188603 08/04/2010 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1
ONE CIVIC SQUARE MIKE MCBRIDE
l CARMEL, INDIANA 46032 C/O ENGINEERING CHECK AMOUNT: $680.92
CIO ENGINEERING CHECK NUMBER: 188603
CHECK DATE: 8/4/2010
DEPARTMENT A PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
2200 4343002 680.92 EXTERNAL TRAINING TRA
CITY OF CARMEL Expense Report (required for all travel expenses)
/NDIANp
EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 8/8/2010 TIME: 7 m AM/PM
DEPARTMENT: Engineering RETURN DATE: 12 -Aug TIME: lo pm AM PM
REASON FOR TRAVEL: DESTINATION CITY: Vancouver, BC, Canada
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
818110 $680.92 $680.92
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0:00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $680:92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. so $0.00 $0.00 $680.92
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature. Date:
City of Carmel Form EROS Revision Date 7/30/2010 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 7 /3 012 01 0 Page 2
Itinerary 133048614939 Page 1 of 2
Vancouver, BC, Canada (2) Expedl
Proof of citizenshi is required for international travel. When children are traveling, additional
documentation may also be necessary. It is your responsibility to meet entry requirements for the
countries you are traveling to and connecting through. To learn more, or to purchase a passport or
visa, visit the CIBT VISA Service Website
Booked items
Although this itinerary doesn't qualify for ThankYou Points, you can still earn
points if you add a hotel booking today or any time before you travel. 66ThankYou 99-t
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Flight: Indianapolis to Vancouver back to top
Expedia itinerary number: 133048614939 Main contact: MICHAEL T MCBRIDE
Airline ticket number(s): 0067904806955 E -mail: mtm6274 @yahoo.com
Delta confirmation code: DW01SE Cell phone: 1 317714 -3022
Home phone: 1 317747 -7025
Work phone: 1 317571 -2438
Traveler and cost summary
MICHAEL MCBRIDE Adult Delta #9252195277 $563.00
Up date Fre Fl num ber(s)
Taxes Fees $117.92
Total ( $680.92
Chan this fli Req uest seat chan Print a recei View cancellation information
Flight summary
Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior
for flights to Hawaii and international destinations). You may check your flight status and departure
gate online, or contact the airline directly. For international destinations, please confirm your flight
with the airline at least 72 hours prior to departure. Seat assignments, meal preferences, and special
requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and
special meals are not available on many flights.
All passengers travelling to the USA must provide country of residence and details of the address
they will be staying upon arrival (street name and number, city, zip code and state), during check -in.
Failure to provide this may result in flight boarding being denied by the airline.
Sun 8- Aug -10
Indianapolis (IND) to Minneapolis (MSP) 502 mi D E LTA
Depart 7:15 pm Arrive 8:04 pm (808 km) Flight: 2371
Terminal 1 Duration: 1 hr 49mn
Economy/Coach Class 23A MDC MD90, 80% on time
Minneapolis (MSP) to Vancouver (YVR) 1,432 mi A. D E LTA
Depart 9:30 pm Arrive 11:19 pm (2,305 km) Flight: 2693
Terminal 1 Terminal M Duration: 3hr 49mn
Economy/Coach Class 16F Food For Purchase, Airbus A319
Total distance: 1,934 mi (3,112 km) Total duration: 5hr 38mn (7hr 4mn with connections)
Thu 12- Aug -10
http: /www.expedia.cont/ pub /agent.dll ?gscr= open &.itid 33)0486149 &vwtp =4 7/29/2010
Itinerary 133048614939 Page 2 of 2
Vancouver (YVR) to Minneapolis (MSP) 1,432 mi A. D E LTA
Depart 12:05 pm Arrive 5:35 pm (2,305 km) Flight: 2688
T M Terminal 1 Duration: 3hr 30mn
Economy/Coach Class Seat assignments upon check -in Q More Information Food For Purchase, Airbus
A319
Minneapolis (MSP) to Indianapolis (IND) 502 mi A. D E LTA
Depart 7:05 pm Arrive 9:45 pm (808 km) Flight: 2088
Terminal 1 Duration: 1 hr 40mn
Economy/Coach Class Seat assignments upon check -in Qf More Information MDC MD90, 90% on time
Total distance: 1,934 mi (3,112 km) Total duration: 5hr 10mn (6hr 40mn with connections)
Additional airline fees may apply at check -in
Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please
note that fees are determined by the airline you check in with and may change at anytime.
See fees.
Airline rules regulations
Ticket changes may incur penalties and /or increased fares.
Tickets are nontransferable and name changes are not allowed.
Please read important information regarding airline liabilit limitations
Prices do not include baggag fees or other fees charged directly by the airline.
Other penalties may apply.
See an overview of all the rules and restrictions applicable for this fare.
View the complete penalty rules for changes and cancellations associated with this fare.
Customer Support
Itinerary number: 133048614939
If you have questions about your reservation, fill out our itinera assistance form We'll respond within
24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1- 800 397 -3342) or 1- 404 -728-
8787 and have the itinerary number ready.
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Itinerary 133048614939 Page 1 of 1
Ticket receipt for Vancouver, BC, Ex: edia
Canada (2)
Booked items
Although this itinerary doesn't qualify for ThankYou Points, you can still earn
points if you add a hotel booking today or any time before you travel. WThankYcu9S)g
Rrffwm wotfafx
Learn more about how to earn points for future bookings.
1 Ticket 1 Round Trip
Indianapolis, IN (IND- Indianapolis Intl.) to Vancouver, BC, Canada (YVR- Vancouver Intl.)
Departure Date: Sun 8- Aug -10 Return Date: Thu 12- Aug -10
Expedia Itinerary 133048614939 Purchase Date: 12- Jul -10 (D Back to itinerar page
Ticket numbers: 0067904806955
Traveler and cost summary
MICHAEL MCBRIDE Adult Delta #9252195277 $563.00
Taxes Fees $117.92
Total $680.92
[ Payment $680.92
Balance Due $0.00
http: /www.expedia.coiii /pub /agent.diI ?gscr= open &itid 330486149 &vwtp =5 7/29/2010
ra�ciuii
Purchase Detail
If changes need to be made to your registration contact our office.
Order# 32294
ID: 1020163
Full Name: Michael T. McBride, P.E.
Order Date 05/03/2010
Description Unit Price Qty. Price
ITE 2010 Annual Meeting Exhibit From: 08/08/201.0 To: 08/11/2010
Registration -No Frills 08/08/2010 460.00 1 460.00
12:00 AM 08/1.1/2010 12:00 AM
Meeting Technical Papers (Web
Access) 08/08/2010 12:00 AM 0.00 1 0.00
08/11/2010 12:00 AM
Meeting Technical Papers (Web
Access) 08/08/2010 12:00 AM 0.00 1 0.00
08/11/2010 12:00 AM
Welcome To Vancouver Networking
Reception 08/08/2010 06:30 PM 25.00 1 25.00
08/08/2010 07:30 PM
Total 485.00
Payment Received: -485.00
Amount Due: 0.00
Paid By: Mr. Michael T. McBride, P.E.
Credit Card Type:
Credit Card Number:
http: /www. ite.org /emodules/ source Meetings/ cmeetingrosterdetail _print.cfm ?secti on= event... 5/3/2010
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Mike McBride
Purchase Order No.
Engineering Department
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
nIa 07/12/10 Flight reimbursement for Vancouver Conference $680.92
August 8, 2010- August 12, 2010
Total
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Mike— McBr IN SUM OF
Engineering Department
$1 18 .q?
ON ACCOUNT OF APPROPRIATION FOR
Department of Engineering
Board Members
Po# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT- I hereby certify that the attached invoice(s), or
n/a 07/12/10 2200 4343002 $680.92 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
11
20
Si nature
E
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund