187721 07/21/2010 F CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1
0 ONE CIVIC SQUARE JAMES BRAINARD
CARMEL, INDIANA 46032 CHECK AMOUNT: $3,146.43
CHECK NUMBER: 187721
CHECK DATE: 712112010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4343003 3,146.43 TRAVEL LODGING
CITY OF CARMEL Expense Report
NAME Brainard, Jim C. DEPARTURE DATE TIME: 9- Jun -10 1
DEPARTMENT Mayor 1160 RETURN DATE TIME: 4- Jul -10
CHECK IF CLAIM IS FOR PREPAYMENT /ADVANCE REASON FOR TRAVEL: USCM in OKC, PAC in NYC, USCM Ital
Date Transportation Auto Taxi, Toll Lodging Meals Misc. Total
Air -fare Car rental Expenses etc. Breakfast Lunch Dinner Per Diem
6/9/2010 $320.30 $320.30
6/15/2010 $967.90 $967.90
6/16/20101 $11.40 $11.40
6/15/20101 $360.60 $360.60
6/18/2010 $33.03 $33.03
6/18/2010 $60.00 $60.00
6/18/2010 $180.00 $180.00
6/18/2010 $1,105.20 $1,105.20
6/29/2010 $108.00 $108.00
$0.0
0.00
Total $740.90 $0.00 $288.00 $44.43 $2,073.10 $0.00 $0.00 $0.00 $0.00 $0.00 $3;146.43;
For advance payments, claim form must be submitted fifteen (15) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary, if traveling by air
3) Original itemized receipts or affidavits, if approved by Department Director, for all expenses (except for meal per diems)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $35 for in -state travel and $45 for out -of -state travel (NOT a per diem)
DIRECTOR'S STATEMENT: I have reviewed this claim and affirm that all expenses listed conform to the City's travel policy and are within my
department's appropriated budge
Director Signature: Date:
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I understand that within fifteen (15) business days of my return (as stated above),
I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
City of Carmel Confidential 7/19/2010 Page 1
paycheck issued more than 30 days after the date of my return, Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Confidential 7/1912010 Page 2
Itinerary 132002158673 Page 1 of 2
Welcome Elizabeth Sign Out I My Itineraries I My Account I Cus k
Expedia• F�' Iv
Home Vacation Packages Hotels Cars Flights Cruises Activities DEALS OFFERS Maps
bk.
l &x aisr' UQ e r LU Irt-"g
My Itineraries Oklahoma City, OK (Change name)
tea°,
BOOKED ITEMS Cost Status
Trip itinerary
Flight _Indianapolis Oklahoma City $32e30 Confirmed
Trip maps and routes J'--
TRIP TOOLS R']
S Print version Booked items V��
Q E-mail itinera "f'
a7 Rep this tri Although this itinerary doesn't qualify for ThankYou Points, you can still earn
points if you add a hotel booking today or any time before you travel. 66T
Delete itinera
q Maps and directions Learn more about how to earn points for future bookings.
(M Save as a
Flight: Indianapolis to Oklahoma City back to top
Customer Support
If you need a printed receipt for business purposes dick here
Itinera FA45 6tPOdia itinerary number. 132092158873 Main contact: James Brainard M.wtWl re
Use the itinera Airline ticket number(s): 0067885660153 E -mail: bminardjc@aol.com
assistance e-mail form Delta confirmation code: EF21ZJ Home phone: (317) 573 -9929
Work phone: (317) 571 -2401
Traveler and cost summary
James Brainard Adult Delta #2016335578 $291.99
Taxes Fees $38.31
Print a recei Total (American Express) $320.30
Flight summary Find
Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior rental cars
for flights to Hawaii and international destinations). You may check your flight status and departure
gate online, or contact the airline directly. Seat assignments, meal preferences, and special requests from 513.95
must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special
meals are not available on many flights. w ith Hotllvire
Traveling to Oklahoma City No Your airport che ck-i n is -in Delta. 1 FIDt Rates.4
93 Wed 9- Jun -10
Indianapolis (IND) to Memphis (MEM) 382 mi A D E LTA
Depart 8:00 am Arrive 6:28 am (615 km) Flight: 3910
Duration: lhr28mn Operated by: PINNACLE DBA
DELTA CONNECTION
EconomylCoach Class Seat assignments upon check4n More Infor mation ),Canadair RJ
Memphis (MEM) to Oklahoma City (OKC) 432 mi A. D E LTA
Depart 9:20 am Arrive 10:57 am (695 km) Flight: 3889
Duration. 1 h 37mn Operated by: PINNACLE DBA
DELTA CONNECTION
Economy/Coach Class Seat assignments upon check -in tJ More_Infor_m- ation I. Canadair RJ
dial stance: 814 mi (1,310 km) Total duration: 3hr 5mn (3hr 57mn with connections)
Traveling to napolis Note: Your airpprt check4n is mth Delta.
�TUe 15- Jun -10
Oklahoma City (OKC) to Detroit 910 mi A. D E LTA
Depart 11:10 am Arrive 2:42 pm (1,465 km) Flight 5172
tion: 2hr 32mn Operated by: ASA DBA DELTA
CONNECT
Economy/Coach Class Seat assignments upon check-in More_Inf_armatio anadian Regional Jet 700
Detroit(OTW) to Indianapolis (IND) 241 mi A. D E L
Depart 3:25 pm Arrive 4:38 pm (388 km) Flight: 2659
Duration: Shr 13mn
EconomyfCoach Class Seat assignments upon check -in Q More information DC9 -30
Total distance: 1,151 mi (1,852 km) Total duration: 3hr 45mn (4hr 28mn with connections)
InAdditiona) airline fees may apply at check -in
Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please
note that fees are determined by the airline you check in with and may change at anytime.
See fees.
Airline rules regulations
Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after
the tickets are issued, provided that the booking rules were followed.
Tlckels are nontransferable and name changes are not allowed.
Please read important information regarding airline liabilit lim itations
http:// www. expedia .com/pub /agent.dll ?updt =l 7/9/2010
Page 1 of 1
Transaction Date 06/03/2016 Thu
i
Transaction Description: DELTA AIR LINES LOS ANGELES CA
DELTA AIR LINES
From: To: Carrier: Class:
OKLAHOMA CITY OK DETROIT MI -WAYNE C DL CIA
LAGUARDIA €NTL A/P DL OA
INDIANAPOLIS IN DL TA
Ticket Number. 00623274057221 Date of Departure: 06115
I
Passenger Name EIRAINARDIJAMES
i
Document Type: PASSENGER TICKET I
Cardmember Name: JAMES C 13RAINARD I
Amount S: 360.60
Doing Bu siness As: DELTA AIRLINES
Merchant Address: ATLANTA AIRPORT
ATLANTA
GA
ATLANTA
30344
UNITED STATES
Reference Number: 320101550439833683
Category: Travel Airline
lD�
VI V till
r
https: /online. americanexpress. com /myca /estmt/us /docs /print_doc.html 7/9/2010
Ju1.19. 2010 '9.52AM hlo.9095 P. 2
RENAISSANCE'
HQTELS GUEST FOLIO
406 BRAINARD /JIM 169,99 06(15/10 09:23 2994 2693
ROOM NAME RATE DE ART TIME ACCT# GROUP
NKNG U.S. CONFERENCE OF M 0 09/10 13:42
TYPE AR IVE TIME
46 1620 EYE STREET NW
ROOM
C'i WASHINGTON DC 20006 PAYMENT MR XXXXX7483
ADDRESS
DATE REFERENCE CHARGES CREDITS BALANCE DUE
06/10 ROOM 406, 1 169.99
06/10 SALES TX 406, 1 14.24
06/10 OCC TX 406, 1 9.35
06/11 ROOM 406, 1 169.99
06/11 SALES TX 406, 1 14.24
06/11 OCC TX 406, 1 9.35
06/12 ROOM 406, 1 169.99
06/12 SALES TX 406, 1 14,24
06/12 OCC TX 406, 1 9.35
06/13 ROOM 406, 1 169.99
06/13 SALES TX 406, 1 14.24
06113 OCC TX 406, 1 9.35
06/14 ROOM 406, 1 169.99
06/14 SALES TX 406, 1 14.24
06/14 OCC TX 406, 1 9.35
06 15 CCARD -AX 967.90
"SETTLED TO:
.00
GET ALL YOUR HOTEL BILLS BY EMAIL BY UPDATING YOUR MARRIOTT
REWARDS PREFERENCES. OR, ASK THE FRONT DESK TO EMAIL YOUR
BILL FOR THIS STAY. SEE "INTERNET PRIVACY STATEMENT" ON
MARRIOTT.COM
RENAISSANCE`
MOTELS
This statement It your only tecelpt. You have avood to pay In caih or W approved personal check or to aunt dze us to chafge your podlt card for all amounts charged to
you. The, amount shown In thecredits column opposite any credit card eniry In the reference column above will be dhargod to the cresdlt card number sm forth above. {The
eredit catd Company wql bill In the usual man-00 If for any remon the vredlt card company does not make 0ayrneni on WS awum, vow will owe us such amount. If you
are d4ecl billed, In the event payment is not made.4hih 75 day& after cheewoui, you will owe us intermt from the check-outdalo on any unpaid amount at the rate of I.S%
per month tANNVAt kATE i m, or the maafrn um allowed by law, plus the reatonahic ca.r Of colieCiion, Including attorney foes.
sivsature X
U-' f C14 1 t W p, Page 1 of 1
t
Transaction Date: 0611612010 Wed
Transaction Description: RenaissanwOKCityConOKLAHOMA CITY at
I
Arrival Date Departure Dale
I
06!09110 06115/10
00000000
LODGING
Cardmember Name: JAMES C BRAINARD
Amount 967.90
Doing Business As: RENAISSANCE OK 80786
Merchant Address: 10 N BROADWAY AVE
OKLAHOMA CITY
OK
OKLAHOMA CITY
73102 -9202
UNITED STATES
1
Reference Number: 320101670072422034
Category: Business Services Conferences Training
https:// online. americanexpress .com /myca/estmt/us /docs /print doc.html 7/9/2010
eFolio Page 1 of 2
Brainard, James C
From: Thanks for staying! [efolio @renaissancehotels.com]
Sent: Sunday, June 20, 2010 7151 PM
To: Brainard, James C
Subject: Your Jun 15, 2010 Jun 18, 2010 stay at the Renaissance New York Hotel 57
Thank you for choosing the Renaissance New York Hotel 57
for your recent stay.
As requested, below is a billing summary or adjustment for
your stay. If you have questions about your bill, please M0
contact us at (866) 435 -7627 or
mbs.customer.svc @marriott.com• Marriott Rewards members
may receive this email
Make another reservation on Rena issanceHotels.com automatically after every stay.
Modify your email
preferences
Summary of Your Stay
Hotel: Renaissance New York Hotel 57 Guest: BRAINARD /JAMES /DR
130 East 57th St. CITY OF CARMEL
New York, New York 10022 12662 ROYCE COURT
USA CARMEL, IN 46033
(212) 753 -8841 USA
Dates of stay: Jun 15, 2010 Jun 18, 2010 Room number: 511
Guest number: 8491 Group number:
Marriott Rewards number: XXXXX7483
Date Description Reference Charges Credits
06/15/10 TR ROOM 511, 1 318.00
06/15/10 ST TAX 511, 1 28.22
06/15/10 CITY TAX 511, 1 18.68
06/15/10 OCC TAX 511, 1 3.50
06/15/10 OPIA 00 457565 18.O
06/16/10 TR ROOM 511, 1 318.00
06/16/10 ST TAX 511, 1 28.22
06/16/10 CITY TAX 511, 1 18.68
06/16/10 OCC TAX 511, 1 3.50
06/16/10 LAUNDRY 011015 104.00 -D
06/17/10 TR ROOM 511, 1 318.00
06/17/10 ST TAX 511, 1 28.22
06/17/10 CITY TAX 511, 1 18.68
7/9/2010
eFolio Page 2 of 2
06/17/10 OCC TAX 511, 1 3.50
06/18/10 Payment 1,227.20
Total balance 0.00 USD
Was that the best night's sleep you've ever had? How about a repeat performance at your place!
Important Information
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Terms of Use::lnternet Privacy Statement(c)1996 -2009 Marriott International, Inc. All rights reserved. Marriott proprietary
information.
7/9/2010
Glaser, Karen A
From: USCM Meetings Department [meetings @usmayors.org]
Sent: Monday, March 22, 2010 5:12 PM
To: Brainard, James C; Glaser, Karen A
Subject: 78th Annual Meeting Registration Confirmation
Thank you for submitting your registration online.
NOTE: ALL Changes and /or Cancellations of your registration must be
submitted in writing and faxed to the USCM Meetings Department at
(202) 467 -4276. (You cannot make changes /or cancellations online)
Confirmation Number: 10Annual38977
Submission Date: 312212010 5:09:21 PM
REGISTRATION INFORMATION
First Name: JIM
Last Name: BRAINARD
Title: Mayor
Organization: City of Carmel
Address: One Civic Square
City: Carmel
State: IN
ZIP: 46033
Phone: 317 -571 -2401
E -Mail: jbrainard@carmel.in.Qov
Fax: 317- 844 -3498
Country: USA
Name on Badge: Jim
Newly Elected: No
First Tim e: No
Payment Amount: $700
i
The United States Conference of Mayors
Conference Registration and Hotel Reservations
78 Annual Meeting
June 11 -15, 2010
Oklahoma City, OK.
I Registration Form
Name I lot 0U' Title: (/a
Organization e�G li
Street Address B l V% J b A
City C" G/ P State Zip
Telephone Fax
*Email Address
(Must be completed)
Preferred Name on Badge (First Name Only)
Attendee(s) has special needs: Ye (If yes, USCM will contact.)
Gentler (Mayors Only): Malmo
Newly Elected: Yes.
First Time Attendee: Yes �1C1
Family Members Attending: (No fee for spouse and children under 18 years of age)
Name of Spouse /Partner
Name of Attending Children;
Name: Age: Name: Age:
Name: Age: Name: r Age:
CONFERENCE REGISTRATION INFORMATION
(No registrations will be processed without accompanying payment)
Registration Fees:
MEMBE R NON- MEMBER
Advance Registration: $700 $1400
(Payable by May 14)
Late /On -Site: $900 $1700
(After May 14 and On -site)
Checks or purchase orders for payment of registration fees should be made payable to: The United States
Conference of Mayors. Refunds will be made for cancellations received in writing by May 14 (less a S 100.00
service fee)" NO REFUNDS will be made for cancellations received after May 14, 2010.
CREDIT CARD AUTHORIZATION: Please note by submitting your card information, you are authorizing the USCM Meetings
Department to use the card betow to pay your registration fee.
Credit Card Type: AMEX MC VISA Other (specify)
Credit Card No. Exp. Date
Signature of Cardholder
PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO:
The United States Conference of Mayors
Attention: Carol Edwards
1620 Eye Street, N.W. Washington, DC 20006
Telephone (202)861 -6747 Fax (202)467 -4276
PLEASE SEE ATTACHED FOR HOTEL RESERVATION REQUEST FORM
TI 1E T STATES CONFERENCE OF)TA\Y
cnxoo mm �,^u/
�x
MEMORANDUM
[v: The Mayor
From: Tom Cochran CEO and Executive Director
Date: June 24,20i0
Re: Italy, �Iuly
�rn and�rts�,Meq�i
A|b/obcd is the schedule for the Tourism and Arts Meeting inFlorence, July 1-3
Schedule: YVo will bchaving f6muzJ meetings with the Mayors of Florence and Siena along with key
ntOoiuly from the government, academic and private sector, including the US (]oucroi Counsel Mary
Ellen Countryman and E||yoToacuoo, Director of New York University in Florence. Io addition to
discussing how oidro can better promote the arts and tourism, we will have the opportunity to |caco
about the Florence light-rail system, one of the newest in the world, and how it has helped to alleviate
congestion in the inner city an well as help make the city more tourism friendly.
YVo will meet 4th:00ponou Wednesday inthe hotel lobby for drinks and then dinner to review any
updates to this schedule.
Transportation: Transportation has been arranged for you once you arrive in Florence or Pisa to the
hotel. Look for the driver with u sign with your name once you have gotten your bags and cleared
uuutoroo'
Hotel: Accommodations have been made otthe VYesdu Excelsior Florence Hotel, Piazza[)guimnaob
3, Florence, Italy Phone: 0113g05527l5|.
Attire: Business attire will be the appropriate dress for the Thursday meetings and for the meeting
Friday in 3iomu with the Mayor. Please bring nuuuol clothing as well, for on Friday afternoon after
vve have met with the Mayor of Siena, vvc are providing u place to change your clothing into
something more casual for the remainder o[ the day.
Gifts: You should plan no bringing two gifts from your city, one to give the Mayor of Florence and
the other for the Mayor of Siena.
Tom McC/ic000 on my staff will be accompanying rue on this trip. If you have any questions p|cuac
contact meat: or202-744-9110or7ornmcCliruunut'
or 202-288-7997.
uro looking forward to seeing you next week.
enclosure
ARTS AND TOURISM MEETING
FLORENCE AND SIENA
JUNE 30 JULY 3, 2010
WEDNESDAY, JUNE 30 EARLY INFORMAL DINNER
6:00 PM DRINKS HOTEL EXCELSIOR
7:00 PM DINNER (Short walk from Hotel)
THURSDAY, JULY I
BREAKFAST ON YOUR OWN
10:00 AM DEPART HOTEL FOR:
PRESENTATION AND TOUR OF FLORENCE'S
NEW TRANSIT SYSTEM (ATFA)
1:00 PM LUNCH FLORENCE CITY HALL
MAYOR MATTEO RENZI
US GENERAL COUNSEL, MARY ELLEN COUNTRYMAN
ELLYN TOSCANO, DIRECTOR,
OF NEW YORK UNIVERSITY FLORENCE
2:30 PM FORMAL MEETING WITH MAYOR MATTEO RENZI
3:00 PM TOUR OF CITY HALL
4:00 PM RETURN TO HOTEL
FRIDAY, JULY 2
10:00 AM REPORT FOR MEETING WITH MAYOR OF SIENA
12:00 PM MEETING SIENA CITY HALL
1:00 PM LUNCH
2:30 PM CITY OF SIENA TOUR
7:00 PM PALIO EVENT
8:00 PM DINNER
9:30 PM RETURN TO FLORENCE
SATURDAY, JULY 3
MEETINGS WITH FLORENCE OFFICIALS
FLORENCE MUSEUMS
DINNER
SUNDAY, JULY 4
7:15 AM MAYORS DEPART FLORENCE
VOUCHER NO. WARRANT NO.
ALLOWED 20
Mayor Jim Brainard
IN SUM OF
One Civic Square
Carmel, IN 46032
$3,146.43
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1160 Expense Report 43- 430.03 $3,146.43 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, July 19, 2010
Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/16/10 Expense Report $3,146.43
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer