HomeMy WebLinkAboutCRC-08-18-10 CRC Meeting, August 18, 2010
CARMEL RE 1EVELOPMENT COMMISSION Meeting, Wednesday,
August 18, 2010
President Ron Carter called the meeting to order at 6:34 p.m. Commission members
Carolyn Anker, Bill Hamner and Jeff Worrell were present, constituting a quorum. Also
present were Les Olds, Don Cleveland, Megan McVicker, Melanie Heck and Matt
Worthley.
Others present:
Jim Higgins, Teresa Carusillo, Mike Anderson, Brandon Bogan, Tim Russell, Mike
LaFever, Jim Mullet, Kevin Rider, Barbara Carter, Josh Hochstetler, Liuces Rude
The Pledge of Allegiance was said.
Bid Openings
PARCEL 7 The Palladium at the Center for the Performing Arts: Signage Package P12
Brandon Bogan, with CSO Architects, opened and read aloud the bids for package P12.
[Please see attached bid tabulation results].
PARCEL 7 Center for the Performing Arts: Pianos
Brandon Bogan, with CSO Architects, opened and read aloud the bids. [Please see
attached bid tabulation results].
PARCEL 7B Center for the Performing Arts— Sitework Package 1
Mr. Bogan referenced a project map and defined the alternates included in the sitework
package. Mr. Olds noted the timeline for development of the horseshoe shaped drive
within the "Green" space by December 1, 2010 is critical to fulfill the agreement with
SEP.
Tim Russell, Construction Manager with Meyer- Najem, opened and read aloud the bids
for Sitework Package 1. [Please see attached bid tabulation results].
Presentations
Browning Investments: Meridian Main Project
A request was made from the petitioner to move the presentation to a later date.
116th Street Centre by J.C. Hart/Equicor
A request was made from the petitioner to move the presentation to a later date.
Approval of Minutes
July 14, 2010: Moved for approval by Mr. Worrell, seconded by Mr. Hammer and
unanimously approved.
July 21, 2010: Moved for approval by Mr. Hammer, seconded by Ms. Anker and
unanimously approved.
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CRC Meeting, August 18, 2010
Financial Matters
Mr. Higgins announced the July 2010 end of month operating balance for the CRC
General Fund is $20,000,121. Discussion ensued with regard to the RPAC debt service
reimbursement fund.
Mr. Higgins requested the Commission's approval to pay invoices for the CRC General
Fund in the amount of $890,125.49. Mr. Higgins then corrected the amount for approval
to $980,125.49. Mr. Hammer moved to approve CRC General Fund claims as submitted
and seconded by Mr. Worrell. Ms. Anker abstained from the vote. The motion passed 3-
0 with one abstention.
Mr. Higgins requested the approval of PAC invoices for regular construction in the
amount of 52,163,516.82. Discussion ensued with regards to tracking and breakdown of
costs. Mr. Hammer moved to approve expenditures payable from the PAC Construction
fund, seconded by Ms. Anker. Passed unanimously.
Mr. Olds stated the State Board of Accounts has requested the Commission begin
ratifying change orders approved by Mr. Carter (President of the CRC) and Mr. Olds
(Executive Director of the CRC). Currently, the President and Executive Director can
approve change orders that occur for the redevelopment projects in an amount not to
exceed $35,000, with the Executive Director authorized to approve up to $15,000 and the
President authorized to approve up to $35,000. Beginning with the month ofJuly 2010,
all change orders under $35,000 that have been fully signed and executed will be brought
to the Commission for ratification.
Mr. Olds presented a change order for Enrico Electric in the amount of $0. Mr. Olds
explained the Construction Manager executes a change order any time there is a change
in the contracts, whether or not there is money involved.
Mr. Olds asked the Commission to approve change orders for the month ofJuly in the
amount of $39,650. The amount includes four change orders for Veterans Way roadway
construction currently underway. The change orders were reviewed and recommended
for approval by all parties concerned.
Discussion ensued with regard to application of the State Board of Accounts request. Mr.
Olds noted that for contracts being held by partners under installment purchase contracts,
the change orders would be signed directly by that entity; however it would still be
brought to the Commission for approval.
Mr. Carter pointed out this was not a ruling from the State Board of Accounts but rather a
suggestion from the SBA auditor as part of an audit that was done for the entire city.
Mr. Hammer moved to approve change orders in the amount of $39,650 in the aggregate
five change orders, seconded by Ms. Anker and passed unanimously.
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CRC Meeting, August 18, 2010
Committee Reports
Mr. Worrell stated the Plan Review and Interior Design Panel met Wednesday, August
11 to approve design and finishes for the Palladium Cafe. The committee reviewed the
design and approved the plan to move forward in the amount of $166,385 that will go to
bid.
Update on Properties
Mr. Olds opened the floor to questions regarding properties outlined in the monthly
Commissioners' packet. Discussion ensued with regards to the Parcel 7C garage and
City Center project.
Old Town Arts Design District
Ms. Heck announced Cannel Artomobilia will take place on September 11, 2010. Ms.
Heck also stated a new gallery, Renaissance Fine Art Design, is now open in the Arts
Design District.
