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WEDNESDAY, SEPTEMBER 1
AT 10:00 A.M.
COUNCIL CHAMBERS
CARIVIEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, SEPTEMBER 1, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, SEPTEMBER 1, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 4, 2010 Regular Meeting Tabled on 8/18/2010
b. Minutes from the August 18, 2010 Regular Meeting
2. BID OPENING /AWARDS
a. Bid Opening for the Village of Mount Carmel Drainage Improvement; Michael
McBride, City Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW- 09- 01- 10 -01; Lowe's Home Center; Vegetative Filter Strip and
Infiltration Trench; Maryann Dark, Marsh Mercer Kroll
4. CONTRACTS
a. Request for Purchase of Goods and Services; Tru- Green; ($5,214.00); Lawn
Care Service; Dave Huffman, Street Commissioner
b. Request for Purchase of Goods and Services; Eagle Valley; ($860,590.75);
Chesterton Subdivision Drainage Improvements; Michael McBride, City
Engineer
c. Request for Purchase of Goods and Services; Change Order Final; 131 Street
Ditch to Spring Mill; (Increase $86,602.92); Snider Group, Inc.; Michael
McBride, City Engineer
d. Request for Purchase of Goods and Services; Change Order #2; Cool Creek
North Trail; (Increase $44,520.64); Calumet Contractors; Michael McBride, City
Engineer
5. USE OF CITY FACILITIES /STREETS
a. TABLE 8/4/10: Request to Use City Streets; Saturday, October 30, 2010; 6:00
a.m. to 11:00 a.m.; Carmel Clay Education Foundation
b. TABLE 8/18/10: Request to Use City Streets, City Hall Common Areas; Carmel
Fest; Saturday, July 2, 2011 thru Monday, July 4, 2011; Carmelfest Committee
c. Request to Use City Streets; Run; Sunday, September 12, 2010; 7:00 a.m. to
9:00 a.m.; Claridge Farm Home Owners Association
d. Request to Use Gazebo and Common Area; Wedding; Sunday, September 5,
2010; 2:00 p.m. to 7:00 p.m.; Joni Clarke
e. Request to Use City Streets; Art and Design District; Friday, September 23
through Sunday, September 25, 2011; Carmel International Art Festival;
Rosemary Waters
f. Request to Use City Streets; Run; Saturday, October 16, 2010; 7:00 a.m. to
11:00 a.m.; Creekside Middle School
g. Request to Use City Streets; Neighborhood Picnic; Sunday, September 19, 2010;
3:00 p.m. to 8:00 p.m.; Woodfield Home Owners Association
6. OTHER
a. TABLE 8/18/2010; Resolution No. BPW- 08- 18- 10 -02; A Resolution of the City
of Carmel Board of Public Works and Safety Regarding the Removal of Non
Conforming Signs; (Auman Drive); Douglas Haney, City Attorney
b. Request for Emergency Withdrawal; Barbara Lamb, Human Resources
c. Request for Acceptance of Contract Final Inspection and Recommendation;
Rangeline Road and Smokey Row Road Roundabout; Michael McBride, City
Engineer
d. Request for Secondary Plat Approval; Camden Walk, Section 2A: Brett Huff,
Stoeppelwerth Associates
e. Request for Secondary Plat Approval; Longridge Estates, Section 4; Brett Huff,
Stoeppelwerth Associates
f. Request for Replat of Blocks E and F; The Cottages at Carmel; Justin Moffett,
The Cottages at Carmel
g. Request for Lane Closure; 121 8 Street N.W. (Smokey Row Road); Resa
Glover, Vectren Energy
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
MINUTES
WEDNESDAY, SEPTEMBER 1, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson; Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the August 4, 2010 Regular meeting were tabled. Remains tabled
Minute from the August 18, 2010 Regular meeting were approved 2 -0.
BID OPENING /AWARDS
Bid Opening for the Village of Mount Carmel Drainage Improvement; Mayor Brainard opened and
read the bids aloud;
Company Amount Alternate Decrease
Hunt 659,179.10 $76,457.55 $16,188.40
Eagle Valley 752,506.00 $91,571.00 $23,271.00
Atlas Excavating 755, 229.00 $83,636.50 $16,081.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW- 09- 01- 10 -01; Lowe's Home Center; Vegetative Filter Strip and Infiltration
Trench; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Tru- Green; ($5,214.00); Lawn Care Service; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Eagle Valley; ($860,590.75); Chesterton Subdivision
Drainage Improvements; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order Final; 131 Street Ditch to Spring
Mill; (Increase $86,602.92); Snider Group, Inc.; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #2; Cool Creek North Trail; (Increase
$44,520.64); Calumet Contractors; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2 -0.
USE OF CITY FACILITIES
TABLE 8/4/10: Request to Use City Streets; Saturday, October 30, 2010; 6:00 a.m. to 11:00 a.m.;
Carmel Clay Education Foundation
TABLE 8/18/10: Request to Use City Streets; City Hall Common Areas; Carmel Fest; Saturday,
July 2, 2011 thru Monday, July 4, 2011; Mayor Brainard moved to table. Board Member Watson
seconded. Item Tabled 2 -0.
Request to Use City Streets; Run; Sunday, September 12, 2010; 7:00 a.m. to 9:00 a.m.; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo and Common Area; Wedding; Sunday, September 5, 2010; 2:00 p.m. to
7 ::00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request to Use City Streets; Art and Design District; Friday, September 23 through Sunday,
September 25, 2011; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request to Use City Streets; Run; Saturday, October 16, 2010; 7:00 a.m. to 11:00 a.m.; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Neighborhood Picnic; Sunday, September 19, 2010; 3:00 p.m. to 8:00
p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2 -0.
OTHER
TABLE 8/18/2010; Resolution No. BPW- 08- 18- 10 -02; A Resolution of the City of Carmel Board of
Public Works and Safety Regarding the Removal of Non Conforming Signs; (Auman Drive)
Request for Acceptance of Contract Final Inspection and Recommendation; Rangeline Road and
Smokey Row Road Roundabout; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Secondary Plat Approval; Camden Walk, Section 2A: Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Secondary Plat Approval; Longridge Estates, Section 4; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Replat of Blocks E and F; The Cottages at Carmel; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Lane Closure; 121 8` Street N.W. Smokey Row Road); Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Meeting recessed at 10:13 a.m. Meeting to order at 10:16 a.m.
Request for Emergency Withdrawal; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2 -0.
ADJOURNMENT
Mayor Brainard Adjourned at 10:20 a.,
Diana L. Cordray, IAC
Clerk Treasurer
Approved
yor James Brainard
ATTEST:
-s
Diana L. Cordray, IAC
Clerk Treasurer