HomeMy WebLinkAboutCCM 10-04-10Office of the
Clerk- Treasurer
COMMON COUNCIL
MEETING AGENDA
MONDAY, October 4, 2010 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. September 20, 2010 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
City of Carmel
COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571 -2414
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10. OLD BUSINESS
a. Third Reading of Ordinance D- 2003 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 4, Section 2 -127 of the Carmel City
Code (Municipal Food and Beverage Tax Fund #105); Sponsor: Councilor Sharp.
REMAINS IN THE FINANCE, ADMINISTRATION AND RULES COMMITTEE
(9/30/10).
b. Third Reading of Ordinance D- 2005 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of the City
of Carmel, Indiana, for the Year 2011; Sponsor: Councilor Sharp. REMAINS IN THE
FINANCE, ADMINISTRATION AND RULES COMMITTEE (9/30/10).
c. Third Reading of Ordinance D- 2006 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of the
Clerk- Treasurer, City of Carmel, Indiana, for the Year 2011; Sponsor(s): Councilor(s)
Sharp and Snyder. REMAINS IN THE FINANCE, ADMINISTRATION AND RULES
COMMITTEE (9/30/10).
d. Third Reading of Ordinance D- 2007 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of the
Carmel City Court for the Year 2011; Sponsor(s): Councilor(s) Griffiths and
Seidensticker. REMAINS IN THE FINANCE, ADMINISTRATION AND RULES
COMMITTEE (9/30/10).
e. Third Reading of Ordinance D- 2011 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Establishing the Appropriations for the 2011 Budget
(General Fund, Motor Vehicle Highway Fund $77,550,601): Sponsor: Councilor Sharp.
f Second Reading of Ordinance D- 2014 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Adding Chapter 8, Article 5, Section 8 -48, Subsection (a)(6)
(Limited Parking Areas); Sponsor: Councilor Carter. SENT TO THE UTILITIES,
TRANSPORTATION AND PUBLIC SAFETY COMMITTEE (10/11/10).
g.
Third Reading of Ordinance Z- 543 -10; An Ordinance of the Common Council of the
City of Cannel, Indiana, Updating a Variety of Provisions of the Carmel Zoning
Ordinance (Patch VIII); Sponsor: Councilor Rider.
li. Second Reading of Ordinance Z- 544 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Removing the Sunset Provision of the Carmel Drive Range
Line Road Overlay Zone in the Carmel Zoning Ordinance; Sponsor: Councilor Rider.
REMAINS IN THE LAND USE, ANNEXATION AND ECONOMIC DEVELOPMENT
COMMITTEE (10/26/10).
Resolution CC- 09- 07- 10 -03; A Resolution of the Common Council of the City of
Carmel, Indiana, To Set the 2011 General Fund Tax Levy and Authorization of Borrowing
Between Funds; Sponsor: Councilor Sharp. REMAINS IN THE FINANCE,
ADMINISTRATION AND RULES COMMITTEE (9/30/10).
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11. PUBLIC HEARINGS
12. NEW BUSINESS
10/04 /10 CC Meeting Agenda
a. First Reading of Ordinance D- 2015 -10; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 1, Division II, Section 2 -8 (c),
Adding 2 -8(d) (Redevelopment Commission) of the Carmel City Code: Councilor(s)
Accetturo, Griffiths, Rider, Seidensticker, Sharp and Snyder.
b. Resolution CC- 10- 04- 10 -01; A Resolution of the Common Council of the City of
Carmel, Indiana, To Ratify and Approve the 2011 Scheduled Increase in the Carmel Parks
and Recreation Impact Fee; Sponsor: Councilor Rider.
1 OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENTS
16. ADJOURNMENT
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COMMON COUNCIL
MEETING MINUTES
MONDAY, October 4, 2010 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President Richard L. Sharp, Council Members W. Eric Seidensticker,
John V. Accetturo, Joseph C. Griffiths, Luci Snyder, Ronald E. Carter, Kevin Rider and Deputy Clerk
Treasurer Lois Fine.
Clerk- Treasurer Diana L. Cordray was not in attendance.
Mayor Brainard called the meeting to order at 6:00 p.m.
Carmel Police Department Chaplain George Davis, pronounced the Invocation.
Mayor Brainard led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Griffiths made a motion to approve the Minutes from the September 20, 2010 Regular Meeting.
Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for
the vote. The Minutes were approved 7 -0.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Bob Wallace, 11208 Green Street, Carmel, IN addressed the Council opposed to the 2011 City Budget, in
favor of the Council monitoring the Carmel Redevelopment Commission and discussed concerns of the
recent State Audit Report.
Marnin Spigelman, 11816 Harvard Lane, Carmel, IN addressed the Council regarding Ordinance
D- 2003 -10 (Municipal Food and Beverage Tax Fund #105) and his concerns regarding the 2011 City
Budget.
COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS:
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
Councilors Snyder, Accetturo and Carter addressed Mr. Spigelman.
Mayor Brainard addressed Mr. Wallace's concerns regarding contracts under $20,000, the 2011 City
Budget and the Performing Arts Center.
Council President Sharp addressed the Council regarding Ordinance D- 2003 -10 (Municipal Food and
Beverage Tax Fund #105) and the 2011 City Budget. Council President Sharp also addressed Councilor
Carter regarding Mr. Carter's remarks on Council President Sharp's personal character.
ACTION ON MAYORAL VETOES:
There are none.
CLAIMS:
Councilor Griffiths made a motion to approve Claims in the amount of $2,945,513.31. Councilor
Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote.
Claims were approved 7 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee met and discussed
Ordinance D- 2003 -10 which remains in committee. Ordinance D- 2005 -10, Ordinance D- 2006 -10 and
Ordinance D- 2007 -10 were not discussed. The next meeting will be held on Thursday, October 21, 2010
at 5:30 p.m.
Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee
did not meet due to the lack of a quorum. The next meeting will be held on Thursday, October 26, 2010
at 5:30 p.m.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on Monday, October 11, 2010 at 5:30 p.m.
Report from the Council Appointee to the Redevelopment Commission. No report was given. Mr.
Hammer and Mr. Crowley were not available.
OLD BUSINESS
Council President Sharp announced the Third Reading of Ordinance D- 2003 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 4, Section 2 -127 of the
Carmel City Code (Municipal Food and Beverage Tax Fund #105); Sponsor: Councilor Sharp.
REMAINS IN THE FINANCE, ADMINISTRATION AND RULES COMMITTEE (9/30/10). This item
was not discussed.
Council President Sharp announced the Third Reading of Ordinance D- 2005 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of
the City of Cannel, Indiana, for the Year 2011; Sponsor: Councilor Sharp. REMAINS IN THE
FINANCE, ADMINISTRATION AND RULES COMMITTEE (9/30/10). This item was not discussed.
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Council President Sharp announced the Third Reading of Ordinance D- 2006 -10; An Ordinance of the
Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of
the Clerk- Treasurer, City of Carmel, Indiana, for the Year 2011; Sponsor(s): Councilor(s) Sharp and
Snyder. REMAINS IN THE FINANCE, ADMINISTRATION AND RULES COMMITTEE (9/30/10).
This item was not discussed.
Council President Sharp announced the Third Reading of Ordinance D- 2007 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of
the Carmel. City Court for the Year 2011; Sponsor(s): Councilor(s) Griffiths and Seidensticker.
REMAINS IN THE FINANCE, ADMINISTRATION AND RULES COMMITTEE (9/30/10). This item
was not discussed.
Council President Sharp announced the Third Reading of Ordinance D- 2011 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Establishing the Appropriations for the 2011 Budget
(General Fund, Motor Vehicle Highway Fund $77, 550, 601). Mayor Brainard addressed the Council
with an updated certified net assessed value of $410,000 to be added to the Carmel property tax revenues.
There were additional comments made by Mayor Brainard.
Councilor Seidensticker made a motion to reduce the 2011 proposed budget by the following:
Employees Freeze all step and grades for 2011 $177,000
Department of Community Services
Line Item #4340400 Consulting Fees $143,500
Line Item #4357004 External Instruction Fees $11,000
Line Item #4343004 Travel Per Diem (including Plan Commission Members) $5,000
Line Item #4343002 Training and Travel $21,000
Total $180,500.
Total reduced amount $357,500
Councilor Griffiths seconded. There was no Council discussion. Council President Sharp called for the
vote. The motion was approved 7 -0.
Councilor Accetturo addressed Mayor Brainard regarding deappropriations, specifically any fees
collected from the Carmel Utility. Mayor Brainard addressed the Council.
