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Home My WebLink About188603 08/04/2010 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1 ONE CIVIC SQUARE MIKE MCBRIDE l CARMEL, INDIANA 46032 C/O ENGINEERING CHECK AMOUNT: $680.92 CIO ENGINEERING CHECK NUMBER: 188603 CHECK DATE: 8/4/2010 DEPARTMENT A PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2200 4343002 680.92 EXTERNAL TRAINING TRA CITY OF CARMEL Expense Report (required for all travel expenses) /NDIANp EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 8/8/2010 TIME: 7 m AM/PM DEPARTMENT: Engineering RETURN DATE: 12 -Aug TIME: lo pm AM PM REASON FOR TRAVEL: DESTINATION CITY: Vancouver, BC, Canada TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 818110 $680.92 $680.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $680:92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. so $0.00 $0.00 $680.92 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature. Date: City of Carmel Form EROS Revision Date 7/30/2010 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ER06 Revision Date 7 /3 012 01 0 Page 2 Itinerary 133048614939 Page 1 of 2 Vancouver, BC, Canada (2) Expedl Proof of citizenshi is required for international travel. When children are traveling, additional documentation may also be necessary. It is your responsibility to meet entry requirements for the countries you are traveling to and connecting through. To learn more, or to purchase a passport or visa, visit the CIBT VISA Service Website Booked items Although this itinerary doesn't qualify for ThankYou Points, you can still earn points if you add a hotel booking today or any time before you travel. 66ThankYou 99-t Rawa6s Network Learn more about how to earn points for future bookings. Flight: Indianapolis to Vancouver back to top Expedia itinerary number: 133048614939 Main contact: MICHAEL T MCBRIDE Airline ticket number(s): 0067904806955 E -mail: mtm6274 @yahoo.com Delta confirmation code: DW01SE Cell phone: 1 317714 -3022 Home phone: 1 317747 -7025 Work phone: 1 317571 -2438 Traveler and cost summary MICHAEL MCBRIDE Adult Delta #9252195277 $563.00 Up date Fre Fl num ber(s) Taxes Fees $117.92 Total ( $680.92 Chan this fli Req uest seat chan Print a recei View cancellation information Flight summary Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior for flights to Hawaii and international destinations). You may check your flight status and departure gate online, or contact the airline directly. For international destinations, please confirm your flight with the airline at least 72 hours prior to departure. Seat assignments, meal preferences, and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. All passengers travelling to the USA must provide country of residence and details of the address they will be staying upon arrival (street name and number, city, zip code and state), during check -in. Failure to provide this may result in flight boarding being denied by the airline. Sun 8- Aug -10 Indianapolis (IND) to Minneapolis (MSP) 502 mi D E LTA Depart 7:15 pm Arrive 8:04 pm (808 km) Flight: 2371 Terminal 1 Duration: 1 hr 49mn Economy/Coach Class 23A MDC MD90, 80% on time Minneapolis (MSP) to Vancouver (YVR) 1,432 mi A. D E LTA Depart 9:30 pm Arrive 11:19 pm (2,305 km) Flight: 2693 Terminal 1 Terminal M Duration: 3hr 49mn Economy/Coach Class 16F Food For Purchase, Airbus A319 Total distance: 1,934 mi (3,112 km) Total duration: 5hr 38mn (7hr 4mn with connections) Thu 12- Aug -10 http: /www.expedia.cont/ pub /agent.dll ?gscr= open &.itid 33)0486149 &vwtp =4 7/29/2010 Itinerary 133048614939 Page 2 of 2 Vancouver (YVR) to Minneapolis (MSP) 1,432 mi A. D E LTA Depart 12:05 pm Arrive 5:35 pm (2,305 km) Flight: 2688 T M Terminal 1 Duration: 3hr 30mn Economy/Coach Class Seat assignments upon check -in Q More Information Food For Purchase, Airbus A319 Minneapolis (MSP) to Indianapolis (IND) 502 mi A. D E LTA Depart 7:05 pm Arrive 9:45 pm (808 km) Flight: 2088 Terminal 1 Duration: 1 hr 40mn Economy/Coach Class Seat assignments upon check -in Qf More Information MDC MD90, 90% on time Total distance: 1,934 mi (3,112 km) Total duration: 5hr 10mn (6hr 40mn with connections) Additional airline fees may apply at check -in Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please note that fees are determined by the airline you check in with and may change at anytime. See fees. Airline rules regulations Ticket changes may incur penalties and /or increased fares. Tickets are nontransferable and name changes are not allowed. Please read important information regarding airline liabilit limitations Prices do not include baggag fees or other fees charged directly by the airline. Other penalties may apply. See an overview of all the rules and restrictions applicable for this fare. View the complete penalty rules for changes and cancellations associated with this fare. Customer Support Itinerary number: 133048614939 If you have questions about your reservation, fill out our itinera assistance form We'll respond within 24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1- 800 397 -3342) or 1- 404 -728- 8787 and have the itinerary number ready. http: /www,expedia.coin/ pub /ag,ent.dll ?qsci= open &itid 330486149 &vwtp =4 7/29/2010 Itinerary 133048614939 Page 1 of 1 Ticket receipt for Vancouver, BC, Ex: edia Canada (2) Booked items Although this itinerary doesn't qualify for ThankYou Points, you can still earn points if you add a hotel booking today or any time before you travel. WThankYcu9S)g Rrffwm wotfafx Learn more about how to earn points for future bookings. 1 Ticket 1 Round Trip Indianapolis, IN (IND- Indianapolis Intl.) to Vancouver, BC, Canada (YVR- Vancouver Intl.) Departure Date: Sun 8- Aug -10 Return Date: Thu 12- Aug -10 Expedia Itinerary 133048614939 Purchase Date: 12- Jul -10 (D Back to itinerar page Ticket numbers: 0067904806955 Traveler and cost summary MICHAEL MCBRIDE Adult Delta #9252195277 $563.00 Taxes Fees $117.92 Total $680.92 [ Payment $680.92 Balance Due $0.00 http: /www.expedia.coiii /pub /agent.diI ?gscr= open &itid 330486149 &vwtp =5 7/29/2010 ra�ciuii Purchase Detail If changes need to be made to your registration contact our office. Order# 32294 ID: 1020163 Full Name: Michael T. McBride, P.E. Order Date 05/03/2010 Description Unit Price Qty. Price ITE 2010 Annual Meeting Exhibit From: 08/08/201.0 To: 08/11/2010 Registration -No Frills 08/08/2010 460.00 1 460.00 12:00 AM 08/1.1/2010 12:00 AM Meeting Technical Papers (Web Access) 08/08/2010 12:00 AM 0.00 1 0.00 08/11/2010 12:00 AM Meeting Technical Papers (Web Access) 08/08/2010 12:00 AM 0.00 1 0.00 08/11/2010 12:00 AM Welcome To Vancouver Networking Reception 08/08/2010 06:30 PM 25.00 1 25.00 08/08/2010 07:30 PM Total 485.00 Payment Received: -485.00 Amount Due: 0.00 Paid By: Mr. Michael T. McBride, P.E. Credit Card Type: Credit Card Number: http: /www. ite.org /emodules/ source Meetings/ cmeetingrosterdetail _print.cfm ?secti on= event... 5/3/2010 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Mike McBride Purchase Order No. Engineering Department Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) nIa 07/12/10 Flight reimbursement for Vancouver Conference $680.92 August 8, 2010- August 12, 2010 Total 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Mike— McBr IN SUM OF Engineering Department $1 18 .q? ON ACCOUNT OF APPROPRIATION FOR Department of Engineering Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT- I hereby certify that the attached invoice(s), or n/a 07/12/10 2200 4343002 $680.92 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 11 20 Si nature E Cost distribution ledger classification if Title claim paid motor vehicle highway fund