HomeMy WebLinkAbout189819 09/14/2010 CITY OF CARMEL, INDIANA VENDOR: 00350224 Page 1 of 1
ONE CIVIC SQUARE NANCY HECK
CARMEL, INDIANA 46032 CHECK AMOUNT: $1,272.45
CHECK NUMBER: 189819
CHECK DATE: 9/14/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4342100 12.45 POSTAGE
1160 4343001 105.00 TRAVEL FEES EXPENSE
1160 4343003 930.00 TRAVEL LODGING
1160 4343004 225.00 TRAVEL PER DIEMS
CITY OF CARMEL Expense Report (required for all travel expenses)
,NOIANP. EXHIBIT A
EMPLOYEE NAME: DEPARTURE DATE: 7 TIME: AM/PM
DEPARTMENT: z RETURN DATE: �f'd'cu
f' TIME: AM PM
REASON FOR TRAVEL: 5CMA- DESTINATION CITY.
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
T' 4xi— Tips Luggage Parking Breakfast Lunch Dinner Snacks Per Diem
sz, 6 aP oc
ri ya h 4yy
Ve t Sh' <.L IT 12.
[q -lo 311: 0
.SW moo::
2 _9 6'S`ov -4 Total 1 4 1 30.0d Db End
DIRECT'OR'S STATEMENT: thereby ffirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: r Date:
City of Carmel Form ER06 Revision Date 9/25/2008 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and for out -of -state trave
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and 30 for outof:_state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 9125/2008 Page 2
RECEI
I f; AV EL
RECEIPT N01 VALID F
NOT VALID FOR TRAVEL
MARTA
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Tue 07 Sep 10 05:50PM l i VISA
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payment Type: VISA Pil pass
Purchase: Round Trip i ol la Ci I- i 2
Quantity: 2
%J 25.00
Atito If'
Amount.; 9.00
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(404) 872-2600 (404) USE -TAXI Date loseplo
(404) 371-4535 (404) 873-8294 Confirmation Number PFRJYH
Taxi Service Receipt Receipt /Ruth PFRJYH
Received JIM 30.00
Cab #/_Z
Date 30.00 USD
From: $30.00
$30.00 USD
To: Remarks XXXXXXXXXXXA►
Driver: Received by Agent 100963
Fare, Signature:
Tips,
Total,
Welcome
to
Kwik Kopy Business Center
�;tore:224A Clerk:73 Register :1.
09/10/2010 10:07:50
Transaction##: 31718
Fragile Wrap /Fill
Por 12s12xl2
1@ 2.45 2.45
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10@ 1.00 10.00
Sub Total: 12.45
Standard: Exempt
Balance Due: 12.45
CCard: 12.45
Change: 0.00
Thank You for
Shopping With Us.
Please Come Again
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Account Activity Sign On to Card S
Everyday Rewards XXXXXXXXXXXXM
Balance:
Minimum Payment Due:
Payment Due Date:
t
Balance: Cash Advance Balance: ffift
Available Credit: 0 Available for Cash Advance: INEMOMMI
Credit Umit: Cash Advance APR:
Next Statement Date: 09/17/2010 Purchase APR:
Last Statement Balance:
Last Payment:
Posted Transactions
List By Date Search Statement: Current Export
Date DoscripVon Amount
09/10/2010 AIRTRANAIR 3320093475075 01047170500047 ATLANTA GA $30.00
Ism
i
END
0910812010 MARTA ATLANTA 00000018 01041640700043 ATLANTA GA $25.00
l
09/072010 MARTA ATLANTA 00000018 01041640700043 ATLANTA GA $9.00
09/07/2010 AIRTRANAIR 3320093295769 01047170500047 ATLANTA GA $30.00
https:// www. onlinebanking. pne. com/ alservlet /CreditCardActivityServlet ?account= ////3200... 9/131/2010,
1216
Nancy Heck 1 140.00
City County Communications 1
1326 Cool Creek Drive 193430 EX -A
Carmel, IN 46033 1
07- SEP -10 18:41
10- SEP -10
CCC910 VI
07- SEP -10 RT1216 Room Revenue 155.00
08- SEP -10 RT1216 Room Revenue 155.00
08- SEP -10 jh Postage 0.88
09- SEP -10 RT1216 Room Revenue 155.00
SEP -10 465.88-
fs8 d• �o5i+�
Balance Due .00
For your convenience, this is a zero balance folio indicating a $0 balance on
your account. Please be advised that any charges not reflected on this folio
will be charged to the credit card on file. While this folio reflects a $0,
balance, you may not be charged until after you depart. You are ultimately
responsible for paying all of your charges. No need to stop by the welcome
Desk, simply check out print your boarding pass via the Farewell Kiosk
located by the lifts!
EXPENSE REPORT SUMMARY
Date Room Tax Food Bev Telecom Laundry Other Total Payment
07- SEP -10 155.00 0.00 0.00 0.00 0.00 155.00 0.00
08- SEP -10 155.00 0.00 0.00 0.00 0.88 155.88 0.00
09- SEP -10 155.00 0.00 0.00 0.00 0.00 155.00 0.00
Total 465.00 0.00 0.00 0.00 0.88 465.88 0.00
Were all your wishes granted? Just let me know. GMWAtlanta.Midtown @whotels.com. Explore a
world of Wonder 24/7/365
As a Starwood Preferred Guest, you could have earned 600
Starpoints for this visit. Please provide your member number
or enroll today.
Nancy Heck
FOLIO 193430 07- SEP -10
1218
Melanie Lentz 140.00
City County Communications 1
1326 Cool Creek Drive 193431 EX -A
Carmel, IN 46033 1
07- SEP -10 18:43
10- SEP -10
CCC910 VI
07- SEP -10 RT1218 Room Revenue 155.00
08- SEP -10 RT1218 Room Revenue 155.00
09- SEP -10 RT1218 Room Revenue 155.00
10- SEP -10 465.00
Balance Due 0.00
For your convenience, this is a zero balance folio indicating a $0 balance on
your account. Please be advised that any charges not reflected on this folio
will be charged to the credit card on file. While this folio reflects a $0,
balance, you may not be charged until after you depart. You are ultimately
responsible for paying all of your charges. No need to stop by the Welcome
Desk, simply check out print your boarding pass via the Farewell Kiosk
located by the lifts!
EXPENSE REPORT SUMMARY
Date Room Tax Food Bev Telecom Laundry Other Total Payment
07- SEP -10 155.00 0.00 0.00 0.00 0.00 155.00 0.00
08- SEP -10 155.00 0.00 0.00 0.00 0.00 155.00 0.00
09- SEP -10 155.00 0.00 0.00 0.00 0.00 155.00 0.00
Total 465.00 0.00 0.00 0.00 0.00 465.00 0.00
were all your wishes granted? Just let me know. GMWAtlanta.Midtown @whotels.com. Explore a
world of Wonder 24/7/365
As a Starwood Preferred Guest, you could have earned 600
Starpoints for this visit. Please provide your member number
or enroll today.
Melanie Lentz
FOLIO 193431 07- SEP -10
,AirTran Airways Reservations Page 1 of 2
receipt itinerary
Thank you for choosing AirTran Airways.
We will send you an email message containing your itinerary. To ensure you receive the message, you may wish
to add confirmations @airtran.com to your address book.
confirmation number: PFRJYH
Booking date: Tue, Jun 08, 2010 Status: Confirmed
Should our flight schedule change, we will notify you by email as early as possible.
Flight Details
Departing: Tuesday, September 07, 2010
Indianapolis, IN (IND) to Atlanta, GA (ATL) Flight 429 Coach
3:47 PM 5:18 PM
Returning: Friday, September 10, 2010
Atlanta, GA (ATL) to Indianapolis, IN (IND) Flight 415 Coach
3:00 PM 4:35 PM
Passengers and Seat Assignments
Passenger A+ Number IND -ATL ATL -IND
Nancy Sue Heck 601 1 0=11110 19E
DOB: added
Melanie Jo Lentz Add A+ Number 19F
DOB: added
Contact Information
Nancy Heck nhecklaw@aol.com
1326 Cool Creek Dr. 317 848 -4840 (Tel)
Carmel, IN 46033 317-431 -5393 (Alt)
United States of America
Pricing Payments
Total for 2 passengers detail) Payment via Credit Card
Fare price: $238.14 Form of payment:
Taxes /fees: $60.66 Payment status: Confirmed
Seat fees: $12.00 Payment amount: $310.80
Total price: $310.80
Terms and Conditions
Fare Restrictions
https: /tickets. airtran,com/Printjtinerary. aspx 9/6/2010
AirTran Airways Reservations Page 2 of 2
Coach
H Fare Class
Coach Class
Non refundable
Changes may be made for a fee of $75 per person plus any applicable increase in fare.
Advance seat assignment is available for a small fee, or you may select your seats upon check -in at no
cost.
Reservations may be obtained or changed through an AirTran Airways Telephone Reservations Center for
an additional $15.00 per person.
Additional baggage fees may apply.
Coach
R Fare Class
o Coach Class Fare
Non refundable
Changes may be made for a fee of $75 per person plus any applicable increase in fare.
Advance seat assignment is available for a small fee, or you may select your seats upon check -in at no
cost.
Reservations may be obtained or changed through an AirTran Airways Telephone Reservations Center for
an additional $15.00 per person.
Additional baggage fees may apply.
Conditions of Contract:
All AirTran Airways coach tickets are non refundable and a $75 fee per person applies to any change made after
purchase, plus any applicable increase in airfare. Business class tickets (A and J fare classes only; not including
promotional fares) are fully refundable and no fee applies to changes.
Cancellations must be made at least one hour prior to departure or customer forfeits reservation and any monies
paid against the reservation. This reservation is non transferable no name changes allowed.
Baggage Policies: Familiarize yourself with our baggage policies prior to your travel.
Ticket Counter Check -In Requirements
AirTran Airways recommends that passengers arrive at the airport 120 minutes prior to the scheduled departure
of their flight. Due to security requirements, passengers and their baggage will not be accepted at the ticket
counter less than 45 minutes prior to the scheduled departure of their flight (some smaller airports may accept
baggage up to 30 minutes prior to scheduled departure time).
Gate Check -In Requirements
Customers must present themselves at the flight departure gate no later than ten minutes prior to the scheduled
departure of their flight. Failure to comply will cause the customer to lose their reservation and, if so, they will not
be eligible for denied boarding compensation.
Destinations
Visit our Travel Info section to learn more about travel to
https a/ti ckets. ai rtran. com[.Printltinerary. aspx 9/6/2Q 10
.3CMA Official Website Page 1 of 1
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C ITY C OUNTY COMMUNICATIONS
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MARKETING AssocIATION
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You are here- tiome Forms
Savvy Awards 2010 Annual Conference Early Registration
2010 Annual Conference
First Name' Nancy
3CMA Officers last Name' Heck
Online Services Title Director of Community Relations
Jurisdiction City of Carmel
Notify Me Street Address
One Civic Square
City'
Cannel State' Indiana 9P' 460a2
SUBMIT ONLINE PIiO10 317- 571 -2474
PAYMENT Fax
317- 571 -2278
E Mall' nheck@carmel,in.gov
CONFERENCES Pre-Conference
Members: $98 Hon- Members: $125
FORUM Regular Conference'
'r tay rg Members 5 I at Conference Hotel or Local Members: Non Members Staying at Conference Hotel or Local
Attendee: $635
l Members Not Staying at Conference Hotel: $630 Non- Members Not Staying at Conference Hotel: $735
MEMBER
LOGIN Payment Options
Payment may be made by check payable to 3CMA or on-ine by credit card, The link for the on -line credit card option can be found on
the confirmation page.
Cancetlatlon Policy
Requests for canceltations or substitutions must be made in writing (no fax or e-mail, please). Cancellations between August 23, 2010
and August 27, 2010 will be subject to a S75 administrative fee. After August 27, 2010, no refunds will be processed for cancellation.
Substitutions may be made at anytime in writing. Telephone substitutions and cancellations will not be accepted.
Note: It payment is made on-line via credit card though PayP81 and a refund is requested 60 days or more after initial payment, the
refund issued will be minus the 2.9% fee that 3CMA is charged.
indicaies required fields.
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3CMA Official Website Confirmation Page Page 1 of 1
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MARKETING ASSOCIATION
STRATEGIC MARKETIN-G. COMPELLING COMMUNICATIONS.
am
You are here: Home Meetings and Conferences Annual Conference Confirmation Page
Preliminary Conference
Schedule Thank You For Your Registration
Conference Hotel Thank you for registering for 3CMA's 2010 Annual Conference in Atlanta, GA September 8 10, 2010. We look forward
to seeing you in Septemberl
Conference Registration
Information Payment Options
Payment can be made online via credit card or by sending a check or money order to:
Sponsorship Information 3CMA
PO Box 20278
Annual Conference
Washington Duties International Airport
Facebook Page Washington, DC 20041
Please contact 3CMA with any questions or concerns that you may have by calling (703) 707 -0830 or by a -mail.
SUBMIT ONLINE
PAYMENT Cancellation Policy
Requests for cancellations or substitutions must be made in writing (no fax or e-mail, please). Cancellations between
i a August 23, 2010 and August 27, 2010 will be subject to a $75 administrative fee. After August 27, 2010, no refunds will be
j
CONFERENCES processed for cancellation.
Substitutions may be made at anytime in writing. Telephone substitutions and cancellations will not be accepted.
Note: If payment is made on -line via credit card though PayPal and a refund is requested 60 days or more after initial
FORUM
/o
payment, the refund issued will be minus the 2.9 fee that 3CMA is charged.
Q
MEMBER
LOGIN
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3CMA Official Website Preliminary Conterence Schedule Page 1 of 1
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You are here: Home Meatinas and Conferences Annual Conference Preliminary Conference Schedule
Preliminary Conference
Schedule Preliminary Annual Conference Schedule
Conference Hotel Note: Session times and subjects are subject to change.
Conference Registration Wednesday September 8, 2010
Information Pre Conference
8:00 a.m. Pre- Conference Registration
Sponsorship Information
9:00 a.m. Pre Conference Sessions Begin
Annual Conference 11:30 a.m. Pre- Conference Luncheon
Facebook Page
General Conference
11:00 a.m. General Conference Registration Begins
i SUBMIT ONLINE
PAYMENT 12 :15 p.m. Gathering for First Timers
1:00 p.m. Opening Session
,.r 2:00 p.m. Concurrent Sessions
CONFERENCES 3:15 p.m. Networking Break
3:45 p.m. Concurrent Sessions
1 5:30 p.m. Welcome Reception
FORUM
6:30 p.m. Restaurant Ramp
MEMBER Thursday September 9, 2010
S LOGIN 7:30 a.m. Continental Breakfast
9:00 a.m. Concurrent Sessions
10:15 a.m. Networking Break
10:45 a.m. General Session
12 Noon Savvy Awards Presentation Luncheon
2:00 p.m. Concurrent Sessions
3:15 P.M. Networking Break
3:45 p.m. Concurrent Sessions
4:30 p.m. 3CMA Board of Directors Meeting
Evening Discover Atlanta (on your own)
Friday September 10, 2010
7:30 a.m. Continental Breakfast
8:00 a.m. 3CMA Business Meeting
9:00 a.m. Concurrent Sessions
10:15 a.m. Networking Break
10:45 a.m. Concurrent Sessions
12 Noon General Conference Adjourns
Lunch is on your own
2:00 p.m. Optional Networking Sessions
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3CMA 22 Annual Conference Attendance List
(as of September 1, 2010)
Larry Allen Michelle Bono Gloria David
Sarasota County, FL City of Tallahassee, FL City of Bismarck, ND
Steve Allen Mark Boyer Judy Davidson
City of Charlotte Neighborhood New Hanover County, NC Buncombe County, NC
Business Svcs, NC
Julie Brechbill Pam Davis
Mark Andrews City of Roswell, GA City of Kennesaw, GA
Town of Holly Springs, NC
Nicolette Brennan Tracy Dawson
Saja Aures City of Cape Girardeau, MO New Hanover County, NC
City of Savannah, GA
Krystal Britton Kevin Dean
Ann Bane City of Hinesvi ►le, GA City of Grand Forks, ND
City of Hampton Public School,
VA Corky Brown Lynne DeWilde
City of Cedar Hill, TX City of Suwanee, GA
Susan Banks
City of Lake Forest, IL Jon Brown Bill Doughty, APR
Leon County, FL CH2M Hill, CO
Jim Barnes
Loudoun County, VA Erin Bryce Trina Duerksen
City of North Port, FL Sandy City, UT
Denise Barrett
City of Weston, FL Tom Bryson Christy Edwards
City of Farmers Branch, TX City of Asheville, NC
Ric Barrick
City of Charlottesville, VA Leslie Buckiin Ann Erdman
Los Alamos County, NM City of Pasadena, CA
Katie Barron
City of Sierra Vista, AZ Amber Callahan Kristi Estes
City of Hampton, VA CIG, CO
Diane Baxter
City of The Colony, TX Carrie Camden Stacey Ewell
City of Statesboro, GA City of Germantown, TN
Katie Beal
City of Eden Prairie, MN Joanna Carabello Justin Finestone
Athens Clarke County, GA City of Bend, OR
Bill Behenna
City of Tallahassee, FL Susan Cerbone Tammy Flynn
City of Daytona Beach, FL City of Hampton, VA
Bret Bell
City of Savannah, GA Laura Cleland Mona Gandy
Association of Oregon Counties, City of Colleyville, TX
Kim Bergeron OR
City of Slidell, LA Lyn Garris
Lori Crowe City of Rock Hill, SC
Sara Berry Norfolk Public Library, VA
City of Maryland Heights, MO Randy Gehl
Anne Curtis City of Dubuque, ►A
Dave Bigos Town of Herndon, VA
City of Chandler, AZ Kathy Gilwit
Matthew Daily City of New Rochelle, NY
Terry Bishirjian City of Marietta, GA
City of Norfolk, VA Mike Gin
Edie Damann City of Redondo Beach, CA
Becky Blue City of Dunwoody, GA
City of Wilmington, NC Shannon Gowan
Michelle D'Antoni City of Temple, TX
Rebecca Bohlander Town of Holly Springs, NC
City of Cartersville, GA Andrew Graham
MARC, MO
1
3CMA 22 "d Annual Conference Attendance List
(as of September 1, 2010)
Janna Patrick Nicole Scheider Rosemary Taylor
City of Conroe, TX Flood Control Dist. of Maricopa City of Johns Creek, GA
Co., AZ
Anthony Perrone Beverly Thompson
Buncombe County, NC Shelly Schulz City of Durham, NC
City of Mankato Mankato Area
Mandy Pitts Public Schools, MN Jill Thompson
City of Hickory, NC City of Lincoln, CA
Mark Scott
Joni Powell City of Fresno, CA Robert Tucker
Town of Holly Springs, NC Johnson County, KS
Mary Scott
Annette Privette Keller City of Colorado Springs, CO Kevin Tunell
Town of Matthews, NC Yuma County, AZ
Deanna Sheely
Michele Quander Collins Xcel Energy, MN Sandi Turner
Fairfax, VA Athens Clarke County, GA
Laura Shepard
Katie Quinn City of Gresham, OR Jeremy Twiggs
City of Rock Hill, SC Buncombe County, NC
Preeti Shridhar
Andrea Rasizer City of Renton, WA Michelle Van Dyke
Arapahoe County, CO Hillsborough Co. Water
Pier Simed Resource Services, FL
Frank Reed City of Avondale, AZ
Tualatin Valley Water Dist., OR Jane Volz
Karla Slate Los Alamos County, NM
Sean Reilly City of Covington, WA
City of Overland Park, KS Beth von Behren
Julie Smith City of Kirkwood, MO
Joe Rice City of Colorado Springs, CO
City of Charlottesville, VA Patrick von Keyserling
Gina Snider City of Boulder, CO
Mary Robertson City of Newnan, GA
City of St. Joseph, MO Joan Walls
Jay Socof City of Champaign, IL
Cindy Rodriguez City of College Station, TX
Polk County, FL Anne Whipple
Candace Sountris City of Lake Forest, IL
Nannette Rodriguez City of Moline, IL
City of Miami Beach, FL Ashleigh Whiteman
Heidi Stark City of Hurst, TX
Louise Romero City of McKinney, TX
Los Alamos County, NM Alisa Williams
Evelyn Sterling City of Duluth, GA
Debbie Russell Village of Park Forest, IL
City of Hampton, VA Van Williams
Keith Sterling City of Wichita, KS
Lori Sand City of Burbank, CA
Johnson County Wastewater, Steve Wright
KS Kathleen Stewart City of Mesa, AZ
Frisco Economic Dev. Corp., TX
Abby Sandel Nikki Young
City of Hyattsville, MDMD Shaunieka Taste Hall County, GA
Gwinnett County, GA
3
VO UCHER N O. WARRANT NO.
-r ALLOWED 20
Nanvy Heck
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$1,272.45
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO, ACCT /TITLE AMOUNT Board Members
1160 Expense Report 43-421.00 $12.45 1 hereby certify that the attached invoice(s), or
1160 Expense Report 43- 430.03 $930.00 bill(s) is (are) true and correct and that the
1160 Expense Report 43- 430.01 $105.00
materials or services itemized thereon for
1160 Expense Report 43- 430.04 $225.00
which charge is made were ordered and
received except
Monday, September 13, 2010
t, Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
09/13/10 Expense Report $12.45
09/13/10 Expense Report $930.00
09/13/10 Expense Report $105.00
09113/10 Expense Report $225.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
wi:h IC 5- 11- 10 -1.6
20
Clerk- Treasurer