Councilor Accetturo made a motion to reduce the 2011 proposed budget by the following:
Board of Public Works
Line Item #4354004 2004 Road Bond payment (double budget item)
Total reduced amount $3,055,500
Councilor Snyder seconded. Mayor Brainard addressed the Council. Council President Sharp suggested
Councilor Accetturo lay this item on the table until the next meeting to allow Mayor Brainard to submit
documentation that this item being removed from the budget will decrease the levy and the City's
revenue. There was no objection from Councilor Accetturo. There was additional Council discussion.
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Councilor Griffiths made a motion to reduce the 2011 proposed budget by the following:
Mayor's Office
Community Relations Specialists (2 positions includes wages and benefits) $157,750
Office Supplies $4,500
Professional Services (cable channel productions and film development) $100,500
Postage, Telephone, Cell Phone and Internet Connections $13,500
Newsletter Postage $17,500
Travel Fees and Expenses $38,700
Printing and Advertising $37,500
Repairs and Maintenance $1,500
Rentals and Leases $6,000
Promotional Funds $7,500
Web Page Fees $60,000
Training Seminars $9,500
Equipment and Fixtures $8,200
Computer Equipment $1.4,000
Total reduced amount $476,650
Councilor Snyder seconded. There was brief Council discussion. Councilor Griffiths made a motion to
amend and to table removing Rentals and Leases to verify existing contractual obligations. The new
proposed reduced amount is $470,650. There was no objection by Councilor Snyder (seconded). There
was additional Council discussion. Council President Sharp called for the vote. The motion was
approved 5 -2 (Councilors Carter and Rider opposed).
Councilor Snyder made a motion to reduce the 2011 proposed budget by the following:
Education Reimbursement from the following departments:
Communications Center $28,000
Police Department $27,800
Fire Department $25,000
Law Department $14,000
Information Services $13,000
Mayor's Office $13,000
Human Resources $5,000
Engineering $5,000
Department of Community Services $1,000
Parks $400
Total $132,200
*Chamber of Commerce Luncheons (all departments) $2,800
Total $2,800
Mayor Office
Line Item #4341999 Other Professional Fees $50,600
*Promotion and Advertising $4,500
Total $55,100
Total reduced amount $190,170
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Councilor Griffiths seconded. There was brief Council discussion. There are two duplicate items
Councilor Snyder removed $1,000 from the Chamber Luncheons and $4,500 from the Mayor's Office
Promotional and Advertising. The new proposed reduced amount is $184,470. Mayor Brainard
addressed the Council. Council President Sharp called for the vote. The motion was approved 7 -0.
Councilor Carter made a motion to reduce the 2011 proposed budget by the following:
City Council
Salaries $75,258
Stationery and Printed Supplies $1,000
Office Supplies $300
Travel Fees and Expenses $2,500
Line Item #4355300 Organization and Member Dues $4,000
Line Item #4358700 Hamilton County Economic Development Fees $42,000
Line Item #4357002 External Training Fees $5,000
Line Item #4463000 Furniture and Fixtures $1,000
Line Item $4463201 Hardware $1,000
Total reduced amount $132,058
There was brief Council discussion. The motion died for lack of a second.
Mayor Brainard addressed the Council. He proposed $1,074,373 cuts to the City's 2011 proposed budget.
The Retiree Health Insurance Fund has $3,000,000 and the City has only spent $200,000 in 2010. The
Mayor made the following proposed cuts:
Communications Center
Retiree Health $2,400
Workman's Compensation $1,800
General Administration
Retiree Health $3,225
Workman's Compensation $54,500
Building Repairs and Maintenance $20,000
Human Resources Training Position (will not fill) $60,000
Department of Community Services
Retiree Health $1,548
Environmental 'Planner Position (will not fill) $140,000
Trees $75,000
Fire Department
Retiree Health $225,160
Workman's Compensation $86,500
External Training and Travel $1 4,600
Building Repairs and Maintenance $50,000
Uniforms $20,000
Law Department
Retiree Health $516
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Mayor's Office
Retiree Health $1,032
Cable Channel Production $50,000
Chamber Luncheons $600
External Instruction Fees $5,000
Police Department
Retiree Health $142,374
Engineering Department
Retiree Health $387
Staff Engineer Position (will not fill) $97,000
Street Department
Retiree Health $6,106
Parks Department
Retiree Health $989
Workman's Compensation $16,000
Total reduced amount $1,074,737
Mayor Brainard addressed the Council. There was brief Council discussion. Mayor Brainard responded.
Councilor Snyder made a motion to delete $429,000 (Support for the Arts) from the Council budget.
Councilor Snyder also made a motion to retain $180,000 in the line item for the Carmel Symphony
Orchestra and $56,000 for the Carmel Reparatory Theatre. The Council has committed $2,000,000 for
support of the Performing Arts Center. Councilor Accetturo seconded. There was brief Council
discussion. Councilor Snyder tabled this item for further information.
Council President Sharp made a motion to reduce the 2011 proposed budget by the following:
City Council
Stationery and Printed Supplies $1,300
Chamber Luncheons $1,000
Travel Per Diem $2,500
Organization and Membership .Dues $4,000
External Travel and Training Fees $5,000
Furniture and Fixtures $1,000
Hardware $1,000
Total reduced amount $15,800
Councilor Rider seconded. Council President Sharp passed the gavel to Councilor Griffiths to address the
Council. There was no Council discussion. Councilor Griffiths called for the vote. The motion was
approved 7 -0. Council President Sharp addressed the Council and made a motion to reduce the City's
share of the health insurance payment from 88% to 83% and increase the employee share from 12% to
17% with a stated goal that the Council will increase the differential each year until the split gets back to
the 75% (City share) 25% (employee share). Councilor Sharp asked the administration to formulate a
policy so that this inadvertent "creep" does not occur in the future. Councilor Snyder seconded. There
was brief Council discussion. Mayor Brainard addressed the Council. There was additional Council
discussion. Councilor Griffiths called for the vote. The motion was approved 6 -1 (Councilor Carter
opposed).
Council President Sharp reclaimed the gavel from Councilor Griffiths.
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Council President Sharp requested on behalf of the Council that Mayor Brainard invite Curt Coonrod to
the next Council meeting to go over the fiscal plan and the projections of the City's revenues.
Council President Sharp announced the Second Reading of Ordinance D- 2014 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Adding Chapter 8, Article 5, Section 8 -48, Subsection
(a)(6) (Limited Parking Areas); Sponsor: Councilor Carter. SENT TO THE UTILITIES,
TRANSPORTATION AND PUBLIC SAFETY COMMITTEE (10/11/10). This item was not discussed.
Council President Sharp announced the Third Reading of Ordinance Z- 543 -10; An Ordinance of the
Common Council of the City of Cannel, Indiana, Updating a Variety of Provisions of the Carmel Zoning
Ordinance (Patch VIII); Sponsor: Councilor Rider. REMAINS IN THE LAND USE, ANNEXATION
AND ECONOMIC DEVELOPMENT COMMITTEE (10/26/10). This item was not discussed.
Council President Sharp announced the Second Reading of Ordinance Z- 544 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Removing the Sunset Provision of the Cannel Drive
Range Line Road Overlay Zone in the Carmel Zoning Ordinance; Sponsor: Councilor Rider. REMAINS
IN THE LAND USE, ANNEXATION AND ECONOMIC DEVELOPMENT COMMITTEE (10/26/10).
This item was not discussed.
Council President Sharp announced Resolution CC- 09- 07- 10 -03; A Resolution of the Common Council
of the City of Cannel, Indiana, To Set the 2011 General Fund Tax Levy and Authorization of Borrowing
Between Funds; Sponsor: Councilor Sharp. REMAINS IN THE FINANCE, ADMINISTRATION AND
RULES COMMITTEE (9/30/10). This item was not discussed.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Council President Sharp announced the First Reading of Ordinance D- 2015 -10; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division II, Section 2 -8
(c), Adding 2 -8(d) (Redevelopment Commission) of the Carmel City Code. Councilor Seidensticker made
a motion to move this item into business. Councilor Accetturo seconded. Council President Sharp passed
the gavel to Councilor Griffiths to present this item to the Council. There was brief Council discussion.
Councilor Griffiths referred Ordinance D- 2015 -10 to the Finance, Administration and Rules Committee
for further review and consideration.
Council President Griffiths reclaimed the gavel from Councilor Griffiths.
Council President Sharp announced Resolution CC- 10- 04- 10 -01; A Resolution of the Common Council
of the City of Cannel, Indiana, To Ratify and Approve the 2011 Scheduled increase in the Cannel Parks
and Recreation Impact Fee. Councilor Rider made a motion to move this item into business. Councilor
Snyder seconded. Councilor Rider presented this item to the Council. There was no Council discussion.
Councilor Rider made a motion to approve Resolution CC- 10- 04- 10 -01. Councilor Griffiths seconded.
There was no Council discussion. Council President Sharp called for the vote.
Resolution CC- 10- 04 -10 -01 was adopted 7 -0.
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OTHER BUSINESS
There was none.
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENTS
ADJOURNMENT
Mayor Brainard adjourned the meeting at 8:55 p.rn.
Respectfully submitted,
ATTEST:
Diana L. Cordray, IAMC, Cler easurer
10/04' 10 CC M ecti ng 1\I i nutc s
Clerk- Treasurer Diana L. Cordray,
Approved,
es Brainard, Mayor
CRC Meetings
CARMEL REDEVELOPMENT COMMISSION
October 4, 2010
CITY COUNCIL REPORT
(Prepared for Bill Hammer 9/20/10)
The CRC held their regularly scheduled public meeting on Wednesday, September 15, 2010 at
6:30 p.m.
Upcoming Meetings:
o Tuesday, September 21, 2010 Special Meeting
o Wednesday, October 20, 2010 Regular Meeting
Financial Matters:
The end of month August CRC Operating Balance is $15,892,434
CRC Public /Private Partnerships:
1. City Center CRC /Pedcor LLC. (Parcel #5)
a. Please see attached report from Signature Construction (Distributed at 9/15/10 CRC
meeting).
2. Performing Arts Center (Parcel #7 -A)
a. Please reference attached Construction Manager's report. (Distributed at 9/15/10 CRC
meeting).
3. The "Green" (Parcel #7 -B)
(The "Green is the green space between the Concert Hall and the Main Stage Theater /SEP
Office building to the south.)
a. Please reference attached REI Project Manager's report.
b. Construction Manager is awarding construction contracts for all phases of the "Green"
construction for the site and road work based on bids that were below the Construction
Manager's estimate.
c. Construction Manager anticipates starting construction on September 20, 2010 for the
"Green" loop road. The site will have to be filled to raise the elevation approximately
3' -0
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d. The site's Project Manager is working on the construction schedule to allow project
interface with construction projects both north and south of the site. Site logistics are
complicated due to staging requirements for the three projects. Trade contractors and
construction trailers were removed on September 17, 2010. Site will be turned over to
the "Green" Construction. Manager on September 20, 2010 to begin site work.
e. First stage of construction is underway for underground utilities that will feed off a
current underground tunnel that extends from the Energy Center to the Concert Hall.
Duke Energy is dictating placement of additional transformers and CT cabinets.
Contractors will start on north side and work south to Office /Theater building.
4. Energy Center (Parcel #7 -C)
a. Construction work is completed to add the additional pumps and modules to serve the
Main Stage Theater, Office Building #1 and Office Building #2 with the necessary
capacity that will serve existing city buildings to include City Hall, police department
and fire station. Work will be fully completed end of September 2010.
b. Necessary survey work is complete in order to establish routes to run hot and chilled
water lines to the city buildings. Engineering documents will be sent to PAC
Construction Manager for bidding. Consulting engineers have completed the cost
estimates to rework the 20- year -old heating and cooling systems in the existing city
buildings, especially police headquarters.
c. CRC is working with outside counsel on operating the Energy Center within the rules
set by the State of Indiana Utility Regulatory Commission. The City Utilities
department, through John Duffy, is assisting in monitoring operations costs of the
facility and the cost of the utilities supporting hot and chilled water, with all paid for by
the CRC.
5. Main Stage Theater CRC, REI and Pedcor LLC (Parcel #7C -1)
a. Structural steel erection was completed on July 30, 2010. Masons are laying concrete
block to enclose main stage and seating areas. Topping out of masonry will be
complete by October 10, 2010.
b. The Construction Manager has received bids for the core and shell as well as the
mechanical and electrical work. Competitive bidding has kept costs within range of
contractor estimates. All contracts have been awarded except for Theater interior
finishes. Bids will be due in October 2010.
c. Civic Theater and designers have established a theater equipment list that meets the
needs of Civic Theater, Repertory Theater of Carmel and the Cannel Performing Arts
Center management, who will book the Main Stage Theater and Studio Theater.
Equipment bids have been reviewed and contracts are being processed.
d. Architects and designers have completed interior designs and graphic packages for
bidding by the Construction Manager. Interior design concepts have been approved by
Steven Libman, Civic Theater and the CRC Plan Review Committee.
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e. Main Stage Theater is set for completion in June 2011. Studio Theater could be ready
by March 2011.
6. Studio Theater Office Building #1 (Parcel #7C)
a. Interior construction of the Studio Theater space is underway with the construction of
interior walls and mechanical and electrical rough -ins taking place. installation of
heating and cooling ductwork is almost complete.
b. All team members have signed off on the necessary theater and lighting equipment for
the Studio Theater. A matrix was developed to outline equipment supplier work from
electrical contractor efforts.
c. Interior finish package for Studio Theater and adjacent public lobbies are complete and
have been approved by all parties affiliated with the theater operations. CRC Plan
Review Committee has approved interior finishes and furniture.
d. All interior construction documents for theater equipment have been bid and are in
budget.
e. Theater seats and multiple configurations for different theater arrangements have been
selected and approved by Civic Theater, RPAC management and CRC Plan Review
Committee.
7. North Office Building #1 CCDC (Parcel #7C -2)
a. Structural steel framework is complete with the contractor completing elevated floors
concrete. Exterior structural framing was completed in June 2010. Utilities are being
installed below grade and feeding off an existing underground tunnel that carries hot
and chilled water. Exterior finish wall framing, stud walls with insulation and
temporary window infill to all 3rd and 4 floor finish for SEP began July 21, 2010. The
east exterior wall is complete with masonry progressing on the north wall. Windows
are being set as they arrive on site.
b. The lobby that serves Main Stage Theater, Studio Theater, Office Building and the
garage is framed and ready for finish work to commence. The interior finish package
for public areas has been approved by the CRC Plan Review Panel and main users.
Bidding of interior finish work was due August 2010.
c. Building security systems that include door locking and secured office areas using the
latest technology will be interfaced with cameras and monitoring equipment. Security
systems are being coordinated with various City agencies.
Architects have prepared the exterior and interior signage package for review by all
users and City agencies.
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8. Parking Structure CRC (Parcel #7C -3)
a. Construction Manager is preparing to request from the City to issue the Certificates of
Substantial Completion and Occupancy dated November 8, 2010.
b. Final garage finish materials are arriving daily to meet construction schedule delivery to
site.
c. Concrete contractor has completed the underground storm water retention area under
the south end of the garage.
d. The garage security system as well as controlled entry points are being roughed -in so
that they will interface with both the Theater and Office Building.
e. Trade contractor has completed installing architectural grillage in openings on the south
wall that will allow for ventilation.
f. Construction Manager will prepare to turn over garage to owner in November 2010.
Garage will be in operation December 1, 2010.
9. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47)
a. Contractor is completing underground garage with installation of utilities for drainage,
water and power. Utility companies are running power from across the street into the
electrical load center in the garage. Final transformer and meter panels were resolved
with Duke Energy. Electrical contractor is ready to hook up the main building electrical
services.
b. Contractor has completed all framing and MEP rough -in. Good weather has helped the
schedule. Mansard roofing is being completed on the west side with full roofing to be
complete by the end of August 2010. City Fire Marshal has reviewed building rough
ins and approved installation of drywall starting September 20, 2010.
c. Material suppliers are arriving daily to keep up with construction. Project is on
schedule despite previous bad weather.
d. Building exterior masonry has been completed on the east, south and part of the north
side of the building. Developer has submitted minor exterior changes to the CRC Plan
Review Committee for upper floor wall vents and penetrations. Masonry work on south
elevation is scheduled to be completed October 15, 2010.
e. Trade contractors are constantly being reminded not to park on city streets and to park
at the old City Street Department site. Contractors will soon be able to park in the
lower levels of the garage.
f. Bids for streetscape and road work were received on July 14, 2010. Contracts for part
of this work were awarded July 21, 2010 at the regular CRC meeting. A re -bid of parts
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of the work were received September 8, 2010. CRC approved awarding contracts
subject to available funding.
10. Arts Design District Parking CRC (Parcel #62)
a. The site behind the Chaos building has been filled with gravel on a temporary basis to
fill in where old garages were demolished to allow for proper drainage away from
buildings.
b. Existing CRC parking area will be re- striped to provide more orderly and effective
visitor parking.
c. Utility Companies are verifying the cost and reroute of electrical overhead lines to
below grade services.
d. The CRC is reminding merchants that staff should be parking in the Carmel Lions Club
Parking lot to maintain available parking for shoppers.
e. CRC is continuing to work with existing business owners on land exchanges necessary
to complete a unified public parking area.
11. Apostolic Church Site /Nelson Property CRC (Parcel #92)
a. The Commission received one offer to purchase Parcel 92 at the May 19, 2010 regular
meeting. Commission has rejected the bid as non conforming and is in negotiations
with Keystone Construction to purchase the property.
b. CRC expenditures on Parcel 47 are conditioned upon the developer meeting its
obligations under the development agreement, i.e. closing on the church property.
Arts Design District Update:
1. News and Events
a. Two new galleries The French Bleu Gallery and Eye on Art Gallery have moved
into the District on Main Street. Grand openings for the galleries will be held in the
upcoming months.
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City Progress Report 9/10/10
Signature Construction is pleased to provide a brief list of highlighted activities being
completed in Carmel within the last month for Carmel City Center Building A, Building
B, P111 Waterproofing and Pavers, Village on the Green Parking Garage, Village on the
Green Theater, and Tenant information at Indiana Design Center as well as Carmel City
Center Buildings A B.
1. Parcel 73 Streetscape Project
Retaining wall and planters at Northwest corner were poured yesterday. Fire
Department connection relocation work should begin next week.
City Center Dr curb and sidewalk work began this week starting at the far
west side.
Light pole rough in continues as well as pouring pole bases.
2. P -111 Waterproofing, Mud Slab and Pavers
Waterproofing is completed and passed the tests at Hanover Court, portions
of Veterans Way, and Hanover Pass.
Wyatt way pavers are completed minus the egress path and Gainsboro is
underway. All pavers minus the egress paths should be complete this week.
Chair back curbs at the east side of Hanover Pass are poured. The chair back
curbs on the west side will be poured by the end of the week.
3. Carmel City Center Building A Parcel 5
Completed downspouts and collector box installations.
Installation of the turret metal roofing continues.
Rails at the clock tower, west side of the 6 floor, and colonnade railings
continue.
Adjusting doors as continues as required.
State inspections at 4 and 5 elevators.
The remaining Sikka finishes are complete. Misc. fire stopping at retail
corridors and electric rooms is complete.
Granite installation of lower retail is ongoing.
Delivery for all broken or outstanding stone pieces is set to arrive on site this
week.
Continued on finish paint at B4 /B5, and punch list; completing work in
stairwells.
Retail cooling equipment and equipment at the lofts is nearly complete.
Plumbing completed except for fixtures at the public restroom.
InstaIling power to garage Sanyo Equipment. Various IT rooms need A/C
power hooked up. Continued on pulling wire at the retail level to tenant
panels.
Setting storefront at area for monumental staircase /turret this week. Installing
metal at tops of storefronts at public passageways. Broken window
replacements and delivery of limiter arms anticipated next week.
Working on Turret and elevation AA206 EIFS work. Completion of work for
chimney pots on rooftop continues.
Installed dock bumpers. Doors to be shipped out of the North Carolina the
14` /1 5
Continue floor finishes and wall finishes at the public restrooms, including
public restroom access hallway. Flooring in the lofts is completed.
4. Carmel City Center Building B Parcel 5
Fire alarm was tested with Building A.
Flooring in elevators /elevator lobbies Signature to proceed with permanent
installation of the flooring in elevators /elevator lobbies per the architectural
drawings.
Paint touch up complete.
Restroom installation in progress.
5. Village on the Green Parking Garage Parcel 7C -3
Slab on grade pours continue. This work will be 2/3 complete this week.
CMU has stated at the storeroom and the electrical /mechanical rooms. EIFS is
complete. Storefront frames for screen openings are on site and installation
continues. 5 of 9 are complete and the frame is installed for the seventh. The
utility contractor is installing the Aqua
Storm drain roughs above grade continue. The fire protection contractor
continues work as it is available.
Power and lighting roughs continue. The Energy Center courtyard rough is
complete. The service has been inspected for the office. Duke Energy will
complete the power to the service. Garage service underground at the electric
room is complete.
6. Village on the Green Theater Parcel 7C -1
The CMU walls at both the stage and Auditorium are currently in progress.
Hagerman is scheduled to top -out the CMU at the stage walls around the end
of September.
We have completed the MEP under slab work at the South and East and are
scheduled to pour the slab -on -grade in these areas next week.
We are scheduled to pour the slab -on -metal deck at the 2 floor North and
East yet this week.
We are scheduled to pour the slab -on -metal deck at the 3rd floor North and
East next week.
Both sets of steel stairs have been set in place and detail work is in progress at
these stairs.
Exterior wall framing is tentatively scheduled to start toward the end of
September.
7. Indiana Design Center Tenant Spaces
The total leasable square footage for Indiana Design Center is 82,408 square
feet. Currently, 53,000 square feet is leased.
8. Carmel City Center Tenant Spaces
The total leasable space for Carmel City Center Phase 1 is 78,427 square feet.
Currently, 22,763 square feet is leased.
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Parcel 7A, Regional Performing Arts Center
DAVID M. SCI
ARCIIITECTURAI. SERVICES. INC.
C SO Architects
A RCHITECTI IRE INTERIOR DrisiGN
Project Status Report
o Progress Update
o Progress Photos
September 15, 2010
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Progress Update
The Auditorium!!! (Sep 15, 2010)
There are currently more than 170 workers on site daily. Installation of exterior window frames, doors and glass continues.
The Hardscape (curbs, sidewalks, etc) contractor continues the exterior work and is 50% complete. Brick veneer on the
wall adjacent to the Monon trail has been done and waiting on the stone cap to complete. Installation of the granite and
brick pavers is ongoing on the East, south West sides of the building. The exterior handrail material continues arriving at
the jobsite and is being installed. Drywall is being placed in multiple areas and is approximately 99% complete. Plaster
work is complete in the Auditorium. Painting continues in multiple areas (Auditorium, lobbies, back of house, etc). Millwork
(wood trim) continues in the Auditorium, lobbies and boxes. Interior doors and hardware installation continues. Fire alarm
devices /system installation continues. The Sound Communication contractor continues installation of sound systems.
Ceramic tile is complete in the restrooms. Counter tops, sinks, faucets, toilet fixtures, toilet partitions, and accessories
installation continues in the restrooms. Acoustic ceiling grid and ceiling pads installation continues in ail areas. Italian
stone flooring is being installed in the East and South Lobbies and stairs from those Lobbies to the Box Tier level. Finish
work (trim, drywall, etc) is ongoing on the ornamental stairs. Light fixtures are being installed throughout the building. All
chandeliers have been installed. Ornamental handrail continues in the in the SE SW grand stairs. Installation of the wood
flooring in the Auditorium has started (Choral seating and main floor). Installation of the acoustic canopy was stopped due
to an issue with the assembly of the framing. The work in the Auditorium has been resequenced so to avoid any delay to the
substantial completion date. Layout of the Auditorium seating has been done and holes are being drilled for the heating
system under the seats. Light trusses have been installed. The Energy Center Phase II equipment installation is complete
with controls graphics and interface ongoing.
Over the next 30 days: Painting will continue in all areas. Millwork installation will continue. Plaster and drywall work will
complete. Acoustic ceiling grid installation will complete. Italian stone installation will complete. Back of house carpet will
get started. Installation of the acoustic canopy will get started again. The organ pipes should be started. Production
lighting in the Auditorium will get started. Installation of the Auditorium seating will start. The Hardscape contractor will
continue work on the exterior of the building.
Page 2 of 10
Progress Photos
View from the South (Aug. 17, 2010)
View from the South (Sep 15, 2010)
Page 3 of 10
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View from the West (Aug. 17, 2010)
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View from the West (Sep 15, 2010)
Page 4 of 10
View from the North (Aug. 17, 2010)
View from the North (Sep 15, 2010)
Page 5 of 10
View from the East (Aug. 13, 2010)
View from the East (Sep 15, 2010)
Page 6 of 10
Auditorium HVAC Vent Holes (Sep 15, 2010)
Auditorium Wood Floor Being Installed (Sep 15, 2010)
Page 7 of 10
Locker Room on Main Floor (Sep 15, 2010)
Page 8 of 10
Catering Kitchen in Basement (Sep 15, 2010)
Staff Break Room in Basement (Sep 15, 2010)
Page 9of10
East Box Tier Level (Sep 15, 2010)
Multi- Purpose Room (Sep 15, 2010)
Page 10 of 10
Parcel 7 C
September 2010 Project
Status Update
Projects Currently) Underway, on Parcel 7B /7C:
VOG Office Building, 200 Seat Studio Theater, 600 space
Parking Garage, 500 Seat Tarkin6ton Theater, Center Green
Infrastructure and Roadway, Civic Theater Support Space in
Garage.
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