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Home My WebLink About189854 09/14/2010 ±.f CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,040.00 CARMEL IN 46033 CHECK NUMBER: 189854 CHECK DATE: 911 412 01 0 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 5,040.00 WEBSITE MAINT INVOICE Details ARM 1 %;�Zdm Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: September 11, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 08 -31 -10 City of Carmel, Indiana (httpalwww.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases I Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 8 -01 1 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -02 Check to see if web site is up and running, then check a -mails to see 6.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 08 -02 -10 Worked with DOCS staff on issues dealing with previous smart code website and removed all coding, links, data, images etc. related to previous site Worked with DOCS staff on errant website messaging Posted Media Advisory for Comm. Relations Worked with CFD staff regarding page updates and image changes for main sub page and added new tiller images 8 -03 Check to see if web site is up and running, then check a -mails to see 5.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for Council mtg. of 08 -03 -10 Checked on web issues for Comm. Relations Made changes to Comm. Relations pages on web Created link and added graphic for CWC Posted News Release for CFD Posted Notice of Cancellation for CRC mtg. of 08 -04 -10 Added Public Access information to CT's pages and work with the office of public access councilor to obtain correct link to power point 2 8 -04 Check to see if web site is up and running, then check a -mails to see 5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning, of invoice for more) Made sure Carmel Community Calendar is up to date. Made final changes to Public Access info on CT's page Worked with Engineering on Roundabout Conference info links Made change to Gazebo Concert page Posted Notice of Cancellation for Council Utilities, Transportation and Public Safety Committee mtg. of 08 -09 -10 Posted Notice of Council Parks, Recreation and Arts Committee mtg. of 08 -10 -10 Posted Notice for Special Meeting of Council Land Use, Annexation and Economic Development Committee mtg. of 08 -11 -10 Added CWC August description 8 -05 Check to see if web site is up and running, then check a -mails to see 3.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Updated links for CFD pages Resized hotos and added web component and slide show 8 -06 Check to see if web site is up and running, then check a -mails to see 5 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for TAC mtg. of 08 -18 -10 Posted Agenda for Plan Commission mtg. of 08 -17 -10 Made updates to Road Construction pages Posted News Release for Public Relations Posted Notice for Executive Session of CRC on 08 -18 -10 Posted emergency notice on homepage for Public Relations regarding Platinum Protection Continued with changes and images updating for CFD 8 -07 Check to see if web site is up and running, then check a -mails to see 2.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Continued with CFD image and page updates 3 8 -08 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 8 -09 Check to see if web site is up and running, then check a -mails to see 3.75 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted two News Releases for Comm. Relations Continued with more multiple image sizing and posts for CFD 8 -10 Check to see if web site is up and running, then check a -mails to see 6.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Created slide show from pictures taken at Main Street Ribbon Cutting Made updates and additions to Road Construction pages Continued with a large number of image sizing and posts for CFD 8 -11 Check to see if web site is up and running, then check e- mails to see 1.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Finance, Administration and Rules Committee mtg. of 08 -19 -10 Posted Notice of Special Meeting of CRC on 09 -08 -10 Made update to Cable and Communication Committee page 8 -12 Check to see if web site is up and running, then check a -mails to see 3.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council mtg. of 08 -16 -10 Posted Paperless Packet for Council mtg. of 08 -16 -10 Made changes to CPD pages Made changes to Utilities pages Posted News Release for Comm. Rel. 4 8 -13 Check to see if web site is up and running, then check a -mails to see 2.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to photo on City Attorney page Made updates to TAC member listing Made updates to Road Construction pages Posted Agenda for BZA Regular and Hearing Officer mtgs. of 08 -23 -10 8 -14 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -15 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -16 Check to see if web site is up and running, then check a -mails to see 5.25 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 08 -18 -10 Worked with DOCS staff regarding getting Carmel's bike paths and routes (CAB routes) listed on state's page Posted News Release for Comm. Rel. Posted link and new graphics for Main Street Keystone Ribbon Cutting video Made changes and updates to Roundabout info on Carmel engineering a es and added link and info for conference 8 -17 Check to see if web site is up and running, then check a -mails to see 1.25 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for Council mtg. of 08 -16 -10 Posted Minutes from Council mtg. of 08 -02 -10 Updated video link 5 8 -18 Check to see if web site is up and running, then check a -mails to see 2.5 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Created links for new online video archiving page Posted Notice for Council Land Use, Annexation and Economic Development Committee mtg. of 08 -24 -10 Made updates to Staff information on CFD pages Worked with Comm. Rel and OMNI to correct video links 8 -19 Check to see if web site is up and running, then check a -mails to see 3 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission mtg. of 07 -20 -10 Posted Minutes for Plan Commission Special Studies mtg. of 08 -03 -10 Worked with Utilities on Facebook and Twitter links and worked with Comm. Rel. on social media protocol issues Worked on CRC and links to video magazine 8 -20 Check to see if web site is up and running, then check a -mails to see 1.25 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notice Posted News Release for Comm. Rel. Posted Notice of Special Meeting of Council on 08 -24 -10 8 -21 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -22 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 6 8 -23 Check to see if web site is up and running, then check e -mails to see 3.75 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Special Meeting of Council on 08 -24 -10 Posted Paperless Packet for Special Meeting of Council on 08 -24 -10 Posted News Release for Comm. Rel. Worked with Comm. Relations, Engineering Staff and OMNI productions to update TIGER Grant info on website for the TIGER Grant II application Posted Notice of Cancellation of CRC special mtg. of 08 -24- 10 8 -24 Check to see if web site is up and running, then check a -mails to see 3.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated BZA member listing Posted Minutes for BZA mtg. of 07 -26 -10 Posted Minutes for BZA Nearing Officer mtg. of 07 -26 -10 Made changes to CFD staff pages 8 -25 Check to see if web site is up and running, then check a -mails to see 2.25 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Plan Commission member pages Posted Minutes for Plan Commission Special Studies mtg. of 07 -06 -10 Posted Notice of Special Meeting of CRC on 08 -31 -10 Posted News Release for Comm. Rel. 8 -26 Check to see if web site is up and running, then check a -mails to see 3 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 09 -01 -10 Posted Notice of Executive Session of BPW on 09 -01 -10 Posted clarification for previously issued News Release Comm. Rel. Posted News Release for Comm. Rel. Made updates to members of Plan Commission Posted Agendas for Plan Commission Subdivision and Special Studies mtgs. of 09 -07 -10 7 8 -27 Check to see if web site is up and running, then check a -mails to see 3.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Set up new web pages for DOCS re impact fee advisory committee with images and links 8 -28 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -29 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 8 -30 Check to see if web site is up and running, then check a -mails to see 3 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added postings. Posted Minutes for TAC mtg. of 08 -18 -10 Posted News Release for Comm. Rel. Made updates to and deletions from CFD pages regarding older employee newsletters, golf tournament and staffing cha nes 8 -31 Check to see if web site is up and running, then check a -mails to see 2 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CFD pages Posted News Release for Comm. Rel. Total hours 84 $60 per hour X $60 Total due $5040.00 8 VOUCHER NO. WARRANT NO. Irwin Computer Services ALLOWED 20 IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $5,040.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #!TITLE AMOUNT Board Members 1160 Statement 43- 554.00 $5,040.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, September 13, 2010 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 09/11/10 Statement $5,040.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer