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HomeMy WebLinkAboutCCM-07-06-10 SpecialOffice of the Clerk Treasurer COMMON COUNCIL SPECIAL MEETING AGENDA TUESDAY, JULY 6, 2010 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. June 21, 2010 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement City of Carmel COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1 10. OLD BUSINESS a. Sixth Reading of Ordinance D- 1988 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving Additional Appropriations of Funds from the Motor Vehicle Highway Fund ($893,191), Cumulative Capital Development Funds ($199,816) and The Rainy Day Fund ($3,848,857); Sponsor(s): Councilor(s) Sharp and Snyder. b. Second Reading of Ordinance D- 1993 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Concerning Council District Boundaries; Sponsor: Councilor Snyder. c. Second Reading of Ordinance D-1994-10; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting a Second Amendment to Interlocal Agreement (Between the City of Carmel and Clay Township); Sponsor(s): Councilor(s) Carter, Snyder and Rider. SENT TO THE PARKS, RECREATION AND ARTS COMMITTEE (7/13/10). 11. PUBLIC HEARINGS 12. NEW BUSINESS a. First Reading of Ordinance D- 1997 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing Certain Yield Signs (Section 8 -30; Section 8 -120 Specific Locations of Stop and Yield Intersections Designated Schedule A); Sponsor: Councilor Carter. b. Resolution CC- 07- 06- 1 0 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at over $25,000 and Associated with the City's Road Improvement Projects (1 property); Sponsor(s): Councilor(s) Rider and Snyder. c. Resolution CC- 07- 06- 10 -02; A Resolution of the Common Council of the City of Carmel, Indiana, Adopting and Approving a Revised List of those Projects and Project Priorities Previously Approved by its Ordinance D- 1969 -09, As Amended; Sponsor: Councilor Snyder. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 07/06/10 CC Special Meeting Agenda 2 1 1 1 COMMON COUNCIL SPECIAL MEETING MINUTES TUESDAY, JULY 6, 2010 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members W. Eric Seidensticker, John. V. Accetturo, Joseph C. Griffiths, Luci Snyder, Ronald E. Carter, Kevin Rider, Clerk- Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Fine. Mayor Brainard called the meeting to order at 6:00 p.m. Pastor Mark Crull, Northview Christian Church, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Griffiths made a motion to approve the Minutes from the June 21, 2010 Regular Meeting. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The Minutes were approved 6 -0 (Councilor Rider was not present). RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: There were none. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS: Clerk Treasurer Diana L. Cordray informed the Council that copies of emails dating back to January 2010 had been placed on the Dais for each Council member regarding the progress of the Parks Department payroll conversion. Mayor Brainard, Councilors Carter and Sharp thanked all of the volunteers for their help this past weekend for CarmelFest. Councilor Accetturo addressed the Council regarding the City's audit report from the State Board of Accounts. Per Bruce Hartman, Director, State Board of Accounts, the audit report should be complete and published by the end of July. 1 1 1 1 Councilor Griffiths addressed the Mayor regarding the Police Department staffing in Southwest Clay. Councilor Griffiths is working on establishing a joint meeting to discuss policing in Southwest Clay. Councilors Snyder and Sharp addressed the Council regarding the Hamilton County Humane Society. ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of $3,678,400.64. Councilor Griffiths seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 6 -0 (Councilor Rider was not present). COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. Councilor Snyder informed the Council that the committee has been waiting for a report regarding the finances of the Carmel Redevelopment Commission from. Umbaugh since April 2010. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had not met. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. The next meeting will be held on Tuesday, July 13, 2010 at 3:00 p.m. Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met. The next meeting will be held on Monday, July 12, 2010 at 5:30 p.m. Mr. Hammer presented the report from the Carmel Redevelopment Commission. There was extensive Council discussion. Mayor Brainard addressed the Council. Clerk Treasurer Diana L. Cordray commented on the Carmel Redevelopment action. Council President Sharp informed the Council, without objection, that he would be retaining outside legal counsel for a legal opinion that outlines precisely what authority the Common Council has regarding the City's budget, as well as the authority the Common Council has in imposing further fiscal restrictions on the Carmel Redevelopment Commission. There was no objection from the Council. There was further extensive Council discussion. OLD BUSINESS Council President Sharp announced the Sixth Reading of Ordinance D- 1988 -10; An Ordinance of the Common Council of the City of Camel, Indiana, Authorizing and Approving Additional Appropriations of Funds from the Motor Vehicle Highway Fund ($893,191), Cumulative Capital Development Funds ($199,8.16) and The Rainy Day Fund ($3,848,857); Sponsor(s): Councilor(s) Sharp and Snyder. This item was not discussed pending a Public Hearing. 2 A 1 1 Council President Sharp announced the Second Reading of Ordinance D- 1993 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Concerning Council District Boundaries, Councilor Snyder informed the Council that the original ordinance included scrivener's errors. Therefore, Councilor Snyder presented the version that was last printed on 7/1/2010 at 10:45 a.m. for Council to review. Councilor Carter commented. There was brief Council discussion. Council President Sharp passed the gavel to Councilor Griffiths to address the Council. Councilor Sharp made a motion to approve Ordinance D-1993-10. Councilor Snyder seconded. There was 110 Council discussion. Councilor Griffiths called for the vote. Ordinance D- 1993 -10 was adopted 5 -2 (Councilors Accetturo and Carter opposed). Council President Sharp reclaimed the gavel from Councilor Griffiths. Council President Sharp announced the Second Reading of Ordinance D- 1994 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting a Second Amendment to Interlocal Agreement (Between the City of Carmel and Clay Township); Sponsor(s): Councilor(s) Carter, Snyder and Rider. SENT TO THE PARKS, RECREATION AND ARTS COMMITTEE (7/13/10). PUBLIC .HEARINGS There were none. NEW BUSINESS Council President Sharp announced the First Reading of Ordinance D- 1997 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing Certain Yield Signs (Section 8 -30; Section 8 -120 Specific Locations of Stop and Yield Intersections Designated Schedule A). Councilor Griffiths made a motion to move this item into business. Councilor Snyder seconded. Councilor Carter presented this item to the Council. There was no Council discussion. Council President Sharp referred this item to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Sharp announced Resolution CC- 07- 06- 10 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at over $25,000 and Associated with the City's Road Improvement Projects (One property). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Councilor Snyder presented this item to the Council. There was no Council discussion. Councilor Rider made a motion to approve Resolution CC- 07- 06- 10 -01. Councilor Griffiths seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 07- 06 -10 -01 was approved 7 -0. Council President Sharp announced Resolution CC- 07- 06- 10 -02; A Resolution of the Common Council of the City of Carmel, Indiana, Adopting and. Approving a Revised List of those Projects and Project Priorities Previously Approved by its Ordinance D- 1969 -09, As Amended. Councilor Griffiths made a motion to move this item into business. Councilor Rider seconded. Councilor Snyder presented this item to the Council and referred to City Attorney, Mike McBride, to address the Council. Mayor Brainard addressed the Council. There was brief Council discussion. Councilor Snyder made a motion to amend Resolution CC- 07- 06 -10 -02 by adding the following: Section 4. In no event will funds derived from the 2009 road bond be depleted below Two Million Dollars prior to the letting of all contracts needed to 3 1 1 1 complete projects listed now as #5 in Exhibit A. Councilor Rider seconded. Councilor Seidensticker made a notion to amend the amendment to increase the amount from $2,000,000 to $3,000,000. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Mayor Brainard addressed the Council. There was brief Council discussion. Council President Sharp called for the question to amend the amendment. The motion to amend the amendment Failed 0 -7. Councilor Rider made a motion to approve Resolution CC- 07- 06 -10 -02 by adding the following: Section 4. In no event will funds derived from the 2009 road bond be depleted below Three Million Dollars prior to the letting of all contracts needed to complete the two drainage projects as outlined in paragraph number 5 in "Revised Exhibit A Councilor Snyder seconded. There was brief Council discussion. Clerk Treasurer Diana L. Cordray addressed the Council. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Griffiths made a motion to approve Resolution CC- 07- 06 -10 -02 As Amended. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 07- 06 -10 -01 As Amended was adopted 7 -0. Council President Sharp made a motion to Add -On to the Agenda Ordinance D- 1998 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting a Second Amendment to Interlocal Agreement (Between the City of Carmel and Clay Township); Sponsor: Councilor Sharp. Council President Sharp called for the question to Add -On this item to the agenda. The motion was approved 6 -0 (Councilor Seidensticker was not present). OTHER BUSINESS Council President Sharp announced the First Reading of Ordinance D- 1998 -10; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting a Second Amendment to Interlocal Agreement (Between the City of Carmel and Clay Township); Sponsor: Councilor Sharp. Councilor Griffiths made a motion to move this item into business. Councilor Snyder seconded. Council President Sharp passed the gavel to Councilor Griffiths to address the Council and read the memo to add this item to the agenda and presented this item to the Council. There was brief Council discussion. Councilor Sharp made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Councilor Griffiths called for the vote. The motion was approved 7 -0. Councilor Sharp made a motion to approve Ordinance D- 1998 -10. Councilor Rider seconded. There was no Council discussion. Councilor Griffiths called for the vote. Ordinance D- 1998 -10 was adopted 7 -0. Council President Sharp reclaimed the gavel from Councilor Griffiths. ANNOUNCEMENTS Council President Sharp informed the citizens of the upcoming Carmel Repertory Theatre's presentation of the Pirates of Penzance that will open on July 16 and will run for the next three weekends. Clerk Treasurer Diana L. Cordray informed the Council that the Carmel Redevelopment Authority will hold a meeting on Wednesday, July 7, 2010 regarding the approval of the transfer of $5,000,000 from the 2006 Road Bond to the Keystone Avenue Project. 4 EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjourned the meeting at 8:16 p.m. Respectfully submitted, ATTEST: Diana. L. Cordray, IAMC, Clerk easurer 07/06/10 CC -Special Meeting Agenda Clerk- Treasurer Diana L. Cordray, IAMC Approved, 5 mes Brainard, Mayor CRC Meetings CARMEL REDEVELOPMENT COMMISSION July 6, 2010 CITY COUNCIL REPORT (Prepared for Bill Hammer 6/30/10) The CRC held their regularly scheduled public meeting on Wednesday, June 16, 2010 at 6:30 p.m. A special meeting was held on June 28, 2010 at 6 p.m. Upcoming Meetings: o Wednesday, July 14, 2010 Special Meeting o Wednesday, July 21, 2010 Regular Meeting Financial Matters: The end of month May CRC Operating Balance is $4,078,033 Special Matter: With the departure of the Carmel Redevelopment Commission's (CRC) Chief Financial Officer, Sherry Mielke, the CRC staff and its consultants have been looking to replace the position with an individual or entity that is experienced working in the public sector of finance. This position will require knowledge in accounting rules and regulations, as well as state laws and statues. After reviewing individual candidates, the staff decided to interview public accounting firms in an attempt to find a treasurer /Chief Financial Officer. It should be noted that state statute allows the CRC the ability to appoint a treasurer who is not a CRC member or employee of the CRC. This appointee will handle the overall financial affairs of the CRC and will oversee and assist the current CRC financial staff. With recent questions from the City of Carmel's Clerk Treasurers Office and the State Board of Accounts auditors, the CRC staff believes a treasurer that is a Certified Public Accountant backed by a large, experienced accounting firm will go a long way in providing comfort to the City Council, Clerk Treasurer and State Board of Accounts that the CRC funds are being handled properly and in accordance with state laws. With that said, the Commission voted to retain the London Witte Group LLC as the CRC's treasurer, subject to a successful negotiation of a contract. CRC Public /Private Partnerships: 1. City Center CRC /Pedcor LLC. (Parcel #5) a. Please see attached report from Signature Construction (Distributed at 6/16/10 CRC meeting). 2. Performing Arts Center (Parcel #7 -A) 1 a. Please reference attached Construction Manager's report. 3. The "Green" (Parcel #7 -B) a. Architects and engineers have completed construction documents ready for bidding work in phases. b. Construction Manager has completed the construction cost estimate for the project to include roadway and parking, amphitheater, restrooms, landscape and hardscape. c. The site's Project Manager is working on the construction schedule to allow project interface with construction projects both north and south of the site. Site logistics are complicated due to staging requirements for the three projects. d. First stage of construction will be underground utilities that will feed off a current underground tunnel that extends from the Energy Center to the Concert Hall. 4. Energy Center (Parcel #7 -C) a. Construction work is underway to add the additional pumps and modules to serve the Main Stage Theater, Office Building #1 and Office Building #2 with the necessary capacity that will serve existing city buildings to include City Hall, police department and fire station. Work is scheduled to be completed August 2010. b. Necessary survey