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Home My WebLink About188909 08/18/2010 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1 0 ONE CIVIC SQUARE MIKE MCBRIDE CARMEL, INDIANA 46032 C/0 ENGINEERING CHECK AMOUNT: $1,315.63 C/0 ENGINEERING CHECK NUMBER: 188909 CHECK DATE: 8/18/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUN DESCRIPTION 2200 4343002 1,315.63 EXTERNAL TRAINING TRA \A QA 4 T �,4TRRp A CITY OF CARMEL Expense Report (required for all travel expenses) `NOIpN Ai'� EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 8/8/2010 TIME: 7pm AM PM DEPARTMENT: Engineering RETURN DATE: 12 -Aug TIME: 10 m AM/PM REASON FOR TRAVEL: DESTINATION CITY: Vancouver, BC, Canada TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM X Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 8/9/10 $65.00 $65.00 8/10/10 $65.00 $65.00 8/11/10 $65.00 $65.00 8/12/10 $65.00 $65.00 8/9 -8/12 $1,006.69 $1,006.69 8/9/10 $25.00 luggage $25.00 8/13/10 $23.94 luggage $23.94 $0.00 $0.00 .$0.00 $0.00 $0.00 $0.00 X0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.001 $0.00 $48.941 $0.001 $1,006.69 $0.00 $0.001 $0.001 $0.001 $260.001 $0.00 $1,315.63 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 8/16/2010 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ER06 Revision Date 8/16/2010 Page 2 Itinerary 133048614939 Page 1 of 4 Vancouver, BC, Canada (2) Expedia r_ Proof of citizenshi is required for international travel. When children are traveling, additional documentation may also be necessary. It is your responsibility to meet entry requirements for the countries you are traveling to and connecting through. To learn more, or to purchase a passport or visa, visit the COT VISA Service Website Booked items ThankYou account number: 8910 2317 4391 0112 Use a different number You will earn 1688 ThankYou Points for this trip. Your points will be credited to your account 4 -6 weeks after travel is completed. Flight: Indianapolis to Vancouver back to top Expedia itinerary number: 133048614939 Main contact: MICHAEL T MCBRIDE Airline ticket number(s): 0067904806955 E -mail: mtm6274 @yahoo.com Delta confirmation code: DW01 SE Cell phone: 1 317714 -3022 Home phone: 1 317747 -7025 Work phone: 1 317571 -2438 Traveler and cost summary MICHAEL MCBRIDE Adult Delta #9252195277 $563.00 Up date Frequent Fl number( Taxes Fees $117.92 Total ( $680.92 Chan this fli Req uest seat chan Print a recei View cancellation information Flight summary Please be sure to re- confirm your flight at least 24 hours prior to scheduled departure (72 hours prior for flights to Hawaii and international destinations). You may check your flight status and departure gate online, or contact the airline directly. For international destinations, please confirm your flight with the airline at least 72 hours prior to departure. Seat assignments, meal preferences, and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. All passengers travelling to the USA must provide country of residence and details of the address they will be staying upon arrival (street name and number, city, zip code and state), during check -in. Failure to provide this may result in flight boarding being denied by the airline. Sun 8- Aug -10 Indianapolis (IND) to Minneapolis (MSP) 502 mi A. DI L TA Depart 7:15 pm Arrive 8:04 pm (808 km) Flight: 2371 T erminal 1 Duration: 1 hr 49mn Economy/Coach Class 23A MDC MD90, 80% on time Minneapolis (MSP) to Vancouver (YVR) 1,432 mi A. D E LTA Depart 9:30 pm Arrive 11:19 pm (2 ,305 km) Flight: 2693 Termin 1 T M Duration: 3hr 49mn Economy/Coach Class 16F Food For Purchase, Airbus A319 Total distance: 1,934 mi (3,112 km) Total duration: 5hr 38mn (7hr 4mn with connections) 5P Thu 12- Aug -10 http: /www. expedia .eom /pLlb /agent.dll ?gscr= open &ltid 330486149 &vNvtp =4 8/6/2010 Itinerary 133048614939 Page 2 of 4 Vancouver (YVR) to Minneapolis (MSP) 1,432 mi LTA Depart 12:05 pm Arrive 5:35 pm (2,305 km) Flight: 2688 Terminal M Te r m in a l 1 Duration: 3hr 30mn Economy/Coach Class Seat assignments upon check -in a) More Information Food For Purchase, Airbus A319 Minneapolis (MSP) to Indianapolis (IND) 502 mi A. D 'E LTA Depart 7:05 pm Arrive 9:45 pm (808 km) Flight: 2088 Terminal 1 Duration: 1 hr 40mn Economy/Coach Class Seat assignments upon check -in Cj) More Information MDC MD90, 90% on time Total distance: 1,934 mi (3,112 km) Total duration: 5hr 10mn (6hr 40mn with connections) Additional airline fees may apply at check -in Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please note that fees are determined by the airline you check in with and may change at anytime. See fees. Airline rules regulations Ticket changes may incur penalties and /or increased fares. Tickets are nontransferable and name changes are not allowed. Please read important information regarding airline liabilit limitations Prices do not include ba ggag e fees or other fees charged directly by the airline. Other penalties may apply. See an overview of all the rules and restrictions applicable for this fare. View the complete penalt rules for chan and cancellations associated with this fare. Hotel: Vancouver back to top Expedia itinerary number: 133048614939 Main contact: Michael T McBride Hotel confirmation number: 220455522EXPE E -mail: mtm6274@yahoo.com Cell phone: 1 317714 -3022 Home phone: 1 317747 -7025 Work phone. 1 317571 -2438 Traveler and cost summary Expedia Special Rate Reserved for: 8/8 8110: $221.40 per night Michael McBride Hotel: 1 adult Premium 1 King Bed 8/11: $205.58 per night Taxes service fees $34.23 per night Amount charged for hotel reservation $1,006.69 Room options Additional requests We will forward your requests to the property, but we cannot guarantee that your requests will be honored. 1 KING BED, Non Smoking Hotel summary Qi Sun Aug -8 -2010 (4 nights) The Sutton Place Hotel Vancouver 845 Burrard St Check in: Sun Aug -8 -2010 Vancouver, BC V6Z2K6 Checkout: Thu Aug -12 -2010 Canada lhttp: /www.expedia.com /pulp /agent.dll ?gsci open &itid 330486149 &v"'tp -4 8/6/2010 Itinerary 133048614939 Page 3 of 4 Reservation questions: +1 (800) EXPEDIA For other information contact the hotel: Tel: 1 (604) 682 -5511 Fax: 1 (604) 682 -5513 Star Rating: my't'h More lod ging info Unless specified otherwise, rates are quoted in US dollars. The price shown above DOES NOT include any applicable hotel service fees, charges for optional incidentals (such as minibar snacks or telephone calls), or regulatory surcharges. The lodging will assess these fees, charges, and surcharges upon check -out. Your room is guaranteed for late arrival. Award points and airline mileage may not be awarded when booking an Expedia Special Rate hotel. Hotel rules and restrictions Property policies We understand that sometimes plans fall through. We do not charge a cancel or change fee. However, The Sutton Place Hotel Vancouver has cancellation and change fees that we are required to pass on. Cancellation or Change Policy Cancellations or changes made after 12:00 AM (Pacific Daylight Time (US Canada); Tijuana) on 81712010 are subject to a hotel fee equal to 1 Night Room Tax. Cancellations or changes made after check -in on 8/8/2010 are subject to a 100% charge. Canceling your stay: Cancellations can be made online. From your itinerary, click the How to cancel this hotel reservation link and follow the instructions. Changing your stay: To make changes, please call 1- 800 EXPEDIA (1- 800 397 -3342) or 1- 404 728 -8787, and specify that you booked an Expedia Special Rate hotel. All refund requests must occur within 60 days of hotel check -out. At the sole discretion of Expedia refunds may be given due to extenuating circumstances. If you wish to book multiple rooms, you must use a different name for each room or the duplicate reservation MAY be cancelled by the hotel. This hotel requires that you are at least 18 to check in. Base rate is for 2 guests. Guest charges and room capacity Total maximum number of guests per room /unit is 3. Maximum number of adults per room /unit is 3. Maximum number of children per room /unit is 2. Maximum number of infants per room /unit is 2. This property considers guests aged 17 and under, at time of travel, to be children. Availability of accommodation in the same property for extra guests is not guaranteed. Your credit card is charged the total cost above at time of purchase. Prices and room availability are not guaranteed until full payment is received. Pricing and payment Some hotels request that we wait to submit guest names until 7 days prior to check in. In such a case, your hotel room is reserved, but your name is not yet on file with the hotel. Rooms are provided by Expedia Travel, under an agency agreement with Expedia. Special requests We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor. Free and special meals are not available on many flights. Hotel: The Sutton Place Hotel Vancouver Room Premium 1 King Bed Nonsmoking /Smoking: Non Smoking Room type: 1 KING BED http: /v, AnA expedia.com/ pub /ageiit.dll ?gscr= open &itid 330486149 &\7wtp =4 8/6/2010 Itinerary 133048614939 Page 4 of 4 Customer Support Itinerary number: 133048614939 If you have questions about your reservation, fill out our itinera assistance form We'll respond within 24 hours: For immediate assistance call Expedia at 1- 800- EXPEDIA (1- 800 397 -3342) or 1- 404 -728- 8787 and have the itinerary number ready. littp: /NA� pub /agent.dll ?gscr= open &itid 330486149 &vwtp -4 8/6/2010 j t f UP 0 0 �5��'�'�v�i�� p x r• „i. r,;.... 4:�w 7.^+ S "'r;�^ "';�r.> t` aLe�*sP TK ",t :r ivy w. r :w 4 i✓�..fr$'' .,F"d'deC.. .�'w'b��:JTSp7a „�r7'' 4nb ,+.'.y, �i n vl�. i477 1';} 7e`. i' f !Lif1r_tira.3:.rJ1!'}"'+�x"ed41a Y.:: c" 'Ak {ft "�rT<"^276?`=". ,MI74 k. 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WARRANT NO. ALLOWED 20 Mike McBride IN SUM OF Engineering Department l3S e' ON ACCOUNT OF APPROPRIATION FOR Department of Engineering Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or n/a 2200 4343002 $260.00 bill(s) is (are) true and correct and that the 2200 4343002 $48.94 materials or services itemized thereon for 2200 4343002 1,006.69 which charge is made were ordered and received except 20 Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund