HomeMy WebLinkAboutEngineering ltr 10-15-10OR 1 1
Mr. Rich Kelly JAMES BRAINAItD, MA YOR
EMH &T
7400 North Shadeland Avenue, Suite 150
Indianapolis, IN 46250
RE: Matthew 25 Center Project Review ##2
Dear Mr. Glazier:
The City received your construction plans on September 21, 2010. We offer the following comments:
GENERAL INFORMATION
I We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the review process.
2. It is critical that this office be made aware of all modifications made on the plans being re-
submitted, particularly if any such changes are considered "new' or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifically state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings.
3. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
4. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f. All fees are paid.
5. The Department reserves the right to provide additional comments based upon subsequent
reviews.
6. An approved Stonn Water Management Permit is required prior to commencing any earth
disturbing activity. Please contact Mr. John Thomas regarding storm water quality
requirements.
7. An approved right- of-way permit is required prior to commencing any work in the public
right -of -way and prior to construction equipment accessing the site from the City of Carmel
right -of -way.
S. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one -foot of the outside edge of the proposed right-of-way.
9. The Department requires that the construction drawings be developed in accordance with the
City of Cannel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital files must be submitted to
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Mr. Rich Kelly.
October 7, 2010
RE: Matthew 25 Center Project Review #2
Page 2 of 4
the Department of Engineering prior to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
10. Jurisdictions:
a. The project site is located within current City of Carmel Corporate Limits.
b. Perimeter Street and Right-of-Way— Hamilton County (146 Street)
c. Water City of Carmel Utilities
d. Sanitary Sewers City of Carmel Utilities
e. Storm Sewers /Drainage City of Carmel.
f. Legal Drains Hamilton County Surveyor's Office.
IL Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
12. Carmel Utilities will provide separate reviews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 131" Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
13. Carmel Utilities subscribes to "Holey Moley" who should be contacted directly for all water
main locations.
14. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Performance /Maintenance Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
15. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the Board.
16. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
review by the Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Humber and the date (or dates) of
approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable).
17. Water Availability and Sanitary Sewer approval from the Board will be required. This is an
EDU approval based upon the proposed use of the site. Reference Items 432 to #34 below
for additional details /explanations. Please note that if an entryway or other irrigation
system is planned for this development, additional Water Availability Approval from
the Board will be required and additional Water Connection Fees will be assessed based
upon the size and usage of the system as determined by the Director of Carmel Utilities.
18. Commercial Curb Cut Approval. Not applicable to this project.
19. Temporary Construction Entrance Approval. It appears construction traffic will enter the site
from 146' Street. Please confirm.
20. The installation of any permanent, privately owned and/or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
Mr. Rich Kelly.
October 7, 2010
RE: Matthew 25 Center Project Review #2
Page 3 of 4
and the City of Carmel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
21. Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
22. Dedication of right -of -way if not platted. This is based upon the City of Carmel 20 -Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please
be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure
Agreement completed by the owner for the property being dedicated to the City. The
dedication document cannot be recorded without a completed Sales Disclosure. The form is
available upon request.
23. We defer to Hamilton County regarding approval of any open pavement cuts 146` Street.
BONDING REQUIREMENTS
24. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please
contact Mr. John Duffy to review water and sanitary sewer bonding requirements.
25. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes, and materials, etc.
26. Upon completion and release of individual Performance Guarantees, a three -year
Maintenance Guarantee will be required (see Street Sign comments above). The
Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets
and Curbs and 10% of the Performance amount for all other improvements.
27. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
28. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
29. Any work in the dedicated right-of-way will require an approved Right -of -Way Permit and a
License Permit Bond.
30. The bond amount is determined by our Right -of -Way Manager. However, if the work is
included in the scope of work of a required and posted Performance Guarantee, the
Performance Guarantee may be used to satisfy the bond requirements of the Right -of -Way
Permit.
31. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way pennitting
and bonding.
AVAILABILITY AND CONNECTION FEES
32. We defer to Carmel Utilities regarding this issue.
33. If an entryway or overall site irrigation system is planned for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
System and upon the recommendations of the Director of Carmel Utilities.
34. These fees are required to be paid prior to final approval of construction plans by
Engineering and prior to issuance of building permits by Building Codes Services. Please
confirm these fees and calculations with Carmel Utilities.
CONSTRUCTION DRAWING REVIEW COMMENTS
35. Please omit Sheet C3.0, Site Lighting Plan, Sheet C4.0, Site Landscape Plan, and Sheet C6.1,
Site Details, from construction sets to be submitted for review by this department. Please
revise the sheet index on the cover sheet accordingly. The Department of Engineering does
not have approval authority over landscape plans or photometric plans.
Mr. Rich Kelly.
October 15, 2010
RE: Matthew 25 Center- Project Review #2
Page 4 of 4
36. Please indicate on the plan set that the storm sewer is a private system.
37. Please confirm that the pipe run 506 507 -508 and 509 was sized to conform to Section
303.05 (4) of the Storm Water Technical Standards Manual.
38. Please establish and label the MFPG and MLAG elevations and add the definitions to the
plan set.
39. Please add the note required by Section 102 -02 (vii) of the Storm Water Technical Standards
Manual to the storm sewer plan and profile sheets.
40. Please revise the third paragraph of the drainage summary as follows: delete first portion of
the first sentence that reads "as negotiated with the Carmel Engineering Department." Add
the following to the end of the paragraph: "A variance from Section 201.01 of the Storm
Water Technical Standards Manual was approved on October 6, 2010.
41. Is the underground water detention system rated for the maximum loading of the City's
largest fire fighting apparatus with outriggers extended?
42. The second sentence of the first paragraph of the drainage summary is confusing. The third
sentence should be revised to indicate that there is 23 acres of off -site water being detained
in the proposed system.
43. Combine the outlet release rates table with the table on Sheet C5.3 and include on this sheet.
44. The drainage summary should include a comparison of the existing CN, proposed CN of the
areas served by the existing and proposed detention facilities.
45. Is the total area served by the existing detention facility and proposed detention facility
different? If so, please state in drainage summary.
46. Please delete the asterisks from the post developed release rates and replace the note under
table with: "overall reduction in site runoff from existing condition due to volume of
underground detention provided."
47. Storm system must be in proper easement since conveying off -site water.
48. Detail ST -3 on Sheet C5.6 is acceptable provided no storm sewers are proposed in right -of-
way.
49. Detail 5 /C6.0 please indicate a depth of 16 inches for curbing below surface of pavement.
50. Please add City's curbing policy.
51. Please replace Detail 4 on Sheet C6.0 with pdf of City standard detail.
If you have questions, please contact me at 571 -2441.
Sincerely,
Gary R. un r., .E.
Assistant City Engineer
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Carmel Utilities
Paul Arnone, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg llko, Crossroad Engineers, PC
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