work is complete in order to establish routes to run hot and chilled water lines to the city buildings. Engineering documents will be bid to establish construction costs. Consulting engineers are working on the cost estimate to rework the 20- year -old heating and cooling systems in the existing city buildings, especially police headquarters. c. CRC working with outside counsel on operating the Energy Center within the rules set by the State of Indiana Utility Regulatory Commission. Main Stage Theater CRC, REI and Pedcor LLC (Parcel #7C -1) a. Foundations are complete with orchestra pit and trap room complete as well. Structural steel erection began on June 15, 2010. b. The Construction Manager has received bids for the core and shell as well as the mechanical and electrical work. Competitive bidding has kept costs within range of contractor estimates. c. Civic Theater and designers have established a theater equipment list that meets the needs of Civic Theater, Repertory Theater of Carmel and the Carmel Performing Arts Center management, who will book the Main Stage Theater and Studio Theater. 2 d. Architects and designers are completing interior designs and graphic packages for bidding by the construction manager. e. Main Stage Theater is set for completion in June 2011. Studio Theater could be ready by March 2011. 6. Studio Theater Office Building #1 (Parcel #7C) a. Interior Construction of the Studio Theater space are under way with interior walls, mechanical and electrical rough -ins taking place. b. All team members have signed off on Studio Theater on the necessary theater and lighting equipment. A matrix was developed to outline equipment supplier work from electrical contractor efforts. Bidding for equipment is currently underway. c. Interior finish package for studio theater and adjacent public lobbies are complete and have been approved by all parties affiliated with the theater operations. d. Structural steel to support and frame Studio Theater is complete. Interior construction documents for theater equipment and special lighting is underway. e. Theater seats and multiple configurations for different theater arrangements have been selected and approved by Civic Theater, RPAC management and CRC Plan Review Committee. 7. North Office Building #1 CCDC (Parcel #7C -2) a. Structural steel framework is well underway with the contractor ready to complete pouring elevated floors concrete. Exterior structural framing completed in June, 2010. Utilities are being installed below grade and feeding off existing underground tunnel that carries hot and chilled water. Exterior finish wall framing, stud walls with insulation and temporary window infill to all 3 and 4 floor finish to get underway July, 2010. b. The lobby that serves Main Stage Theater, Studio Theater, Office Building and garage is framed and ready for finish work to commence. The interior finish package for public areas has been approved by the CRC Design Review Committee and main users. Bidding of finish work is due August, 2010. c. Building security systems that include door locking and secured office areas using the latest technology will be interfaced with cameras and monitoring equipment. Security systems are being coordinated with various City agencies. 8. Parking Structure CRC (Parcel #7C -3) a. Erection of pre -cast concrete frame system is 100% was complete June 25, 2010. Erector has backed out of the site June 27, 2010. 3 b. Garage finish materials are arriving daily to meet construction schedule delivery to site. Contractors are preparing to pour the concrete slab at grade. c. Concrete contractor has completed the underground storm water retention area under the south end of the garage. d. The garage security system as well as controlled entry points are being resolved with security consultant as the building relates to both the Theater and Office Building. 9. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47) a. Contractor is completing underground garage with installation of utilities for drainage, water and power. Utility companies are running power from across the street into the electrical load center in the garage. Final transformer and meter panels resolved with Duke Energy. b. Contractor is completing upper floor framing to fourth level. Additional carpentry labor is being added to job. Good weather has helped the schedule. Mansard roofing is being completed on east side with full roofing to be complete mid July 2010. c. Developer has added a second crane to the project to accelerate the framing of the upper floors of the building due to availability of carpentry labor. Material supplier arriving daily to keep up with construction. Project is on schedule despite previous bad weather. d. Building exterior masonry has started on the east and north side of the building. Developer has submitted minor exterior changes to the CRC Plan Review Committee for upper floor wall vents and penetrations. e. Trade contractors are constantly being reminded not to park on city streets and to park at the old City Street Department site. Contractors will soon be able to park in the lower levels of the garage. f. Bids for streetscape and road work are due July 14, 2010. 