HomeMy WebLinkAboutCorrespondence I'` 3
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September 14, 2010
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Mr. Brian Cross, P.E. JAMES BRAINARD, MAYOR
Civil Site Group, Inc.
643 Massachusetts Avenue, Suite 200
Indianapolis, IN 96204
RE: Hazel Dell Corner Additional Parking- Project Review #1
Dear Mr. Kelly:
The City received your construction plans on August 25, 2010. The project is scheduled for review at the
September 15, 2010 Technical Advisory Committee meeting. We offer the following cornrnents:
GENERAL INFORMATION
1. These comments represent the Department of Engineering's first review of the construction
plans for this project.
2. We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the review process.
3. It is critical that this office be made aware of all modifications: made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifically state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings,
4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
5. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off-site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
6. The Department reserves the right to provide additional comments based upon subsequent
reviews.
7. An approved right -of -way pennit is required prior to commencing any work in the public
right -of -way and prior to construction equipment accessing the site from the public right -of-
way.
8. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one -foot of the outside edge of the proposed right -of -way.
9. The Department requires that the construction drawings be developed in accordance with the
City of Carmel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital files must be submitted to
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Mr. Brian Cross, P.E.
September 14, 2010
RE: Hazel Dell Corner Additional Parking-Project Review #1
Page 2 of 4
the Department of Engineering prior: to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
10. Jurisdictions:
a. The project site is located within current City of Cannel Corporate Limits.
b. Perirneter Street and Right -of -Way City of Carmel (Hazel Dell Parkway, 131' Street)
c. Water City of Carmel Utilities
d. Sanitary Sewers City of Carmel Utilities
e. Storm Sewers /Drainage City of Carmel.
f. Legal Drains Hamilton County Surveyor's Office.
11. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Cannel Utilities: The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
12. Carmel Utilities will provide separate reviews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 130 Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
13. Carmel Utilities subscribes to "Holey Mole) who should be contacted directly for all water
main locations.
14. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Performance /Maintenance. Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
15. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the. Board.
16. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
review by the Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable).
17. Water Availability and Sanitary Sewer approval from the Board will be required. This is an
EDU approval based upon the proposed use of the site. Reference Items #33 to #35 below
for additional details /explanations. Please note that if an entryway or other irrigation
system is planned for this development, additional Water Availability Approval from
the Board will be required and additional Water Connection Fees will be assessed based
upon the size and usage of the system as determined by the Director of Carmel Utilities..
18. Commercial Curb Cut Approval. Please provide 8V2 x 11 exhibits with the request for
approval. Provide all pertinent information including lane widths, overall width, radii, lane
markings, location of opposing drives or streets, relationship to the location of previous curb
cut, etc.
Mr. Brian Cross, P.E.
September 14, 2010
RE: Hazel Dell Corner Additional Parking Project Review #1
Page :3 of 4
19. Temporary Construction Entrance Approval. There doesn't appear to be a construction
entrance in this set of plans. Please indicate the location of the construction entrance and
confirm that existing entrances will be utilized.
20. The installation of any permanent, privately owned and/or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Carmel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
21. Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
22. Dedication of right -of -way if not platted. This is based upon the City of Cannel 20 -Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please
be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure
Agreement completed by the owner for the property being dedicated to the City. The
dedication document cannot be recorded without a completed. Sales Disclosure. The form is
available upon request.
23. Any open pavement cuts of either Old Meridian Street or Grand Boulevard, other than those
required for the curb and median cuts, will require Board. approval.
BONDING REOUIREMENTS
24. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please
contact Mr: John. Duffy to review water and sanitary sewer bonding requirements.
25. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes, and materials, etc.
26. Upon completion and release of individual Performance Guarantees, a three -year
Maintenance Guarantee will be required (see Street. Sign comments above). The
Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets
and Curbs and 10% of the Performance amount for all .other improvements.
27. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
28. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
29. Any work in the dedicated right -of -way as well as construction access to the site from the
public right -of -way will require an approved Right -of -Way Permit and a License Permit
Bond.
30. The bond amount is determined by our Right -of -Way Manager. However, if the work is
included in the scope of work of a required and posted Performance Guarantee, the
Performance Guarantee may be used to satisfy the bond requirements of the Right -of -Way
Permit.
31. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
32. We defer to Cannel Utilities regarding this issue.
33. If an entryway or overall' site irrigation system is planned for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
system and upon the recommendations of the Director of Carmel Utilities.
34. These fees are required to be paid prior to final approval of construction plans by
Engineering and prior to issuance of building permits by Building Codes Services. Please
confirm these fees and calculations with Carmel Utilities.
Mr. Brian Cross. P.E.
September 14, 2010
RE: Hazel Dell Corner Additional Parking- Project Review 41
Page 4 of 4
CONSTRUCTION DRAWING REVIEW COMMENTS
35. General Comments
a. This project is subject to the City's Property Maintenance Code.
b. Please add the following note to the drawings: "IF IT WILL BE NECESSARY TO
RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION
SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES
SHALL BE LOCATED WITHIN ONE FOOT OF THE PROPOSED RIGHT-OF-
WAY."
36. Please add note stating "NO EARTH DISTURBING ACTIVITY. MAY COMMENCE
WITHOUT AN APPROVED STORM WATER MANAGEMENT PERMIT" to construction
set,
37. Please omit Sheets L1.0 and L2.0, Landscape Plan from construction sets (and their Index) to
be submitted for review by this department. The Department of Engineering does not have
approval authority over landscape plans
38. Sheet C1.0 Title Sheet.
a. Please remove the titles for the Landscape Plan from the Construction Plan Index.
39. Sheet C9.0 Details Specifications.
a. In Detail 03/C9.0, please replace 100' with 50' MAXIMUM for the transverse expansion
joint distance. Also please replace 25' with 10' MAXIMUM for the transverse control
joints on tangent sections and indicate that the maximum is 5' on radius sections.
b. Detail 02/C9.0 STRAIGHT CONCRETE CURB DETAIL Please replace with the
City's standard detail, which is available on the website.
c. Please replace detail 05/C9.0 with the City standard detail.
40. Is a drain tile required behind the modular block wall?
41. Sheet C9.0 STREETS AND PAVING. Please revise 3H to require conformance to City
curbing policy.
42. Please add the City's curbing policy.
if you have questions, please contact me at 571-2441.
Sincerely,
1
Gary R. D ncai Jr. P.E.
Assistant ity Ens neer
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Carmel Utilities
Paul Arnone, Cannel Utilities
Greg Hayes, Hamilton County Surveyor's Office
Greg ilko, Crossroad Engineers, PC
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�roo aNP- DEPARTMENT OF COMMUNITY SERVICES
September 13, 2010
Mr. Brian Cross
Civil Site Group, Inc
643 Massachusetts Ave, ste 200
Indianapolis, IN 46204
RE: Hazel Dell Corner, Lot 4 Additional Parking
Dear Mr. Cross:
The following letter represents comments for this project specifically addressing the area of alternative
transportation. I have reviewed the project submitted for the September 15, 2010 Technical Advisory Committee
meeting, and offer the following comments:
Alternative Transportation Review and Comments
1) Please refer to the City of Carmel's Parking Ordinance to ensure that this project will comply with the
city's bicycle parking requirements.
We request that all responses to our comments be provided in writing. Failure to provide written responses may
result in delay of the review process.
It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if
any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans
_indicating all revisions. Please notify us of any changes and specifically state any changes, including changes
resulting from Plan. Commission, Special Studies or other committee meetings.
The Department of Community Services reserves the right to provide additional comments based on subsequent
reviews.
If you have questions, please contact me at 571 -2417.
Sincerely,
David Littlejohn
Alternative Transportation Coordinator
Department of Community Services
cc: Angie Conn, Department of Community Services
Engineering Department Review
Project. File
Page 1
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 2417
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Surveyor of i- familton County One Marathon County Square
rP.iione (317) 77 495 ,Noblesville, Indiana 46060 -2230
(Fax (317) 776 -9628
September 10, 2010
Civil Site Group, Inc.
ATTN: Eric Gleissner, PE
643 Massachusetts Avenue, Suite 200
Indianapolis, IN 46204
VIA E- MAIL egleissner 2 civilsite.net
RE: Hazel Dell Corner Lot 4 Additional Parking
Dear Mr. Gleissner:
We have reviewed the construction plans submitted to the Hamilton County Surveyor's Office
on September 2, 2010, for this project and have the following comments:
1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of
Carmel.
2. The proposed project DOES fall in a Carmel Wellhead Protection Zone.
3. The proposed project does fall in the U.G. Mitchner Regulated Drain Watershed,
4. The proposed project is within the parameters laid out in the previously approved
master drainage plan and will have no change is the site discharge rate.
5. No permits will be required for this proposed project.
6. Please submit a final copy of the construction plan/drainage calculations after all
changes requested by all TAC agencies are completed.
Should you have any questions, I can be reached at 317- 776 -8495.
Sincerely,
Uti "1
Greg Hoyes, AC, CFM, CPESC
Plan Reviewer
CC: Christine Barton Holmes Carmel DOCS, John Thomas Carmel Engineering
Dave Barnes Carmel Engineering, Greg Iiko Crossroad Engineers
Conn, Angelina V
From: Greg R. Hoyes [Greg.Hoyes@hamiltoncounty.in.gov]
Sent: Tuesday, August 31, 2010 2:25 PM
To: 'Eric Gleissner'; Conn, Angelina V
Cc: bcross @civilsite.net; Corby Thompson; Tim Hull
Subject: RE: Plan Commission committee meetings items
Eric and Angie
I have review this further and using our 1 foot contour model and the 2010 preliminary FIRM panels, I have determined
this proposed project will have no floodplain impact. Therefore, HCSO has no major concerns with the project. If you
have any questions, please let me know.
?1(e feaste4, ae, e eJLse
Plan Reviewer
Hamilton County Surveyor's Office
From: Eric Gleissner mailto :egleissner @civilsite.net]
Sent: Monday, August 30, 2010 1:45 PM
To: Greg R. Hoyes
Cc: Aconn@carmel.in.gov; bcross @civilsite.net; Corby Thompson; Tim Hull
Subject: FW: Plan Commission committee meetings items
Greg,
Angie forwarded to me your concerns regarding the floodplain. The original plans I have from Schneider for the overall
Hazel Dell Corner development have a floodplain and floodway delineation on them. The proposed improvements are not
anywhere close to the delineation shown by Schneider. The floodplain is not even on the subject property along the north
line adjacent to the proposed parking in question. I don't know where that delineation came from though. There must
have been a study done at some point and the plan does reference a BFE of 765.1 at Section 125.5. The existing
elevation in the area of fill is 4 to 5 feet above the BFE, so there would be no fill in the floodplain based on that. I can get
you a copy of the Schneider plan if you think it would helpful. The plan I have has a project number of 904.60 and is
signed on 10/27/00.
Thanks,
Eric A. Gleissner, P.E.
Civil Site Group, Inc.
643 Massachusetts Avenue
Suite 200
Indianapolis, IN 46204
Phone: 317- 423 -3305
Fax: 317- 423 -3306
From: Conn, Angelina V [mailto :Aconn @carmel.in.gov]
Sent: Monday, August 30, 2010 1:19 PM
To: egleissner @civilsite.net
Cc: Brian Cross
Subject: FW: Plan Commission committee meetings items
FYI initial correspondence with greg hoyes of the Hamilton county surveyor's office indicated that he will have
comments about parking being placed in the floodplain of a regulated drain.
1
Conn, Angelina V
From: Greg R. Noyes [Greg .Hayes @hamiltoncounty.in.gov]
Sent: Monday, August 30, 2010 2:22 PM
To: 'Eric Gleissner'
Cc: Conn, Angelina V; bcross @civilsite.net; Corby Thompson; Tim Hull
Subject: RE: Plan Commission committee meetings items
Eric
The Schneider plan does not do me any good, as it predates the current FIRM panel 18057CO227F dated 2- 19 -03. That
panel show a Zone A area at that location at that time. The new 2010 panels soon to be adopted has that area delineated
as a Zone AE, using a BFE of 765.6 at cross section U. Like I said in my e -mail to Angie, I have not fully review the plans
yet and it may not be an issue, but looking at the FIRM panels, it could be. I hope to have a chance to look at them more
in the next few days and I will let you know.
J� t'ze, e4J erase
Plan Reviewer
Hamilton County Surveyor's Office
From: Eric Gleissner [mailto :egleissner @civilsite.net]
Sent: Monday, August 30, 2010 1:45 PM
To: Greg R. Hoyes
Cc: Aconn @carmel.in.gov; bcross @civilsite. net; Corby Thompson; Tim Hull
Subject: FW: Plan Commission committee meetings items
Greg,
Angie forwarded to me your concerns regarding the floodplain. The original plans I have from Schneider for the overall
Hazel Dell Corner development have a floodplain and floodway delineation on them. The proposed improvements are not
anywhere close to the delineation shown by Schneider. The floodplain is not even on the subject property along the north
line adjacent to the proposed parking in question. I don't know where that delineation came from though. There must
have been a study done at some point and the plan does reference a BFE of 765.1 at Section 125.5. The existing
elevation in the area of fill is 4 to 5 feet above the BFE, so there would be no fill in the floodplain based on that. I can get
you a copy of the Schneider plan if you think it would helpful. The plan I have has a project number of 904.60 and is
signed on 10/27/00.
Thanks,
Eric A. Gleissner, P.E.
Civil Site Group, Inc.
643 Massachusetts Avenue
Suite 200
Indianapolis, IN 46204
Phone: 317- 423 -3305
Fax: 317- 423 -3306
From: Conn, Angelina V [mailto:Aconn @carmel.in.gov]
Sent: Monday, August 30, 2010 1 :19 PM
To: egleissner @civilsite.net
Cc: Brian Cross
Subject: FW: Plan Commission committee meetings items
Conn, Angelina V
From: Eric Gleissner [egleissner @civilsite.net]
Sent: Monday, August 30, 2010 1:45 PM
To: Greg.Hoyes@hamiltoncounty.in.gov
Cc: Conn, Angelina V; bcross @civilsite.net; Corby Thompson; Tim Hull
Subject: FW: Plan Commission committee meetings items
Greg,
Angie forwarded to me your concerns regarding the floodplain. The original plans I have from Schneider for the overall
Hazel Dell Corner development have a floodplain and floodway delineation on them`. The proposed improvements are not
anywhere close to the delineation shown by Schneider. The floodplain is not even on the subject property along the north
line adjacent to the proposed parking in question. I don't know where that delineation came from though. There must
have been a study done at some point and the plan does reference a BFE of 765.1 at Section 125.5. The existing
elevation in the area of fill is 4 to 5 feet above the BFE, so there would be no fill in the floodplain based on that. I can get
you a copy of the Schneider plan if you think it would helpful. The plan I have has a project number of 904.60 and is
signed on 10/27/00.
Thanks,
Eric A. Gleissner, P.E.
Civil Site Group, Inc.
643 Massachusetts Avenue
Suite 200
Indianapolis, IN 46204
Phone: 317- 423 -3305
Fax: 317- 423 -3306
From: Conn, Angelina V [mailto:Aconn @carmel.in.gov]
Sent: Monday, August 30, 2010 1:19 PM
To: egleissner @civilsite.net
Cc: Brian Cross
Subject: FW: Plan Commission committee meetings items
FYI initial correspondence with greg hoyes of the Hamilton county surveyor's office indicated that he will have
comments about parking being placed in the floodplain of a regulated drain.
-Angie Conn, Planning Administrator
From: Greg R. Hoyes [mailto:Greg.Hoyes @hamiltoncounty.in.gov]
Sent: Monday, August 30, 2010 1:15 PM
To: Conn, Angelina V; Duncan, Gary R; Littlejohn, David W; Mindham, Daren
Cc: Barnes, David R; David E. Lucas
Subject: RE: Plan Commission committee meetings items
Angie
Here are my comments:
1.) No major issues.
1.) No comment
2.) No comment
1
C ivHSite
GROUP, INC
k 643 Massachusetts Avenue, Suite 200
Indianapolis, IN 46204
nCVE Phone: 317 423 -3305
AUG 2 7 2010 Fax: 317- 423 -3306
DOCS ,i op
August=27 2010
Ms. Angie Conn
City of Carmel
One Civic Square
Carmel, IN 46032
Phone: 317 -571 -2281
Subject: Hazel Dell Corner, Lot 4 Additional Parking
Docket No. 10080014 ADLS Amend
Dear Ms. Conn,
Please fmd attached eight (8) information packets along with the rest of the items
requested in your e -mail from August 24 The following are responses for each of your
comments:
I Digital copies of the application, exhibit and plans are attached to this submittal.
CD We will work with the Engineering Department and Utilities Department to verify
that there will be no issues with parking in the easement. Based on the original
construction plans, the as -built survey and observations on site, there are no
existing utilities or drainage structures in this easement. Therefore, we believe
there will not be any problems with the proposed parking, as shown on the plans.
(9(,..—X The total interior parking lot area was calculated to be 69,983 square feet with
17,457 square feet of that being landscaped and /or greenspace. That would
equate to roughly 25% being landscaped and /or greenspace. Your suggestions
have been incorporated into the revised landscape plan. There are now 8
additional trees and 83 additional shrubs being proposed.
0Ji', Eight (8) additional trees and eight -three (83) additional shrubs have been added
to the landscape plan to compensate for the loss of greenspace.
ok The revised landscape plan was submitted to Daren Mindham digitally and he
indicated via e -mail (attached) that he has no further comments.
0 ,\tX Lot 2 is actually to the south of Lot 4 and Lot 3 is to the east. Parking on the
undeveloped Lot 2 was considered; however, it is unknown how this lot will be
developed and the owner did not want to restrict any future improvements.
O
Ms. Angie Conn
City of Carmel
Hazel Dell Corner, Lot 4
August 27, 2010
Page 2 of 2
6 Two (2) bond copies and one (1) mylar copy of the recorded plat for Lot 3 are
attached to this submittal.
I hope the above addresses your concerns and we look forward to receiving final approval
for the project. Thank you.
Sincerely,
Civil Site Group, Inc.
Eric A. Gleissner, P.E.
Principal
Attachments:
Digital Copies of Application Exhibits and Plans
E -mail Correspondence from Daren Mindham
Eight (8) Information Packets
Two (2) Bond Copies of Recorded Plat for Lot 3
One (1) Mylar Copy of Recorded Plat for Lot 3
Page l of 3
Eric Gleissner
From: Mindham, Daren [dmindham @carmel �int�ov 2 410
Sent: Thursday, August 26, 2010 9:01 AMct
To: Eric Gleissner
Subject: RE: Docket No. Assignment: 10080014 ADLS Amend"- -Hazel Dell Corner, Lot 4 additional
parking
Eric,
I have no further comments, if there are no changes after the Sept. TAC meeting I will stamp it and
provide you a scanned copy.
Thanks.
Daren
From: Eric Gleissner mailto :egleissner @civilsite.net]
Sent: Wednesday, August 25, 2010 4:33 PM
To: Mindham, Daren
Subject: RE: Docket No. Assignment: 10080014 ADLS Amend Hazel Dell Corner, Lot 4 additional parking
Daren,
I made revisions to the landscape plan based on your comments. Please review the attached response letter and
revised landscape plan and let me know if it will be sufficient.
Thanks for your help,
Eric A. Gleissner, P.E.
Civil Site Group, Inc.
643 Massachusetts Avenue
Suite 200
Indianapolis, IN 46204
Phone: 317- 423 -3305
Fax: 317- 423 -3306
From: Mindham, Daren [mailto:dmindham @carmel.in.gov]
Sent: Wednesday, August 25, 2010 10:33 AM
To: egleissner @civilsite.net; Brian Cross
Subject: Docket No. Assignment: 10080014 ADLS Amend Hazel Dell Corner, Lot 4 additional parking
Eric,
The following email represents comments for this project specifically addressing the area of urban
forestry. I have reviewed the drawings and offer the following comments:
URBAN FORESTRY REVIEW COMMENTS
1. The Landscape Plan will need to show increased landscaping per notes on the application:
Please make sure that the landscaping areas within the parking areas makes up 15% or more of that
area, per the commitments recorded with the initial rezone (docket no. 1 -95 Z).
8/27/2010
Page 2 of 3
Please add additional trees or shrubs to the site, to help mitigate the loss of green space of the addition
of the 36 parking spaces, such as in the landscape island on the eastern portion of lot 4.
I suggest that the area east of Lot 4 between the proposed two parking lot areas become
(awnless with the addition of shrubs and some trees with mulch or groundcover plants as the
new groundcover. Trees I recommend are hybrid elm, Japanese Zelkova or something with a
vase shape. The addition of a couple trees and shrubs would be sufficient at the other two
parking addition areas.
2. I would like to have the attached Carmel tree planting detail used on City of Carmel projects.
Please illustrate how these comments will be addressed by letter or revised plan. If you have any
questions, feel free to contact me. Thanks.
Sincerely,
Daren Mindham
Urban Forester
City of Carmel
Department of Community Services
One Civic Square
Carmel, Indiana 46032
Office: 317 -571 -2478
From: Conn, Angelina V
Sent: Tuesday, August 24, 2010 10:31 AM
To: Boone, Rachel M.; Blanchard, Jim E; Mindham, Daren; Donahue -Wold, Alexia K; Hancock, Ramona B;
Hollibaugh, Mike P; Holmes, Christine B; Keeling, Adrienne M; Littlejohn, David W; Martin, Candy; Mindham,
Daren; Stewart, Lisa M; Tingley, Connie S; Barnes, David R; Duncan, Gary R; Haney, Douglas C; Perkins, Tom D
Cc: Brian Cross; 'egleissner @civilsite.net'
Subject: Docket No. Assignment: 10080014 ADLS Amend Hazel Dell Corner, Lot 4 additional parking
I have issued the Docket Number for Hazel Dell Corner, Lot 4. It is the following:
Docket No. 10080014 ADLS Amend: Hazel Dell Corner, Lot 4 additional parking
The applicant seeks site plan approval to add 36 parking spaces. The site is located at 13185 Hazel Dell Pkwy
and is zoned B -3 /Business.
Filed by Eric Gleissner of Civil Site Group, Inc.
Mr. Gleissner, applicant, can be contacted at 317 423 3305.
Application Fee. $298.00
Total Due: $298.00
Petitioner, please note the following:
3. This item will appear on the Sept. 15 meeting agenda of the Technical Advisory Committee (TAC). The
petitioner must submit plans and review materials to all TAC members ASAP via email and /or mail, if not
done so already. The updated TAC members list is online at:
8/27/2010
Page 3 of 3
http: /www.ci.carmel.in.us/ services /DOCS/TAC2010/TAC %20members %208- 13- 2010.pdf.
4. Mailed and Published Public Notice does not need to occur.
5. Proof of Notice is not needed.
6. The Filing Fee and Eight (8) Information packets must be delivered toi Plan Commission Secretary,
Ramona Hancock, no later than 12:00 PM, Friday, August 27. If filing fee and materials are not delivered
by this time, this application will be continued to the October 5 meeting.
7. This Item will appear on the September 7 meeting agenda of the Plan Commission Special Studies
Committee at 6:00 pm in the Caucus Room, Second Floor, City Hall. Please have a representative attend.
6. Please refer to the application /checklist for more detail.
Petitioner, please address or respond to the review comments on or before August 27.
1. Please provide digital copies of the application, exhibits, and plans.
2. The proposed row of parking at the eastern portion of the lot lies within a 20 -ft wide drainage, utility,
and sewer easement. Approvals from various agencies will be required to place parking within this
easement. Please contact the pertinent TAC members for approval letters, such as the City Engineering
Dept. and City Utilities Dept.
3. Please make sure that the landscaping areas within the parking areas makes up 15% or more of that
area, per the commitments recorded with the initial rezone (docket no. 1 -95 Z).
4. Please add additional trees or shrubs to the site, to help mitigate the loss of green space of the addition
of the 36 parking spaces, such as in the landscape island on the eastern portion of lot 4.
5. Daren Mindham of the Forestry Dept will review /approve the landscape plan.
6. Have you considered adding a parking area to lot 3, just south of lot 4?
7. Please provide a copy of the recorded plat for Lot 3 of Hazel Dell Corner, relating to docket no.
05040007 SP, as we are trying to close out old files.
Thank you,
Angie Conn, Planning Administrator
Dept. of Community Services Planning Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p. 317- 571 -2281 f. 317- 571 -2426
aconn @carmel.in.gov
Pleasee consider the environment before printing this e-mail
8/27/2010
Citt y of Cm el
Carmel Police DeparLmeiii
ti
Cw c S
Carmel,. In(liaraa 46032 s
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DOGS �W
August 24, 2010 r 3 c�
Brian Cross, P.E.
Civil Site
643 Massachusetts Ave, Suite 200
Indianapolis, IN 46204
RE: Walnut Creek Drive extension
Hazel Dell Corner Lot 4
Dear Mr. Cross:
The plans you submitted for the above mentioned projects have been
reviewed.
At the present time, I see nothing in the plans that would hamper law
enforcement efforts.
If we can be of any further assistance to you, please contact us.
Respectfully,
tliA:deittt
Michael D. Fogarty
Chief of Police
MDF:vb
cc: Dept. of Community Services
151 7) 57Il -2500 A Nationally Accredited Law Enforcement Agency Fax (517) 571 -2512
o
TRANSMITTAL
Civil Site
GROUP, INC
643 Massachusetts Avenue, Suite 200 Indianapolis, IN 46204 317- 423 -3305 Fax: 317 423 -3306
TO: DEPARTMENT OF COMMUNITY SERVICES DATE: 8/20/2010 IJOB NO. TDH.001
ONE CIVIC SQUARE -3RD FLOOR ATTN: ANGIE CONN /CHRISTINE BARTON HOLMES
CARMEL, IN 46032 RE: HAZEL DELL CORNER (LOT 4)
PHONE 571 -2417 FAX* 571 -2426
WE ARE SENDING YOU:
X Attached Faxed Total pages, including cover sheet
SETS DESCRIPTION
2 ADLS AMENDMENT APPLICATIONS
2 COPIES OF LAND DESCRIPTION
2 COPIES OF ZONING LOCATION EXHIBIT /91
2 COLOR AERIAL EXHIBITS 'C
2 CIVIL INFRASTRUCTURE PLANS I �l ;(Z,
000 '.6)
/r
For approval As requested Other
For your use X For review and comment
REMARKS:
Thank you,
C.C. ERIC A. GLEISSNER, P.E.
If enclosures are not as noted, kindly notify us at once.
Conn, Angelina V
From: Conn, Angelina V
Sent: Tuesday, June 15, 2010 4:38 PM
To: `tsokoi hardingasphalt.com'
Cc: mattharding @hardingasphalt.com'; Holmes, Christine B
Subject: Lot 4, Hazel Dell Corner proposed 16 parking spaces
Attachments: lot 4 Packet 12-16-03.pdf
Hi Trent We met with Matt today and gave him paper copies of the application, meeting calendar, and TAC members
list.
Here are the links to those documents online:
ADLS amendment application:
www.ci.carmel.in.us/ services DOCS/ DOCSPCA2010PDFapplicationsb /ADLS %20 %20ADLS %20AMEND %202010 %20
%20form.pdf
Plan Commission committees calendar:
www.ci.carmel.in.us/ services DOCS /docspdffiles2010 /PC %20Calendar %202010 %20revised.pdf
TAC members contact info:
www.ci.carmel.in.us /services /DOCS /TAC2010/ TAC %20Mem bers %20revised %2005.19.10.pdf
Also attached is the info packet from the original project approval in 2003. If you look at the site plan, you can see that
the grassy area where you propose the parking spaces is within a 20 -ft wide drainage and utility easement. I have
contacted the Engineering Dept about this, and hope to get a reply soon. Also, landscaping along the eastern side of the
lot may have to be added to, to make up for the removal of the grass green space.
Angie Conn, Planning Administrator
City of Carmel Planning Zoning Dept
1 Civic Square, 3rd Fir
Carmel, IN 46032
0: 317 571 -2417
F: 317 571 -2426
E: aconn @carmel.in.00v
W: Website
Please consider the environment before printing this e -mail
1