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WEDNESDAY, SEPTEMBER 15, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, SEPTEMBER 15, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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Office of the
Clerk- Treasurer
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, SEPTEMBER 15, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 4, 2010 Regular Meeting Tabled on 8/18/2010
b. Minutes from the September 1, 2010 Regular Meeting
c. Minutes from September 2, 2010 Executive Session
2. BID OPENING /AWARDS
a. Bid Opening for the 106 Street and Haverstick Road Drainage Improvements;
Michael McBride, City Engineer
b. Bid Award for the Village of Mount Carmel Drainage Improvement;
($751,825.05); this was lowest and most responsive bid; Michael McBride, City
Engineer
3. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #17; Contract
#03.03.10.03; Crossroad Engineers; ($16,970.00); River Road path Project;
Michael McBride, City Engineer
b. Request for Purchase of Goods and Services; Rundell Ernstberger Associates;
($10,500.00); Shelborne Road Landscaping; Michael McBride, City Engineer
c. Request for Purchase of Goods and Services; Change Order #1; Cool Creek
Stabilization Project; (Increase$7,735.75); John Hall Construction; this brings
contract to over 20% of original quote; Michael McBride, City Engineer
d. Request for Purchase of Goods and Services; Parson's Transportation Group;
($134,000.00); Rangeline Road Corridor Project Rangeline Road Carmel Drive,
Executive Drive, Veterans Way; Michael McBride, City Engineer
e. Request for Purchase of Goods and Services; Cargill Salt; ($286,608.38);
Hamilton County Coop; Dave Huffman, Street Commissioner
f. Request for Purchase of Goods and Services; Bartlett Tree Experts;
($25,000.00); Tree Removal; Mike Hollibaugh, Director of the Department of
Community Services
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
g. Request for Purchase of Goods and Services; Hittle Landscaping; ($2,980.18);
Dorset and Springmill Landscape; Mike Hollibaugh, Director of the Department
of Community Services
h. Request for Purchase of Goods and Services; Public Safety Medical;
($4,000.00); Medical Services; Chief Michael Fogarty, Carmel Police Department
i. Request for Purchase of Goods and Services; Kevin Smith dba Polka Boys;
($6,500.00); Perform Merchants Square Oktoberfest; Friday, October 8, 2010; Nancy
Heck, Community Relations
4. USE OF CITY FACILITIES /STREETS
a. TABLE 8/4/10: Request to Use City Streets; Saturday, October 30, 2010; 6:00
a.m. to 11:00 a.m.; Carmel Clay Education Foundation This is duplicated with 4(h).
b. TABLE 8/18/10: Request to Use City Streets, City Hall Common Areas; Carmel
Fest; Saturday, July 2, 2011 thru Monday, July 4, 2011; Carmelfest Committee
c. Request to Use Gazebo and Common Grounds; Saturday, October 23, 2010;
9:00 a.m. to 4:30 p.m.; Rehearsal, Friday, October 22, 2010; 4:00 p.m. to 5:00
p.m.; Jeremy Villarreal
d. Request to Use Gazebo and Common Area; Various Dates; from 6:00 p.m. to
9:00 p.m.; Jenna Tyler, Young Life
e. Request to Use City Streets; Block Party; Sunday, October 3, 2010; 2:00 p.m. to
7:00 p.m.; Jennifer Swenby, Ashmore Trace HOA
f. Request to Use Caucus Room (1/3); Various Dates; 7:00 p.m. to 9:00 p.m.;
Hoosier Day Lily Society
g. Request to Use City Streets; Race; Saturday, October 30, 2010; 7:00 a.m. to
11:00 a.m.; Trinity Free Clinic
h. Request to Use City Streets; Race; Saturday, October 30, 2010; 6:00 a.m. to
12:00 p.m.; Carmel Clay Education Foundation
i. Request to Use City Streets; Race; Saturday, September 25, 2010; 7:00 a.m. to
10:30 a.m.; Live Strong Cancer Foundation
5. OTHER
a. TABLE 8/18/2010; Resolution No. BPW- 08- 18- 10 -02; A Resolution of the City
of Carmel Board of Public Works and Safety Regarding the Removal of Non
Conforming Signs; (Auman Drive); Douglas Haney, City Attorney
b. Conflict of Interest Disclosure; Rebecca Chike
c. Request for Lane Closures; 2"`' Street S.W.; Garry Baker, Cobalt Telecom
d. Request for Street, Sidewalk Closures /Open Pavement Cut; 1 Street N.W.;
Michael LaFever, LaFever Electric
e. Request for Curb Cut; 5135 Puffin Place; Expansion of current driveway;
Claude Barger, Claude Sons Concrete
f. Request for Lane Closure; 11403 Gray Road; Garry Baker, Cobalt Telecom
g. Request for Lane Closure; 650 East Carmel Drive; Garry Baker, Cobalt Telecom
h. Request for Storm Water Technical Standards Variance; Village of West Clay
Sections 10010A 10010B; Dave Sexton, Sexton Corporation
i. Request to Reduce Performance Bond Amounts; Heather Knoll Section 1;
Internal Sidewalks; Tim Berry, Platinum Properties
j. Request to Reduce Performance Bond Amounts; Heather Knoll Section 2;
Internal Sidewalks; Tim Berry, Platinum Properties
k. Request to Reduce Performance Bond Amounts; Stanford Park Section 1;
Internal Sidewalks; Tim Berry, Platinum Properties
1. Request to Reduce Performance Bond Amounts; Bellewood; Internal
Sidewalks; Tim Berry, Platinum Properties
m. Request for Consent to Encroach; Lawrence B. Lennon; 2633 E. 136 Street;
Construct and Maintain Parking Area in City's Right of Way; Lawrence Lennon
n. Request for Consent to Encroach; Brighton Woods; 5837 Dawnwood Drive;
install landscaping within an existing island /median; Tom Ertl, Brighton Woods
6. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 15, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Lori Watson, Mary Ann Burke; Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the August 4, 2010 Regular meeting were tabled.
Minute from the September 1, 2010 Regular meeting were tabled.
Minute from the September 15, 2010 Regular meeting were tabled.
BID OPENING /AWARDS
Bid Opening for the 106`" Street and Haverstick Drainage Improvement; Board Member Burke
opened and read the bid aloud.
Company Amount
Harvey Construction $1, 038,130.00
Calumet 980,120.00
F &K Construction $1,014,517.00
Hunt 945, 456.50
Atlas Excavating 826, 000.00
Central Engineering 801, 777.00
HIS Construction 998, 000.00
Eagle Valley 920, 987.75
The bids were given to Mike McBride, City Engineer for review and recommendation.
Bid Award for the Village of Mount Carmel Drainage Improvement; Hunt Paving; ($751,825.05);
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Service #17; Contract #03.03.10.03;
Crossroad Engineers; ($16,970.00); River Road path Project; Board Member Burke moved to
approve. Board Member Watson seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Rundell Ernstberger Associates; ($10,500.00);
Shelborne Road Landscaping; Board Member Burke moved to approve. Board Member Watson
seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Change Order #1; Cool Creek Stabilization Project;
(Increase$7, 735.75); John Hall Construction; this brings contract to over 20% of original quote;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Parson 's Transportation Group; ($134,000.00);
Rangeline Road Corridor Project Rangeline Road Carmel Drive, Executive Drive, Veterans Way;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Cargill Salt; ($286, 608.38); Hamilton County Coop;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($25, 000.00); Tree Removal;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Purchase of Goods and Services; Hittle Landscaping; ($2,980.18); Dorset and
Springmill Landscape; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 2 -0.
Request for Purchase of Goods and Services; Public Safety Medical; ($4,000.00); Medical
Services; Board Member Burke moved to approve. Board Member Watson seconded. Approved 2-
0.
Request for Purchase of Goods and Services; Kevin Smith dba Polka Boys; ($6,500.00); Perform
Merchants Square Oktoberfest; Friday, October 8, 2010; Board Member Burke moved to approve.
Board Member Watson seconded. Approved 2 -0.
USE OF CITY FACILITIES
TABLE 8/4/10: Request to Use City Streets; Saturday, October 30, 2010; 6:00 a.m. to 11:00 a.m.;
Board Member Burke moved to take from the table. Board Member Watson seconded. Removed
from Table 2 -0. Board Member Burke requested the item be withdrawn. Board Member Watson
seconded. Withdrawn 2 -0.
TABLE 8/18/10: Request to Use City Streets; City Hall Common Areas; Carmel Fest; Saturday,
July 2, 2011 thru Monday, July 4, 2011; Mayor Brainard moved to table. Board Member Watson
seconded. Item Tabled 2 -0.
Request to Use Gazebo and Common Grounds; Saturday, October 23, 2010; 9:00 a.m. to 4:30 p.m.;
Rehearsal, Friday, October 22, 2010; 4:00 p.m. to 5:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Approved 2 -0.
Request to Use Gazebo and Common Area; Various Dates; from 6:00 p.m. to 9:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Use City Streets; Block Party; Sunday, October 3, 2010; 2:00 p.m. to 7:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Use Caucus Room (1/3); Various Dates; 7:00 p.m. to 9:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Use City Streets; Race; Saturday, October 30, 2010; 7:00 a.m. to 11:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Use City Streets; Race; Saturday, October 30, 2010; 6:00 a.m. to 12:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Use City Streets; Race; Saturday, September 25, 2010; 7:00 a.m. to 10:30 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
OTHER
TABLE 8/18/2010; Resolution No. BPW- 08- 18- 10 -02; A Resolution of the City of Carmel Board of
Public Works and Safety Regarding the Removal of Non Conforming Signs; (Auman Drive)
Conflict of Interest Disclosure; Rebecca Chike
Request for Lane Closures; 2 Street S. W.; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 2 -0.
Request for Street, Sidewalk Closures /Open Pavement Cut; 1 Street N. W.; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Curb Cut; 5135 Puffin Place; Expansion of current driveway; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Lane Closure; 11403 Gray Road; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 2 -0.
Request for Lane Closure; 650 East Carmel Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 2 -0.
Request for Storm Water Technical Standards Variance; Village of West Clay Sections 10010A
10010B; Board Member Burke moved to approve. Board Member Watson seconded. Approved 2-
0.
Request to Reduce Performance Bond Amounts; Heather Knoll Section 1; Internal Sidewalks;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Reduce Performance Bond Amounts; Heather Knoll Section 2; Internal Sidewalks;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Reduce Performance Bond Amounts; Stanford Park Section 1; Internal Sidewalks;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request to Reduce Performance Bond Amounts; Bellewood; Internal Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
Request for Consent to Encroach; Lawrence B. Lennon; 2633 E. 136` Street; Construct and
Maintain Parking Area in City's Right of Way; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 2 -0.
Request for Consent to Encroach; Brighton Woods; 5837 Dawnwood Drive; install landscaping
within an existing island /median; Board Member Burke moved to approve. Board Member Watson
seconded. Approved 2 -0.
AD
Michael McBride, City Engineer request to add Item to Agenda. Board Member Burke moved to
add item. Board Member Watson seconded. Item added 2 -0. Request for Purchase of Goods and
Services; Hunt Paving; ($751,825.05); Village of Mount Carmel 's Drainage Improvement; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 2 -0.
ADJOURNMENT
Board Member Burke Adjourned at 10:15 a. m.
Diana L. Cordray, IA4
Clerk Treasurer
Approved
/..--tayor l anes Brainard
ATTEST:
I
Diana L. Cordray, MC
C lerk- Treasurer