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Office of the
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WEDNESDAY, AUGUST 4, 2010
AT 10 :00 A.M.
COUNCIL CHAM FORS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, AUGUST 4, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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Office of the
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BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 4, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the July 21, 2010 Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW- 08- 04- 10 -01; 131 Street and US 31; Right of Way
Improvements; Terry Hebert, Browning Investments
3. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #1; DLZ;
($13,500.00); Traffic Control Study -126 and Auman Drive Intersection; Mike
McBride, City Engineer
b. Request for Purchase of Goods and Services; Additional Services No. 14;
Crossroads Engineer; ($141,000.00); 126 Shelborne to Towne; Construction
Inspection; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Additional Services No. 15;
Crossroads Engineer; ($420,000.00); Shelborne —116 to 131 Construction
Inspection; Mike McBride, City Engineer
d. Request for Purchase of Goods and Services; Additional Services No. 16;
Crossroads Engineer; ($18,500.00); 106 Street Path Hazel Dell to Gray;
Survey, Design and Bidding Service; Mike McBride, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
e. Request for Purchase of Goods and Services; JMI Mechanical; ($1,720.00);
HVAC Maintenance Agreement; Bob Higgins, Brookshire Golf Course
f. Request for Purchase of Goods and Services; Public Safety Medical Services;
($80,000.00); Chief Keith Smith, Carmel Fire Department
g. Request for Purchase of Goods and Services; Techlite Corporation;
($467,966.00); LED Street Light Project; Dave Huffman, Street Commissioner
h. Request for Purchase of Goods and Services; Additional Services No. 1; Town
Planning Urban Design; ($17,011.45); Smart Code and US 31 Corridor Plan;
Michael Hollibaugh, Director of the Department of Community Services
i. Request for Purchase of Goods and Services; Rundell Ernstberger Associates;
($27,000.00); US 31 Corridor; Michael Hollibaugh, Director of the Department of
Community Services
j. Request for Purchase of Goods and Services; Change Order #3; Walsh
Construction; (decrease $250,202.86); Completion Date 11/1/2010; Mike
McBride, City Engineer
k. Request for Purchase of Goods and Services; Change Order #3; Schutt
Lookabill, Co.; (increase $15,051.10); Completion Date 11/15 /2009 -Date of
Change Order 5/14/2009; Mike McBride, City Engineer
4. USE OF CITY FACILITIES /STREETS
a. TABLE 7/21/10; Request to Use City Streets; 5K Run; Saturday, October 2,
2010; 9:00 a.m. to 10:00 a.m.; Chad Antcliff, University High School
b. TABLE 7/21/10; Request to Use Gazebo and Common Grounds; Walk;
Sunday, October 3, 2010; 7:00 a.m. to 4:00 p.m.; Mike Ainley
c. Request to Use City Streets; Walk; Sunday, September 26, 2010; Kathy Pelleier
REQUEST TO TABLE THIS ITEM
d. Request to Use City Streets; Saturday, October 30, 2010; 6:00 a.m. to 11:00
a.m.; Carmel Clay Education Foundation REQUEST TO TABLE THIS ITEM
e. Request to Use Close City Streets; Block Party; Saturday, August 14, 2010; 8:00
a.m. to 11:00 p.m.; Ashton Homeowners Association
f. Request to Use Caucus Room (1/3); Meeting; Tuesday, September 21, 2010;
7:00 p.m. to 8:30 pm.; Westpark at Springmill
g. Request to Close City Streets; Neighborhood Gathering; Saturday, August 21,
2010; 4:00 p.m. to 10:00 p.m.; Rain Date Saturday, August 27, 2010; Mohawk
Crossing Neighborhood
h. Request to Use City Streets; Homecoming Parade; Friday, September 24, 2010
1:00 p.m.; 5K Walk/Run; Saturday, September 25, 2010; Amy Skeens- Benton,
Carmel High School
5. OTHER
a. Request for Final Inspection and Recommendation for Acceptance; Rangeline
Road Bridge Replacement; Mike McBride, City Engineer
b. Request for Lane Closure; North Pennsylvania; David Wire, AT &T
c. Request for Lane Closure; East 116 Street; David Wire, AT &T
d. Request for Storm Water Technical Standards Variances; Coxhill Mansion
Renovation; Paula Gartner, Cripe Engineer
e. Request for Secondary Plat Approval; Towne Oaks Estates; Lot 1; Dave Sexton,
Schneider Corporation
f. Request for Dedication and Deed of Public Rights of Way;1441 LLC; Michael
Chittenden
g. Request for Consent to Encroach; 13440 Lost Creek Lane; Lot 41; The Lakes at
Towne Road, Section 2; Terry Kemp, 13440 Lost Creek Lane
h. Request for Temporary Easement; Woodland Country Club; John Duffy, Director
of the Department of Utilities
6. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 4, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke; Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the July 21, 2010 Regular meeting were approved 3 -0.
PERFORMANCE RELEASES
Resolution BPW- 08- 04- 10 -01; 131 Street and US 31; Right of Way Improvements; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Service #1; DLZ; ($13,500.00); Traffic
Control Study -126" and Auman Drive Intersection Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Services No. 14; Crossroads Engineer;
($141,000.00); 126" Shelborne to Towne; Construction Inspection; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Services No. 15; Crossroads Engineer;
($420,000.00); Shelborne 116' to 131''; Construction Inspection; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Services No. 16; Crossroads Engineer;
($18,500.00); 106" Street Path Hazel Dell to Gray; Survey, Design and Bidding Service; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0..
Request for Purchase of Goods and Services; JMI Mechanical; ($1,720.00); HVAC Maintenance
Agreement; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Public Safety Medical Services; ($80,000.00); Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Techlite Corporation; ($467,966.00); LED Street
Light Project; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Additional Services No. 1; Town Planning Urban
Design; ($17,011.45); Smart Code and US 31 Corridor Plan; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Rundell Ernstberger Associates; ($27,000.00); US
31 Corridor; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Change Order #3; Walsh Construction; (decrease
$250,202.86); Completion Date 11/1/2010; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #3; Schutt- Lookabill, Co.; (increase
$15,051.10); Completion Date 11/15 /2009 -Date of Change Order 5/14/2009; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 2 -0.
USE OF CITY FACILITIES
TABLE 7/21/10; Request to Use City Streets; 5K Run; Saturday, October 2, 2010; 9:00 a.m. to
10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
TABLE 7/21/10; Request to Use Gazebo and Common Grounds; Walk; Sunday, October 3, 2010;
7:00 a.m. to 4:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request to Use City Streets; Walk, Sunday, September 26, 2010; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2 -0.
TABLE 8/4/10; Request to Use City Streets; Saturday, October 30, 2010; 6:00 a.m. to 11:00 a.m.;
Mayor Brainard moved to Table. Board Member Burke seconded. Request Tabled 3 -0.
Request to Use Close City Streets; Block Party; Saturday, August 14, 2010; 8:00 a.m. to 11:00
p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0.
Request to Use Caucus Room (1/3); Meeting; Tuesday, September 21, 2010; 7:00 p.m. to 8:30
pm.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0.
Request to Close City Streets; Neighborhood Gathering; Saturday, August 21, 2010; 4:00 p.m. to
10:00 p.m.; Rain Date Saturday, August 27, 2010; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2 -0.
Request to Use City Streets; Homecoming Parade; Friday, September 24, 2010 1:00 p.m.; 5K
Walk/Run; Saturday, September 25, 2010; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2 -0.
OTHER
Request for Final Inspection and Recommendation for Acceptance; Rangeline Road Bridge
Replacement; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2 -0.
Request for Lane Closure; North Pennsylvania; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2 -0.
Request for Lane Closure; East 116 Street; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2 -0.
Request for Storm Water Technical Standards Variances; Coxhill Mansion Renovation; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0.
Request for Secondary Plat Approval; Towne Oaks Estates; Lot 1; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2 -0.
Request for Dedication and Deed of Public Rights of Way;1441 LLC,• Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2 -0.
Request for Consent to Encroach; 13440 Lost Creek Lane; Lot 41; The Lakes at Towne Road,
Section 2; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
2 -0.
Request for Temporary Easement; Woodland Country Club; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2 -0..
ADJOURNMENT
Mayor Brainard Adjourned at 10:13 a.m.
AL _.L/
Tana L. Cordray, I MC
Clerk Treasurer
Approved
Mayor Jaynes Brainard
ATTEST:
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Dian L. Cordray, IAMC
Clerk Treasurer
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