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HomeMy WebLinkAbout188570 08/03/2010 CITY OF CARMEL, INDIANA VENDOR: 00350735 Page 1 of 1 t ONE CIVIC SQUARE BOB VANVOORST CHECK AMOUNT: $655.36 CARMEL, INDIANA 46032 23402 MULE BARN ROAD SHERIDAN IN 46069 CHECK NUMBER: 188570 CHECK DATE: 8/3/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4231300 307.55 DIESEL FUEL 1120 4231400 87.36 GASOLINE 1120 4232100 171.00 GARAGE MOTOR SUPPIE 1120 4343002 89.45 EXTERNAL TRAINING TRA CITY OF CARMEL FIRE DEPARTMENT DATE: July 28, 2010 TO: Diana Cordray, Clerk Treasurer FROM: Keith Smith, Fire Chief RE: Trip to American LaFrance Factory Pennsylvania On July 20 2010, 1 sent Maintenance Chief Bob Vanvoorst and Maintenance Tech. Jason Force to Pennsylvania to pick up one of our fire trucks from American LaFrance. Attached you will find their Travel Per Diems. If you should have any questions, please feel free to contact me. Q xY \GI(yy t CITY OF CARMEL Expense Report (required for all travel expenses) N a IPNP. EMPLOYEE NAME DEPARTURE DATE: -�Q `S TIME: PM DEPARTMENT RETURN DATE: TIME: A PM REASON FOR TRAVEL bESTINATION EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem $0.00 $0.00 7 /20 /10 $459.36 PU $524.36 7/21/10 1 M $32.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.a0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total l $0.00 $0.00 $0.001 $459.36 $0.001 $0.00 $0.00 $0.00 $0.00 $9 .50 $0.00 t DIRECTOR'S STATE ME NTP:,.XebVffil rrr that al Tlis conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: 2010. City of Carmel Form ER06 Revision Date 7/30/2010 Page 1 ENERAL PETROLEUM, INC, P.O. BOX 10688 FORT WAYNE, IN 46853 PLEASE RETURN WITH YOUR REMITTANCE 260 -489 -8504 FAX 260- 489 -6468 INVOICE NUMBER INVOICE DATE ACCOUNT NO. PLEASE REMIT TO THE ABOVE ADDRESS I N I 572551 0 7 j 23/ C A R 11 s_ L F D SOLD Original Order: 572553 SHIP TO: TO: CASH— CREDIT CARD USERS CARMEL FIRE: DEPT. 2 CIVIC SQUARE FORT WAYNE,-IN. 46853 CARMEL, IN. 46832 RLSE NO; RCVD BY: BUD DATE SHIPPED TERMS SALESPERSON CUSTOMER P 0 NUMBER r, CUSTOMMER RELEASE,NUMBER 07/23/10 CASH CC 150 VERBAL BOB tJESGRIPTION PACKAGES QUANTITY UNIT PRICE EXTENDED "AMOUNT MOBIL D EXCEL 32 (13M)S 2.00 t 10 0 PA 1- :7,,1000 r— 171 .00 t A y B h" 1` tC S. )1 T COMMENTS: PICK UP SUBTOTAL 171.00 AFINANCE CHARGE OF 1.75 0 00 (21% ANNUAL RATE) WILL BE SALES TAX ALL CLAIMS MUST BE IN WRITING WITHIN 1D DAYS OF DELIVERY DATE. ADDED TO ALL PAST DUE CUSTOMER AGREES TO PAY ALL COSTS, INCLUDING REASONABLE ACCOUNTS. '''PL €ASE.FAY 1 71 .00 ATTORNEY'S FEES, INCURRED IN COLLECTING ANY SUMS OWED. MATERIAL SAFETY DATA SHEETS AVAILABLE UPON REQUEST. A 'w Delivery Ealicies: Most deliveries will be on company trucks and are considered F,O.B. to the Buyers destination. We reserve the right to use other methods when it is deemed necessary by General Petroleum Inc After -hour rates are determined on a percentage basis depending on the distance from the General Petroleum Inc. normal supply point. A rate of $95 per hour will be accessed for after hour emergency yeckage deliveries and a rate of $135 per hour will be accessed for after hour emergency bulk deliveries. The driver has the rig. 4o refuse job site delivery if the driveway or land does not have proper base to hold the truck or if any damage could be caused to 'the truck or Buyer's property, It is the driver's responsibility to deliver the package product to the loading dock of the Buyer and it is the Buyer's responsibility to provide personnel to move the products into the Buyer's storage point. It is also the Buyer3 responsibility to inspect the product or goods delivered at the time of the delivery. It is the Buyer's responsibility to certify that bulk products are delivered to the proper storage tanks and to certify the gallons delivered are accurate by the inspec:tio7 of th truck metea !t is the responsibility of the driver to deliver only products lis•trid on the General Petroleum Inc. invoiat: Refurn Policies: Any products or goods damaged during shipment on our truck, requiring replacement, MUST BE RETURNED ON THE SAME TRUCK. Proper notification shall be made by the driver on the delivery form for any damaged items at the time of the delivery. This form must be verified by both signatures of the Seller and the Buyer. The replacement for the damaged product will be delivered on a RUSH basis. If a UPS shipment arrives with concealed damage requiring replacement Cali UPS Customer Service Department immediately, and call the General Petroleum Inc. customer service representative immediately. Common carrier shipments afe turned over to the transportation company for their "care, custody and control" and will be in good condition. Any damage, shortage or problem with product condttion MUST be noted on the freight bill and a claim filed with the carrier. CONCEALED DAMAGE must be reported within 10 working days after the receipt of shipment. The shipping. carton, or original container must be retained for General Petroleum's inspection. A credit will be issued if it is determined that the damage was the fault of General Petroleum Inc. Any MISS- ORDERED products will require field inspection and General Petroleum Inc. management approval for return after 5 working days. Any product miss ordered by the Buyer will be charged a fifty percent (50 return restock fee to be credited to the Buyers account. Cash, or check refunds, will not be issued. Any MISS DELIVERED package products that have been delivered in error by General Petroleum Inc. wilt be returned at no- charge to the Buyer by the Seller if notification occurs within thirty days of the date of the invoice. Any MISS- DELIVERED bulk product will be investigated to insure that whether the Seller loaded and delivered the incorrect product, or if the Buyer ordered the incorrect product, or if the Buyer instructed the Seller to place the bulk product in the incorrect storage tank. If it is determined by investigation that the Seller loaded and delivered the incorrect product the product will be removed immediately and replaced with the proper bulk product at no cost to the Buyer. If it is determined by investigation that the Buyer, ordered the incorrect product and the incorrect product was identified prior to being placed in any storage tank the product will be returned immediately and replaced with the proper bulk product with a $100 re- delivery fee to the Buyer. If it is determined by Investigation that the Buyer directed the driver to deliver the product to an incorrect storage tank the product will be not eligible for return and it will be the Buyer's responsibility to dispose of the mixed product. It will be the responsibility of the Buyer to pay. the Seller for the original invoice and replacement product invoice with the proper bulk product with a $100 re- delivery fee to the Buyer. Pricy Policy: All prices are list and subject to no discount unless authorized. Prices and specification are subject to change without notice. All prices are based upon shipment FOB customer dock within General Petroleum Inc. marketing area. Specialty items and custom order items that are not listed or covered herein require a quotation and authorization prior to order. Non -stock items require `Special Products Authorization" signed by the Buyer and accepted by the Seller. 61L co L1 m�© LLJ L) rltn 0 O m G a V¢u r a[EUD"U'Aft, PIEVURoLEVAN WC® a0 P.O. BOX 10688 FORT WAYNE, IN 46853 ORIGINAL INVOICE 260 -489 -8504 FAX 260 489 -6468 INVOICE NUMBER INVOICE DATE ACCOUNT NO. PLEASE REMIT TO THE ABOVE ADDRESS INI 5725 07/23/10 CARMELFO SOLD Original Order: 572551 SHIP TO: TO: CASH—CREDIT CARD USERS CARMEL FIRE DEPT. 2 CIVIC SQUARE FORT WAYNE, IN. 46853 CARMEL, IN. 46832 RLSE NO; RCVD BY: BUD DATE SHIPPED I TERMS r SALESPERSON, CUSTOMER RO. NUMBER CUSTOMER RELEASE NUMBER 07/23/1 CASH CC 150 VERBAL 505 DESCRIPTION PACKAGES QUANTITY. UNIT PRICE_ EXTENDED AMOUNT MOBIL DTET 10 EXCEL 32 (13M)5 2.00 10 700 PA 1-7.1000 L .171.00 'V P j A r y i V x COMMENTS: PICK LIP 171.00 A FINANCE CHARGE OF 1.75% SUBTOTAL (21% ANNUAL RATE) WILL BE SALES TAX 0.00 ALL CLAIMS MUST BE IN WRITING WITHIN 10 DAYS OF DELIVERY DATE. ADDED TO ALL PAST DUE CUSTOMER AGREES TO PAY ALL COSTS, INCLUDING REASONABLE ACCOUNTS. PLEASE PAY D 171 00 ATTORNEY'S FEES, INCURRED IN COLLECTING ANY SUMS OWED. MATERIAL SAFETY DATA SHEETS AVAILABLE UPON REQUEST. VOUCHER NO. WARRA NO. ALLOWED 20 Bob VanVoorst IN SUM OF ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO# Dept. INVOICE NO. ACCT /TITLE A Board Members 1120 43- 430.02 4 ,c� 1 hereby certify that the attached invoice(s), or 1120 42- 313.00 M07.55 bill(s) is (are) true and correct and that the 1120 42- 314.00 $87.36 materials or services itemized thereon for 1120 42 321.00 $171.00 which charge is made were ordered and received except AUG 2 2010 1 a v U Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) $161.95 $307.55 $87.36 Hydraulic Oil $171.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer