HomeMy WebLinkAbout187344 07/07/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032
1326 COOL CREEK DRIVE CHECK AMOUNT: $4,830.00
CARMEL IN 46033 CHECK NUMBER: 187344
CHECK DATE: 7/7/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 4,830.00 WEB PAGE FEES
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: July 2, 201 D
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 06 -30 -10
City of Carmel, Indiana (http: /Www.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a daily
basis.
Every day in the "Early" morning check the Carmel City web site to make sure it is up
and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road construction
reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from Clerk
Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water Department,
Engineering Department, Communications Department and other Departments as
necessary.
Phone calls to and from city employees to get explanations as to exactly how they want
their web pages designed or what they would like on a particular web page.
Daily review of emails from city employees to see what needs updating or posting.
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new
graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files,
added new graphics, add new executables and new digital images, update dynamic
hyperlinks and more. Also includes any standard web maintenance items.
1
Details:
Date Services Provided Hours Worked
06 -01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -02 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date. Added multiple events for the summer in the
Arts District
Posted Agenda for BPW mtg. of 6 -02 -10
Posted Notice for Council Committee mtg. for 06-
08 -10
Posted graphic and link for June CWC show
Posted Media Advisory for Comm. Rel.
Worked on CAB pages
Worked on Things to Do pages
06 -03 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added more summer events in Arts District
and fundraising run event for community group.
Posted Agenda for Council mtg. of 06 -07 -10
Posted Cancellation notice for Council Committee
for 06 -08 -10 along with Special Meeting Notice for
06 -14 -10
Posted Minutes of Special Studies Committee mtg.
of 05 -05 -10
Posted Paperless Packet for Council mtg. of 06 -07-
10
Posted Notices for Budget Workshops on 06 -22, 06-
23 and 06 -14
Made changes and updates to Volunteer
opportunities on Carmel Can section of website
Posted News Release for Comm. Rel.
2
06 -04 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for TAC mtg. of 06 -16 -10
Posted Agenda for Plan Commission mtg. of 06 -15-
10
Worked with Comm. Rel. staff regarding Urban
Forestry Video
Worked on Road Construction Update pages
06 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -06 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
06 -07 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Notice for CRC Special Mtg. of 06 -09 -10
Posted Paperless Packet Add -On for Council mtg. of
06 -07 -10
Tested link on home page for live viewing and
webcams
06 -08 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted descriptions for video sections
Posted Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
3
06 -09 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar with
community run /walk; and made title sponsor
changes to certain events
Posted Notices for Council Committee mtgs. of 06-
14-10 and 06 -17 -10
Posted Minutes for City Council mtg. of 05 -17 -10
Posted Results from City Council mtg. of 06 -07 -10
06 -10 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
06 -11 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and made more title sponsor name changes to
events.
Made changes to DOCS page for info requests
Posted News Release for Comm. Rel.
Posted Notice for CRC Special Mt g. of 07 -14 -10
06 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -14 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for CPD
Worked with Comm. Rel. on Court page issues
4
06 -15 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -16 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added event graphics.
Posted Minutes for Plan Commission mtg. of 05 -18-
10 and Plan Commission Special Studies Committee
of 06 -01 -10
Posted Notice of Cancellation for Council Committee
mtg. of 06 -22 -10
Updated Road Construction pages
Posted News Release for Comm. Rel.
06 -17 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -18 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted Agenda for Council mtg. of 06 -21 -10
Posted Paperless Packet for Council mtg. of 06 -21-
10
Posted Agendas for BZA mtg. and Hearing Officer
mtg. of 06 -28 -10
06 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
5
06 -20 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -21 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date regarding City and general info and added info
for Greekfest.
Made changes to Agenda listing for BZA
Posted Minutes for CRC mtgs. of 04- 21 -10, 04 -27-
10 and 05 -19 -10
Added link to most recent City Newsletter
06 -22 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Made changes to Utilities pages
Posted Results for Council mtg. of 06 -21 -10
Posted Minutes for Council mtg. of 06 -07 -10
06 -23 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to Carmel Can section of pages
Began working on streams for Arbor Day
Made Road Construction Updates
06 -24 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Attended all -day meeting with Comm. Rel. staff and
account representative from Vision Internet
regarding new web design
6
06 -25 Check to see if web site is up and running, then check e- 8.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and attached link for Strawberry Fest.
Finalized links and streams for Arbor Day videos
Posted two News Releases for Comm. Rel.
Attended all -day meeting with Comm. Rel. staff and
account representative from Vision Internet
regarding new web design
Worked on Road Construction Updates
06 -26 Check to see if web site is up and running, then check e- 7.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Added graphic and link to homepage for Gazebo
Concerts
Posted Minutes for TAC mtg. of 06 -16 -10
Posted Notice for Special Meeting of CRC on 06 -28-
10
Posted Agendas for Plan Commission Subdivision
and Special Studies mtgs. of 07 -06 -10
Made changes to CFD pages
Posted graphics and links for Holocaust video
Reviewed Graphic Design Survey and links as part
of planning for new web design
Assisted Comm. Rel. staff with securing URL for
Carmel Photos gallery and discussing web
techniques for shared files, FTP sites, secure web
sections and options for storage
06 -27 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Discussed plan for Court changes with Comm. Rel.
staff
06 -28 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Urban Forestry and Comm. Rel. staff to
secure photos for web
7
06 -29 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued adding Arbor Day information to Urban
Forestry pages and worked on slide show of photos
06 -30 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Urban Forestry on web issues
Removed old water quality reports and replaced with
new version.
Posted Agenda for BZA Executive Session of 07 -08-
10
Removed all Court fine and schedules pages and
created a back up; began working on new fines and
schedules pages in anticipation of new July 1
chan es in law.
Total hours 80.5
$60 per hour X $60
Total due $4830.00
8
VOUCHER NO. t WARRANT NO.
ALLOWED 20
Irwin Computer Services
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$4,830.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members
1160 43- 554.00 $4,830.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, July 02, 2010
M yor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev.. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/02/10 $4,830.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer