer b. Request for Purchase of Goods and Services; Change Order #2; Keystone Main; Walsh Construction; (Increase $45,982.31); Michael McBride, City Engineer c. Request for Purchase of Goods and Services; Crowe Horwath; Letter of Engagement; Receipt and Audit Service for EECBG Grant funds; David Huffman, Street Commissioner ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request for Purchase of Goods and Services; Cripe Architect and Engineers; ($92,713.00); Village of Mount Carmel Storm Infrastructure Improvements; Michael McBride, City Engineer e. Request for Purchase of Goods and Services; Storrow Kinsella; Urban Planning and Design General Consulting; ($15,000.00); Michael Hollibaugh, Department of Community Services f. Request for Purchase of Goods and Services; Community Sewer Cleaning; Digital Televising Inspections approx. 5683 LF; ($9,603.75); John Duffy, Director of the Department of Utilities 4. USE OF CITY FACILITIES /STREETS a. Request to Use City Streets; Event; Sunday, June 20, 2010; 7:30 a.m. to 12:00 p.m.; Steve Goar, Bengasports, LLC b. Request to Use City Streets; Race; September 18, 2010; 8:00 a.m. to 10:00 a.m.; Chad Antoliff, Urology of Indiana c. Request to Use City Streets; Block Party; August 15, 2010; 2:00 p.m. to 7:00 p.m.; Nick Longworth, Enclave of Carmel HOA d. Request to Use Gazebo and Common Grounds; Wedding; Saturday, June 18, 2011; 1:00 p.m. to 9:00 p.m.; Rehearsal; Friday, June 17, 2010; 6:00 p.m. to 9:00 p.m.; Teela Curl e. Request to Use City Street; Street Party; Sunday, July 11, 2010; 1:00 a.m. to 5:00 p.m.; Suzy Sharp 5. OTHER a. TABLED 6- 2- 2010Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mr. Terry Kemp and Mr. /Mrs. Blake Wiseman b. Request for Secondary Plat; Reading Tree park Subdivision; Justin Moffett, Reading Tree Park LLC 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JUNE 16, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes from the June 2, 2010 Regular meeting were approved 2 0. BID OPENINGS /AWARDS Bid Opening for the Auman and Newark Neighborhood Improvements; Board Member Burke opened and read the bids aloud. Company Amount Hunt Paving $204,098.50 Yardberry Landscape $238, 652.00 Rieth Riley $224, 885.00 Milestone Contractors $217,464.00 Calumet $162,000.00 The Quotes were given to Mike McBride, City Engineer for review and recommendation. Quote Opening for the Monon Farms Left Turn Lane; Board Member Burke opened and read the bids aloud. Company Amount Yardberry $44, 542.00 Milestone $73,450.00 Calumet $59, 840.00 E &B Paving $41, 796.50 The Quotes were given to Mike McBride, City Engineer for review and recommendation. Quote Opening for the West Road Guardrail Project; Board Member Burke opened and read the bids aloud. Company Amount James Drew $24, 783.00 The Quotes were given to Mike McBride, City Engineer for review and recommendation. Quote Opening for the Cool Creek Bank Stabilization Project; Board Member Burke opened and read the bids aloud. Company Amount John Hall $19,174.00 JF New $49,486.00 Williams Creek $29,554.00 The Quotes were given to Mike McBride, City Engineer for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; Change Order #4; Grand Boulevard; E &B Paving; (Decrease $699, 808.04); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #2; Keystone Main; Walsh Construction; (Increase $45, 982.31); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Crowe Horwath; Letter of Engagement; Receipt and Audit Service for EECBG Grant funds; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Cripe Architect and Engineers; ($92, 713.00); Village of Mount Carmel Storm Infrastructure Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Storrow Kinsella; Urban Planning and Design General Consulting; ($15,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Community Sewer Cleaning; Digital Televising Inspections approx. 5683 LF,• ($9, 603.75); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES Request to Use City Streets; Event; Sunday, June 20, 2010; 7:30 a.m. to 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 2 -0. Request to Use City Streets; Race; September 18, 2010; 8:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Block Party; August 15, 2010; 2:00 p.m. to 7:00 p.m.,. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo and Common Grounds; Wedding; Saturday, June 18, 2011; 1:00 p.m. to 9:00 p.m.; Rehearsal; Friday, June 17, 2010; 6:00 p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Street; Street Party; Sunday, July 11, 2010; 1:00 a.m. to 5:00 p.m.,. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER 6/16/2010 remains TABLED: Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mayor Brainard moved to approve. Board Member Burke seconded. Board Member Burke seconded. There was extension discussion between the Board, Gary Duncan, Assistant City Engineer, Homeowners; Dr. Blake Wiseman and Mr. Terry Kemp; Mayor Brainard moved to Table. Request tabled 3 -0. Request for Secondary Plat; Reading Tree Park Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADD ON Request for Bid Award for the 2010 Paving Project; Milestone; ($1,630,855.57); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Bid Award for the 2010 Concrete Project; Hunt Paving; ($258,818.68); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Secondary Plat; Stafford Place Subdivision; Section 1; Lots 1,4,5,6, and 7; Section 2; Lots 8 -22, 24 -30 and 32 -35; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke Adjourned at 10:22 a.m. Aldt 1 aana L. Cordray, 'MC Clerk Treasurer Approved M or James Brainard ATTEST: iana L. Cordray, I IC Clerk- Treasurer