187757 07/21/2010 CITY OF CARMEL, INDIANA VENDOR: 360074 Page 1 of 1
ONE CIVIC SQUARE SUE COY
CARMEL, INDIANA 46032 C/O HUMAN RESOURCES CHECK AMOUNT: $2,104.80
ONE CIVIC SO CHECK NUMBER: 187757
CARMEL IN 46032
CHECK DATE: 7/21/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1201 4343002 062610 2,104.80 EXTERNAL TRAINING TRA
`iy OF CAi,.
*®r, CITY OF CARMEL Expense Report (required for all travel expenses)
!M0I Add+
EMPLOYEE NAME: SUE COY DEPARTURE DATE: 6/26/2010 TIME: 8:30 A PM
DEPARTMENT: HUMAN RESOURCES RETURN DATE: 1- Jul�c20/U TIME: 2:25 AM P
REASON FOR TRAVEL: SHRM CONFERENCE DESTINATION CITY: SAN DIEGO, CALIFORNIA
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM X
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
6126110 $17.00 $325.36 $65.00 $407:36
6127110 $325.36 $65.00 $39036
6128110 $325.36 $65.00 $390'.36
6129110 $325.36 $65.00 $390x36
6130110 $325.36 $65.00 $390:36
7!1110 $17.00 $65.00 $82.00
715!10 $54.00 154.00
$0.00
$0:00
$0.00
$0.00
$0.00
$0.00
$0:00
$0.00
JU L $0:00
Woo
$o00
0.00
Total $0.:00 $000 $34.00'. $54.00 '$1 $0.00. $.0.00 $0:00 $O:OQ! 90. $0':00
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: A-6-- a- K "j, Date: 7/
City of Carmel Form ER06 Revision Date 7/8/2010 Page 1
Page l of 2
Coy, Sue E
From: Debbie Tunstill Debbie. TunstilI @thetravelagentinc.com]
Sent: Friday, January 15, 2010 5:05 PM
To: Coy, Sue E
Subject: Confirmed flight for you
SALES PERSON: D72 ITINERARY /INVOICE NO. ITIN DATE: JAN 15 2010
ACCOUNT NTR2M3 PAGE: 01
FOR:
COY /SUSAN E
TO: CITY OF CARMEL CITY OF CARMEL -HUMAN RESOURCES
ONE CIVIC SQUARE 3RD FLOOR ATTN:BRENDA COOK
CARMEL IN 46032 ONE CIVIC SQUARE
CARMEL IN 46032
26 JUN 10 SATURDAY MILES- 1591 ELAPSED TIME- 4:05
AIR LV INDIANAPOLIS 830A SOUTHWEST FLT:1894 COACH CLASS CONFIRMED
AR LAS VEGAS 935A NONSTOP
AIRLINE CONFIRMATION:WN NSGOPS
MILES- 258 ELAPSED TIME- 1:05
AIR LV LAS VEGAS 1055A SOUTHWEST FLT:2110 COACH CLASS CONFIRMED
AR SAN DIEGO 120ON NONSTOP
AIRLINE CONFIRMATION:WN NSGOPS
01 JUL 10 THURSDAY MILES- 258 ELAPSED TIME- 1:10
AIR LV SAN DIEGO 115? SOUTHWEST FLT: 310 COACH CLASS CONFIRMED
AR LAS VEGAS 225P NONSTOP
AIRLINE CONFIRMATION:WN NSGOPS
05 JUL 10 MONDAY MILES- 1591 ELAPSED TIME- 3:45
AIR LV LAS VEGAS 925A SOUTHWEST FLT: 495 SPECIAL CLA CONFIRMED
AR INDIANAPOLIS 410P NONSTOP
AIRLINE CONFIRMATION:WN NSGOPS
*YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED
FEES AND PENALTIES EXIST FOR REISSUES REFUNDS CHANGES. FOR
AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL
877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED
A CANCELLATION FEE OF 15PCT ON TTL COST OF BOOKED TOURS- CRUISES
LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE
FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE
THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE WWW.TTA.TRAVEL
AIR TRANSPORTATION 475.35 TAX 78.45 TTL 553.80
PROCESSING FEE 35.00
SUB TOTAL 588.80
CREDIT CARD PAYMENT 588.80
TOTAL AMOUNT 0.00
1/19/2010 x a v.
0� I/.s X Da -V8
Southwest Airlines Pricing and Restrictions Page 1 of 1
SOUTH 1
Indianapolis, IN to San Diego, CA SOY compa. /_scn
Air Itinerary and Pricing
AIR PRICING
Passenger Type Trip Routing Fare Type Base Fare Govt. Taxes
Quantity
and Fees
Adult Depart IND- LAS -SAN Anytime $368.37 $49.03 1I��1l�i�
Adult Return SAN -LAS -IND Wanna Get Away $152.56 $32.84 1
$520.93 $81.87 1 60a. Q
Total
Due
'AG FEUD
o
FEES
Frst ai7e seCo7td checked brigt. %VeighL ail
AIR ITINERARY
DEPART Indianapolis, IN to San Diego, CA #1894 Depart Indianapolis, IN (IND)
JUN Saturday, June 26, 2010 Arrive in Las Vegas, NV (LAS)
Travel Time 6 h 30 m
(1 stop, includes 1 plane change) #2110 Change W in Las Vegas, NV (LAS)
Arrive in San Diego, CA (SAN)
RETURN San Diego, CA to Indianapolis, IN #1250 Depart San Diego, CA (SAN)
JUN Wednesday, June 30, 2010 Arrive in Las Vegas, NV (LAS)
Travel Time 6 h 00 m
(1 stop, includes 1 plane change) #952 Change W in Las Vegas, NV (LAS)
Arrive in Indianapolis, IN (IND)
I accept the fare rules and want to
$20' on today s. purchase! T
continue with this purchase Ptus u 1G Ra 1d Re 4,14
Ra
wards
fl for a free flight Apply Now'
http: /www.southwest.com /flight price flight. html? int= GNAVBOOKAIR &companyNa.me... 1/19/2010
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62ND ANNUAL CONFERENCE EMXP051TlON
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Conference At A Glance*
*Schedule subject to change_ Visit the web site for the most up -to -date schedule.
Early Morning Student Conference Registration Registration Registration Registration
8:00 a.m. -5:00 P.M. 7:00 a.m. -7 :00 p.m. 6:30 a.m. -5:15 p.m. 6:30 a.m. -5:15 p.m. 8:00 a.m. —Noon
Community Service Preconference Concurrent Sessions Concurrent Sessions
Projects Workshops 7:00 a.m. -8:15 a.m. 7:00 a.m. —B:l 5 a.m.
8:30 a.m. -1:00 p.m. 8 :00 a.m.— Noon
8:30 a.m. -3:00 p.m. Closing General
Community Service General Session with (-Suite Panel Session with
Projects Keynote Speaker Moderated by Marcus Buckinghom
8:30 a.m. -1:00 p.m. 8:30 a.m. -9:45 a.m. Angelic Herrin 8:30 a.m. -9:45 a.m.
8:30 am. -9:45 a -m.
Mid- Morning Registration SHRM SHRM Masters Series
9:00 a.m. -5:00 p.m. Exposition Open Exposition Open 10:00 a.m. —Noon
9:30 a.m. -4:00 p.m. 9:30 a.m. -2:00 p.m.
Concurrent Sessions
Concurrent Sessions Concurrent Sessions 10:00 a.m. -1 1:15 a.m.
Conference Orientation 10 :45 a.m. —Noon 10:45'a.m. —Noon
11:00 a.m.—Noon Concurrent Sessions
11:30 a.m. -11:45 p.m.
Lunch Super Sunday Sessions Lunch in the SHRM lunch in the SHRM Conference Concludes
12:30 p.m. -1:00 p.m. Exposition Exposition 12:45 p.m.
Noon -1:30 p.m. Noon -1:30 p.m.
Exposition remains open Grand Prize Drawing
until 4:00 p.m. in the SHRM
Exposition
1:15 p.m.
Mid Afternoon Preconference Masters Series Masters Series
Workshops 1:45 p.m. -3:45 p.m. 1:45 p.m. -3:45 p.m.
1:00 p.m. -5:00 P.M. Opening General
Session with Concurrent Sessions SHRM Exposition
Keynote Speaker 2:00 p.m. -3:15 p.m. Closes
2:3D m. -4:00 .m. 2:00 p.m.
A• P Refreshment Break
in the SHRM Concurrent Sessions
Exposition 1:15 p.m. -3:30 p.m.
3:15 p.m. -4:00 p.m.
Late Afternoon SHRM Exposition Concurrent Sessions Concurrent Sessions
Grand Opening 4:00 p.m. -5:15 p.m. 4:00 p.m. -5:15 p.m.
and Reception
4:00 p.m. -7:00 p.m.
Evening Open Evening— Tuesday Night Show
Enjoy Son Diego! 8:00 p.m.
Questions? (800) 283 -7476 (U.S.) +l (703) 548 -3440 (Int'1) 3
For questions regarding this folio, please call
Marriott Business Services toll -free 1- 866 435 -7627.
,�1�arr�ott. GUEST FOLIO
SAN DIEGO 333 West Harbor Drive, San Diego, CA 92101 619.234.1500 Marriott.com /SANDY"
HOTEL MARINA
j�ggm Name Rate N /26/10 1T'* ACCT# GROUP
Arrive Time
Z J
MR
Room Payment
Clerk Address
r. n. REFERENCE C_4�F!W�� CREDITS -BALANCE DUE
06/26 TOT TX 2509, 1 30.35
06/26 CA FEE 2509, 1 .23
06/26 TMD FEE 2509, 1 5.78
06/27 ROOM 2509, 1 289.00
06/27 TOT TX 2509, 1 30.35
06/27 CA FEE 2509, 1 .23
06/27 TMD FEE 2509, 1 5.78
06/28 ROOM 2509, 1 289.00
06/28 TOT TX 2509, 1 30.35
06/28 CA FEE 2509, 1 .23
06/28 TMD FEE 2509, 1 5.78
06/29 ROOM 2509, 1 289.00
06/29 TOT TX 2509, 1 30.35
06/29 CA FEE 2509, 1 .23
06/29 TMD FEE 2509, 1 5.78
06/30 ROOM 2509, 1 289.00
06/30 TOT TX 2509, 1 30.35
06/30 CA FEE 2509, 1 .23
06/30 TMD FEE 2509, 1 5.78
07/01 DS CARD $1626.80
TO BE SETTLED TO: DISCOVER CARD CURRENT BALANCE .00
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VOU NO. WARRANT NO.
ALLOWED 20
Sue Coy
IN SUM OF
$2,104.80
ON ACCOUNT OF APPROPRIATION FOR
Carmel HR Department
PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members
1201 I 062610 I 43- 430.02 $2,104.80 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, July 16, 2010
Director, HR
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
06/26/10 062610 $2,104.80
hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer