188103 07/21/2010 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1
s1� ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $1,891.25
i+ CARMEL, INDIANA 46032 PO BOX 199114
INDIANAPOLIS IN 46219 CHECK NUMBER: 188103
CHECK DATE: 7/21/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4359003 21507 2010052 1,891.25 EVENT PLANNING— MOVIES
4
L, _f VICTORY SUN
PR ADVERTISING EVENTS
INVOICE NO. 2010052 INVOICE DATE: 7/12/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE TO: Michelle Krcmery
Community Relations Specialist
-City of- Carmel
One Civic Square
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION HOURS PRICE
Review Chef's Market possibilities;
Provide cost analysis and options
for movie licensing fees and
rented equipment;'P�esent
4/23/2010 Initial Meeting proposal NA
Contact Swank to obtain order
form, review movie dates and
discuss process to move forward
5/12/2010 Secure licensing without a credit card 0.5 42.50
Contact original account
executive at Swank in
conjunction with working from a
Purchase Order instead of pre
5/17/2010 Secure licensing pay via credit card 0.25 21.25
Inform Markey's that we will not
be using their equipment for the
5/2512010 Logistics movies 0.25 21.25
Update Michelle upon her return
from vacation re: no meeting
schedule for Chefs' Market and
updates`on' movie forward with
movie licensing'company;'''
Schedule meeting for later that
6/1/2010 Logistics week to confirm moving forward 0.5 42.50
1 of 3 2010052 city of carmel gazebo movies
Confirm use of purchase order
with Swank as method of
6/3/2010 Secure licensing guaranteed payment 0.25 21.25
6/4/2010 Client meeting Meeting with Michelle Krcmery 0.5 42.50
Email Susan Beaurain to schedule
meeting with Parks crew at the
6/7/2010 Logistics Gazebo 0.25 21.25
Coordinate time to see set -up of
screen at 6/11 Parks Dept movie
6/7/2010 Logistics screening 0.25 21.25
Review Swank Catalog for movie
selections for July; Send Michelle
selections for July 7 and tie -in to
6/8/2010 Logistics 5 Easy Pieces 0.75 63.75
Contact Susan Beaurain re storm; J
confirm 7111 movie night
6/11 /2010 Logistics cancelled 0.25 21.25
Email Susan Beaurain to schedule
a one -on -one meeting to discuss
moving forward with the Parks
Dept and answer questions about
6/13/2010 Logistics the screen 0.25 21.25
6/14/2010 Logistics Email Mark re: size of the screen 0.25 21.25
review bands and Swank catalog
for 3 remaining Wednesdays in
July; Compile and email selection
6/14/2010 Logistics options to Michelle on 6/15 1.25 106.25
Meeting with Susan Beaurain to
obtain info needed for Swank
form and obtain contact
information for person to meet
while Susan is on vacation;
Complete Swank form as per
screen dimensions provided by
Susan; Send completed form and
6/16/2010 Logistics tax exempt certificate to Swank 1.75 148.75
Re- review Swank catalog and
send Michelle additional options
6/21 /2010 Logistics for July 14, 21, 28 1 85.00
Email Sarah Carling to schedule a
6/21/201 O Logistics time to meet 0.25 21.25
2 of 3 2010052 city of carmel gazebo movies
Re -send tax exempt certificate to
Swank along with official City of
6/22/2010 Logistics Carmel Purchase Order 0.25 21.25
Confirm with Michelle that Swank
has tax exempt certificate;
Review email from Michelle
requesting "Airline' version of
Hoosiers; Email Swank "Airline"
version of Hoosiers; Send Michelle
new options for selection for 7/21
6/24/2010 Logistics and 7/28 0.75 63.75
Email Courtney with Parks Dept
all the information on dates the
screen is needed and possible
dates /times to meet at the
Gazebo; Confirm meeting
6/28/2010 Logistics date /time 0.5 42.50
Confirm with Michelle that
"Airline" version of Hoosiers is not
6/28/2010 Logistics available 0.25 21.25
Meet Parks Dept. team at Gazebo
6/29/2010 Logistics to review needs 0.75 63.75
Meet Parks Dept team at Gazebo
to set -up the screen, measure
dimensions for coning off area,
6/30/2010 Logistics confirm time of set up 1 85.00
Re -cap plan of action with Sarah
Carling from the Parks Dept via
7/1/2010 Logistics email 0.25 21.25
Call Duncan equipment re:
7/1/2010 Logistics permanent screen for Gazebo 0.25 21.25
Walk through logistics of hosting
the movie at the firehouse in case
7/2/2010 Logistics of rain 1 85.00
Prepare order forms to request
movies for 7/14, 7121 and 7/28;
Send to Swank to obtain purchase
7/2/2010 Logistics orders 0.75 63.75
Email team to confirm set up
7/6/2010 Logistics time on 7/7 0.25 21.25
On site for set up, duration of
7/7/2010 Event Management movie and tear down 7.75 658.75
INVOICE TOTAL 1,891.25
Thank you for choosing Victory_ Sun. Pro r,
Winning relationships make you THE star. y 3 1 5 4 C)()
3 of 3 2010052 city of Carmel gazebo movies
VOUCHER NO. WARRANT NO.
ALLOWED 20
Victory Sun, Inc.
Vanessa Stiles IN SUM OF
P. O. Box 199114
Indianapolis, IN 46219
$1,891.25
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members
1160 2010052 43- 590.03 $1,891.25 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, July 16, 2010
Ma y
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev..1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/12/10 2010052 $1,891.25
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer