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Home My WebLink AboutBPW-07-07-10 x yyo p 4,4,*. U C ►1 e r 9 w o� City of Carmel WI PP' Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, JULY 7, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 16, 2010 Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Award for Fire Equipment (Pumper); Seagraves: ($954,120.00); This was not the lowest bid received; See Legal Opinion attached; Chief Keith Smith, 8 Carmel Fire Department b Quote Award for the West Road Guardrail Project; ($24,783.00); James H. Drew Corporation; Mike McBride, City Engineer c. Quote Award for the Cool Creek Bank Stabilization Project; ($19,174.00); John Hall Construction; Mike McBride, City Engineer 3. CONTRACTS a. Request for Purchase of Goods and Services; IHS Global; ($17,500.00); Analysis of Traffic Study be DLZ; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($100,000.00); 126 Shelborne to Towne; Construction Inspection; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($128,000.00); Hazel Dell 131 Cherry Creek; Construction Inspection; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($50,000.00); Shelborne 116 to 131st; Construction Inspection; Mike McBride, City Engineer 4�F ONE CIVIC SQUARE CAR64EL, INDIANA 46032 317/571 -2414 8 e. Request for Purchase of Goods and Services; Christopher Burke Engineering; ($15,000.00); Stormwater Permit; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($76,000.00); 106 Path Westfield to Keystone; Construction Inspection and Construction Staking; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Eagle Ridge Civil Engineering; ($36,000.00); Design and Preparation of Plans for new Sidewalks and Drainage Improvements Auman- Newark Addition; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($162,000.00); 126 Street Sidewalk and Drainage Improvements; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; John Hall Construction; ($19,174.00); 116 Street and Cool Creek Bank Stabilization; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; James H Drew; ($24,783.00); West Road Guard Rail; Michael McBride, City Engineer k. Request for Purchase of Goods and Services; Change Order #1; TPI Utility Construction; (Increase $5,000.00); 116 Storm Sewer Outlet Repair; Michael McBride, City Engineer I. Request for Purchase of Goods and Services; Change Order #5; E &B Paving; Towne Road; (Increase $2,995.44); 116 Storm Sewer Outlet Repair; Michael McBride, City Engineer 8 m. Request for Purchase of Goods and Services; Hunt Paving; ($258,818.68); Concrete Program; David Huffman, Street Commissioner n. Request for Purchase of Goods and Services; Milestone Contractors; ($1,630,855.57); Paving Program; David Huffman, Street Commissioner o. Request for Purchase of Goods and Services; Harrell's LLC; ($45,000.00); Grounds Maintenance; Bob Higgins, Manager, Brookshire Golf Course p. Request for Purchase of Goods and Services; Ray's Trash Service ($14,232.48); Trash Collection for Street Department, Communication Center, Fire Department, Police Department, Brookshire Golf Course and Maintenance Department; Jeff Barnes, Facilities Maintenance q. Request for Purchase of Goods and Services; Rinehart Technology; ($3,029.00); Antenna; WIFI; Installation; Marvin Stewart, Carmel Communication Center r. Request for Purchase of Goods and Services; Secantlt; ($6,875.00); Storage and Virtualization Check -up; Terry Crockett, Director of Information Technology 4. USE OF CITY FACILITIES /STREETS a. Request to Use Council Chambers; Meeting; Various dates; Central Indiana Dance Ensemble b. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 4, 2010; 2:00 p.m. to 7:00 p.m.; Rehearsal; Friday, September 3, 2010; 5:00 p.m. to 6:30 p.m.; Jessica Carver 8 c. Request to use City Streets; Fire Truck Show; 1 Avenue SW from 1 Street SW to 3rd Streets SW; Saturday; July 17, 2010; 9:00 a.m. to 5:00 p.m.; Robert McCune, Cannel Fire Buffs 8 5. OTHER a. TABLED 6- 2- 2010Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mr. Terry Kemp and Mr. /Mrs. Blake Wiseman b. Request for Funding Agreement; Hamilton County; Auman Newark Neighborhood Improvements; Michael McBride, City Engineer c. Request for Secondary Plat Approval; Springmill Crossing Section Three Lot 121; Michael and Stephanie Sexton d. Request for Secondary Plat Approval; Village of West Clay Section 9003; Lots 29 -31; Dave Sexton, Schneider Corporation e. Request for Secondary Plat Approval; Village of West Clay Section 9002; Lots 186 -190; Dave Sexton, Schneider Corporation f. Request for Consent to Encroach; Lot #50. Clay Springs Section 1; Michael Murphy and Laura Adams g. Request for Lane Restriction; 106 and Pennsylvania Roundabout; Steve Krebs, AT &T h. Request for Road Closure, Lane Restriction, Open Pavement Cuts; M. Casey Land, Land Development i. Request for Lane Closure, Open Cut Request; 621 2 Avenue NE; Austin Williams, G &R Excavating j. Request for Lane Closure; 96 and Pennsylvania; Parkwood Crossing; Steve Krebs, AT &T k. Request to Reduce Performance Bond Amounts; Long Ridge Estates; Section 1; Internal Sidewalks; Tim Berry, Platinum Properties 6. ADJOURNMENT ADD ON Request Purchase of Goods and Services; E &B Paving; Monon Farm Turn Lane; ($41,796.50); Michael McBride, City Engineer Request for Quote Award for the Monon Farm Turn Lane; E &B Paving; ($41,796.50); Michael McBride, City Engineer 8 BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JULY 7, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson; Deputy Clerk; Sandy Johnson MINUTES Minutes from the June 16, 2010 Regular meeting were approved 3 0. BID OPENINGS /AWARDS Bid Award for Fire Equipment (Pumper); Seagraves: ($954,120.00); this was not the lowest bid received; See Legal Opinion attached; Mayor Brainard moved to approve. Board Member Burke seconded. Approved 3 -0. Quote Award for the West Road Guardrail Project; ($24, 783.00); J H. Drew Corporation; Mayor Brainard moved to approve. Board Member Burke seconded. Approved 3 -0. Quote Award for the Cool Creek Bank Stabilization Project; ($19,174.00); John Hall Construction; Mayor Brainard moved to approve. Board Member Burke seconded. Approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; IHS Global; ($17,500.00); Analysis of Traffic Study be DLZ; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($100,000.00); 126` Shelborne to Towne; Construction Inspection; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($128,000.00); Hazel Dell 131 Cherry Creek; Construction Inspection; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($50,000.00); Shelborne 116 to 131st; Construction Inspection; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Christopher Burke Engineering; ($15,000.00); Stormwater Permit; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services; Crossroads Engineer; ($76,000.00); 106 Path Westfield to Keystone; Construction Inspection and Construction Staking; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Eagle Ridge Civil Engineering; ($36,000.00); Design and Preparation of Plans for new Sidewalks and Drainage Improvements Auman- Newark Addition; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($162,000.00); 126 Street Sidewalk and Drainage Improvements; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; John Hall Construction; ($19,174.00); 116 Street and Cool Creek Bank Stabilization; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; James H Drew; ($24,783.00); West Road Guard Rail; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; TPI Utility Construction; (Increase $5, 000.00); 116 Storm Sewer Outlet Repair; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #5; E &B Paving; Towne Road; (Increase $2,995.44); 116 Storm Sewer Outlet Repair; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hunt Paving; ($258,818.68); Concrete Program; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Milestone Contractors; ($1,630,855.57); Paving Program; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Harrell's LLC; ($45, 000.00); Grounds Maintenance; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Ray's Trash Service ($14,232.48); Trash Collection for Street Department, Communication Center, Fire Department, Police Department, Brookshire Golf Course and Maintenance Department; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Rinehart Technology; ($3, 029.00); Antenna; WIFI; Installation; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Secantlt; ($6,875.00); Storage and Virtualization Check -up; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. USE OF CITY FACILITIES Request to Use Council Chambers; Meeting; Various dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 4, 2010; 2:00 p.m. to 7:00 p.m.; Rehearsal; Friday, September 3, 2010; 5:00 p.m. to 6:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to use City Streets; Fire Truck Show; 1 s Avenue SW from 1 s Street SW to 3' Streets SW; Saturday; July 17, 2010; 9:00 a.m. to 5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER 6/16/2010 remains TABLED: Request for Encroachment; Fences; 13440 and 13426 Lost Creek Lane; Mayor Brainard moved to remove from table. Board Member Burke seconded. Brief Discussion. Mayor Brainard moved to approve. Board Member Burke seconded. Request Failed 0- 3 vote. Request for Funding Agreement; Hamilton County; Auman Newark Neighborhood Improvements; Board Member Burke moved to approve. Board Member Watson. seconded. There was brief discussion. Request approved 3 -0. Request for Secondary Plat Approval; Springmill Crossing Section Three Lot 121; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat Approval; Village of West Clay Section 9003; Lots 29 -31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat Approval; Village of West Clay Section 9002; Lots 186 -190; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; Lot #50. Clay Springs Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction; 106 and Pennsylvania Roundabout; Steve Krebs, AT &T Request for Road Closure, Lane Restriction, Open Pavement Cuts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure, Open Cut Request; 621 2 "d Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; 96 and Pennsylvania; Parkwood Crossing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Reduce Performance Bond Amounts; Long Ridge Estates; Section 1; Internal Sidewalks, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request Purchase of Goods and Services; E &B Paving; Monon Farm Turn Lane; ($41,796.50); Board Member Burke moved to add on to agenda. Board Member Watson seconded. Item added to the agenda 3- 0.Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Request for Quote Award for the Monon Farm Turn Lane; E &B Paving; ($41, 796.50); Board Member Burke moved to add on to agenda. Board Member Watson seconded. Item added to the agenda 3- 0.Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. ADJOURNMENT Mayor Brainard Adjourned at 10:21 a.m. Plana L. Cordray, JAM, Clerk Treasurer Approved O L,44.0.16 mayor James Brainard ATTEST: D ana L. Cordray, IAM/f Clerk- Treasurer