Old Business
CRC Treasurer Action Items
Mr. Higgins requested the Commission ratify the selection of Regions Bank for the
depository checking account. The purpose of the ratification is to maintain compliance
with the State Board of Accounts. Mr. Olds confirmed the need for the Commission to
ratify this with a resolution.
Mr. Hammer asked Mr. Higgins his plan of action for meeting with City Council and the
Clerk Treasurer's office to address concerns regarding the transition of the Treasurer
duties. Mr. Higgins outlined his current and future meeting schedule.
Ms. Anker moved that Carmel Redevelopment Commission "CRC approve and ratify
all actions taken by its Treasurer with respect to: (a) establishing one or more depository
accounts at Regions Bank (including, without limitation, checking and /or interest bearing
accounts); and (b) depositing into, withdrawing from, and allocating among, such
accounts the funds of CRC as, when, to the extent, and on such conditions as its
Treasurer may determine to be: (i) prudent in conducting business for, and transactions
of, CRC; and (ii) in compliance with applicable laws and regulations. Seconded by Mr.
Worrell and unanimously approved.
Approval of Two Concert Hall Delay Claims
Mr. Olds requested the Commission approve a delay claim from Hagerman Construction
in the amount of $50,000. This claim has been reviewed and negotiated by staff and legal
counsel.
Mr. Carter clarified the delay claims presented arose from problems with fabrication of
components from the Palladium approximately one year ago and that it is anticipated the
claims will be reimbursed.
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CRC Meeting, August 18, 2010
Mr. Hammer moved approval for RPAC delay claim by Hagerman Construction
Corporation (Concrete) in the amount of $50,000, subject to available funding. Seconded
by Ms. Anker and unanimously approved.
Mr. Olds requested the Commission approve a delay claim by Ernco in the amount of
$50,000. This claim has been reviewed and negotiated by staff and legal counsel.
Mr. Worrell moved to pay Ennco $50,000 in the form of a settlement for the RPAC.
Seconded by Ms. Anker and passed unanimously.
New Business
Approval of Grant from CRC to Cannel City Center Community Development Corporation
Mr. Olds requested approval of a grant from the CRC to the Cannel City Center
Community Development Corporation (4CDC) for the purpose of aiding Arts Design
District businesses.
Discussion ensued with regards to the process of approval and disbursement of funds.
Mr. Hammer noted Indiana Statute includes specific provisions allowing redevelopment
commissions to make grants to community development corporations.
Ms. Anker moved to approve Resolution 2010 -9 re: a grant from the CRC to the 4CDC in
the amount of $85,000, subject to available funding. Seconded by Mr. Hammer.
Discussion ensued with regard to budget and stipulations for the grants. Passed
unanimously.
Approval of Construction of Palladium Cafe
Mr. Olds stated the Plan Review and Interior Design Panel met Wednesday, August 11,
2010 to review the design concepts for the first floor cafe in the Palladium. After
reviewing the finishes and scope of work, the committee made some modifications to the
concept and recommends the Commission approve a budget of $166,385 for this project.
Mr. Olds stated funding will come from installment purchase contract money.
Ms. Anker noted the budget on the cost estimate worksheet was different than the total
stated in the motion. Mike Anderson, Construction Manager for Palladium, approached
the podium to explain the difference came from an error made in calculation from the
Plan Review and Interior Design Panel meeting versus the actual calculation of numbers.
Mr. Worrell stated he would be comfortable with amending the approval.
Mr. Won moved to approve the construction of the Palladium Cafe not to exceed the
amount of S 167,21 1.96 as revised tonight and previously approved by the PRP.
Seconded by Mr. Hammer and unanimously approved.
Other Business
Mr. Anderson with Shiel Sexton, Construction Manager for the RPAC, gave an update
and slideshow presentation on the construction progress.
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CRC Meeting, August 18, 2010
Announcements
Mr. Olds announced that, while the Construction Manager from Parcel 7C was unable to
attend the meeting to give a presentation on the progress, an update report was included
in the Commissioners' packets. Mr. Olds stated the project is on or ahead of schedule
and staying within budget format.
Adjournment
Ms. Anker moved the meeting be adjourned and seconded by Mr. Hammer. The meeting
was adjourned at 7:46 p.m.
The next special meetings are scheduled for Tuesday, August 24, 2010, 8:00 a.m. and
Wednesday, September 8, 2010, 8:00 a.m. [The August 24 meeting was later
rescheduled to Tuesday, August 31, 2010 at 8:00 a.m.]
The next regularly scheduled meeting is Wednesday, September 15 at 6:30 p.m.
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PARCEL 7, CENTER FOR THE PERFORMING ARTS
STEINWAY PIANOS BID TABULATION
BIDDER NAME: 1 Meridian Music
BASE BID AMOUNT: 222,840
ALTERNATES:
No. 01 Steinway Model B -211
69,020
No. 02 Steinway Model A -188
61,285
No. 03 Essex Model 123S
14,766
No. 04 Benches
Included
PARCEL 7, CENTER FOR THE PERFORMING ARTS
C. BECHSTEIN PIANOS BID TABULATION
BIDDER NAME:
BASE BID AMOUNT:
ALTERNATES:
No. 01 C. Bechstein Model A -190
No. 02 C. Bechstein Model A -1
No. 03 Kawai Model UST -9
No. 04 Benches
9/9/2010 Page 1 of 1
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