10. Arts Design District Parking CRC (Parcel #62) a. Site behind Chaos building has been filled with gravel on a temporary basis to fill in where old garages were demolished to allow for proper drainage away from buildings. b. Existing CRC parking area will be re- striped to provide more orderly and effective visitor parking. c. Utility Companies verifying the cost and reroute of electrical overhead lines to below grade services. d. With the arrival of summer weather, the CRC is reminding merchants that staff should be parking in the Carmel. Lions Club Parking lot to maintain available parking for shoppers. 4 e. CRC is continuing to work with existing business owners on land exchanges necessary to complete a unified public parking area. 11. Apostolic Church Site/Nelson Property CRC (Parcel #92) a. Commission received one offer to purchase Parcel 92 at the May 19, 2010 regular meeting. Proposal is being evaluated for conformance to RFP. Arts Design District Update: 1. News and Events a. Construction of outdoor patio dining areas on Main Street will start June 7, 2010. Work will be completed during the night time hours from 9:00 p.m. to 6:00 a.m. allowing the closing of the street to speed up work and not hinder existing businesses on Main Street. All work, except for fencing to be complete by July 2, 2010. b. Jazz on the Monon will take place at the southwest corner of Monon Main Street on Sunday, July 11 from 1 -4 p.m. with a performance by Heather Ramsey. Concert attendees are encouraged to bring their own chairs or blankets and if guests plan on biking, please remember a bike lock. Bike racks will be provided but will not be monitored. Additional Jazz on the Monon events are scheduled for Sunday, August 8. c. July 17, 2010 there will be a Gallery Walk in the A &DD from 5 10 p.m. Attendees can enjoy the merchant events and activities, entertainment, culture and shopping. Guest appearances by international and local artists. d. July 24, 2010 Clarian North Rock the District is a district -wide music festival featuring three stages of music highlighting the best in local bands, foods, fun and more! This festival will take place from 12 -9 p.m. in the A &DD and is free to people of all ages. 5 INiblk irrtv.per Nactom74. City of CA$Fruti Ind la Phi DAVID NI, IWARZ i ARCHITECTURAL SERVICES, INC. CSO Architects M.:CI CI:1Z CE INTERIOR DESIC Carmel Redevelopment Commission Parcel 7A, Regional Performing Arts Center Project Monthly Report o Progress Update o Budget o Contract Award Status o Milestone Schedule o Progress Photos June 16, 2010 ARTEC THE PALLADIUM '.onsul F SHIEL SEXTON I N(.11, IIRRISO N L'ACQUIS LNE rIlt 772s. Progress Update THE PALLADIUM AT THE Fie' 1HE r Michael is in the House! (6.6.10) The first performance (sort of) in the Palladium was presented by Michael Feinstein on June 6, 2010 in the West Lobby to a packed house (standing room only). A Press Conference was held to announce the program for Gala Week scheduled for January 2011. There are currently more than 225 workers on site daily. Installation of granite and limestone on the building exterior continues with about 99% of the pieces installed. Installation of window frames and glass continues. Clay tile roofing has been completed. The green roofing system on the North roof has started with the base material completed. The Hardscape (curbs, sidewalks, etc) contractor continues the exterior work. The exterior handrail material continues arriving at the jobsite and is being installed. The scaffolding has been removed in all 3 main lobbies. Drywall is being placed in multiple areas. Plaster work continues at all levels below the dome ceilings of the Auditorium (soffits, knee walls and walls) and is approximately 90% complete. The oculus shaft plaster is being installed. Painting continues in many areas (Auditorium, lobbies, etc). Millwork (wood trim) continues in the Auditorium and lobbies. Interior doors and hardware installation continues. A section of the Choral Wagon is being fabricated on the stage for the Architect to review. This section will be used for the final wagon. Installation of piping, ductwork, insulation of both, sprinkler piping, electrical conduit and wiring continues in all areas. The permanent power to the building has been terminated and energized. The TEC (theater equipment) contractor has installed hoist equipment and placed the concrete on the Orchestra Pit Lift. The Sound Communication contractor continues installation of sound systems. Ceramic tile continues in the Box Tier and Balcony High restrooms. Counter tops, sinks, faucets, toilet fixtures and accessories installation continues in the lower level restrooms(salons). Acoustic ceiling grid has started in the basement. The seating mock up units (fixed, movable choral bench) have been received and reviewed. The Energy Center Phase [1 equipment installation is complete with controls wiring and installation nearly done. Over the next 30 days: The electrical, plumbing, mechanical and fire protection contractors will continue systems rough -in (piping, ductwork, and conduit). Painting will continue in all areas. Ceramic tile installation will continue. Millwork installation will continue. Plaster and drywall work will continue. The Italian Stone is scheduled for installation to begin by the end of the month. Vinyl floor tile installation will begin. Acoustic ceiling grid installation will continue. Handicap lifts installation will start. Ornamental stairs railing installation will begin. The Hardscape contractor will continue work on the North East sides of the building. The seating and custom carpet will be placed into production. Page 2 of 17 Budget Bids received to date have been within the construction budget. Contract Award Status All contracts have been awarded, with exception of the following: o Landscaping (Pending documents) o Signage o Hardscape (Sidewalks, pavers, curbs, etc) In addition to the above contract awards, the following alternates have been accepted and notice to proceed authorized: o Parking /Staging by Owner o Limestone for field of building in lieu of stucco o Cast stone for drum of building in lieu of stucco o Combination pricing for the FraminglGWB /Plaster o Combination pricing for the Electrical and Fire Alarm o Addition of the Oculus o Addition of the clay tile roof o Level 5 drywall finish in front of house areas o Domed ceiling in East Lobby o Barrel vault ceiling in Balcony High South Lobby o Machine -less elevators o Wood Flooring Main Hall o Donor Upgrades o Multipurpose Room Upgrades o Elevator Floor Finishes o Wainscot- Main Hall o Lobby Stone Page 3 of 17 Design, Engineering, and Budgeting Issue Core Shell DD Documents for Estimate Finalize Core Shell DD Estimate Issue Limestone Documents for Bid —Bid. Issue IT Issue Interior DD Documents for Estimate Finalize Interior DD Estimate Issue Site Prep IFC Documents for Bid —Bid Issue I Issue 75% Core Shell. CD Documents Issue Core Shell IFC Documents for Bid —Bid Issue II1 Issue Interior IFC Documents for Bid —Bid Issue IV Construction Procurement Receive Bids for Limestone —Bid Issue II Receive Bids for Site Prep —Bid Issue I Receive Bids for Core Shell —Bid Issue III Receive Bids for Interior Rough Constr. —Bid Issue IV Receive Bids for Interior Finishes TEC —Bid Issue V Receive Bids for Performance Lighting Sound Eqpt. —Bid Issue VI Receive Bids for Interior Finishes Rebid —Bid Issue V Receive Bids for Site Landscaping —Bid Issue VII Construction Complete Mass Excavation Begin Foundations Begin Structural Steel Erection Building Dried -In Begin Interior Construction Complete Construction/Begin Tuning Milestone Schedule SCHEDULED CURRENT PROJECTION 19- Mar -07 20- Apr -07 4- May -07 12- Jul -07 16- Aug -07 6- Aug -07 7- Nov -07 19- Nov -07 6- Feb -08 24- May -07 6- Sep -07 18- Dec -07 1 8- Mar -08 16- July -08 20- Aug -08 17- Dec -08 18- Feb -09 29- Feb -08 3- Mar -08 23- Jun -08 1- Apr -08 1- Oct -08 11- Jul -10 Complete Complete 7- Sep -07 Complete Complete Complete Complete Complete Complete Complete 16- Oct -07 Complete 18- Sep -07 Complete 18- Dec -07 Complete 26- Mar -08 20- Aug -08 20- Aug -08 17- Sep -08 17- Sep -08 17- Dec -08 17- Dec -08 TBD 29- Feb -08 3- Mar -08 21- Ju1 -08 1 -J u1 -09 1- Oct -08 8 -Nov -10 ACTUAL 19- Mar -07 24- Apr -07 Complete 3- Jul -07 8- Aug -07 17- Aug -07 1- Oct -07 19- Nov -07 16- Feb -08 29- Feb -08 3- Mar -08 21 -Jul -08 5- Oct -09 1- Oct -08 Page 4 of 17 Progress Photos View from the South (May 19, 2010) View from the South (June 14, 2010) Page 5 of 17 View from the West (May 19, 2010) View from the West (June 15, 2010) Page 6of17 View from the North (May 19, 2020)) is .tit red 700t •bZlOm View from the North (June 15, 2010) Page 7 of 17 View from the East (May 19, 2010) View from the East (June 15, 2010) Page 8of17 Coffered Ceiling at West Lobby (May 19, 2010) West Lobby Ceiling Detail (June 14, 2020) Page 9of17 Section of Choral Wagon at Fabricator Section of Choral Wagon -Mock Up (on stage) (June 14, 2010) Page 10 of 17 SW Grand Stairs Ceiling (June 14, 2010) Trim in West Lobby (June 14, 2010) Page 11 of 17 South Lobby Box Tier Level (June 14, 2010) South Lobby Ceiling (June 15, 2010) Page 12of17 East Lobby (June 15, 2010) East Lobby Dome (June 14, 2010) Page 13 of 17 R !is; =t tAlliallk Exterior Handrail in Place (May 19, 2010) iff...1115 }-c= Exterior Handrail in Place SE Corner (June 14, 2010) Page 14 of 17 Choral Seating Mock Up in Job Trailer Loose Fixed Seating Mock Ups in Job Trailer Page 15 of 17 111 17!::77 7 4 -A VZ.,1 '1 '141 Basement Catering Kitchen (June 14, 2010) Basement Storage Room (June 14, 2010) Page 16 of 17 rciS Michael(s) have left the Building! (June 6, 2010) Page 17 of 17 ignature onstruction LLC City Progress Report 6/9/10 Signature Construction is pleased to provide a brief list of highlighted activities being completed in Carmel within the last month for Carmel City Center Building A, Building B, P 1 1 1 Waterproofing and Pavers, Village on the Green Parking Garage, Village on the Green Theater, and Tenant information at Indiana Design Center as well as Carmel. City Center Buildings A B. 1. Parcel 73 Streetscape Project Parcel 73 Streetscape has begun. Demolition of the Rangline Road ramp is complete. The demolition on the north side is underway 2. P -111 Waterproofing, Mud Slab and Pavers Signature has prepared contracts for Gibraltar, Smock Fansler, and Signature. Motor Court brick drawings were sent to Broady Campbell for pricing and quote was received under budget. Gibraltar continues jack hammering down bollard and light pole bases as shown on the drawings (roughly 60 have been chipped thus far). Gibraltar's plumbing contractor began tying drainage structures into the existing drain lines. Gibraltar continued pouring scaffold pads and began perimeter forms at Chandelier Court south elevation. McGuff Roofing began waterproofing trench drains at Chandelier Court and Hopper Plaza. Waterproofing at trenches was reviewed; this will be reviewed again to today by a Suprema rep prior to the single ply installations. Material deliveries are expected this week. 3. Carmel City Center Building A Parcel 5 Skyline /sub contractor Division 7 -They were have continued working on north elevation area B started on cornice work. They continued work at the ski slope area as well installing panels. Skyline also worked at this area on wood blocking at the parapet. They continue on misc. detailing work and metal on EFIS shapes at area A. Thermal Supply has worked primarily on sealing firewalls and penetrations at the 6th floor and retail level. Working on Sikka at 6 and 7th floor balconies when weather is permitting. Broady Campbell- Continue on granite installations at north/east sides area B. At Area B they continue public passageways shouldice installations at B and C. They also continue sealant work at shouldice at area A. Angela Painting- Continued on finish paint at B3 finish painting. Circle B- Installed ceilings at Area B Sanyo rooms R.T. Moore- plumbing finishes at 2B and 3B, punchlist work at Area C, and testing copper linesets in the parking garage. Deem- installing device covers at 4B, working on Fire alarm at Area B, installing meter bases at the retail level, installing can lights at public passageways and colonnades at the retail level, elevator punch lists, and they also continue hook up of additional Sanyo equipment. Bestway- worked in the public restroorn on drywall finishes. Prime Builders- Finished work list at Area C other than 2 tops and a few end splashes. They continue work at Area B 2nd /3 4 th floor. Punch work for trim at Area C has been issued and continues. Took Delivery of cabinets for balance of floor 4 rooms. ThyssenKrupp- Continue pulling wire to emergency phones and working on any punchlist items of their own ahead of inspections. Landing wire at the emergency communication panel at the fire command center. Quality Glass- Continue installation of curtain wall and glass. They started on curtain wall installations at the west side of Area C and 13 this week. IWP Misc. sheathing/insulation at public passageway bulkheads. Little- continues retail level cornice and finish installations at Area B and. Area A west elevation. They set the final shape and began prep above the Area A public passageway and are also completed prefinished cornices at the north and west side of area A, which are nearly completed. Continued working in the public passageways C and B. Carpet Outlet- Area 3B laminate flooring, Envac Room Tru tile flooring, and base at the stairwell landings. They continued on Stair 5 treads and rubber goods, misc. material for interior of elevators as well. 4. Carmel City Center Building B Parcel 5 ThyssenKrupp Continued final work at this area and pulled wire to EB 1 and. EB2 for emergency phones. Skyline Roofing Set to deliver roof vents for backside of truss areas. Roofing and densglass need to be cut out as well as rail brackets to complete. Dalmatian Fire is complete with their work except for the filling testing of their entire system. Hydrant at the exterior west wall needs to be addressed. Circle B will begin finishing fireproofing. RT Moore is waiting for Deem to hook -up the garage condenser units so that they (RT Moore) can then proceed with scheduling Sanyo to start up/test/commission their HVAC system. Deem has stated that once they get back into Building B that they will add a separate crew. 5. Village on the Green Parking Garage Parcel 7C -3 Precast erection continues. The 90' to the north is 95% detailed. The erector continues at the south end and is now north of the detention basin. There should be nearly 345 pieces of over 500 set by the end of today (67 The Electrical Prime Contractor is scheduled to preload conduit into tees following an ASI concerning security cameras following a meeting with City of Cannel Communications this week 6. Village on the Green Theater Parcel 7C -1 Lithko has poured all of the footing less one small section of footing to allow for crane access into the building and the dock area, which has been left our for Parcel 7C -3. They will be offsite in a week or two and will remobilize to complete footings and slabs. Hagerman Masonry has completed lower level block work, both stair shafts, and will begin the elevator shaft next week. They will remobilize after steel is set to do the auditorium and stage walls. TN Steel submittals are nearly complete and have begun layout and survey. Steel erection will start next week. Patriot Engineering continues with testing per plans and specs. 7. Indiana Design Center Tenant Spaces The total leasable square footage for Indiana Design. Center is 82,408 square feet. Currently, 41,623 square feet is leased and an additional 19,141 square feet is in negotiation. 8. Carmel City Center Tenant Spaces The total leasable space for Carmel City Center Phase 1 is 78,427 square feet. There currently is no leased space, however, there has been 8,998 square feet agreed to in executed proposals and an additional 21,339 square feet in proposal negotiations. Year 2010 CRC Monthly Projected Sources January 7,757,052 February 3,439,370 June 4,078,033 July 2,637,765 MIMS September 6,890,862 October 4,866,893 November 10,893,923 17,610,404 10 dale Total to date plus forecast 2010 Budget OPERATING BALANCE 7,376,298 4,255,908 Sr:r 1,528,590 RECEIPTS: TIF Revenue 479.850 4,955,709 2,728,086 7,683,795 5,435,559 15,847,440 15,652,139 Other Receipts: Reimbursements Brookshire Golf Course RPAC IMIMIIIIMEMEMI 3,000,000 3,087,439 3,000,000 3,000,000 3 000,000 -61,480 10,000,000 8,190,000 7,559,602 0 25,749,602 Sale of Assets 1 905,000 2,563,000 Parcel 16 Ofd Town Shop 11 500,000 Parcel 21 Lurie Building Condos 350,000 Apostolic Church 1,055,000 Energy Center Interest 1111111EDIMININIMMEINIMMIMIEEEINNINEEEINIIIIIIE3 350 7,000,000 350 350 300 340 3,986 6,301 4,000 Miscellaneous revenue 62,769 99,122 100,500 93,801 35,342 391,534 391,534 Adjustments Total revenues 2.728,411 11 ,005,300 350 7,850,350 8,190,300 7,504,135 0 16,390681 0 48,899,877 21,216,139 EXPENDITURES: Land A.. uisitivnsend Leases 399888 883 608 751 720 Other Proects 19,000 10,000 10,000 10,000 10,000 10,000 10,000 Parcels 4011 Interest Fees Parcel 9 -31 Chaos iimpzimmeas 4 2,436 19,360 2,500 2,500 Immita 2,500 2,500 2,500 19,360 2,500 Parcel 10 Shapiros Parcels 14 Harrill Properly Purchase 16,000 1111.11.1.1WIREMEMEMMEMMEMESEIMIEBEEI 10,000 20,000 10,000 10,000 10.000 10,000 11,250 10,000 11,250 10,000 11,250 10,000 11,250 10,000 Leases:OTS,CRC Woods re. 8 -J IIIKEDEIMMEM 80,801 55,074 41,448 +�r 31,250 31,250 31,250 31,250 Construction Proje5ts: Fund 902 86,315 145,488 104.963 250,006 75,196 274,978 274,978 274,978 274,978 274,978 274,978 274,978 651,968 2,586,814 4 881 000 Construction Proects: RPAC 3,200,164 168,798 2,739,357 2,085,230 1,456,503 2,553,000 2,088,000 1.362,000 913,000 712,000 345,000 212,000 17,835,052 17,835,052 RPAC Consultant Fees 42,476 250,000 250,000 250,000 250,000 250000 250,000 250,000 1,792,476 Operations and Maini. Operations 55,405 35,082 56,960 58,024 22,267 IMINCEOUNIMIZEDMIERRIUMMIKUZI 45,417 227,739 545,656 575,000 Marketing Communications 29,294 25,000 25,000 25,000 25,000 25,000 25,000 25,000 34,657 209,657 300,000 Marketing /9us. Development 20,000 20,000 20,000 20,000 20,000 20,000 20,000 0 140,000 200,000 Professional Fees Legal 36,754 58,719 50,000 50,000 50,000 50,000 50,000 50,000 50,000 128,748 478,748 600,000 Arch /Engineering Accounting Fees Administrative and other Miscellaneous 29,556 IMIIMIIMIMIDEM 19,608 38,575 16,455 IMEIMOMMEMENIMINI IMINIMIIMININEGINIMMI 9,785 48,701 31,733 19,620 50,000 20,000 12,500 30,000 50,000 20,000 12,500 30,000 50,000 20,000 12,500 30,000 50,000 20,000 12,500 30,000 50,000 20,000 12,500 30,000 50,000 37,500 12,500 30.000 50,000 153,442 503 442 550 000 37,500 12,500 30,000 58,518 54,258 109,623 233,516 141.758 319623 275,000 150,000 350 000 Misc./ Contingency /Adjustment 3,060,236 3,080,236 3,060,236 Brookshire Debt Service 3,000,000 3,000,000 3,000,000 3 000 000 Debt Service "Non-PAC Debt Service r 485,000 1,129,613 482,915 1,651 981 3 749 809 3 221 032 2005 PAC Lease Contract Purchase Payments Hamilton County Assessments 125,000 228,008 167,026 19,089 268,425 268,425 268,425 268,425 268,425 268,424 6,900,000 268,424 0 526,036 19,089 6,900,000 2,399,009 19,089 6,900,000 2,684,248 TIF Payments/Interest Total expenditures 239,991 4,861,502 3,697,606 6,309,110 2,759,639 57,000 2,441,841 4,168,680 4,329,233 2,473,320 2,024,320 1,823,320 1,473,819 8,733,094 296,991 20,069,700 296,991 45,095,484 24,438,000 ENDING OPERATING BALANCE 3,439,370 7,376,298 4,255,900 1,528,590 4.075,033 2,637,765 9,363,832 6,890,862 4,866,893 10,893,923 17,610,404 16,561,446 MIMI IMINEIMMEMII IIIMMIll IIMMIll 2010 CRC Monthly Forecast DRAFT updated 6/11/2010