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Home My WebLink AboutCorrespondence Conn, Angelina V From: Kevin Brooks [kbrooks @constructacon.com] Sent: Tuesday, November 17, 2009 3:25 PM To: Conn, Angelina V Subject: Re: Docket No. Assignment: The Commons at City Centre #09100013 ZW) Hi Angie. We are currently working on alternatives to the petition, therefore I guess we should table it for now. Thank you, Kevin From: Conn, Angelina V To: Kevin Brooks Cc: Holmes, Christine B Sent: Mon Nov 16 16:55:56 2009 Subject: RE: Docket No. Assignment: The Commons at City Centre #09100013 ZW) Hi Kevin It has been brought to our attention that you may not have made public notice for the Dec. 4 meeting date. Are you thinking about tabling the petition? Please let me know your intentions. Thank you, -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, November 03, 2009 1:49 PM To: 'kbrooks @constructacon.com' Cc: Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Littlejohn, David W; DeVore, Laura B; Holmes, Christine B; 'jmolitor @prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue -Wold, Alexia K; Weddington, Trudy A.; Blanchard, Jim E; Martin, Candy; Stewart, Lisa M; Mindham, Daren Subject: Docket No. Assignment: The Commons at City Centre #09100013 ZW) I have issued the Docket Number for the Commons at City Centre (ZW). It is the following: Docket No. 09100013 ZW: The Commons at City Centre The applicant seeks up to a 35% zoning waiver approval from ZO Section 20E.06: Landscaping Requirements. The site is located southwest of City Center Dr. and 3` Avenue SW, and is zoned C -1 /City Center District. Filed by Kevin Brooks of Constructa Inc. Fees: ZW Application: $148.50 Total Due: $148.50 Petitioner, please note the following: 1. This item does not need to be on an agenda of the Technical Advisory Committee (TAC). 2. Mailed and Published Public Notice needs to occur no later than Monday, November 9. Published notice is required within the Indianapolis Star. Try to get the public notice ad to the IndyStar by Noon, two days prior to the public notice deadline. It takes about two days for them to publish it. Also, the placement of a public hearing sign on the property is required; see application. 3. The Filing Fee and Three (3) informational Packets must be delivered to Plan Commission Secretary Ramona Hancock no later than Noon, Wednesday, November 25. 1 4. Proof of Notice will need to be received by this Department no later than Noon, Wednesday, December 2. Failure to submit Proof of Notice by this time will result in the tabling of the petition. 5. This item will appear on the Friday, December 4, 4:00 PM agenda of the Plan Commission Hearing Officer (under "Public Hearings A representative must be present. 6. Refer to your instruction sheet for more detail. 7. Petitioner— please provide the filled out zoning waiver application, provide a landscape plan of the affected area(s), and provide a breakdown of what plantings are required by the ordinance vs. what is proposed. 8. Petitioner— Please note on the public notice that this meeting will take place at 4 pm in the DOCS conference room, third floor, Carmel city hall. (And not at 6 pm in the council chambers.) Mr. Brooks, applicant, can be contacted at 317 714 -6952 (cell) or 317 216 -2055 (office). Thank you, Angie Conn, Planning Administrator Dept. of Community Services Planning Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn carmel.in.ciov Please consider the environment before printing this c mail 2 The HOA, or the president of the HOA. I've copied the email below. Christine, I have been referred to you by Daren Mindham. I am the President of The Commons at City Centre Condominium Association, Inc. I have been advised that Kosene and Kosene through their warranty division, Constructa, Inc., and their Customer Service Manager, Kevin Brooks, will be seeking a variance regarding the landscape plan for our community. Kosene et al neglected to obtain Certificates of Occupancy for our Common Areas back when they were the developer of record. They are now being required by Urban Forestry to match the approved plan that they submitted. There are 39 Townhomes /Condominiums in this community and all were sold by the developer on the basis that the lands would be commensurate with the plan. Since the developer is no longer involved with the community and since the owners are self governing, could you advise me on the procedure to ensure that the owners have the opportunity to review the new plan and have a say in whether it is acceptable? Thank you in advance for your help. Linda Heavin From: Kevin Brooks [mailto:kbrooks @constructacon.com] Sent: Thursday, October 15, 2009 12:23 PM To: Mindham, Daren Subject: RE: Commons at City Center Thanks Darren. Are you good with the proposed 7 Honey Locust's on the east of the building? Elmied Customer Service Manager Constructa Inc. Cell: 317 714 -6952 Office: 317 216 -2055 kbrooks @constructacon.com www.koseneandkosene.com Sophisticated Urban Living TM From: Mindham, Daren [mailto:dmindham @carmel.in.gov] Sent: Thursday, October 15, 2009 12:04 PM To: Kevin Brooks Subject: RE: Commons at City Center Yes, you are right, now I remember. I think if are asking for less material, that what you have proposed would be a fair compromise while noting the drainage and species upgrade from Pears to Elms. Daren Mindham Urban Forester City of Carmel 317 -571 -2283 From: Kevin Brooks mailto :kbrooks @constructacon.com] Sent: Thursday, October 15, 2009 11:40 AM To: Mindham, Daren Subject: RE: Commons at City Center The total amount outlined was for the middle building as discussed the day we met. It was my understanding that this was the only building of the three requiring natural blocking of the windows facing the townhomes across the street. The northernmost building has a drain line running where the trees would be planted, and the southernmost building only has one unit window facing another across the street, but there is currently a tree in front of (a little offset) of that window. So my proposal is only for the middle apartment building for a total of five elm trees and 18 juniper bushes lining the street, in addition to the 7 Honey Locust's for the east walkway providing a buffer to the unimproved property. Please let me know your thoughts. r Thanks... li e 126.164 Customer Service Manager Constructa Inc. f Cell: 317 714 -6952 Office: 317 -216 -2055 kbrooks@constructacon.com www.koseneandkosene.com Sophisticated Urban Living TM From: Mindham, Daren [mailto:dmindham @carmel.in.gov] Sent: Thursday, October 15, 2009 9:39 AM To: Kevin Brooks Subject: RE: Commons at City Center Are these totals for the west buffer or are they per building on the west buffer? Were there three buildings on the adjacent property? Is that what the ea after 5 and 18 are for? Daren Mindham Urban Forester City of Carmel 317 -571 -2283 From: Kevin Brooks [mailto:kbrooks @constructacon.com] Sent: Wednesday, October 14, 2009 10:20 AM To: Mindham, Daren Subject: RE: Commons at City Center Hi Daren. Attached is a rough "drawing" that depicts what the proposed layout of the new foliage will look like. It basically entails the following: West Buffer 5ea 2'h" caliper upright elms variety to be determined 18ea 5 gallon sea green junipers East Sidewalk Barrier lea 1 3/4" Honey locust All trees and shrubs will include mulch plant material with shredded hardwood bark mulch, associated debris removal and cleanup. Please let me know if you concur with these changes since whatever you agree upon will be my submission for the variance. Thank you, Kevin Customer Service Manager Constructa Inc. Cell: 317 714 -6952 Office: 317 216 -2055 kbrooks@constructacon.com www.koseneandkosene.com Sophisticated Urban Living TM From: Mindham, Daren [mailto:dmindham @carmel.in.gov] Sent: Tuesday, October 06, 2009 10:31 AM 4. 1, To: Kevin Brooks Subject: RE: Commons at City Center Evergreens sound good, but I wonder if the bottom branches will not be come a maintenance factor for the sidewalks and the street. The area seemed awful wet too. Maybe a bald cypress would work better; they are a good screen, can take the water and are somewhat tall and narrow, of course, they will not be a full year screen but I think that is ok to mix a couple evergreens in. As for caliper, I never suggest larger than 2.5" caliper, the mortality is much worse the bigger you go and the stunted growth is longer. I hope that helps. To get trees planted this fall, a substitution for the tulip trees is easily possible. Any from the list below would be acceptable. Gleditsia triacanthos inermis `Shademaster' Shademaster Honeylocust Liriodendron tulipifera Tuliptree Magnolia acuminate Cucumber Magnolia Metasequoia glyptostroboides Dawn Redwood Platanus x acerifolia 'Bloodgood' Bloodgood London Planetree Quercus rubra Northern Red Oak Taxodium distichum Bald Cypress Ulmus americana `American Liberty' Liberty Elm Ulmus americana `Valley Forge' Valley Forge Elm Ulmus carpinifolia 'Patriot' Patriot Elm Ulmus carpinifolia 'Pioneer' Pioneer Elm *Ulmus carpinifolia 'Liberty Liberty Elm Zelkova serrata `Green Vase' Japanese Zelkova Daren Mindham Urban Forester City of Carmel 317 -571 -2283 From: Kevin Brooks mailto :kbrooks @constructacon.com] Sent: Tuesday, October 06, 2009 10:07 AM To: Mindham, Daren Subject: RE: Commons at City Center Thank you for the information below. I can't find any tulips left at any of the major nurseries this year; therefore they would probably have to be planted in the spring. I have started the communication process with the city planners regarding the variance, namely for the west buffer. Given there are eight double windows that you would like to see blocked, my proposal will be to plant 4x 3" caliper trees in front of those double windows, which will adequately block the line of sight to the condo's across the street and vice versa. My question to you is what type of tree you would like to see planted. I think it would be beneficial to plant evergreens or some other tree that won't lose its leaves in the winter since that would defeat the purpose of planting the trees in the first place. We will plant approximately 12 -16 junipers between these trees...whichever count looks best and works for growth. Please let me know your thoughts. Thank you, Kevin Customer Service Manager Constructa Inc. Cell: 317 714 -6952 a J Office: 317 -216 -2055 kbrooks constructacon.com www.koseneandkosene.com Sophisticated Urban Living TM From: Mindham, Daren [mailto:dmindham @carmel.in.gov] Sent: Friday, October 02, 2009 2:00 PM To: Kevin Brooks Cc: Conn, Angelina V; Holmes, Christine B; Druley, Elizabeth A Subject: RE: Commons at City Center Kevin, Please contact Angie or Christine for a variance questions. Per our meeting today at 451 American Way North, I would like to recommend a modification to the landscape plan for the random trees that are short/missing which are separate from the northern buffer requirement that is missing. I would like to see the missing 3 PYR -C, 1 FRA -S, 2 CAR -B, and 1 AME -G replaced with a more uniform 7 Tulip Trees to be planted along the eastern edge of the sidewalk on the west side of the Magnolia garden. This is an open area where these trees can provide a screen for the empty lot and grow to maturity. Unfortunately, the locations for these missing trees have been paved over or are areas of limited room for tree growth. would also like to suggest that if the western buffer landscaping is permitted to be minimized that any landscaping installed be planted on the southern edge of this buffer so that the shrubs are placed in front of the adjacent buildings windows and the trees are in front of any upper story window view. For further note, below are the discrepancies that I have noted at my last inspection: Missing: West Buffer: Westside of road 17 pyr -c 80 iun -c West Buffer: Eastside of road 9 pyr -c replaced with 7 car -b South Buffer: 11 pop -h replaced with 11 tulip tree and 2 poplars Southside north of buildings: 7 fra -s replaced with 1 pyr -c, 3 maples, and 2 fra -s Northeast: 1 pyr -c missing Inner oasis: 2 car -b missing 1 ame -g missing 3 car -b replaced with redbuds 8 ace -o replaced with random species lilac tree, cherry's? 3 extra large spruces Daren Mindham Urban Forester, City of Carmel 317 -571 -2283