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Home My WebLink About189374 08/31/2010 CITY OF CARMEL, INDIANA VENDOR: 129401 Page 1 of 1 ONE CIVIC SQUARE MICHAEL HOLLIBAUGH CHECK AMOUNT: $407.10 CARMEL, INDIANA 46032 CARMEL IN 46032 CHECK NUMBER: 189374 CHECK DATE: 8/3112010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIP 1192 4343002 114.60 EXTERNAL TRAINING TRA 1192 4343004 292.50 TRAVEL PER DIEMS of CAh CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME: Mike Hollibaugh DEPARTURE DATE: 8/8/2010 TIME: 3:00 PM DEPARTMENT: Community Services RETURN DATE: 8/12/2010 TIME: 11:30 PM REASON FOR TRAVEL: ITE Annual Mtg. DESTINATION CITY: Vancouver, B.C. Canada EXPENSES ARE FOR (check all that applY): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X Transportation Gas/Tolls/ Meals Date Lodging Misc- Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 8/8/10 $38.00 $32.50 $70.50 8/9/10 $65.00 $65.00 8/10/10 2.50 $65.00 $67.50 8/11/10 7.50 $65.00 $72.50 8/12/10 5.00 $61.60 $65.00 $131.60 $0.00 $0.00 $0.00 $0.00 $0.00 .$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $53.00 $61.60 $0.00 $0.00 $0.001 $0.00 $O.001 $292.501 $0.00 o r DIRECTOR'S STATEMENT- eb affir t I expe ses listed conform to the City's travel policy and arre� within my department's appropriated budget. Director Signature: Date: +✓t �y! o City of Carmel Form ER06 Revision Date 8/19/2010 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1 :00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ER06 Revision Date 8/19/2010 Page 2 ITE 2010 Annual Meeting and Exhibit Page .l of 2 AV nc. T iw� nna A" i Vancouver Convention an 4 and Centre in comunction w,i"Il the Caha lan arstnet i m w a. 1,, 1Y 1. N w MEETINGSIEVENTS This list is current as of May 5, 2010. Rooms are subject to change without notice. All meetings are. open to everyone unless otherwise noted (e.g., by invitation only), Click on the column heads to sort table. EVENT NAME DATE START END ROOM PROPERTY ITE Executive Committee Meeting 816/2010 9:00 AM 12:00 PM Stanley Hyatt Vancouver ITE International Board of Direction Meeting 816/2010 1:30 PM 6:00 PM Stanley Hyatt Vancouver ITE International Board of Direction Meeting 8/7/2010 9:00 AM 6:00 PM Stanley Hyatt Vancouver Coordinating Council 8/8/2010 8:00 AM 11:00 AM Stanley Hyatt Vancouver ITE Annual Business Meeting 8/8/2010 4:15 PM 5:45 PM Georgia B Hyatt Vancouver Public Agency Council I Agenda 8/8/2010 1:00 PM 2:30 PM Stanley Hyatt Vancouver SCORP 8/8/2010 11:00 AM 12:00 PM Stanley Hyatt Vancouver Traffic Engineering Council I Agenda 8/8/2010 2:30 PM 4:00 PM Grouse Hyatt Vancouver Transportation Engineering Education Conference 8/8/2010 8:30 AM 5:00 PM Georgia A Hyatt Committee (invitation only) Vancouver Transportation Expert Witness Council I Agenda 8/812010 2:30 PM 4:00 PM Stanley Hyatt Vancouver Accessible Intersections Committee 8/9/2010 4:30 PM 6.00 PM West 113 Conv Ctr ETO Committee Meeting 8/9/2010 4:30 PM 5:15 PM West 101 /102 Conv Ctr International Past President's Luncheon 8/9/2010 12:30 PM 2:00 PM. West 201 Conv Ctr ITE Roundabout Task. Force Agenda 8/9/2010 4:30 PM 6:00 PM West 1031104 Conv Ctr Nominating Committee 8/9/2010 10:30 AM 12:30 PM West 113 Conv Ctr Parking Council Agenda 8/9/2010 2:00 PM 3:30 PM West 1031104 Conv Ctr Pedestrian and Bicycle Council (Session 3) Info 8/9/2010 11:00 AM 12:30 PM West 111/112 Conv Ctr Policy and Legislative Committee 8/9/2010 11:00 AM 12:30 PM West 1011102 Conv Ctr Prospective International Vice President 8/9/2010 5:30 PM 6:30 PM West 201 Conv Ctr Candidates' Reception TIM Committee Meeting 819/2010 5:15 PM 6:00 PM West 101/102 Conv Ctr TPCB Annual Meeting 8/9/2010 4:30 PM 6.00 PM West 118 Conv Ctr TPCB Board of Directors Meeting 8/9/2010 2:00 PM 3:30 PM West 113 Conv Ctr Transportation Consultants Council I Agenda 8/9/2010 2:00 PM 3:30 PM West 1051106 Conv Ctr Transportation Planning Council Agenda 8/912010 2:00 PM 3:30 PM lWest 101/102 Conv Ctr TRB Roundabout Task Force 8/9/2010 10:30 AM 12:30 PM I West 1051106 Conv Ctr http:// www. ite .org/annualmeeting/meetings.asp 8/13/2010 ITE 2010 Annual Meeting and Exhibit Page 2 of 2 Climate Change and Energy Task Force I Agenda 8/10/2010 1:30 PM 3:00 PM West 1011102 Conv Ctr District Section Administrators Meeting 8/10/2010 1:30 PM 3:00 PM West 105/106 Conv Ctr Elected Leadership Forum 8/10/2.010 2:30 PM 4:30 PM West 118 Conv Ctr Ethics Task Force 8/10/2010 10:30 AM 12:00 PM West 1011102 Conv Ctr Intellidrive Task Force 8/10/2010 1:00 PM 5:00 PM West 113 Conv Ctr ITSO Subcommittee 8/10/2010 3:30 PM 5:00 PM West 105/106 Conv Ctr Joint Rail Grade Crossing Committee 8/10/2010 10:30 AM 12:00 PM West 105/106 Conv Ctr Management Operations /ITS Council I Agenda 8/10/2010 1:30 PM 3:00 PM West 1031104 Conv Ctr NTOC Small Group (invitation only) 8/10/2010 7:30 AM 9:00 AM West 103/104 Conv Ctr Right Turn on Red IR Committee 8/10/2010 10:30 AM 12:00 PM West 103/104 Conv Ctr Student Member Roundtable 8/10/2010 8:30 AM 10:00 AM West 105/106 Conv Ctr Traffic Signal Change Interval RP 8/10/2010 3:30 PM 5:00 PM West 1031104 Conv Ctr Transportation Education Council I Agenda 8/10/2010 3:30 PM 5:00 PM West 101/102 Conv Ctr Transportation Safety Council I Agenda 8/10/2010 8:30 AM 10:00 PM West 101/102 Conv Ctr Collegiate Traffic Bowl 8/11/2010 10:00 AM 11:30 AM West 118/1191120 Conv Ctr Intellidrive Task Force 8/11/2010 8:00 AM 12:00 PM West 113 Conv Gtr ITE Executive Committee Meeting 8/11/2010 7:30 AM 9:00 AM Oxford Hyatt Vancouver Meeting rooms are subject to change. Please see the list on the Information board in the ITE Resource Center onsite for the most current information. ITE Home Meeting Registration and Information Sallie Dollins: sdollins @ite.org Telephone: +1 202 -289 -0222 ext. 149 Fax: +1 202 898 -4131 Exhibit Registration and Information Telephone: +1 202 289 -0222 ext. 128 Fax: +1 202 -289 -7722 E -mail: Christina Garneski, carneski@ite.org Fairmont Hotel Vancouver Telephone: +1 604- 684 -3131 Fax: +1 604- 662 -1929 Hyatt Regency Vancouver Telephone: +1 604 -683 -1234 Fax: +1 604- 689 -3707 Vancouver Information www.tour smvancouver.com http:// www. ite .org /annualmeeting/meetings.asp 8/1 3/2010 VOUCHER NO. WARRANT NO. ALLOWED 20 Michael Hollibaugh IN SUM OF c/o One Civic Square Carmel,JN 46032 $407.10 ON ACCOUNT OF APPROPRIATION FOR r Carmel DOCS Department PO# 1 Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members 1192 43- 430.02 $114.60 1 hereby certify that the attached invoice(s), or 1192 43- 430.04 $292.50 bill(s) is (are) true and correct and that the i materials or services itemized thereon for which charge is made were ordered and received except Friday, August 27, 2010 irector, D S i Title Cost distribution ledger classification if claim paid motor vehicle highway fund j Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/12/10 Misc. travel costs $114.60 08/12110 Per diem $292.50 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer