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Home My WebLink About188601 08/04/2010 a CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,070.00 CARMEL IN 46033 CHECK NUMBER: 188601 CHECK DATE: 8/4/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 5,070.00 WEBSITE MAINT INVOICE Details I tQ4101 Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317 -848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: August 1, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 07 -31 -10 City of Carmel, Indiana (http:llwww.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases I Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 07 -01 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 07 -07 -10 Worked on updates for Court pages and discussed changes with Court staff 07 -02 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made additions for new movies in July event Posted News Release for Comm. Rel. Posted Volunteer opportunity Made updates to Road Construction pages Worked on updates to Court pages 07 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -04 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added all July events from Clerk Treasurer's calendar. Posted photos from CarmelFest to Carmel Photo p ages 2 07 -05 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made several drafts of web page designs for Carmel Photos.org new page slide show for use with new website and loaded test photos and researched various slide shows products 07 -06 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Finalized changes to Court pages Posted Add on paperless packet for Council mtg. of 07 -06 -10 Worked on Carmel Photos.or pages 07 -07 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Results from Council mtg. of 07 -06 -10 Posted Minutes from Council mtg. of 06 -21 -10 Posted Notices for Council Committee mtgs. on 07- 12-10 and 07 -13 -10 and cancellations for Council Finance, Administration and Rules Committee. Added streaming videos CarmelFest parade and Memorial Day ceremony Posted Notice of Cancellation for BZA Executive Session of 07 -08 -10 Updated Gazebo Concert page with newsponsors 07 -08 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to Gazebo Concert pages Made changes to the Facility Use Request Form 3 07 -09 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Added streaming video graphic and link for CWC Made changes to TAC members listing Made additions to Things To Do page Made additions to Annexation portion of DOCS pages Posted Agenda for Plan Commission mtg. of 07 -20 07 -10 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Made updates to Road Construction pages Added graphic and link for new streaming video for CFD History video 07 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -12 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to CFD pages including graphics, new info and links 07 -13 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for TAC mtg. of 07 -21 -10 Posted Notice for CRC mtg. of 07 -21 -10 Made updates to BZA members listin 4 07 -14 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. on new web transition issues 07 -15 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 07 -19 -10 Posted Agenda for BPW mtg. of 07 -21 -10 Added information to the video link for CWC Posted Notice of Executive Session of Plan Commission mtg. of 07 -20 -10 Posted News Release for Comm. Rel. Worked with DOCS staff regarding outdated info on DOCS pages Worked with CT staff to clarify duplicate messages Worked with Comm. Rel. staff regarding other outdated pages Made updates to sections of HR pages 07 -16 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -17 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -18 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 07 -19 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added notice regarding changes to parking and access to Monon Center due to Iron Kids event; also added many Arts District events and seven other community events. Worked with Comm. Rel. staff on changes to Telecomm Comm. Pages Posted Road Construction updates Made changes to CFD pages Posted News Release for Comm. Rel. Posted Agendas for Hearing Officer and Regular BZA mtgs. of 07 -26 -10 07 -20 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to SW Clay annexation pages Posted Results from Council mtg. of 07 -19 -10 Posted Minutes from Council mtg. of 07 -06 -10 Made changes to CFD pages 07 -21 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Budget workshops of 08- 05-10 Posted Notice of Cancellation for Council committee mtg. of 07 -27 -10 07 -22 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some parks events. Posted graphic and link for streaming video of Law Enforcement Memorial Ceremony Posted graphic and link for Hagan Burke Trail video Posted Notice for Special Meeting of CRC on 08 -24- 10 6 07 -23 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases for Comm. Rel. regarding Road Construction and posted to Indy Star 07 -24 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Met with CFD staff regarding web updates and p icked up flash drive 07 -25 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with shift workers at CFD regarding changes to CFD pages. Returned flash drive 07 -26 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notices Posted Minutes from Plan commission mtg. of 06- 15-10 07 -27 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from BZA mtg. of 05 -24 -10 Made changes to City Council Districts maps as a result of SW Clay annexation 7 07 -28 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added August events from Clerk Treasurer's calendar and other community events. Posted News Release for Comm. Rel. Made updates to Street Department pages Made changes to CNAN and CSBN pages Worked with Comm. Rel. staff on page links for web transition 07 -29 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 08 -02- 10 Posted Agenda for Council mtg. of 08 -02 -10 Posted Agenda for BPW mtg. of 08 -04 -10 Worked with Comm. Rel. staff on new web transition issues Made additional changes to CNAN and CSBN pages Met with CFD staff regarding updated look in p reparation for transition to new pages 07 -30 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added Arts District volunteer info to Carmel Can pages Posted News Release for CPD Posted Notice for CRC mtg. of 08 -04 -10 Posted Minutes from TAC mtg. of 07 -21 -10 Posted Minutes from CRC mtg. of 06- 09 -10, 06-16 10 and 06 -28 -10 07 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 84.5 $60 per hour X $60 Total due $5070.00 8 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwiri Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $5,070.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 2144 Statement 43- 554.00 $5,070.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, August 02, 2010 f Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 07/31/10 Statement $5,070.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer