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Office of the
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CARMEL BOARD OF PUBLIC
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WEDNESDAY, AUGUST 18, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CARIVIEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, AUGUST 18, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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CARIVIEL BOARD OF PUBLIC
WORKS
WEDNESDAY, AUGUST 18, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CAMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, AUGUST 18, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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®8 C ity of Carmel
Office of the
Clerk Treasurer
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 18, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 4, 2010 Regular Meeting
2. BID OPENING /AWARDS
a. Bid Opening for the Chesterton Subdivision Drainage Improvement; Michael
McBride, City Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW- 08- 18- 10 -01; Northview Christian Life; Right of Way
Improvements; Alan Moore, S &B Construction
b. Resolution BPW 08 18 10 03; Legacy Towns Flats; Water Mains and
Sanitary Sewers; John Duffy, Director of the Department of Utilities
4. CONTRACTS
a. Request for Purchase of Goods and Services; Plymates MatMan; ($7,453.68);
Jeff Barnes, Facilities Maintenance
5. USE OF CITY FACILITIES /STREETS
a. TABLE 7/21/210; Request to Use City Streets; Crop Walk; Sunday, October 3,
2010; Mike Ainley
b. TABLE 7/21/10; Request to Use City Streets; Run /Walk; Saturday, October 2,
2010; Chad Antcliff, University High School
c. TABLE 8 /4 /10;Request to Use City Streets; Saturday, October 30, 2010; 6:00
a.m. to 11:00 a.m.; Carmel Clay Education Foundation
d. Request to Use City Streets; Fire Truck Show; July 16, 2011; 8:00 a.m. to 5:00
p.m.; REQUEST TO TABLE THIS ITEM: Carmel Fire Buffs
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
e. Request to Use City Streets, City Hall Common Areas; Carmel Fest; Saturday,
July 2, 2011 thru Monday, July 4, 2011; REQUEST TO TABLE THIS ITEM:
Carmelfest Committee
f. Request to Gazebo and Common Area; Wednesday, May 4, 2011; 4:00 p.m. to
8:00 p.m.; Carmel Police Department
g. Request to Gazebo and Common Area; Concert; Saturday, September 11, 2010;
1:00 p.m. to 4:00 p.m.; Anne Misner
h. Request to Use Gazebo and Common Areas; Wedding; Sunday, September 12,
2010; 10:00 a.m. to 6:00 p.m.; Amy Wright
i. Request to Use City Streets; Run; Saturday, October 9, 2010; 9:00 a.m. to 11:00
a.m.; Tom Lorson, Carmel Lions Club
j. The following three (3) request have already taken place but need to be
approved by the Board;
Village of West Clay Block Party
Sumter Way, Block Party
City Streets Road Cycling Event
6. OTHER
a. Resolution No. BPW 08- 18- 10 -02; A Resolution of the City of Carmel Board of
Public Works and Safety Regarding Removal of Non Conforming Signs;
Douglas Haney, City Attorney
b. Uniform Conflict of Interest; Brad Sombke
c. Uniform Conflict of Interest; Michael Marsh
d. Request for Curb Cut; 3548 West 126 Street; David Stirsman
e. Request for Sidewalk Closure; Curb Cut Vacation; Curb Cut Modification;
Eric Carter, Weihe Engineers
f. Request for Lane Closure; 131 and Moultrie Street; Stephen Vollmer, Duke
Energy
g. Request for Lane Closure and Open Cut Request; 1207 East 116 Street; Henry
Miller, Phoenix Excavating
h. Request for Lane Restriction; Carey Road; Shirley Hunter, Duke Energy
i. Request for Variance; 1260 Driftwood Drive; Lot 133; Rajan Bhavnani
j. Request for Stormwater Technical Standards; Spring Creek Subdivision; Lot
35 Section 3; Mark Williams, Williams Custom Art Builder
k. Request for Water Line Easement; Crooked Stick Golf Club; John Duffy, Director
of the Department of Utilities
1. Request for Water Line Easement; Wade /Phyllis Rademacher; John Duffy,
Director of the Department of Utilities
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
1 MINUTES
WEDNESDAY, AUGUST 18, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy
Clerk; Sandy Johnson
MINUTES
Minutes from the August 4, 2010 Regular meeting were tabled. Mayor Brainard was not present at
this meeting and could not vote on the approval of the minutes.
BID OPENING /AWARDS
Bid Opening for the Chesterton Subdivision Drainage Improvement; Mayor Brainard opened and
read the bids aloud;
Company Amount Alternate Decrease
Rieth Riley 996, 000.00 $422,358.55 $106,034.80
Central Engineering $1,050,984.91 $324,304.99 87, 087.79
F &K Construction $1,234,108.00 $475,695.00 80,233.00
Eagle Valley 860,590.75 $362,998.50 68,848.00
Gradex, Inc $1,298,419.20 $479,475.21 83, 424.50
Atlas Excavating 926, 608.00 $415,775.00 65, 212.00
TRAMCO Bid received late not opened
The bids were given to Mike McBride, City Engineer for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW- 08- 18- 10 -01; Northview Christian Life; Right of Way Improvements; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution BPW- 08- 18- 10 -03; Legacy Towns Flats; Water Mains and Sanitary Sewers; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Plymates MatMan; ($7,453.68); Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2 -0.
USE OF CITY FACILITIES
TABLE 7/21/10: Request to Use City Streets; Crop Walk; Sunday, October 3, 2010; Mayor
Brainard moved to remove from the Table. Board Member Watson seconded. Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2 -0.
TABLE 7/21/10: Request to Use City Streets; Run /Walk; Mayor Brainard moved to remove from
the Table. Board Member Watson seconded. Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2 -0.
TABLE 8/4/10: Request to Use City Streets; Saturday, October 30, 2010; 6:00 a.m. to 11:00 a.m.;
Carmel Clay Education Foundation
Request to Use City Streets; Fire Truck Show; July 16, 2011; 8:00 a.m. to 5:00 p.m.; Carmel Fire
Buffs; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-
0.
TABLE 8/18/10: Request to Use City Streets; City Hall Common Areas; Carmel Fest; Saturday,
July 2, 2011 thru Monday, July 4, 2011; Mayor Brainard moved to table. Board Member Watson
seconded. Item Tabled 2 -0.
Request to Gazebo and Common Area; Wednesday, May 4, 2011; 4:00 p.m. to 8:00 p.m.; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Gazebo and Common Area; Concert; Saturday, September 11, 2010; 1:00 p.m. to 4:00
p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo and Common Areas; Wedding; Sunday, September 12, 2010; 10:00 a.m. to
6:00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request to Use City Streets; Run; Saturday, October 9, 2010; 9:00 a. to 11:00 a.m.; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
The following three (3) request have already taken place but need to be approved by the Board;
Village of West Clay Block Party
Sumter Way, Block Party
City Streets Road Cycling Event
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
OTHER
Resolution No. BPW 08- 18- 10 -02; A Resolution of the City of Carmel Board of Public Works and
Safety Regarding Removal of Non Conforming Signs; Mayor Brainard moved to table. Board
Member Watson seconded. Tabled 2 -0.
Uniform Conflict of Interest; Brad Sombke
Uniform Conflict of Interest; Michael Marsh
Request for Curb Cut; 3548 West 126 Street; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Request for Sidewalk Closure; Curb Cut Vacation; Curb Cut Modification; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Lane Closure; 131 s and Moultrie Street; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Lane Closure and Open Cut Request; 1207 East 116"' Street; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Lane Restriction; Carey Road; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Request for Variance; 1260 Driftwood Drive; Lot 133; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Stormwater Technical Standards; Spring Creek Subdivision; Lot 35 Section 3; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Water Line Easement; Crooked Stick Golf Club; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Water Line Easement; Wade /Phyllis Rademacher Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2 -0.
ADJOURNMENT
Mayor Brainard Adjourned at 10:23 a.m.
111 L. Cordray, I C
Clerk Treasurer
Approved
yor ames Brainard
ATTEST:
4. 4 0 P
Diana L. Cor ray, IA C NI■
Clerk Treasu er