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Home My WebLink About188573 08/03/2010 CITY OF CARMEL, INDIANA VENDOR: 319700 Page 1 of 1 ONE CIVIC SQUARE WABASH SCIENTIFIC INC CHECK AMOUNT: $7,000.00 CARMEL, INDIANA 46032 3799 STEEPLECHASE DRIVE CARMEL IN 46032 CHECK NUMBER: 188573 CHECK DATE: 8/3/2010 r DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1401 4340400 21708 184 7,000.00 NEW COUNCIL DISTRICTS Consultants in City Planning And Economic Development Wabash Scientific,, inc. Thursday, July 15, 2010 Rick Sharp President Carmel City Council Carmel City Hall One Civic Square Carmel, IN 46032 Dear Rick: RE: Invoice for Services Carmel Redistrict Please find enclosed our Invoice Number 184 for 2009 and 2010 activity in the amount of $9,990.00. However the City of Carmel owes only $7,000.00 which represents the maximum amount agreed to in this Redistricting project. The attached invoice details the professional services provided by Wabash Scientific, inc. on this redistricting. We believe the City of Carmel achieved a very good redistricting for the future. We appreciate jointly working with the City on this project. Please advise of any questions on this issue to ensure timely payment. Very truly yours, Wabash Scientific, inc., 4 Michael Shaver, Pr 'dent 100715 Redistricting 3799 Steeplechase Drive Carmel, IN 46032, (Voice) 317-872 (FAX) 317 -877 -9885, (e -mail) wabsci@aol.com tl Wabash Scientific, inc. 3799 Steeplechase Drive Carmel, IN 46032 317- 872 -9529 July 15, 2010 Invoice Submitted To: In Reference to: Invoice 184 Number: Professional Services Hrs /Rate Amount John Schutte 10/5/2009 research Hamilton County Clay Township precincts, 2.25 202.50 maps, search for population and /or registered voters, 90.00 /hr contact to Kathy Richardson office plus leaving vlive message 10/6/2009 continued redistrict research 1.25 112.50 90.00/hr 10/1312009 continued redistrict research, revise speadsheet, find 1.75 157.50 council members /addresses, review of data with Mike, 90.00 /hr 10/29/2009 meet with Kathy Rihardson, election office Noblesville 1.75 157.50 2004 registered voters data Val precinct GIS in 90.00 /hr Surveyor's office research other data for projections, probable residential counts in Clay Township. He will research and has offic enumber and email. Travel included for one direction only. 2/9/2010 research maps on Hamilton County website for 0.17 15.00 possible use and to facilitate 90.00 /hr 2/15/2010 contract review, email to Luci S, research available city 0.50 45.00 and county precinct maps, subdivisions and unplated 90.00 /hr areas /lots 2/22/2010 Work up proposed new districts (Alternative 1 2.75 247.50 geographical), check precinct and voter figures for 90.00 /hr similarity. 1 Page 2 Hrs /Rate Amount 2123/2010 prepare for Mike leeting 2124 with Luci, advance work, 2.83 255.00 maps and spreadsheets, work on alternatives 90.00 /hr 3/4/2010 pick up precinct maps at Hamilton County office in 3.33 300.00 Noblesville, work on redistrict alternatives 90.00 /hr 3/18/2010 email Luci materials for 3 -18 mtg, prepare materials for 0.75 67.50 Mike's participation, 90.00 /hr 3/23/2010 prepare attachments materials on registered voters and 2.75 247.50 proposal #1 (NE- NW- SE- SW- Central) for Mike to email 90.00 /hr to city council memebers, find their email addresses. Then rework an alternative 2 starting at SW then clockwise with voters counts close to average. 3/30/2010 rework alternative 2 for better definition of boundaries 0.33 30.00 90.00 /hr 4/1/2010 finalize alternative 2, verify mapping, prepare for Mike 0.50 45.00 to email to Council members 90.00 /hr 4/15/2010 Develop alternative 1 variations with Mike, recalculate 2.25 202.50 on excel worksheet, prepare summary document; 90.00 /hr email draft wworkking copy of excel spreadsheet and summary to Luci for review and comments. 4/22/2010 Work up materials for Mike to discuss with Luci, then 3.25 292.50 develop Alternative 1 "D" which is closest to minor 90.00 /hr differences in voter quantities per re- district. Email this alternative only to Dave McCoy for preparation of a mpa, and share data as this point with Luci via email. Requesting date of next financne meeting to review further. 4/26/2010 new voter registration figures for Carmel from Hamilton 1.67 150.00 Cty Elections updated April 4, 2010. 90.00/hr Incorporated into a modified Alternative 1 D and evealuted figures. Calls with Dave McCoy, Carmel on these and added The Village in Washington Township. Contact, confirm and clarify select precincts with Kathy Richardson in Elections office. Relook at #71 The Retreat to shift from SW to SE. Work with Mike and provide to Dave McCoy for map, and Luci Snyder plus Rick Sharp plus. 4/27/2010 incorporate 2010 registered voters into 20041200712010 1.75 157.50 comparison and finalize Alternative plan 1 E. 90.00 /hr 4/29/2010 With Mike review of alternatives, 2010 impacts, and 0.67 60.00 comparison of current voter precincts compared to 90.00 /hr those retained in future alternatives. Update Page 3 Hrs /Rate Amount Alternative 1A with John ad Joe in the same district for 2010 registered voters. 5/11/2010 update Alternative 1 "A" with 2010 registered voters. 1.42 127.50 Review details with Mike. 90.00 /hr Find and advise Luci of redistrict ordinance from 2006. 5/13/2010 final worksheet cleanup on Alt 1 A with 2010 figures, 2.25 202.50 revise precinct 71 to be contiguous, call D. McCoy and 90.00 1hr email info for map development. Pick up map from Dave's office. Prepare for Mike to meet with Luci to discuss, and prepare for finance meeting. 5/20/2010 prepare materials for tonight (5/20) meeting 0.33 30.00 90.00 /hr 7/1/2010 email fastest redistrict map to Luci, copies to Mike adn 0.33 30.00 Dave McCoy. After verification that the precincts 90.00/hr match the draft ordinance SUBTOTAL: 34.83 3,135.00] Michael Shaver 1/15/2010 meeting with rick sharp and preliminary development of 3.50 525.00 re- district method and alternatives for district 150.00 /hr configuration. 2/22/2010 meeting with I snyder. preliminary alternatives and 4.10 615.00 discussion issues related to differences between 150.00 /hr alternatives. review of SW clay commitment. 2/24/2010 coordinate research with jds. formulate and refine 6.00 900.00 alternatives. finite discussion of precincts and 150.00/hr relevance to electoral issues. excavation of greater detail in major variables for the project. 3/18/2010 refinement of alternatives, review for small coefficient 9.00 1,350.00 variable issues. identify potential problems with 150.00/hr alternative design. quantify strength weaknesses of each alternative for each councilor for personal discussions. 4/1/2010 review At. #2, corrections, re- check, distribute to 3.10 465.00 council via a -mail, receive response from RS. re -send 150.00 /hr in pdf form. also contact GIS McCoy for maps to be made of both review alternatives. various discussions, questions, etc. personal review of precinct allocation to make sure that a previous error was corrected. (affirmative) Page 4 Hrs /Rate Amount 4/14/2010 prep for meeting, tvl. meeting with Finance Committee 2.90 435.00 to discuss 2 alternatrive districting pro formae. select 150.00/hr alt #1 for refinement, fine tuning. identify /resolve map errors. coordinate refinement issues with JDS and begin re- work/refinement of districts. 4/26/2010 coordination with city council, e- mails, etc, re new 4.00 600.00 alternatives and revisions related to 2010 voter 150.00 /hr numbers. 5/7/2010 coordination with council and answering questions. 3.00 450.00 150.00/hr 5/13/2010 coordination of final alternative district design w /LS. 2.25 337.50 communication with dave mccoy re: map. meeting with 150.00/hr LS to discuss coordinate final details of prposed districts. coordinate with LS re: proposed /draft ordinance. 5/17/2010 meeting with JA re explanation of final results of district 2.90 435.00 alternatives. prep for meetiong. coord w /LS. 150.00 1hr 5/20/2010 review of alternative re -dist proposal and prep for 2.10 315.00 finance committee presentation. alternate 150.00/hr accepted /approved. tvl. 5/24/2010 coordinate with LS and Perkins re: ordinance. e-mail 0.25 37.50 and voice mail to perkins. 150,00 /hr 5/25/2010 locate and e-mail map to Star, per phione request. wait 0.20 30.00 to make sure reporter got the e-mail and could open it. 150.00 /hr 6/22/2010 addressing issues related to incorrect map in 6.25 NO CHARGE newspaper. 150.00 /hr 6/23/2010 correction of erroneous map in "current." various 2.40 360.00 e- mails, phone calls, file research, etc, to correct the 150.00/hr matter. SUBTOTAL: 51.95 6,855.00] For professional services rendered 86.78 $9,990.00 Balance due $9,990.00 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Pay /1 w`�� -�1�- �L `Ih��✓ Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note att hed invoice(s) or bill(s)) Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF ON ACCOUNT OF APPROPRIATION FOR Board Members Po# or INVOICE NO. ACCT# /TITLE AMOUNT DEPT I hereby certify that the attached invoice(s), or q0 OCD bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund