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Home My WebLink AboutCrossroad Engineers/Engr/ADDITIONAL SERVICES (3) CD i NMItLia 0 3 D3 i 3 A. Crossroad Engineers, P.C. Engineering Department 2010 Appropriation #2009 Road Bond; P.O. #27440 Contract Not To Exceed $93,100.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES APPROVED AS TO FORM BY THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and between the City of Carmel and Crossroad Engineers, P.C., (the °Vendor"), as City Contract #030310.03 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, P.C. by and through its Board of Public Works and Safety By: By: i I mes Brainard, Presiding Officer Auth �e� -n o Date: 7 t- t ii r �-J Printed Na e M Ali Burke Member Date: V i°re5 lt 14 r Title Lori S. Watson, 1 r FIDITIN: 3 0,1/3 33 Date: '7 d1 D SSN if Sole Proprietor: ATTEST: 311 v ‘../...,,,,J APPLAZAA, P Date: t ana Cordray, IAMC, CO reasurer Date: 7 ,-)1 /D 12,'T4a.d.Pnu3.0. 6 Gad. 3.c.•En um=0.101O.CROSSROAD ENG. AdLnmd Sand' AnnE N13.Oa, 7W 2010 IBIS!Ally r A /1041EM 4, =err 4aG Q X0 8`; t .a r k •.inn in July s, 2010 CITY 'O ARIVIEL JAMES BRAINARD, MAYOR Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 RE: Additional Service Amendment #13, P.O. #27440 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010. 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #13— 106' St. Path; Ditch Michigan Construction Inspection Services See "Attachment A" Not to Exceed: $93,100.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Ale Aar, -da Michael T. McBride. P.E. City Engineer EXHIBIT .4 Reviewed and approved by: t C. Engel in DEPARTMENT OF ENGINEERING Director of Administration ONE CIVIC SQUARE, CARMEI, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@carmel.in.gov i l 1 7 F -a :pKi (tioggigoAti April 13, 2010 E Mr. Mike McBride, City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: 106 Street Path Michigan Road to Ditch Road Project No. 09 -05 Fee Proposal for Construction Inspection Construction Staking Dear Mike: As you requested, we have prepared a fee proposal to provide full -time construction inspection services relative to the above referenced project. It is our understanding that the current milestone dates for this project are: March 31, 2010 Bid Letting June 1, 2010 Start Construction September 1, 2010 Final Completion October 15, 2010 Submit Final Record We also understand that these dates are estimated at this time and may be subject to change. Below is a listing of individuals we will be using on this project: Trent E. Newport Director Lance Stahley Resident Project Engineer To Be Names Project Inspector To Be Named Assistant Project Inspector To Be Named CADD Technician (As Builts) During the construction season (estimated 13 weeks), we have budgeted 2 hours per week for the Director, 8 hours per week for the Resident Project Engineer, and 40 hours per week for the Project Inspector, and 8 hours per week for the Assistant Project Inspector. These budgeted hours yield the following total estimated hours to complete the construction inspection services for this project. 3417 Sherman Drive Beech Grove, Indiana 46107 IN Tel 317.780.1555 Fax 317.780.6525 Mr. Mike McBride, City Engineer City of Carmel April 13, 2010 Page 2 RES PROJ PROJ ASST PROJ ACTIVITY DIR INSP CADD ENG INSP Construction Duration 13 wks 26 104 520 104 0 Complete Final Record* 6 wks 12 24 96 0 8 TOTAL HOURS 38 1.28 616 104 8 Includes "As- Built' information on CADD diskette The proposed fee for these estimated hours is as follows: DIRECT LABOR COSTS Personnel Class Billing Rate Total Hours Direct Labor Costs Director $125.00 38 $4,750.00 Resident Proj. Eng. $95.00 128 $12,160.00 Project Inspector $75.00 616 $46,200.00 Asst. Project Inspector $60.00 104 $6,240.00 CADD Technician $70.00 8 $560.00 TOTAL DIRECT LABOR COSTS $69,910.00 DIRECT NON LABOR COSTS MILEAGE Direct Non -Labor Costs 2010 mileage rate will be $0.48 /mile Director 60 miles /wk x 13 weeks $374.40 Res. Proj. Rep. 100 miles /wk x 13 weeks $624.00 Proj. Inspector 250 miles /wk x 13 weeks $1,560.00 Asst. Proj. Inspector 100 miles /wk x 13 weeks $624.00 $3,182.40 CONSTRUCTION STAKING (Performed Hourly, With Est. Ceiling of): $20,000.00 TOTAL ESTIMATED COSTS $93,092.40 USE $93,100.00 Mr. Mike McBride, City Engineer City of Carmel April 13, 2010 Page 3 As you can see, in addition to the estimated inspection hours, we have included a not -to- exceed amount for construction staking. We will provide these services as needed on an hourly basis in accordance with the following rates: SURVEY Director $125.00 Survey Manager 95.00 Crew Chief 80.00 Researcher 70.00 Survey Technician 70.00 Survey Crew 140.00 Field Man 60.00 Mileage 0.48 Again, we would like to thank you and the City of Carmel for allowing us this opportunity to continue our involvement in your efforts to improve Camel's infrastructure. You can be assured that our service to you and the City will remain first -rate. If you should have any questions or need any further information, please do not hesitate to call me. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice President tfi INDIANA RETAIL TAX EXEMPT PAGE it'y of C CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 3 .1, o 35- 60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/ CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIP; SHIPPING LABELS AND ANY CORRESPONDENCE 'ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Cosvoo cL VENDOR SHIP eA0, TO ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION ASP 3 z eo 0 n 4� T*c cm c 1 O Q* i' 'y ktz.,-,+, fit C-1; t A 1 i r -4;;Z,„---.,-. N e 1 Send Invoice To: 2..009 t,,, PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.0. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. SHIP REPAID. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. nnrl IneGwIT rnnlTeni kin 2 7 4 4 0 CL V ENDO R nnpv