HomeMy WebLinkAbout189854 09/14/2010 ±.f CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,040.00
CARMEL IN 46033 CHECK NUMBER: 189854
CHECK DATE: 911 412 01 0
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 5,040.00 WEBSITE MAINT
INVOICE Details
ARM
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Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail. RichardHeck @yahoo.com
Today's Date: September 11, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 08 -31 -10
City of Carmel, Indiana (httpalwww.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases I Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
8 -01 1 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
8 -02 Check to see if web site is up and running, then check a -mails to see 6.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Paperless Packet for Council mtg. of 08 -02 -10
Worked with DOCS staff on issues dealing with previous
smart code website and removed all coding, links, data,
images etc. related to previous site
Worked with DOCS staff on errant website messaging
Posted Media Advisory for Comm. Relations
Worked with CFD staff regarding page updates and image
changes for main sub page and added new tiller images
8 -03 Check to see if web site is up and running, then check a -mails to see 5.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Results for Council mtg. of 08 -03 -10
Checked on web issues for Comm. Relations
Made changes to Comm. Relations pages on web
Created link and added graphic for CWC
Posted News Release for CFD
Posted Notice of Cancellation for CRC mtg. of 08 -04 -10
Added Public Access information to CT's pages and work
with the office of public access councilor to obtain correct link
to power point
2
8 -04 Check to see if web site is up and running, then check a -mails to see 5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning, of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Made final changes to Public Access info on CT's page
Worked with Engineering on Roundabout Conference info
links
Made change to Gazebo Concert page
Posted Notice of Cancellation for Council Utilities,
Transportation and Public Safety Committee mtg. of 08 -09 -10
Posted Notice of Council Parks, Recreation and Arts
Committee mtg. of 08 -10 -10
Posted Notice for Special Meeting of Council Land Use,
Annexation and Economic Development Committee mtg. of
08 -11 -10
Added CWC August description
8 -05 Check to see if web site is up and running, then check a -mails to see 3.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items.
Updated Carmel Community Calendar
Updated links for CFD pages
Resized hotos and added web component and slide show
8 -06 Check to see if web site is up and running, then check a -mails to see 5
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
Posted Agenda for TAC mtg. of 08 -18 -10
Posted Agenda for Plan Commission mtg. of 08 -17 -10
Made updates to Road Construction pages
Posted News Release for Public Relations
Posted Notice for Executive Session of CRC on 08 -18 -10
Posted emergency notice on homepage for Public Relations
regarding Platinum Protection
Continued with changes and images updating for CFD
8 -07 Check to see if web site is up and running, then check a -mails to see 2.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
Continued with CFD image and page updates
3
8 -08 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
8 -09 Check to see if web site is up and running, then check a -mails to see 3.75
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar.
Posted two News Releases for Comm. Relations
Continued with more multiple image sizing and posts for CFD
8 -10 Check to see if web site is up and running, then check a -mails to see 6.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Created slide show from pictures taken at Main Street Ribbon
Cutting
Made updates and additions to Road Construction pages
Continued with a large number of image sizing and posts for
CFD
8 -11 Check to see if web site is up and running, then check e- mails to see 1.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Notice for Council Finance, Administration and Rules
Committee mtg. of 08 -19 -10
Posted Notice of Special Meeting of CRC on 09 -08 -10
Made update to Cable and Communication Committee page
8 -12 Check to see if web site is up and running, then check a -mails to see 3.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for City Council mtg. of 08 -16 -10
Posted Paperless Packet for Council mtg. of 08 -16 -10
Made changes to CPD pages
Made changes to Utilities pages
Posted News Release for Comm. Rel.
4
8 -13 Check to see if web site is up and running, then check a -mails to see 2.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Made updates to photo on City Attorney page
Made updates to TAC member listing
Made updates to Road Construction pages
Posted Agenda for BZA Regular and Hearing Officer mtgs. of
08 -23 -10
8 -14 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
8 -15 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
8 -16 Check to see if web site is up and running, then check a -mails to see 5.25
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for BPW mtg. of 08 -18 -10
Worked with DOCS staff regarding getting Carmel's bike
paths and routes (CAB routes) listed on state's page
Posted News Release for Comm. Rel.
Posted link and new graphics for Main Street Keystone
Ribbon Cutting video
Made changes and updates to Roundabout info on Carmel
engineering a es and added link and info for conference
8 -17 Check to see if web site is up and running, then check a -mails to see 1.25
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Results for Council mtg. of 08 -16 -10
Posted Minutes from Council mtg. of 08 -02 -10
Updated video link
5
8 -18 Check to see if web site is up and running, then check a -mails to see 2.5
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Created links for new online video archiving page
Posted Notice for Council Land Use, Annexation and
Economic Development Committee mtg. of 08 -24 -10
Made updates to Staff information on CFD pages
Worked with Comm. Rel and OMNI to correct video links
8 -19 Check to see if web site is up and running, then check a -mails to see 3
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Minutes for Plan Commission mtg. of 07 -20 -10
Posted Minutes for Plan Commission Special Studies mtg. of
08 -03 -10
Worked with Utilities on Facebook and Twitter links and
worked with Comm. Rel. on social media protocol issues
Worked on CRC and links to video magazine
8 -20 Check to see if web site is up and running, then check a -mails to see 1.25
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Bid Notice
Posted News Release for Comm. Rel.
Posted Notice of Special Meeting of Council on 08 -24 -10
8 -21 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
8 -22 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
6
8 -23 Check to see if web site is up and running, then check e -mails to see 3.75
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for Special Meeting of Council on 08 -24 -10
Posted Paperless Packet for Special Meeting of Council on
08 -24 -10
Posted News Release for Comm. Rel.
Worked with Comm. Relations, Engineering Staff and OMNI
productions to update TIGER Grant info on website for the
TIGER Grant II application
Posted Notice of Cancellation of CRC special mtg. of 08 -24-
10
8 -24 Check to see if web site is up and running, then check a -mails to see 3.5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Updated BZA member listing
Posted Minutes for BZA mtg. of 07 -26 -10
Posted Minutes for BZA Nearing Officer mtg. of 07 -26 -10
Made changes to CFD staff pages
8 -25 Check to see if web site is up and running, then check a -mails to see 2.25
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Updated Plan Commission member pages
Posted Minutes for Plan Commission Special Studies mtg. of
07 -06 -10
Posted Notice of Special Meeting of CRC on 08 -31 -10
Posted News Release for Comm. Rel.
8 -26 Check to see if web site is up and running, then check a -mails to see 3
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for BPW mtg. of 09 -01 -10
Posted Notice of Executive Session of BPW on 09 -01 -10
Posted clarification for previously issued News Release
Comm. Rel.
Posted News Release for Comm. Rel.
Made updates to members of Plan Commission
Posted Agendas for Plan Commission Subdivision and
Special Studies mtgs. of 09 -07 -10
7
8 -27 Check to see if web site is up and running, then check a -mails to see 3.5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Set up new web pages for DOCS re impact fee advisory
committee with images and links
8 -28 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
8 -29 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
8 -30 Check to see if web site is up and running, then check a -mails to see 3
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date and
added postings.
Posted Minutes for TAC mtg. of 08 -18 -10
Posted News Release for Comm. Rel.
Made updates to and deletions from CFD pages regarding
older employee newsletters, golf tournament and staffing
cha nes
8 -31 Check to see if web site is up and running, then check a -mails to see 2
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to CFD pages
Posted News Release for Comm. Rel.
Total hours 84
$60 per hour X $60
Total due $5040.00
8
VOUCHER NO. WARRANT NO.
Irwin Computer Services ALLOWED 20
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$5,040.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT #!TITLE AMOUNT Board Members
1160 Statement 43- 554.00 $5,040.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, September 13, 2010
Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
09/11/10 Statement $5,040.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer