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HomeMy WebLinkAboutCorrespondence Page 1 of 2 1h Conn, Angelina V From: Conn, Angelina V Sent: Monday, May 14, 2007 12:25 PM To: 'vkerr @talktotucker.com' Cc: Hollibaugh, Mike P; Duncan, Gary R; Redden, Nick Subject: holiday inn & Justus office building - Pro Med Lane Ms. Kerr: Regarding your question about the two separate tax id parcels: The pro med land holiday inn parcel was split a few years ago for tax purposes: this is what the online maproom says about the parcel for holiday inn "Legal Description: 1/15/74 ANNEXED MISC 139-451 6/30/93 SPLT TO TRI-COUNTRY CENTER INC 2/21/95 SPLT TO WOO ETAL 9/12/95 R/W SPLIT 9551428 10/6/95 SPLIT TO CARMEL CLAY BOARD OF PARKS 9555187 6/17/97 B&P/LEGAL 9723704 9/2/97 SPLT TO DAUBY & OCONNOR 9736384 3/30/99 B&P R/W ALREADY TAKEN 9919037 7/12/00 2000-33892 SPLIT TO DAUBY & OCONNOR 005.501" The project for Jackson square PUD, docket no 05020038 Z, showed two separate tax id parcels for the 7 acres. However a 1990 document of commitments shows a site plan for the site as one whole parcel and no split of the to tax id parcels. The split of land, for tax purposes occurred between 1990 and 2005, as a best guess. Go to http://www.co.hamilton.in.us/•is/framecount .html . You can zoom in and right click on a selected parcel for info. --The initial rezone of the parcel also shows the initial development plan for this overall area. It was well over 5 acres. After the initial rezone, the land can be divided up and sold as smaller parcels. Fell free to contact Mike Hollibaugh, DOCS director, for additional clarification at 571-2417. See below. Regarding your question about requiring a minimum tract size of 5 acres in the us 31 overlay—read the following zoning ordinance excerpt: 23B.07 Minimum Tract Size: A. Except as provided in Paragraph C, below, the minimum area covered by a DP within the U.S. Highway 31 Overlay Zone must be 217,800 square feet (5 acres). B. If a Parent Tract (Tract) is located both inside and outside of the U.S. Highway 31 Overlay Zone, a DP shall be submitted to the Commission for the entire tract. Wherever there exists a conflict between the requirements of the underlying zoning and those of the U.S. 31 Overlay Zone, the requirements for the U.S. 31 Overlay Zone shall prevail. C. If a parcel of land or subdivision lot was recorded prior to April 21, 1980 (the "Effective Date"), and said parcel or lot does not contain the minimum area required by this Paragraph, said parcel or lot ("Undersized Lot") may be used for any use permitted in the U.S. 31 Overlay Zone provided that: (1)At the time of recordation of the Undersized Lot or on the Effective Date, the Undersized Lot met the requirements for minimum lot size then in effect for a lot in the underlying primary zoning district(s); (2)The owner of the Undersized Lot must include any adjoining vacant land (not separated by a street or public way)owned or owned by an affiliate on or before the Effective Date or at the time of application which, if combined with the Undersized Lot would create a parcel which conforms, or more closely conforms, to the requirements of this Paragraph; and, (3)All other requirements applicable to the U.S. 31 Overlay Zone can be met. D. Section 23B.07 does not preclude the sale or other transfer of any parcel of land within a Parent Tract after the approval of a Development Plan (DP)for the entire tract. However, the development of the parcel must still conform to the DP for the Parent Tract as approved or amended by the Commission, and all other applicable requirements contained in the Zoning Ordinance. Regarding your question on lot coverage percent and green area: 23B.08.06 Maximum Parcel Coverage and Density: A. Maximum Parcel Coverage shall be sixty-five percent (65%) of any parcel covered by a DP. B. Maximum Floor Area Ratio (F.A.R.)shall be 0.70, with the F.A.R. being calculated by dividing the total gross floor area of a building or buildings on any parcel by the area of such parcel. 5/14/2007 Page 2 of 2 ..r.4 Also, in the recorded commitments of 1990 for these parcels, it does give a maximum Height of 60-ft or 4 stories, whichever is less. I will bring this up at the Plan commission meeting tomorrow. Traffic: the engineering dept is still reviewing this item. I will make sure they know your comments. You can contact the City Engineer, Mike McBride, at 571-2441. A traffic impact analysis was done in January of 1990, as part of the rezone, docket no. 40-90 Z. Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov 5/14/2007 Page 1of1 Conn, Angelina V From: Stacey A. Fouts [saf©deboyland.com] Sent: Tuesday, May 15, 2007 4:25 PM To: Conn, Angelina V Subject: Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn Angie, Please accept this email as our request for Docket No. 07030035 DP: Pro-Med Lane— Holiday Inn to be tabled until the June 19, 2007 Plan Commission Hearing. If you have any questions, please contact our office. Thank You, , Stacey Fouts , , 'Ai Si E OY Client Relations/Permit Processing LdN Sf ES 501 S.9th Street,Suite 100,Noblesville,IN 46060 E �.. Office:(317)770-1801 Toll Free:(888)801-8555 Fax:(317)770-1821 E7ostgaee� �rtgi�nea�rn'°" crx�eyora ( ) ( ) ( ) www.deboyland.com This e-mail message is for the sole use of the intended recipient(s)and may contain information that is confidential.Any unauthorized review.use,disclosure or distribution is prohibited.If you are not the intended recipient(s),please contact the sender by reply e-mail and destroy the original message and any copies of the message as well as any attachments. 5/15/2007 Page 1 of 1 • • Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, May 22,2007 1:54 PM To: 'Jim Shinaver' Subject: FW: Holiday Inn review letter Jim - Here is the review letter for the Pro Med Lane Holiday Inn. The 5 acre min. parcel concern has been resolved and is not an issue. - Angie From: Conn, Angelina V Sent: Thursday, May 10, 2007 6:01 PM To: 'staceyf @deboyland.com' Cc: 'miked @deboyland.com' Subject: Holiday Inn review letter Stacey— This letter is in response to your DP Application for Holiday Inn at Pro Med Lane. Many apologies in getting this letter to you so late. Please complete the following items: Development Plan 1. The minimum tract size for a development plan is 5 acres, per the US 31 Overlay ordinance. Please revise your site plan or include the parcel to the east and bring through the Plan Commission at the same time. (Please let the Plan Commission know that the Justus Office Building will be going in just east of this site, and show how your site relates to that one.) 2. Please add the docket number to the site plan, 07030035 DP. 3. Please provide a copy of the commitments for this site, from the initial rezone. 4. Bring material/color samples to the Plan Commission meeting. 5. Please provide preliminary building elevations. 6. Please provide a black line site plan overlaid upon an aerial photo, if possible. 7. Show/label the proposed road rights of way on the site plan, in addition to the existing road rights of way. Contact the Engineering Dept for these measurements. 8. Please provide drainage calculations. 9. Please show/label the correct building setback line of 60-feet. Refer to chapter 17.04.02. 10. The maximum parcel coverage(buildings an pavement) is 65%. Please provide your lot coverage. 11. Please provide the Floor Area Ratio,per Chapter 23B.08.06. 12. Required parking is 1.space per room, which means you must provide 103 parking spaces. Variance approval will be needed to reduce the number of required parking spaces (88). Or, you can provide documentation that allows for shared parking with the adjacent site to the east. See Zoning Ordinance Chapter 27.02.01. 13. Tree preservation/protection is required per Chapter 23B.10.04. Please work with Scott Brewer, Urban Forester, on this. 14. Please provide an electronic copy of the site plan via email or burned CD. If you have any questions or if I may be of assistance, please feel free to call or email me at aconn @carmel.in.gov. I will be out of the office on Friday. Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f, 317-571-2426 aconn@carmel.in.gov 3/5/2009 Page 1 of 1 Conn, Angelina V From: Stacey A. Fouts [saf @deboyland.com] Sent: Monday, June 04, 2007 10:41 AM To: Conn, Angelina V Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro-Med Lane- Holiday Inn . Attachments: image001.jpg Angie, We are planning on attending the June 19 Plan Commission Meeting. I have your email from May 10, 2007 that we will get addressed. Do you need these items addressed before the meeting? If so, when? Also, please call me when you receive this email. Thanks, . _riot Stacey Fouts Client Relations/Permit Processing 4,,,,,,, :- -Le10 cEVELOPMENT^ k, 501 S.9th Street,Suite 100,Noblesville,IN 46060 11„,,,,ti7 rs=siiayo,& Office:(317)770-1801 Toll Free:(888)801-8555 Fax (317)770-1821 www.deboyland.com This e-mail message is for the sole use of the intended recipient(s)and may contain information that is confidential.Any unauthorized review,use,disclosure or distribution is prohibited.If you are not the intended recipient(s),please contact the sender by reply e-mail and destroy the original message and any copies of the message as well as any attachments. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, June 04, 2007 9:24 AM To: Stacey A. Fouts Cc:.Michael L. DeBoy Subject: Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn Hi, Stacey— Do you wish to table this item (Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn) again, until the July 17 Plan Commission meeting? Or will your firm be presenting at the June 19 Plan Commission meeting? Please let me know in a few days. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel,IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmelin.gov • 3/5/2009 . Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, June 04, 2007 10:46 AM To: 'Stacey A. Fouts' Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro-Med Lane- Holiday Inn Attachments: image001.jpg Hi, Stacey— Preferably, we would like most, if not all, items addressed by the meeting. However, we do understand that that may not be achievable, but will be okay, since the project will be sent for further review to the June 28 special studies committee meeting, anyway. • FYI-The info packets are due this Friday, June 8, at Noon; many plan commission members complained of not being able to read the very small site plans and text. -- Please email me a pdf of the info packet, and I can email it out to all of the Plan commission members, in addition to your info packets. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov From: Stacey A. Fouts [mailto:saf @deboyland.com] Sent: Monday, June 04, 2007 10:41 AM To: Conn, Angelina V Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn • Angie, We are planning on attending the June 19 Plan Commission Meeting. I have your email from May 10, 2007 that we will get addressed. Do you need these items addressed before the meeting? If so, when? Also, please call me when you receive this email. Thanks, °— _ Stacey Fouts Client Relations/Permit Processing ,L - DEVELOPMENT 501 S.9th Street,Suite 100,Noblesville,IN 46060 'Des till lnmers-Surroyars Office:(317)770-1801 Toll Free:(888)801-8555 Fax:(317)770-1821 www.deboyland.com This e-mail message is for the sole use of the intended recipient(s)and may contain information that is confidential.Any unauthorized review,use,disclosure or distribution is prohibited.If you are not the intended recipient(s),please contact the sender by reply e-mail and destroy the original message and any copies of the message as well as any attachments. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday,June 04, 2007 9:24 AM To: Stacey A. Fouts Cc: Michael L. DeBoy • Subject: Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn Hi, Stacey— Do you wish to table this item (Docket No. 07030035 DP: Pro-Med Lane - Holiday Inn) again, until the July 17 Plan Commission meeting?Or will your firm be presenting at the June 19 Plan Commission meeting? Please let me know in a 3/5/2009 Page 2 of 2 few days. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov • 3/5/2009 F1A, ' E : oy • LL ND DEVELOPMENT SERVICES Desrg - - ngineer-S-u—rveyors 501 S. 9th Street, Suite 100 Noblesville IN 46060 Phone:317.770.1801 Fax:317.770 821 1821 Toll Free: 1.888.801.8555 TRANSMITTAL SHEET TO: FROM: City of Carmel-DOCS % Stacey Fouts ADDRESS: DATE: One Civic Square JUNE 8,2007 Carmel, IN 46032 ATTENTION: Angie Conn/Christine Barton-Holmes PROJECT NAME: PROJECT NUMBER: Holiday Inn 2006-0162 PROJECT ADDRESS: Pro Med Lane ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑PLEASE RECYCLE NOTES/COMMENTS: Angie/Christine, Enclosed are the revised site plans along with a 11 x 17 color rendering to be included with the packets I submitted on May 10, 2007. If you need anything else let me know. Also, we were not able to get the complete architectural drawings in order for us to file the ADLS app. We will hopefully file it next month. Thank you for all your help! Bringing Your World into Focus ( ef) 501 SOUTH 9th STREET,SUITE 100,NOBLESVILLE, IN 46060 PHONE:317.770.1801 FAX:317.770.1821 1.888.801-8555 TOLL FREE �1 Page 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Tuesday, June 12, 2007 9:26 PM To: Conn, Angelina V ' Subject: RE: comments for June 13 dept report I have attached comments in blue below each. I will be back on Thursday. Scott Brewer, City Forester Environmental Planner, DOGS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 From: Conn, Angelina V Sent: Tuesday,June 12, 2007 2:00 PM To: Brewer, Scott I; Duncan, Gary R • Cc: McBride, Mike T; Hollibaugh, Mike P Subject: RE: comments for June 13 dept report Just a friendly reminder that I need your comments by Wednesday afternoon for the dept report. Thanks! Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov From: Conn, Angelina V Sent: Saturday, June 09, 2007 4:14 PM To; Brewer, Scott I; Duncan, Gary R Cc: McBride, Mike T Subject: comments for June 13 dept report Hi, Scott& Gary—please provide me with your Landscape Plan and Engineering comments/concerns my noon on Wednesday June 13. I have to send out the Plan Commission Dept.reports a day early, since I will be at a conference all day Thursday. Below are the items on the June 19 Plan commission agenda. Most, if not all, will be sent to a committee for further review. • Thanks! -Angie 1 H. TABLED to JULY 17 Meeting:Docket No.07030037 DP/ADLS:Midland Atlantic—Market Place at West Carmel The applicant seeks site plan and design approval for a proposed one-story,21,600-square foot retail building on 2.73 acres. The site is located at the northeast corner of 98th Street and Michigan Road,and is zoned B3/Business,and is within the US 421 Overlay. Filed by Paul Reis of Bose McKinney&Evans,LLP for Midland Atlantic Properties I have not seen revised plans since my TAC comments. I will email them again on Thursday (Ornamental trees are all crabapples, the planting detail needs a revision). 2H. Docket No.07030035 DP:Pro-Med Lane-Holiday Inn The applicant seeks site plan approval for a proposed full-service hotel. Elevations and an ADLS/DP Amend application will be submitted at a later date. The site is located at 136th Street and Pro-Med Lane,and is zoned B-6/Business within the US 31/Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc.for Justus Home Builders,Inc. I have not been provided with revised plans or requested changes after comments from before TAC after repeated emails to Deboy Engineering. 3/5/2009 Page 2 of 2 3H. Docket No.07040022 PP:Justus Business Park,lots 1-2 The applicant seeks primary plat approval for 2 lots on 7.298 acres. The site is located at the southeast corner of 136th St.and Pro Med Ln.and is zoned B- 6/Business within the US 31 Overlay. Filed by Paul Reis of Bose McKinney&Evans for Justus Home Builders. 4H. Docket No.07040023 DP Amend/ADLS Amend:Justus Business Park,lot 2— Justus Office Building The applicant seeks site plan&design approval for an office building.The site is located southeast of 136th St.and Pro Med Ln.and is zoned B-6/Business within the US 31 Overlay. Filed by Paul Reis of Bose McKinney&Evans for Justus Home Builders. I and Amanda Foley met with Rich Kelly (Engineer), he was going to get back to me with some minor revisions that had to do with the retaining wall and the vegetated drainage swales. Have not seen revised plans yet. 5H. Docket No.07030037 DP/ADLS:West Carmel Marketplace-Burger King The applicant seeks site plan and design approval for a proposed restaurant building.The site is located at 9853 N Michigan Rd,and is zoned B-3/Business within the US 421 Overlay. Filed by Richard Sampson of Burger King Corp. Have been corresponding with Mike Dauss about changes in species I want to see. He says Duke is resisting the changes I have asked for. 6H. Docket No.07040021 DP/ADLS: Irwin Union Bank,Carmel Science&Tech Park, Block 11,Lot 3 The applicant seeks site plan and design approval for a bank building. The site is located at the 700 block of West Carmel Dr.and is zoned M-3/Manufacturing. Filed by Jim Shinaver of Nelson&Frankenberger for Irwin Union Realty Corp. The landscape plan currently does not meet ordinance for plant numbers. I emailed Brandon Burke on June 5. and have not gotten a reply yet. 7H. Docket No.07040024 DP: 1328-1440 W.Main Street The applicant seeks development plan approval for five buildings. The site is located at the NE corner of US 31 (Meridian)and W.Main Street and is zoned Old Meridian Special Use(OMSU),S2,and is within the US 31 Overlay,pending a B-6/Business Rezone.Filed by Jamie Browning of Browning Real Estate Partners. The submittal does not meet ordinance requirements: I have not gotten a landscape plan, or an existing conditions plan (demolition plan),just a site plan of the DP. I met Jamie Browning on site last week to discuss the plan and discussed the design and it's shortcomings (large amount of paved surfaces, removing existing trees that are required by ordinance to remain. Etc.). I suggested more environmental design features, plus ways to preserve trees that are ordinance requirements, but I have seen no revised plans to this point. 81-1. Docket No.07020020 OA: US 31 &421 Overlay Architectural Design Amendment The applicant seeks to Amend the Zoning Ordinance,Chapter 23B:US Highway 31 Corridor Overlay Zone and Chapter 23C:US Highway 421 —Michigan Road Corridor Overlay Zone,in order to amend the Architectural Design Requirements. Filed by the Carmel Department of Community Services. 9H. Docket No.07050023 OA: Monon Trail Overlay Zone The applicant seeks to adopt Chapter 23H:Monon Trail Overlay Zone into the Carmel Zoning Ordinance.Filed by the Carmel Department of Community Services. I. Old Business 11. Docket No.07020014 Z:Westmont PUD The applicant seeks to rezone property from S I/Residence to PUD/Planned Unit Development for the purpose of creating a single family detached residential subdivision.The site is located at 2000 West 136th St.Filed by Charlie Frankenberger of Nelson and Frankenberger for Platinum Properties LLC and Pittman Partners Inc. My issues are resolved on this submittal. 3/5/2009 Page l of 1 Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, June 19, 2007 12:44 PM To: Hollibaugh, Mike P Cc: John Molitor • Subject: tonight's meeting - pro med land holiday inn Hi Mike—there has been some concern about the deficient submittal of the pro med land holiday inn and a suggestion to table the item to the July 17 meeting. Would staff recommend that to the commission to vote on at the beginning of the meeting? Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor. City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov • 3/5/2009 Page 1 of 1 Conn, Angelina V From: Duncan, Gary R Sent: Wednesday, June 20, 2007 1:45 PM • To: Conn, Angelina V; McBride, Mike T Cc: Hollibaugh, Mike P Subject: RE:.traffic study required? holiday inn &justus office The City will not be performing a traffic study in this area. Due to the fact that the planned use for each of these parcels was not likely what was anticipated when Pro-Med Lane was initially approved and developed, I feel that a traffic study is warranted to identify if improvements are necessary on Smokey Row Road (a dedicated left[not likely] or making the existing auxiliary lanes longer) or out at the intersection of Old Meridian and Smokey Row. As to the"when", a traffic study is required for all DP's per 24.02 (B) (3) (a) as I read it. Gary Gary R Duncan Jr., P.E. Assistant City.Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov Original Message From: Conn, Angelina V Sent: Wednesday, June 20, 2007 13:22 • To: Duncan, Gary R; McBride, Mike T Cc: Hollibaugh, Mike P Subject: traffic study required? Hello—the question was brought up last night: when is a traffic study required?It is in reference to the 2 projects at Pro Med Lane—the Holiday Inn and Justus Office building. Will the city be performing a traffic study at this intersection near Smokey row, pro med, Guilford, and old meridian? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmelin.gov 3/5/2009 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, June 27, 2007 10:33 AM To: Hollibaugh, Mike P Subject: RE: tonight's meeting - pro med land holiday inn Hi, Mike: To show how incomplete or outdated their application is — I did not even know that dave coots was representing holiday inn! Yes, let's talk about this more when you get back. I had to make a judgment call the evening of the meeting, from all the comments I got from some PC members, the engineering dept, and Scott brewer. Now I know to let the petitioner know beforehand. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Hollibaugh, Mike P Sent: Friday, June 22, 2007 6:02 PM To: Conn, Angelina V Subject: RE: tonight's meeting - pro med land holiday inn Angie — I'm sorry to leave you hanging on this one...when we do this in the future, Table on day of meeting, we need to make sure to communicate to the petitioner and /or their representative... Dave Coots gave me a pretty hard time because he was at the meeting, with his client...only to find out at the instant the request was made by DOCS... This is not an easy issue...sorta like the packet completeness issue...lets talk some more about, ok? Mike From: Conn, Angelina V Sent: Tuesday, June 19, 2007 12:44 PM To: Hollibaugh, Mike P Cc: John Molitor Subject: tonight's meeting - pro med land holiday inn Hi Mike — there has been some concern about the deficient submittal of the pro med land holiday inn and a suggestion to table the item to the July 17 meeting. Would staff recommend that to the commission to vote on at the beginning of the meeting? Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000707 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, July 02, 2007 10:44 AM To: 'Dave Coots' Cc: Hollibaugh, Mike P Subject: FW: Holiday Inn review letter Good Morning, Mr. Coots — Below is the review letter for the Pro Med Lane Holiday Inn that was emailed to Stacey at DeBoy on May 10. The Dept has not yet received a reply. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Conn, Angelina V Sent: Thursday, May 10, 2007 6:01 PM To: 'staceyf @deboyland.com' Cc: 'miked @deboyland.com' Subject: Holiday Inn review letter Stacey — This letter is in response to your DP Application for Holiday Inn at Pro Med Lane. Many apologies in getting this letter to you so late. Please complete the following items: Development Plan 1. The minimum tract size for a development plan is 5 acres, per the US 31 Overlay ordinance. Please revise your site plan or include the parcel to the east and bring through the Plan Commission at the same time. (Please let the Plan Commission know that the Justus Office Building will be going in just east of this site, and show how your site relates to that one.) 2. Please add the docket number to the site plan, 07030035 DP. 3. Please provide a copy of the commitments for this site, from the initial rezone. 4. Bring material/color samples to the Plan Commission meeting. 5. Please provide preliminary building elevations. 6. Please provide a black line site plan overlaid upon an aerial photo, if possible. 7. Show /label the proposed road rights of way on the site plan, in addition to the existing road rights of way. Contact the Engineering Dept for these measurements. 8. Please provide drainage calculations. 9. Please show /label the correct building setback line of 60 -feet. Refer to chapter 17.04.02. 10. The maximum parcel coverage (buildings an pavement) is 65%. Please provide your lot coverage. 11. Please provide the Floor Area Ratio, per Chapter 23B.08.06. 12. Required parking is ,1 space per room, which means you must provide 103 parking spaces. Variance approval will be needed to reduce the number of required parking spaces (88). Or, you can provide documentation that allows for shared parking with the adjacent site to the east. See Zoning Ordinance Chapter 27.02.01. 13. Tree preservation/protection is required per Chapter 23B.10.04. Please work with Scott Brewer, Urban Forester, on this. 14. Please provide an electronic copy of the site plan via email or burned CD. If you have any questions or if I may be of assistance, please feel free to call or email me at aconn @carmel.in.gov. I will be out of the office on Friday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 3/5/2009 CARMEL 0000708 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Monday, July 02, 2007 2:40 PM To: 'Dave Coots' Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS!TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000709 Page 1 of 1 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Monday, July 02, 2007 3:42 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks Angie, I was out of town last week and got a packet today of drawings. I will go over them and file with you and TAC for the July meeting. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 2:40 PM To: Dave Coots Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000710 Conn, Angelina V Page 1 of 1 From: Conn, Angelina V Sent: Thursday, July 05, 2007 11:04 AM To: Stewart, Lisa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; 'jmolitor @prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue -Wold, Alexia K; 'Dave Coots'; 'staceyf @deboyland.com'; miked @deboyland.com Subject: Docket No. Assignment (ADLS): Holiday Inn at Pro Med Ln ( #07070009 ADLS) I have issued the necessary Docket Number for (ADLS) Holiday Inn at Pro Med Ln. It is the following: Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln ADLS Application Fee: $ 834.00 Total Fee: $834.00 Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln The applicant seeks design approval for a proposed full - service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. Petitioner, please note the following: 1. This item will be on the July 18 agenda of the Technical Advisory Committee (TAC). The petitioner must submit plans and review materials to all TAC members directly by July 5. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the August 21 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %2Orevised %2011.29.06.pdf ) 2. Mailed and Published Public Notice does not need to occur. 3. The Filing Fee and Fifteen (15) Informational Packets must be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, July 6. 4. Proof of Notice is not required. 5. These items will appear on the July 17 agenda of the Plan Commission (under "New Business "). 6. These items will also appear on the August 7 agenda of the Plan Commission Special Studies Committee. Mr. Coots can be contacted at 317 - 844 -4693. PETITIONER: please refer to your instruction sheet for more detail. Petitioner — in order for the Dept to conduct a proper review of the application, please provide: building elevations, a landscape plan, proposed lighting fixtures, photometric plan. proposed signage and details. etc. - Please Note — a review letter will be forthcoming one the requested documents are provided. Angie Conn, Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2417 phone 317.571.2426 fax 7/5/2007 CARMEL 0000711 Page 1 of 2 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Thursday, July 05, 2007 2:12 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks, I am hampered somewhat by an architect not familiar with Carmel(he is from Goshen, I think) and the midweek holiday has interrupted people getting things done timely. I'm told by DeBoy's office that they and Gary Duncan are working out the engineering concerns and that all other TAC comments have been responded to by Mike. I got the lighting plan this afternoon and will forward it and the landscape plan to all TAC members that have any contact with either. I will copy and forward building elevations as well. Thanks for the favor. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, July 05, 2007 10:53 AM To: Dave Coots Cc: miked @deboyland.com; staceyf @deboyland.com Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Hi Dave — I am kind of doing you a favor by assigning a docket no. so quickly for the adls application for holiday inn, so that the adls and the dp can both appear at the July 17 plan commission meeting. However, the adls still need to go to tac, and that would be the July 18 tac meeting. Building elevations, landscape plans, site plan, lighting plan, etc. need to be sent out to all tac members today or very early Friday morning. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, July 05, 2007 10:12 AM To: Conn, Angelina V Cc: miked @deboyland.com Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thank you, I'm told that Gary Duncan and Mike DeBoy's office are working out the engineering details. I will see that TAC members get DeBoys drawings in order to be on the July 18 agenda. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, July 05, 2007 9:48 AM To: Dave Coots Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane think just the two of us and that is it. ...But, duke energy and vectren gas may require them, also, to make sure the plantings do not conflict with their lines. The surveyor's office may also require it. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] 3/5/2009 CARMEL 0000712 Page 2 of 2 Sent: Tuesday, July 03, 2007 8:33 AM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Angie, who needs the landscape plan besides Scott Brewer and your office? From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 3:43 PM To: Dave Coots Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Monday, July 02, 2007 3:42 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks Angie, I was out of town last week and got a packet today of drawings. I will go over them and file with you and TAC for the July meeting. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 2:40 PM To: Dave Coots Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov CARMEL 0000713 Page 1 of 1 Conn, Angelina V From: Wood, Mark A. [Mark.Wood @SUG.com] Sent: Friday, July 06, 2007 1:45 PM To: Conn, Angelina V Subject: RE: July 18 TAC agenda Panhandle Eastern Pipe Line Company has no conflicts with the items listed on this agenda. Thanks Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Friday, July 06, 2007 1:11 PM To: Akers, William P; Blanchard, Jim E; Boone, Rachel M.; Brewer, Scott I; Brook Gajownik; Carter, Ronald E; Chuck Shupperd; Dale Sparks; David Lucas; Malone, David G.; DeVore, Laura B; Donahue -Wold, Alexia K; Duffy, John M; Duncan, Gary R; Fogarty, Michael D; Foley, Amanda J; Foster, Jim P; Greg Noyes; Greg Ilko; Hancock, Ramona B; Hill, Dick B; Hohlt, William G; Hollibaugh, Mike P; Holmes, Christine B; Hoyt, Gary A; Jason Kirkman; Jason LeMaster; Jennifer Bruner; Jennifer Marlett; Joel Thurman; Keeling, Adrienne M; Klingensmith, David W; Krueskamp, Theresa A; Larry Castetter; Lillard, Sarah N; Littlejohn, David W; Marilyn Anderson; Wood, Mark A.; McBride, Mike T; Pace, Paul V; Redden, Nick; Richard Heck; Ron Farrand; Ron Morris; Ryan Hartman; Schmiesing, Rebecca; Shirley Hunter; Snyder, M Todd; Stewart, Lisa M; Tingley, Connie S; Westermeier, Mark Cc: Charlie Frankenberger; Kelli Lawrence; jthomas @hearthview.com; Reis, Paul; John Turek; dpellom @civil- designs.com; dolmstead @stoeppelwerth.com; Dave Coots; Sawbuilder @aol.com; justinmoffett@aol.com Subject: July 18 TAC agenda Good morning, Please see attached agenda for the July 18 Technical Advisory Committee meeting. Let me know if you did not receive plans for an item. (Petitioners, please distribute necessary plans to all TAC members (list attached) if you have not already done so.) If you have any questions, please don't hesitate to email me. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov Private and confidential as detailed here. If you cannot access hyperlink, please e -mail sender. 7/6/2007 CARMEL 0000714 07/10/2007 09:34 3177769628 HAMILTON CO SURVEYOR PAGE 01/01 July 10, 2007 .Kenton C. Ward, C :NI Surveyor of .tfa►nifton Couriry Vinno (317) 776,54P5 `In,Y (377) 776- 5162c5 Coots Henke & Wheeler ATTN: Dave Coots 255 East Carmel Drive Carmel, IN 46032 -2689 VIA FACSIMILE: 573 -5385 RE: Holiday Inn — Midwest Hospitality Group Dear Mr. Coots: Suite r��8 One ,Namilton ( :oun►y .Scinarc ✓Ynblesville, Indiana 46o60.22.90 We have reviewed the submittal to the Hamilton County Surveyor's Office on July 9, 2007, for this project and have the following comments: 1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of Carmel 2. The proposed project DOES NOT fall in a Carmel Wellhead Protection Zone. 3. The proposed project does not fall in a Hamilton County Regulated Drain Watershed. 4. Please direct all storm drainage questions to the City of Carmel Engineering Department. 5. Please note that further comments may be necessary at a later date. Should you have any questions, I can be reached at 317 -776 -8495. Sincerely, tie Greg H. es, AC, CFM Plan Reviewer CC: Christine Barton - Holmes — Carmel DOCD Amanda Foley — Carmel Engineering Dick Hill — Carmel Engineering Greg Ilko — Crossroad Engineers Midwest Hospitality Group — 786 -8886 CARMEL 0000716 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Tuesday, July 10, 2007 9:31 AM To: Conn, Angelina V Cc: miked @deboyland.com Subject: RE: docket no 07070009 adls - holiday inn Page 1 of 1 Angie, I am sorry about the state of this application and agree with you 100% that it should be tabled. I do not have drawings from the client's architect to make packets, I do not have signage information to submit, nor do I have lighting information other than the photometric print submitted. As opposed to a negative report, I would ask that both the DP and ADLS be tabled for 1 month in the hope the client gets this material together. Thanks. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Tuesday, July 10, 2007 8:38 AM To: Dave Coots Cc: Hollibaugh, Mike P Subject: docket no 07070009 adls - holiday inn Dave — I am concerned about the incomplete adls application you submitted. It is very bare bones with very little or no exhibits showing lighting, landscaping, detailed architecture, etc, and we cannot write a review letter, and will probably write a negative dept report. The info packets were not even submitted last Friday for the July 17 plan commission meeting. This item may have to be tabled to the August 21 plan commission meeting. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 7/10/2007 CARMEL 0000717 July 11, 2007 Mr. Davis Coots Coots Henke & Weeler 255 E Carmel Dr Carmel, IN 46032 RE: Holiday Inn Dear Mr. Coots: City of Carmel The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the drawings submitted for the July 18, 2007 Technical Advisory Committee meeting and offer the following comments: ALTERNATIVE TRANSPORTATION REVIEW COMMENTS In correlation with this development's Development Plan the comments from the alternative transportation review have been satisfactorily addressed. We request that all responses to our comments be provided in writing. Failure to provide written responses may result in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. The Depaitinent of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571 -2417. Sincerely, David Littlejohn Alternative Transportation Coordinator Depaitinent of Community Services cc: Angie Conn, Depaitinent of Community Services Engineering Depai talent Review Project File ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000718 C&rmel Carne rend eparimenL 6.46O32 July 13, 2007 E. Davis Coots Coots, Henke & Wheeler 255 E. Carmel Drive Carmel, IN 46032 -2689 RE: Midwest Hospitality Group, Inc. oV Citok i I. A File No. 17814 Dear Mr. Coots: Your above - mentioned project has been received and reviewed. At the present time, I see nothing in the plans that would hamper law enforcement efforts. If we can be of any further assistance to you, please contact us. Sincerely, ORM.1409-el Michael D. Fogarty Chief of Police MDF:vb cc: Dept. of Community Services (317) 577E -2500 A Nationally Accredited taw.,8riforcement Agency F. (317) 571 -2512 CARMEL 0000719 Conn, Angelina V From: Duncan, Gary R Sent: Monday, July 16, 2007 1:06 PM To: Conn, Angelina V Subject: RE: Justus Business Park - Engineering Review Letter Yes. And I have requested one from them. Gary Original Message From: "Conn, Angelina V" <Aconn @carmel.in.gov> To: "Duncan, Gary R" <gduncan @carmel.in.gov> Sent: 16- Jul -07 12:43 Subject: RE: Justus Business Park - Engineering Review Letter Hi Gary - does this still mean that a traffic study will be required for the Holiday Inn? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Duncan, Gary R Sent: Monday, July 16, 2007 11:35 AM To: 'Kelly, Rich' Cc: Reynolds, Rick; Reis, Paul; Conn, Angelina V; Chris Miller; McBride, Mike T Subject: RE: Justus Business Park - Engineering Review Letter Rich, What you have outlined below accurately reflects our conversation and is representative of the Departments opinion related to the traffic generated by the proposed Justus Office Building. The Department retracts comment #41g of the review letter dated July 5, 2007 for the reasons outlined in your email below. Thanks so much, 1 CARMEL 0000720 Gary Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571 -2441 (317) 571 -2439 (fax) gduncan@carmel.in.gov Original Message From: Kelly, Rich [mailto:RKelly@emht.com] Sent: Friday, July 06, 2007 07:42 To: Duncan, Gary R Cc: Reynolds, Rick; Reis, Paul; Conn, Angelina V; Chris Miller Subject: Justus Business Park - Engineering Review Letter «Justus Business Park_20070705113217.pdf» Gary, Confirming our conversation yesterday afternoon: Regarding item ##41,g. of your review letter dated July 5, 2007, requesting that a traffic study be conducted for the Justus Business Park /Office development, you stated that you intend to retract this requirement from the letter for the following reasons: 1. The Justus proposal currently before the Plan Commission is a DP Amendment with the same office component as previously approved by the Plan Commission in 2005 formerly know as Jackson Square. A traffic study was not required as a part of that approval. 2. The office use is consistent with the surrounding uses and overall contemplated uses for Pro -Med Park. Thus, it is not expected that this use will generate traffic in excess of what was contemplated when Pro -Med Park was approved in the mid 1990's. 3. If a traffic study is required, it is more appropriately related to the proposed hotel project adjacent to the Justus Office parcel since the hotel use may or may not have been a contemplated use when Pro -Med Park was originally approved and may generate different traffic patterns than a general office use. I appreciate you taking the time to call me yesterday afternoon on your way out of town. Please feel free to edit the content above as you see fit, but I hope I have conveyed accurately our discussion that a traffic study will not be required for the Justus Business Park Plat, nor the Justus Office Building project. Thank you, Rich Richard J. Kelly, PE Manager Indianapolis Office Evans, Mechwart, Hambleton, & Tilton, Inc. (EMH &T) Engineers, Surveyors, Planners, Scientists 7400 North Shadeland Avenue, Suite 150 Indianapolis, Indiana 46250 317.913.6930 2 CARMEL 0000721 HAMIL,TO COUNTY HIGHW9 YDEPARTMEIYT CARMEL T.A.C. AGENDA Date: July 18, 2007 From: David Lucas - HCHD 9:00 a.m. Docket No. 07050017 Z: 96th Street Crossing PUD. Tabled. 9:15 a.m. Docket No. 07070003 Z: 146th & Gray Rezone. This department has no objections to the requested rezone. Docket No. 07070004 PP: 146th Street Office Complex. See attached comments letter. 9:25 a.m. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village. This project is located outside HCHD jurisdiction. 9:35 a.m. Docket No. 07070006 DP /ADLS: Weston Park, Block A (L A Fitness) See attached comments letter dated 07/10/07. 9:45 a.m. Docket No. 07070007 DP Amend /ADLS: Weston Pointe — Outlot 3. Does not appear to affect the RNV of Hamilton County. 9:55 a.m. Docket No. 07070010 PP: Trillium. This project is located outside HCHD jurisdiction. 10:05 a.m. Docket No. 07070013 SP: Cobblestone Commons Plat. This project is located outside HCHD Jurisdiction. 10:15 a.m. Docket No. 07070011 TAC: Wilson Office Plaza Building. This project is located outside HCHD jurisdiction. 10:25 a.m. Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln. This project is located outside HCHD jurisdiction. 10:35 a.m. Docket No. 07070012 SU: Lubavitch of Indiana. See attached comments letter dated 07/09/07. G\USERS \del \TAC\Carmel TAC\JuIy 2007 1700 South 10th Street Office (317) 773 -7770 Noblesville, In. 46060 www.co.hamilton.in.us Fax (317) 776 -9814 CARMEL 0000726 CARMEL TECHNICAL ADVISORY COMMITTEE AGENDA REVISED Date: July 18, 2007 Place: Department of Community Services Conference Room 3rd Floor - Carmel City Hall Time: 9:00 AM 9:00 a.m. TABLED: Docket No. 07050017 Z: 96th Street Crossing PUD The applicant seeks approval to rezone 16.99 acres from S 2 /Residence to PUD/Planncd northwest corner of 96th St. and Spring Mill Rd. Realty Limited Partnership. 9:15 a.m. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) The applicant seeks approval to rezone 11.6 acres from S -1 /Residence to B -1 /Business for an office development. The site is located at the southeast corner of 146th St. and Gray Rd. Filed by Kelli Lawrence of Hearthview Residential, LLC. - Not within the District's sewer service area. Docket No. 07070004 PP: 146th St Office Complex The applicant seeks primary plat approval for 5 lots on 11.6 acres. The site is located at the southeast corner of 146th St. and Gray Rd. and is zoned S- 1 /Residence, pending a B -1 /Business rezone. Filed by Kelli Lawrence of Hearthview Residential, LLC. -Not within the District's sewer service area. 9:25 a.m. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village The applicant seeks site plan and design approval for 7 buildings on 6.25 acres. The site is located at 12346 Old Meridian St. and is zoned OM /O — Old Meridian District, Office. Filed by Paul Reis of Bose McKinney & Evans for ALTA Business Communities, LLC. - Not within the District's sewer service area. 9:35 a.m. Docket No. 07070006 DP /ADLS: Weston Park, Block A (L A Fitness) The applicant seeks site plan and design approval for 3 buildings on 10.14 acres. The site is located southwest of 106th St. and Michigan Rd. and is zoned I -1 /Industrial within the US 421 Overlay. Filed by John Turek of L A Fitness International, LLC. - Currently under review, please provide sewer application to finish review. Applications can be found at www.ctrwd.org. 9:45 a.m. Docket No. 07070007 DP Amend/ADLS: Weston Pointe - Outlot 3 The applicant seeks site plan and design approval for a multi - tenant retail building. The site is located at 11145 N Michigan Rd. and is zoned B -2 /Business within the US 421 Overlay. Filed by Darci Pellom of Civil Designs, LLP. - Currently under review, please provide sewer application to finish review. Applications can be found at www.ctrwd.org. Page 1 of 2 CARMEL 0000727 9:55 a.m. Docket No. 07070010 PP: Trillium The applicant seeks primary plat approval for 57 residential lots on 32.447 acres. The site is located at 2555 W 131St St. and is zoned S -2 /Residence. Filed by Dennis Olmstead of Stoeppelwerth & Assoc, Inc. - Currently the District is working on the rerouting of LS #23. Until the reroute is finished and tested the District will not issue a will serve letter or be able to service this subdivision. 10:05 a.m. Docket No. 07070013 SP: Cobblestone Commons Plat The applicant seeks approval to plat 17 lots on 2.56 acres. The site is located at the southwest corner of Smokey Row Rd. and 1st Ave SW and is zoned PUD/Planned Unit Development. Filed by Justin Moffett of Uptown Partners, LLC. - Not within the District's sewer service area. 10:15 a.m. Docket No. 07070011 TAC: Wilson Office Plaza Building The applicant seeks TAC approval for a previously approved building at the northwest corner of the site. The site is located north at 937 Keystone Way and is zoned B- 8 /Business within the US 431 Overlay. Filed Steve Wilson of W & W Properties, LLC. - Not within the District's sewer service area. 10:25 a.m. Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln The applicant seeks design approval for a proposed full- service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. - Not within the District's sewer service area. 10:35 a.m. Lubavitch of Indiana The applicant seeks the following special use approval: Docket No. 07070012 SU Chapter 5.02 Religious Uses in a Residential District The site is located at 2640 West 96th Street and is zoned S1/Residential. Filed by E. Davis Coots of Coots Henke & Wheeler, PC for Lubavitch of Indiana - Have no issue with the special use approval but will require for review a Sewer Application and plans showing the sewer location with updated detail drawings and notes all of which can be found at www.ctrwd.org. 10:45 801 Congressional Boulevard — Midwest Academy The applicant seeks the following use variance: Docket No. 07070018 UV Appendix a — Use Table Secondary School uses in the M3 District The site is located at 801 Congressional Boulevard within the Carmel Science and Technology Park and is zoned M3 /Industrial and Office Park. Filed by Matt Skelton of Baker and Daniels, LLP for Technology Center Associates and Midwest Academy. - The District may request that per our current FOG Ordinance that a min. 1,000 gal exterior grease trap be installed to accommodate a kitchen facility that may be necessary for school lunches. CONTACT INFORMATION: Ryan C. Hartman District Engineer Clay Township Regional Waste District 10701 N. College Ave., Suite A Indianapolis, IN 46280 -1098 Direct: 317-844-9200 Fax: 317- 844 -9203 ryan.hartman @ctrwd.orq Page 2 of 2 CARMEL 0000728 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, July 25, 2007 11:10 AM To: Brewer, Scott 1 Cc: Duncan, Gary R; Foley, Amanda J Subject: RE: Holiday Inn Pro - MedLane DeBoy Engineering They are actually under parked and will need a variance for parking. Or they could provide a parking structure to save some of the green space. They have not provided parking for the conference/ meeting rooms. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317 -571 -2426 aconn@carmel.in.gov From: Brewer, Scott I Sent: Wednesday, July 25, 2007 10:39 AM To: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J Subject: Holiday Inn Pro - MedLane DeBoy Engineering Dear Gary, Amanda, and Angie: This morning at 9 am I met Mike DeBoy and Stacey Fouts of DeBoy Engineering on site on Pro -Med Lane where the Holiday Inn Express is proposed to be constructed. We talked about several features of the plan, but mostly about the existing features and trying to preserve trees during the construction of the hotel. The most important features to preserve were to preserve the topography in the two areas of large trees: one, near the north east corner of Pro -Med Lane and Smokey Row near the entrance, and two, near the south east corner of the plat that the hotel is going on. Mr. DeBoy expressed that: 1. they were over parked and could lose some parking 2. they could build some retaining walls to maintain the grade 3. agreed that the hotel and it's owners would benefit from the preserved green space and trees 4. thought the drainage could be maintained closer to grade (less expensive) and possibly bored or "snaked" 3/5/2009 CARMEL 0000729 Page 2 of 2 though any trees that might be in the way. 5. would call and set a meeting with Gary and Amanda at a latter date next week 1 agreed and reminded Mr. DeBoy that the whole thought behind the Pro -Med development was working with this area of trees and to develop with them not just clear them. DeBoy Engineering will provide me with revisions after they have met with the others in the City with issues and received their comments. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 Vi5i7nnq CARMEL 0000730 Page 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Thursday, July 26, 2007 1:56 PM To: Conn, Angelina V Subject: FW: Holiday Inn - 136th Street and Pro -Med Lane Attachments: image001.jpg; image003.jpg Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 From: Michael L. DeBoy [mailto:mld @deboyland.com] Sent: Thursday, July 26, 2007 1:39 PM To: Brewer, Scott I; Ellison, Christopher M; Duncan, Gary R Cc: SPatel @MidwestHospitality.com; Dave Coots; Stacey A. Fouts; Brent A. White; Colin R. Patterson; Terry L. Kriebel Subject: Holiday Inn - 136th Street and Pro -Med Lane To all, Here is a brief summary the meeting we have had with Mr. Ellison and Mr. Brewer: • We met with Mr. Ellison on Tuesday, July 24, 2007 at the Carmel Fire Department Headquarters. The following comments and / or requests were presented: • Addition Fire Hydrants be positioned at the NW and SW landscape areas / islands adjoining the proposed building. The NW fire hydrant will require a connection to an existing fire line located along Smokey Row Road. We will need to locate said water line. • An easement for fire access across the West side of the adjoining property has been requested from Justus Builders and they contacted us today so that said fire service access easement could be shown on the proposed secondary plat for their development. • A nox box to placed at the sprinkler room entrance at the South face of the building • A remote enunciator to be placed at the South entrance and the front (West) entrance to the building. • The South curb lane and the curb line at the aforesaid proposed Northwest fire hydrant to be marked and designated a fire lane. • Per the information furnished at the aforesaid meeting, verify and check fire apparatus maneuverability throughout the site. • A restaurant fire suppression plan is required for this project. Once these changes are made, a revised plan is to be forwarded to Mr. Ellison. • We met with Mr. Brewer on Wednesday, July 25, 2007 at the site. The following comments and / or request were presented. • Attempt to work with Carmel Engineering Department to leave the East side of the site intact (if possible) and use the existing drainage patterns to collect drainage as well act as a hybrid water quality in that as few changes as possible would be made to this area. • Remove parking at the extreme Southeast corner to save some specimen type trees in this area. • Remove parking at the Northwest corner (SE corner of Promed and 136th Street) to save a specimen type tree. • Add retaining walls along the parking perimeter to minimize disturbing the existing perimeter landscaping. Once these changes are made, a revised plan is to be forwarded to Mr. Brewer. 3/5/2009 CARMEL 0000731 Page 2 of 2 Please feel free to contact us at your convenience with any questions or comments. Thank you for the opportunity to attempt to resolve these issues. Yours in Service, DosT'j 140or8 This e -mail message is for the sole use of the intended recipient(s) and may contain information that is confidential. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient(s), please contact the sender by reply e -mail and destroy the original message and any copies of the message as well as any attachments. Michael L. DeBoy, LS 501 S. 9t' Street, Suite 100, Noblesville, IN 46060 Office: (317) 770 -1801 Toll Free: (888) 801 -8555 Fax: (317) 770 -1821 www.deboyland.com 3/5/2009 CARMEL 0000732 MEMORANDUM To: Plan Commission Secretary From: E. Davis Coots /jc Date: August 10, 2007 Subject: Midwest Hospitality Group, Inc. - Plan Commission Packets Enclosed are the Plan Commission Packets with regard to Docket Number 07070009 ADLS. Thank you. Coots Henke & Wheeler, P.C. 255 E. Carmel Drive Carmel, IN 46032 (317) 844 -4693 M: \EDC \Midwest Hospitality Group.17814\memo to PC.wpd\ CARMEL 0000733 Conn, Angelina V From: Conn, Angelina V Sent: Friday, August 10, 2007 1:59 PM To: 'Dave Coots' Subject: RE: August 15 TAC Agenda Dave: Thanks for getting the info packets to our Department on time. Page 1 of 4 was able to review today's additional submittals, and so I will attach the Department comments below as the official 'review letter'. Some of these may be a repeat from the previous email: 1. Building materials on the building elevation must be labeled. 2. Provide a parking chart with the breakdown of all the land uses and parking required, include the meeting rooms. Also, based on the number of hotel rooms & their floor plans, an average of 144 guests could stay at one time. 3. Please show a chart showing the ratio of conference room space to guest rooms (square footage); the ordinance requires 40 s.f. of conference room per guest room. 4. Please provide the Dumpster elevations /materials /colors. 5. Show the Justus office building site plan to the east, not open space /woods. 6. Please provide the Mechanical equipment location /screening. 7. Please change the front building setback line to 60 -ft. The building will have to be shifted or modified in shape, or a variance for encroaching into the BSL will be required. 8. A variance request from BZA for sign facing east, not toward a public road, will be required. 9. The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. The maximum is 65 %. 10. Provide the FAR —floor area ratio. 11. The Landscape plan does not show any plantings along the east property line. Please work with the City Forester for plan approval. 12. Bike parking is required. Please show. See chapter 27.06 of the ordinance. 13. Please provide a Tree preservation plan. 14. Regarding the Internally illuminated wall signs — it is recommended to have them show green during the day and shine white at night (day /nite plex). 15. Provide a 24 x 36 inch size of the photometric plan; it is illegible at 11 x 17. 16. Tab 2 of the info packet — the wrong parcel is highlighted on the location map. Please change. Please follow up as soon as possible. The Department report will be release August 16 for the August 21 plan commission meeting. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn@carmel.in.gov Original Message From: Dave Coots [mailto:DCoots@chwlaw.com] Sent: Friday, August 10, 2007 11:13 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Thanks, I got your note and shared it with the client who is having some purchase agreement issues if he doesn't proceed with PC. I am submitting our booklets along with full size color drawings that show the dimensions on A2.1 and A2.2. I'll admit that it is not the most 8/10/2007 CARMEL 0000734 efficient(common) way for the architect to show the height, etc., but that is how it was tendered to me. If the full size drawings are too bulky to deliver to PC members, duplicates are in the booklets, but the numbers hard to read. Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Friday, August 10, 2007 11:07 AM To: Dave Coots Subject: RE: August 15 TAC Agenda 15. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn @carmel.in.gov Original Message From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Friday, August 10, 2007 10:54 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Angie, how many copies of booklets do you need for ADLS? Original Message From: Conn, Angelina V Sent: Thursday, August To: Dave Coots Subject: RE: August 15 Sounds good. [mailto:Aconn @carmel.in.gov] 09, 2007 11:11 AM TAC Agenda Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 -571 -2426 aconn @carmel.in.gov Original Message From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, August 09, 2007 10:59 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Thanks, I'll do that since I am out of town that day. Original Message From: Conn, Angelina V Sent: Thursday, August To: Dave Coots Subject: RE: August 15 [mailto:Aconn @carmel.in.gov] 09, 2007 9:01 AM TAC Agenda Technically you still have to show up, since it is a rezone. Or, if you prefer, you can provide me with a short typed paragraph that I can read aloud at the tac meeting and distribute to the tac members that will 8/10/2007 Page 2 of 4 CARMEL 0000735 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Friday, August 10, 2007 9:38 AM To: 'Dave Coots' Cc: 'miked @deboyland.com ;'staceyf @deboyland.com'; Hollibaugh, Mike P; Duncan, Gary R; Brewer, Scott Subject: RE: Holiday Inn Importance: High Hi, Dave — Regarding the development plan (DP) application, the petitioner has not yet responded to the review letter /email. -The June 8 site plan's building is still is labeled as a 6 -story building, which the commitments do not allow. -There is still an issue with the building setback; it must be 60 -ft from the road rights of way, per the B -6 district requirements. -Also, the current site plan shows a wooded area east of the site, but that is now the Justus office building site. - The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. - There is a deficit in the number of parking spaces provided; parking must be provided for the meeting hall use & restaurant in addition to the hotel rooms. -A tree preservation plan is required. - Most likely a traffic study will be required; check with Gary Duncan on this. Regarding the ADLS application, the submittals are very minimal. - Building materials on the building elevation must be labeled. - Include a scale on the elevations for measurement. - Provide a parking char with the breakdown of all the land uses and parking required. - I cannot review the rest, because there is nothing submitted to review. - Provide lighting details and lighting photometric plan. -refer to the ADLS submittal checklist for a complete list of items that should be submitted. I highly recommend you table the items another month, to the Sept. 18 plan commission meeting. Sincerely, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, August 09, 2007 3:29 PM To: Conn, Angelina V Subject: Holiday Inn Angie, are there any outstanding issues with engineering ?TAC that Mike DeBoy has not addressed. I do not want to have a negative comment from your office about things promised and not delivered re this project. Thanks. 07 CARMEL 0000736 Conn, Angelina V From: Sent: To: Cc: Subject: Duncan, Gary R Friday, August 10, 2007 10:46 AM Conn, Angelina V; Dave Coots miked @deboyland.com; staceyf @deboyland.com; Hollibaugh, Mike P; Duncan, Gary R; Brewer, Scott I RE: Holiday Inn A traffic study was requested in the engineering department review letter. Original Message From: "Conn, Angelina V" <Aconn @carmel.in.gov> To: "Dave Coots" <DCoots @chwlaw.com> Cc: "miked @deboyland.com" <miked @deboyland.com >; "staceyf @deboyland.com" <staceyf @deboyland.com >; "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov >; "Duncan, Gary R" <gduncan @carmel.ingov >; "Brewer, Scott 1" <SBrewer @carmel.in.gov> Sent: 10- Aug -07 09:38 Subject: RE: Holiday Inn Hi, Dave — Regarding the development plan (DP) application, the petitioner has not yet responded to the review letter /email: -The June 8 site plan's building is still is labeled as a 6 -story building, which the commitments do not allow. -There is still an issue with the building setback; it must be 60 -ft from the road rights of way, per the B -6 district requirements. -Also, the current site plan shows a wooded area east of the site, but that is now the Justus office building site. -The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. -There is a deficit in the number of parking spaces provided; parking must be provided for the meeting hall use & restaurant in addition to the hotel rooms. -A tree preservation plan is required. -Most likely a traffic study will be required; check with Gary Duncan on this. Regarding the ADLS application, the submittals are very minimal. - Building materials on the building elevation must be labeled. - Include a scale on the elevations for measurement. - Provide a parking char with the breakdown of all the land uses and parking required. - I cannot review the rest, because there is nothing submitted to review. - Provide lighting details and lighting photometric plan. -refer to the ADLS submittal checklist for a complete list of items that should be submitted. 1 CARMEL 0000737 Conn, Angelina V From: Duncan, Gary R Sent: Tuesday, August 14, 2007 3:19 PM To: Conn, Angelina V Cc: Foley, Amanda J; Hill, Dick B; McBride, Mike T; Redden, Nick Subject: Plan Commission Staff Reports Angie, Staff Report input as follows. Thanks for meeting with me this morning. 3H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn 1J. Docket No. 07070009. ADLS: Holiday Inn at Pro Med Ln The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Departments comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved. 4H. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) 5H. Docket No. 07070004 PP: 146th St Office Complex The Department has no issues with the property being re -zoned or being moved to committee. The Department is still reviewing the items submitted for the TAC meeting. The review will focus on the adequacy of the storm water quality system and the land plan accommodating such a system, Gray Road access and auxiliary lanes, Gray Road right -of -way, sight distance at the 146th Street entrance, drainage and the Mitchner Ditch receiving system, possible reconstruction of existing culvert under Gray Road, and thoroughfare plan improvements required for the Gray Road frontage. 6H. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village The Department has no issues with the property being moved to committee. The Department has met with the petitioner's consultant prior to the TAC submittal and reviewed the major issues at that time. The Department is still reviewing the items submitted for the TAC meeting. The review will focus on right -of -way dedication, drainage and the Fertig Drain receiving system, the adequacy of the storm water quality system and the land plan accommodating such a system, thoroughfare plan improvements required for the Pennsylvania Street and Old Meridian Street frontages. The petitioner's consultant has indicated that the petitioner is not seeking approval for on street parking along the Old Meridian Street frontage. The Department does not expect the City's long -term plan to include on- street parking on Old Meridian Street south of Carmel Drive. 9H. Docket No. 07070010 PP: Trillium The Department has no issues with the property being moved to committee. The Department met with the petitioner prior to the TAC meeting and reviewed some issues at that time. The Department is still reviewing the items submitted for the TAC meeting. The review will likely focus on right -of -way dedication, drainage, the adequacy of the storm water quality system and the land plan accommodating such a system, thoroughfare plan improvements required for the 126th Street and 136th Street frontages and auxiliary lanes for the public road approaches and consistency of the cross sections of the roadways connecting with existing and planned roadways within the Village of West Clay. 1I. Docket No. 07050012 DP /ADLS: House Investments Office The Department supports the approval of this project by the Plan Commission provided that the petitioner understands that any outstanding Department of Engineering issues must be addressed in the final construction plans prior to approval by this Department. 3I. Docket No. 06050020 PP: Clay Creek 1 CARMEL 0000738 Page 1 of 1 Conn, Angelina V From: Reis, Paul [preis @boselaw.com] Sent: Thursday, August 16, 2007 9:02 AM To: Conn, Angelina V Cc: Chris Miller; RKelly @emht.com; miked©deboyland.com Subject: Justus Business Park Building Setback Line Angie This is to confirm our understanding concerning the building setback line along Smokey Row Road in the Justus Business Park. Under the U.S. 31 Overlay Zone Zoning Ordinance, building setback lines are established for certain streets within the zone. Smokey Row Road is not mentioned in the Ordinance. In 2005 when we were proposing a PUD for the development of the site, we discussed the development standards with Jon Dobosiewicz and it was agreed that a 40 foot building setback line was appropriate. This would allow the buildings to be brought closer to the street to improve visibility from U.S. 31. The development plan approved by the Plan Commission in 2005 and again in 2007 provided for a 40 foot bsl. Accordingly, the plat approved by the Plan Commission and the Board of Public Works shows this standard. Based upon our conversation, this is acceptable to the Department. Our thanks to you for your assistance in this project. Best Regards, Paul Paul G. Reis, Esq. Attorney for Justus Home Builders, Inc. Bose McKinney & Evans LLP North Office 301 Pennsylvania Parkway Suite 300 Indianapolis, Indiana 46280 PReis @boselaw.com (317) 684 -5369 (direct) (317) 223 -0369 (fax) (317) 684 -5300 (firm) www.boselaw.com This message is from the law firm Bose McKinney & Evans LLP. This message and any attachments may contain legally privileged or confidential information, and are intended only for the individual or entity identified above as the addressee. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e -mail or by phone at 317 - 684 -5000. Delivery of this message and any attachments to any person other than the intended recipient(s) is not intended in any way to waive confidentiality or a privilege. All personal messages express views only of the sender, which are not to be attributed to Bose McKinney & Evans LLP, and may not be copied or distributed without this statement. 8/16/2007 CARMEL 0000739 Conn, Angelina V From: Virginia Kerr [vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e -mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/20/2007 09:42 AM To: "Virginia Kerr" <vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b- 6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317 - 571 -2417 f. 317 - 571- 2426aconn @carmel.in.gov 1 CARMEL 0000740 Conn, Angelina V From: Conn, Angelina V Sent: Monday, August 20, 2007 11:33 AM To: 'Virginia Kerr' Cc: Hollibaugh, Mike P Subject: RE: holiday in at pro med lane Hi, Virginia I am pretty sure the engineering dept is requiring a traffic study for the hotel use. The percentage of lot coverage question has been brought up in the department report and will be addressed one way or another in the meeting or subcommittee meeting. I will pull the files and I will research the initial Pro Med rezone, again. I can email you with the results. There is now an ADLS application to go along with this development plan, as far as building elevations, landscaping, signage, lighting, etc, and so the project will be heard tomorrow night and will most likely be sent to a subcommittee for further review and tweaking. Again, let me stress how important is it that neighbors come and speak for /against a project at a public hearing. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e -mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] 1 CARMEL 0000741 Date: 08/20/2007 09:42 AM To: "Virginia Kerr" <vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b- 6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317 - 571 -2417 f. 317 - 571- 2426aconn @carmel.in.gov 2 CARMEL 0000742 YS' oY LAND DEVELOPMENT S ®VICES INC. Designers- Engineers" Surveyors August 23, 2007 Ms. Angie Conn City of Carmel — DOCS One Civic Square Carmel, IN 46032 Re: Holiday Inn at Pro Med Lane Docket No. 07070009 ADLS & 07030035 DP This letter is in response to your comments from July 17, 2007 and August 21, 2007 Carmel Plan Commission Department Reports. DOCS concerns /comments: Docket No. 07070009 ADLS — July 17, 2007 C'��?' The City Forester, Scott Brewer, still needs updated plans to review. / Response: Noted. Revised plans forwarded to Mr. Brewer ()\-- . Engineering Dept: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Departments comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic sturdy is prepared and evaluated and all outstanding issues are resolved. Response: Noted. The petitioner should provide the commitments approved with the initial rezone to the commission members. Response: Noted. The petition has not yet responded to DOCS' review letter /email. Outstanding comment are below: a. Building materials on the building elevation must be labeled. Response: Noted. Project Architect and Client / Developer have been made aware of this request. ,81.4( /rtc, Out WWal /eta Focus 501 SOUTH 9TH STREET, SUITE 100, NOBLESVILLE, IN 46060 PHONE: 317.770.1801 FAX: 317.770.1821 1.888.801 -8555 TOLL FREE fta\\\,o-'\ CARMEL 0000805 (3(1 Provided a parking chart with the breakdown of all the land uses and parking required, include the meeting rooms. Also, based on the number of hotel rooms & their floor plans, an average of 144 guests could stay at one time. Response: Noted. Please show a chart showing the ratio of conference room space to guest rooms (square footage); the ordinance requires 40 s;f. of conference room per guest room. Response: Noted. The proposed 106 rooms will have a minimum of 4240 square feet of conference area. Please provide the trash dumpster elevations /materials /colors. Response: Noted. Project Architect and Client / Developer have been made aware of this request. Please provide the mechanical equipment location /screening. Response: Noted. Landscaping has been added around mechanical equipment for screening. A variance request from BZA for sign facing east, of toward a public road will �A be required. S 1 51A to \ \\ cove . & �A Response: Noted. Landscaping has been adde ound mechanical equipment for screening. Provide the FAR —floor area ratio. Response: 66,983 square feet of building / 115,478 square feet of lot = 58% (70% is maximum) The landscape plan does not show any plantings along the east property line. Please show. Response: Noted. Revised plan has been provided with additional plantings Please show bike parking; See chapter 27.06 of the ordinance. Response: Noted. Bike rake located at the Northwest corner of the proposed building. regarding the internally illuminated wall signs — it is recommended to have them show green during the day and shine white at night (day /nite plex.) Response: Noted. Provide a 24 x 36 inch size of the photometric plan; it is illegible at 11 x 17. Response: Noted. Tab 2 of the info packet — the wrong parcel is highlighted on the location map. Please change. Response: Noted. CARMEL 0000806 n i c/7 The lot coverage percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. Response: Noted. Total Lot coverage (75,050 square feet) / Total area 115,478 square feet) = 65% The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. Response: Noted. Said plan is currently shown. Docket No. 07300035 DP — August 21, 2007 6ye On the Site Plan sheet, please show the 10 -ft multi -use asphalt path along Smokey Row Road and 5-ft. sidewalk along Pro Med Lane. Response: Noted. Added. 2. Engineering Dept comments: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Department's comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved Response: Noted Urban Forestry Dept: Scott Brewer, City Forester, needs updated landscape plans with more detail. Tree preservation plan and tree protection plan are also required. Response: Noted. Plans have been provided to Mr. Brewer The development plan still shows the building as being 6 -story in height. Commitments, recorded with the property during the initial rezone to B -6, limit the building height to 5O ft or 4 stories, whichever is less. This means that a 6 -story hotel cannot be approved. (A commitment amendment approval from the Plan commission would have to occur, first.) Response: Noted. Scrivener's error has been corrected. The building is a 4 story facility. If this hotel has a banquet hall or conference meetings space, additional parking spaces will be required, in addition to the parking spaced allotted for the hotel rooms. Response: Noted. The project contains 113 surface parking spaces and 40 underground parking spaces. The petitioner has not yet responded to DOCS' review letter /email. Response: Noted. The lot cover percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. CARMEL 0000807 5// Response: Noted. Total coverage (75,050 square feet) / Total area 115,478 square feet) = 65% The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. Response: Response: Noted. Said plan is currently shown. If you have any questions, please contact our office. Sincerely, 42%e- Colin R. Patterson, P.E. CARMEL 0000808 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, August 22, 2007 12:44 PM To: 'Virginia Kerr' Cc: Duncan, Gary R Subject: RE: holiday inn at pro med lane Hi, Virginia - the engineering dept would be better able to answer your questions about the road construction and possible affects it has on traffic counts. I have copied Gary Duncan on this email . Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Wednesday, August 22, 2007 12:41 PM To: Conn, Angelina V. Subject: RE: holiday inn at pro med lane Angie, Thanks for the information. We felt that the meeting last night was positive for the homeowners at Kensington Place. Meanwhile, Dave Coots said that a traffic study is underway. How can that be when there are no counters in place? Also, we would like to raise a question: Would a traffic study need to be done after the roundabout is finished at Guilford and Old Meridian, after Old Meridian is totally open from Carmel Drive to Smokey Row, and after the roundabout at Oak Ridge and 136th is finished? Obviously, with all the aforementioned construciton going on, traffic is being diverted, so without all normal roads operational, it would be difficult to have an accurate traffic study Please let us know if the petitioner tables the committee meeting on September 4th, if the petitioner provides all the required information that properly meets the required criteria for the committee meeting to take place on September 4th, or if the petitioner withdraws the application. Thank you for all your help in responding to our questions. Virginia Kerr Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/21/2007 10:51 AM To: "Virginia Kerr" <vkerr @talktotucker.com> Subject: RE: holiday inn at pro med lane Hi, Virginia: - In re-checking the original development plan approval for the tri county center and pro med, the area where the holiday inn is proposed today was shown as "future development" . Only in the original traffic impact analysis, did it show the area as future development/medical offices. And that is why a new traffic study is being required today, for the hotel use. Thanks, 1 Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning • 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e-mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/20/2007 09:42 AM To: "Virginia Kerr" vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b-6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317-571-2417 f.317-571-2426aconn @carmel.in.gov 2 Page l of 1 • Conn, Angelina V From: Conn, Angelina V Sent: Thursday, August 23, 2007 12:01 PM • To: 'Dave Coots' Cc: 'miked @deboyland.com'; 'staceyf @deboyland.com'; Hollibaugh, Mike P Subject: Holiday Inn at Pro Med Lane dp/adls Hi Dave- I am inquiring about your readiness to present at the next committee meeting. Do you think you will be ready to address all the items brought up at the last plan commission meeting at the Sept. 4 committee meeting? Also, will these issues be addressed in the info packets which are due tomorrow at noon? Please let me know your intentions, as the committee agenda will be finalized tomorrow around 2 pm. Thank you. To name a few, some of the major outstanding issues were/are: The number of parking spaces, Lot cover,percentage requirement of 65%, Use of EIFS as a building material, Traffic study, • Sustainable development, Tree preservation plan and landscape plan, And so on Angie Conn, Planning Administrator • Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov • • 3/5/2009 • Page 1 of 1 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Friday, August 24, 2007 12:11 PM To: Conn, Angelina V Subject: RE: Holiday Inn at Pro Med Lane dp/adls Some of the engineering information is completed(I'm told), others will take additional time. I would ask that we not go before the subcommittee at this time. Thanks for your help(' feel I kinda put you out on a limb in Carol Schleiss'opinion) and I don't expect to be back until our ducks are lined up. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, August 23, 2007 12:01 PM To: Dave Coots Cc: miked @deboyland.com; staceyf @deboyland.com; Hollibaugh, Mike P Subject: Holiday Inn at Pro Med Lane dp/adls Hi Dave- I am inquiring about your readiness to present at the next committee meeting. Do you think you will be ready to address all the items brought up at the last plan commission meeting at the Sept. 4 committee meeting? Also, will these issues be addressed in the info packets which are due tomorrow at noon? Please let me know your intentions, as the committee agenda will be finalized tomorrow around 2 pm. Thank you. To name a few, some of the major outstanding issues were/are: The number of parking spaces, Lot cover percentage requirement of 65%, Use of EIFS as a building material, Traffic study, Sustainable development, Tree preservation plan and landscape plan, And so on..... Angie Conn, Planning Administrator Dept. of Community Services - Planning &Zoning 1 Civic Square,3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov 8/24/2007 LAND DEVELOPMENT SERVICES Decr i ers - - -Engineers—Surveyors 501 S. 9th Street, Suite 100 Noblesville IN 46060 Phone: 317.770.1801 Fax: 317.770 1821 Toll Free: 1.888.801.8555 TRANSMITTAL SHEET TO: City of Carmel - DOCS FROM: Stacey Fouts ADDRESS: One Civic Square Carmel, IN 46032 DATE: AUGUST 28, 2007 ATTENTION: Angie Conn PROJECT NAME: Holiday Inn PROJECT ADDRESS: Pro Med Lane PROJECT NUMBER: 2006 -0162 ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE NOTES /COMMENTS: Angie, Attached are five (5) copies of the latest building elevations for the Holiday Inn, Pro -Med Lane. Please let us know your thoughts. We will be getting a full submittal over to your office on Thursday. Also, how many do you need on Thursday and do I need to submit to anyone else on TAC /Plan Commission? We will be, of course, responding to any agency from whom we have received comments i.e. engineering, alternate transportation, etc...if there any plan commission /committee members we should send too? Thank you for all your help! Bringing Your World into Focus 501 SOUTH 9th STREET, SUITE 100, NOBLESVILLE, IN 46060 PHONE: 317.770.1801 FAX: 317.770.1821 1.888. 801 -8555 TOLL FREE • August 30.2007 David L. Sanders 13587 Kensington Place Carmel, Indiana 46032 Mr. Eric Seidensticker Carmel Plan Commission 560 3Td Avenue SW Carmel,Indiana 46032 Dear Mr. Seidensticker: I am writing you to express my opposition to the proposed Holiday Inn development at 136th Street and Pro Med Lane. I have attended all of the Planning Commission meetings concerning this and the Justus Office Building project. In order to be as brief as possible I am outlining my reasons below: PARKING - The project does not meet the parking requirements. The applicant, through its attorney,Dave Coots, acknowledges that they are over 40 short of the needed spaces. They are proposing to share parking with the already approved project of the Justus Office building so the requirements are satisfied. This is wrong. They either have the required parking or they do not. In my opinion,this is just a ploy by the applicant and Justus to try to get the project approved. Consider this scenario: I am a guest at the Holiday Inn and arrive to find that the regular parking lot is full and am told I can use the Justus Office parking. The only condition is that I must be out of the lot by 8:00 a.m.the next day so the employees of the Justus.Office building will have a place to park. This is not realistic. It is interesting that the Holiday Inn project was filed in May before the Justus Office Building project and then was tabled twice and presented after the Justus Building was approved. I also question the applicant's response to a question from a member of the commission regarding the number of employees who would need parking spaces. The representative of Midwest Hospitality said that there would only be 4 or 5 employees there at one time during the week and 7 or 8 employees on the weekend. If it is true that dining, cleaning, maintenance, and desk responsibilities are to be done by this number of employees,I would not recommend this hotel to relatives and friends. In his rebuttal to the opposition to the project, Attorney Coots also said that the residents of Kensington Place would not be affected because it was one property removed,yet he proposed parking of the overflow guests in the Justus lot adjacent to our neighborhood. All night parking and the related noise and lights obviously would directly affect our residents. In fact,it would practically be in some of our residents' very small backyards. When the Justus Office Building project was approved, our neighborhood association president spoke on our behalf and welcomed the project because we knew someday there would be development there and the project was one that appeared to be neighborhood friendly and have minimal disruption to our lives. It now appears that since the Office Building project was approved Justus, owner of the entire property site, is doing everything possible to assure that the 2.7 acres to be used for hotel brings the maximum profit from sale. 2 TRAFFIC—The project would bring too much additional traffic to an already congested intersection of Old Meridian Street and Smokey Row Road(136th Street). Our association president addressed this issue in opposition comments at the last commission meeting. A traffic study was ordered that should confirm our contention. It should be noted,however,that traffic at this time at that location is less than normal because of the temporary closures of Old Meridian Street and Smokey Row Roads for major construction projects. On this subject,I also question Mr. Coots' response to the opposition. He stated that the full service restaurant would only be available to guests through vouchers and the conference facilities would not be available to anyone not staying at the hotel. Thus,there would be no additional traffic or disruption to the neighbors created by outside persons. I know of no other hotel with full service restaurant and conference rooms that are limited only to guests. 65%RULE -There is no way this project meets the requirement of this rule. From the minimal information presented,it appears that the hotel building and the parking lot will engulf almost the entire 2.7 acres. There would be little, if any,room left for landscaping and tree preservation. I question if this is the reason the landscaping, aerial views and other related plans have not been submitted to the commission. The project is simply too large for the site. I respectfully urge that your do not approve this project if it comes to a commission vote. It is the wrong project for this site. The residents of Kensington Place realize that this property is Zoned B6. We knew that when we p'urc lsed or built our home here. Most of us are retired'o d we were looking for a nice th place- ith m al_ aintena disruption location,and i?n from surroundings. At e tune, there were office and medical buildings to ourSouth. We knew that the woods on the site would not always be there,but we believed and trusted that any business that would eventually locate there would be in keeping with the present buildings and would be proper for the site. As I previously stated,we accepted Justus Office building because it appears to be proper for the area and our neighborhood. The Holiday Inn project is not! Thank you for your consideration. Sincerely, ALetsV4-'11 David L. Sanders • To: Sub-Division Committee From: Eric Seidensticker Re: Agenda items 9/4/2007 Concerns over C2 Rezone on 3rd Ave SW (Old Town District) • Building Height concerns around Monon trail. N • Current 22% commercial vacancy. Increasing pressure to those unfilled properties by building more competing buildings. • Negative impact on city center development and arts and design district as the major developer is struggling to complete projects near this area. • Removing light-industrial from the City of Carmel may have negative impact on the balance of the community in general. Concerns over Holiday Inn Express Project: • Parking is not nearly high enough, permitting"borrowing" of spaces from an adjacent property owner should not be allowed. Suppose the property is sold and doesn't want to lend those spaces to the HIE. • Increase,in traffic to 136th Street is not necessary. This street has plenty of traffic from the High School and others. With the Justus property on-line,the traffic will increase morning and evening drive times to the already increased traffic flow from the High School. • Ground usage in excess of what is permitted. Majority of the land covered by asphalt or concrete creating significant water run-off issues? • The increase in traffic and volume of people is too close to adjacent residential areas. Please accept these concerns in your discussions this evening. As I am new to this process and have not had nearly enough time to prepare and educate myself as to the - intents of the Planning Commission, I respectfully ask that these concerns be addressed. State Code requires us on Planning Commission to put the Health and Safety of our citizens first. To this end I appreciate your careful consideration. Respectfully Submitted. Eric Seidensticker Cannel Common Council District 3 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, September 05, 2007 10:21 AM To: Donahue-Wold, Alexia K; Stewart, Lisa M; Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; Molitor, John R; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R Subject: Docket No.Assignment: (OA) US 31 Overlay; limit hotel &cultural/entertainment uses I have issued the necessary Docket Number for (OA) US 31 Overlay - Hotel/Cultural/Entertainment Uses. It is the following: Docket No. 07090002 OA $0.00 (exempt) Total Fee: $0.00 Docket No. 07090002 OA: US 31 Overlay - Hotel/Cultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 238: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural/entertainment land uses. Filed by the Carmel Department of Community Services. 1. This Item will not be on an agenda of the Technical Advisory Committee (TAC). 2. Published Public Notice will occur Friday, Sept. 7, in the Indianapolis Star. 3. Fifteen (15) Informational Packets will be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, September 7, 2007. 4. Proof of Notice will be received by this Department no later than Noon, Friday, September 14, 2007. 5. The Item will appear on the September 18, 2007 agenda of the Plan Commission (under"Public Hearings"). 6. The Item will also appear on the October 2, 2007 agenda of the Plan Commission Special Studies Committee. Thanks, Angie Conn Planning Administrator City of Carmel,DOCS One Civic Square Carmel,IN 46032 317.571.2417 awold@caimel.in_.gov LM,ED Jb 9/5/2007 Page 1of1 Keeling, Adrienne M From: Amanda.Dolph @indystar.com on behalf of PublicNotices @indystar.com Sent: Wednesday, September 05, 2007 1:52 PM To: Keeling, Adrienne M Subject: Re: Plan Commission Hearing: US 31 Amendment This is now ordered to publish lx on 09107 in the Indianapolis Star. This notice will also appear online for 7 days beginning on the first day of publication at www.IndyStar.com. Select Classifieds -"Items" - public notices - legals. Thank you, Amanda Dolph Legal Advertising Coordinator THE INDIANAPOLIS STAR publicnotices @indystar.com 317-444-7163 Deadlines: 12 Noon 2 business days prior to the date of publication. Exceptions: Large files that will need to be typeset or created by an artist should be sent at least a week and a half in advance to allow time for processing. • 9/7/2007 _ C)\) °'"N 'LAND DEVELOPMENT SERVICES ('' Des gners Engineers Surveyors 501 S. 9th Street, Suite 100 Noblesville IN 46060 Hd�"� -= Phone:317.770.1801 Fax:317.770:1821 n Toll Free: 1.888.801.8555 " DOGS TRANSMITTAL SHEET TO: FROM: City of Carmel-DOGS Stacey Fouts ADDRESS: DATE: One Civic Square SEPTEMBER 11,2007 Carmel, IN 46032 ATTENTION: Angie Conn PROJECT NAME: PROJECT NUMBER: Holiday Inn 2006-0162 PROJECT ADDRESS: Pro Med Lane ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE NOTES/COMMENTS: Angie, Attached are two (2) sets of revised site construction drawings for the project mentioned above. Please let us know if you have any comments. The plans are revised as a result of parking issues. Thank you. A Bringing Your World into Focus J� 501 SOUTH 9"'STREET,SUITE 100, NOBLESVILLE,IN 46060 PHONE:317.770.1801 FAX:317.770.1821 �f 1.888.801-8555 TOLL FREE A �z. F _NGINE,1 ,I's 1 NG CO., LLC William J.Fehribach,P.E. 8365 Keystone Crossing,Suite 201 �' PRESIDENT Indianapolis,In 46240 21F A Steven J.Fehribach,P.E. (317)202-0864 fax(317)202-0908 VICE PRESIDENT EXECUTIVE SUMMARY DATE: 01-24-08 TO: Mr.David Coots FROM: Steven J. Fehribach,P.E. Joseph T.Rengel, P.E. RE: Traffic Operations Analysis Proposed Business Hotel Pro Med Drive& 136th Street • Carmel,Indiana This Traffic Operations Analysis, prepared at the request of the Coots, Henke & Wheeler, on behalf of Midwest Hospitality Group, is for a proposed hotel that will be constructed on the northeast corner of Pro Med Drive and 136th Street in Carmel,Indiana The proposed development will include a business hotel that will have direct access to Pro Med Drive. The business hotel will contain 108 rooms. The subject site is currently zoned B-6 by the City of Carmel. Under this zoning, a medical office land use would be permitted. When analyzing this development,the estimation of the existing traffic volumes was considered. A&F Engineering obtained peak hour turning movement traffic volume counts at the following study intersections: • 136`h Street&Old Meridian Street • 136th Street& Pro Med Drive • Pro Med Drive&Behavior Corp. Access Drive 1 • The number of new trips generated by the proposed development were estimated and assigned to the driveways and onto the public roadway system. A capacity and level of service analysis was made for the AM peak hour and PM peak hour for each of the study intersections for the"existing"scenario and the"existing plus generated" scenario. As earlier stated, a medical office would be permitted under current zoning. It is estimated that approximately 37,500 square feet of medical office could be constructed on this site under the current zoning plan. A trip generation comparison has been conducted in order to illustrate the trip generation difference between the proposed business hotel and the medical office building that could be constructed on this site. The recommendations in this study apply to the.AM Peak Hour and PM Peak Hour. These peak hours are when the largest volumes of traffic will occur. Therefore, if the resulting level of service is adequate during these time periods, it can generally be assumed the remaining 22 hours will have levels of service that are better than the peak hour, since the street traffic volumes will be less during the other 22 hours. The conclusions that follow are based on existing traffic volume data,trip generation, assignment and distribution of generated traffic, capacity analyses with the resulting levels of service that have been prepared at the study intersections and the field review conducted at the site: 1.) Based on ITE trip generation data,generated traffic for the medical office would be approximately 75%higher over a typical weekday and peak hour generated trips would be approximately 75%and 100%greater during the AM peak hour and PM peak hour respectively.Thus,it can be concluded that the trips generated by a medical office on this site would have a substantially greater negative impact on the public roadway system than the generated traffic associated with the proposed business hotel. 2.) When the traffic volumes from the proposed development are added to the existing traffic volumes the westbound approach along 136th Street at the intersection of 136`h 2 Street and Old Meridian Street will continue to experience delays during the AM peak hour due to the existing amount of through traffic along Old Meridian Street and the resulting lack of available gaps in the traffic stream. On the other hand, all approaches will continue to operate at acceptable levels of service during the PM peak hour. 3.) When the traffic volumes from the proposed development are added to the existing traffic volumes,all approaches at the intersection of 136`" Street and Pro Med Drive will continue to operate at acceptable levels of service during the peak hours with the existing intersection geometrics and control. 4.) When the traffic volumes from the proposed development are added to the existing traffic volumes, all approaches at the intersection of Pro Med Drive and Access Drive will continue to operate at acceptable levels of service during the peak hours with the addition of an access drive to serve the proposed business hotel. This new drive should align with the existing Behavior Corp. drive and should be constructed to include one inbound lane and one outbound lane. This intersection should remain stop controlled with the access drives stopping for Pro Med Drive. 5.) The City of Carmel Engineering Department has recommended the extension of a right- turn lane from Old Meridian Street to Pro Med Drive. 3 Page l of 2 Conn, Angelina V From: Duncan, Gary R Sent: Thursday, January 31, 2008 11:48 AM To: Conn, Angelina V Cc: McBride, Mike T; 'Steve Fehribach'; 'Dave Coots' Subject: RE: holiday inn, pro med lane, traffic study Members of the Commission and Sub-Committee: The Department of Engineering has met with A&F Engineering and reviewed the findings of the traffic study. There were two main findings of the study that the Department feel are important for the Plan Commission and Special Studies Committee to consider. (1) That the hotel use will generate less traffic than would have otherwise been generated if the use was consistent with that originally approved or allowed (office) and (2) the study recommends the construction of a right turn lane from the intersection of Old Meridian Street and Smokey Row Road past the intersection of Smokey Row Road and Pro-Med Lane. As the Commission is likely aware, the majority of the traffic issues in the immediate area of the proposed hotel are attributable to the congestion at the Old Meridian Street/US-31 intersection. Improving the capacity of the US-31 intersection will have a large effect on the congestion being experienced on the local streets. As this intersection will be improved with the overall US-31 corridor project, the Department is of the opinion that any improvements made presently will be removed by the US-31 project in the very near future. The Department understands that a question has been raised related to southbound traffic on Old Meridian Street attempting to turn left onto Smokey Row Road. While this will certainly be an issue if the northbound queue is stacked past the intersection, the Department would expect this situation to be limited to the morning peak. The Department is of the opinion that the short term solutions to this situation that are attributable to the traffic generated by the proposed hotel are limited and should wait to be addressed with the improvements to US-31. As stated, one of the recommendations of the study is to construct a right turn lane from the intersection of Old Meridian Street and Smokey Row Road past the intersection of Smokey Row Road and Pro-Med Lane. This would allow the predominant right turning traffic at Old Meridian Street and Smokey Row Road to make a right turn if a vehicle is attempting to turn left when traffic is queued past the intersection. Traffic is currently using the paved shoulder as well as tracking off of the paved shoulder to make this same maneuver. Such an improvement would benefit the traffic from the hotel in that it would be expected to reduce the westbound Smokey Row Road queue and allow traffic exiting Pro-Med Lane to turn left and enter the queue. Due to the fact that the traffic generated from the hotel is expected to be less than the original approved use and considering the short-term nature of any improvements due to the upcoming US-31 project, the Department suggests the following: 1. The developer constructs a short right turn lane at the intersection of Smokey Row Road and Old Meridian Street. The Department will work with A&F to establish an appropriate length based on the traffic study. The construction of this lane may be credited against any commitments provided by the developer to comply with the City's 20-year Thoroughfare Plan. 2. As the developer is indicating the construction of the multi-use path across the frontage, compliance with the thoroughfare plan would be limited to the construction of 24-feet of mainline pavement and city standard chairback curb and gutter. Given the nature of the pending improvements to US-31, it would be more prudent to have the developer contribute the money equal to the value to toehrwise construct these improvements for deposit into the Non-Reverting Thoroughfare Plan Fund. Current City estimates for such work is $108 per linear foot. The total value of the commitment would be determined by multiplying this value by the total frontage on Smokey Row Road and subtracting the value of the cost to construct the right turn lane. Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering 1/31/2008 Page 2 of 2 One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov Original Message From: Conn, Angelina V Sent: Thursday, January 31, 2008 11:14 To: Duncan, Gary R Subject: holiday inn, pro med lane, traffic study Hi Gary—do you have any other comments about the traffic study that you want me to add to the staff report that will go out this morning? Angie 1/31/2008 LAND DEVELOPMENT SERVICES INC. egners-Engineers-Su v yore February 21, 2008 / �! RECEJVED FEB 212008 Ms.Angie Conn DOCS Department of Community Services City of Carmel I _ One Civic Square Carmel, IN 46032 Re: Holiday Inn ProMed Lane Dear Ms. Conn, This letter is in response to your comments on the Staff Report for the Special Studies Committee that were emailed to us on January 31, 2008. 1. Department of Engineering Comments: DOE still need revised plans. Also, DOE has reviewed the traffic study and will issue a statement soon. Response: Revised plans were furnished to DOE as well as their consultant(Crossroad Engineering)on January 31,2008. Comment or approval letters have not been received from DOE. Their consultant supplied a comment letter that we received February 20,2008. Comments were addressed and returned to the consultant on February 22,2008. DOE off-site traffic study comments are being addressed by the client and their legal consul as well as their traffic consultant. 2. Urban Forestry Dept: Scott Brewer, City Forester, has reviewed the updated landscape and tree preservation plans;there are some minor changes needed. Scott still needs a response to his most recent review comments. Response: Mr. Brewer has been in contact with landscape architect/consultant and they are working towards an approved plan by the week of February 25,2008. 3. The creation of the proposed retaining wall location may negatively affect the existing tree roots. Response: Retaining walls impact existing roots if said roots disturbed. The use of retaining walls was selected because if fill,on a sloped bed adjoining the parking lot and building,was used it would impact a greater area and therefore more trees. In Mr. Brewer's comments, he ok's with retaining wall extending into potential root zone. 4. DOCS still needs a to-scale revised site plan,showing the reduced the parking lot aisle widths to 23 ft. Response: Said plan has been revised and forwarded to staff on January 31,2008. 314,TIF Oat,WWCliKto Focus 501 SOUTH 9TH STREET, SUITE 100, NOBLESVILLE, IN 46060 PHONE: 317.770.1801 FM: 317.770.1821 1.888.801-8555 TOLL FREE 5. DOCS still needs the trash dumpster enclosure elevations/materials/colors. Response: A detail of the dumpster enclosure was provided to staff at the February Special Studies Meeting, but not in color. A colored rendering of said enclosure is attached with this response. 6. DOCS still needs an exhibit that shows how the mechanical equipment is screened. Response: A detail of screening is attached with this response. 7. Petitioner must verify that signs show green during the day and shine white at night(day/nite plex.) Response: Client and their legal counsel addressed this issue at the February Special Studies Committee Meeting. Please be advised that one(1) comment is that of the request for review of the entire Promed Detention system and its adequacy. This has not been done because of cost. It would take a month (or more)to complete this study. Sincerely, S ` / „7 Michael L. DeBoy, LS Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, April 03, 2012 11:26 AM To: 'jmolitor @prodigy.net' Cc: Tingley, Connie S Subject: Holiday Inn, Pro Med Lane - Plan Commission file contents Hi, John - We still have two empty plan commission file folders for this petition. I think you still have the contents of these files from the past litigation. Can you please bring them back to us soon? (docket nos. 07070009 ADLS and 07030035 DP.) Thanks! Angie 1 HOLIDAY INN (PRO -MED DRIVE) HISTORY OF APPLICATION: An anniversary has passed without a decision. March, 2007 the public hearing was scheduled for the Holiday Inn application. Beca of lack of follow through by the petitioner, two months in a row passed before the actual public hearing took place in May, 2007. That was the last time that the voices of those in opposition have been heard, unless those opposing have put their thoughts in writing. Each month since June, 2007 either the special committee meeting has been tabled or the applicant has brought some portion of the required information to the meeting. To date, not all information has been provided. Meanwhile, the members of the Plan Commission and City Council have changed, which has changed the members on the special committee and its chairman as well. QUESTION: Have all these delays on the part of the applicant been planned to await these changes and a loss of focus because of time and lack of continuity? The 2007 committee members stated more than once that this application is like fitting a square peg in a round hole. They also stated that the 2005 traffic report was considered to be invalid and therefore not reliable. Based on that opinion, the petitioner ordered a traffic study by A &F Engineering Co., LLC which reported a count and then referenced the 2005 study for 136th and Old Meridian. When the committee requested further review, the traffic study was revised by sending a truck out with personnel to do a count during what they considered peak time. Normal peak time does not reflect school traffic including young people driving, school buses, and regular business and hospital traffic. At the April, 2008 committee meeting the representative from A &F Engineering stated that the study was done to meet the client's needs. That was a blatant admission that the study was biased. Also, the representative stated that new construction and /or approved construction on Smokey Row Road was not taken into consideration in their report. Also, the question was not asked, nor was information given about taking into consideration regarding the approved Justus office building. FYI: In checking with the City of Carmel Engineering Department, it was indicated that when the City of Carmel does a traffic study, it is normally done with a counter over a period of time. As of March 31, 2008 I checked with the Department of Community Services to see if any information had been received regarding drainage (that was a requirement that had not been received at the March, 2008 committee meeting and needed prior to the April 1, 2008 meeting. May it be here suggested that if an applicant cannot get their ducks in a row in a timely manner, they should be automatically denied. The public has made the effort to attend every meeting (many of which have been tabled after arriving at city hall). CARMEL HISTORY INFLUENCING THE HOLIDAY INN APPLICATION: The writer served on the Plan Commission from 1976 -1982 and on the City Council from 1980 -1984. Perhaps the most significant element of that participation was a question asked at a Plan Commission meeting: "What are we going to do about US 31 (Meridian)? Is it going to look like Keystone and 52nd ?" As a result of that question, the writer, a prominent Carmel developer and the City Planner met. The result was the Meridian Corridor Overlay Zone approved when the writer was President of the Plan Commission in 1980 -1981. When approved, one criteria of the Meridian Corridor Overlay Zone was a minimum five acre parcel. Does this 2.65 acre subdivided parcel really meet the original intent of the Meridian Corridor Overlay Zone? Is a Holiday Inn on that 2.65 acre parcel going to violate the original intent of the Meridian Corridor Overlay Zone? Perhaps some of you remember the Carmel Motel that was located on US 31 (Meridian) approximately th mile from the proposed location of the proposed Holiday Inn location. After inappropriate activities which included discovery of the body of a murdered woman, the City of Carmel condemned the Carmel Motel and it was demolished. More recently in the news is the esteemed Mayflower in Washington, D.C. and inappropriate activities. A motel or hotel invites transient traffic whereas an office building invites professional business people offering a service during daytime and daylight hours. I do not recall if it has been discussed that the Holiday Inn will have a liquor license, but that also invites traffic hazards on what is already a very precarious curve in the road that is over congested without full development of the already approved projects. A REQUEST: In the interest of the "health, safety and welfare" of the immediate community in the area where the proposed Holiday Inn would have a major impact on the "health, safety, and welfare" of those residents in the area and those who travel the area, a request is made to have the City of Carmel commission a true and honest traffic study without bias and reflecting all approved projects to the east. Also the INDOT plan for the intersections where ProMed Drive, Smokey Row Road, Old Meridian, Guilford Road, and US 31 (Meridian) converge should be taken into consideration. Since it has been over a year since the Holiday Inn project was first introduced, perhaps the petitioner could wait a year to see the true picture of this important traffic pattern once INDOT and the City of Carmel have a plan in place. At present, the new round about moves the traffic such that there is increased difficulty for those coming from the east on Smokey Row Road. Also, at night for those wanting to go east on Smokey Row Road from US 31, visibility is poor. Since information regarding drainage from the project has yet to be in the hands of the Department of Community Services as of March 31St, there should be careful review and study of the impact on the residences of Kensington Place which is positioned well below the approved Justus Office building and the proposed Holiday Inn. There should not be a hasty decision to approve, and this is one project in the words of past and present Plan Commission committee members fitting a square peg in a round hole does not fit. Denial of this project would best serve the interests of all of Carmel. With respect and appreciation for the many hours you devote to serve our community, Virginia L. Kerr (317)714 -4637 4/1/08 HOLIDAY INN TRAFFIC STUDY COMMENTS As a resident of Kensington Place, I would like to provide you with my comments concerning the proposed Holiday Inn adjacent to our neighborhood. These comments are an analysis and comparison of the Applicant's "Traffic Operations Analysis" report with the DOCD Applicant Guide. I have reviewed the Applicant's Guide that Carmel Plan Commission has used since it was adopted in 2- 18 -92. This reference is "Transportation Impact Studies for Proposed Development" and below I cite the specific section and then provide my comments after each concern. Section II, Complete Transportation Study, page 3 2 types of studies: DOCD determines type of study 1. Complete Transportation Study (has 3 levels) 2, Traffic Operation Analysis, page 4 This type of study was chosen COMMENT: DOCD should justify why a more detailed type study was used. Section V, Study Area, page 7 "Generally the study area must be large enough to encompass the critical intersections to be analyzed and the vacant land, which once developed, is believed to have a significant impact upon them." COMMENT: No reference in the A &F Study where this condition was addressed. There are many new residences which have been built and many more now under construction on 136 St. between the High School and Old Meridian. There are over 600 parking spaces that have been approved in 3 Developments. This means more traffic than what the limited study scope has shown! In addition there have been several residential Developments south on Old Meridian, that once completed, will add many more travelers. This type of inadequate data casts a shadow on all of the design work that the Applicant has submitted. Section VII, Development To Be Analyzed, page 9 Non -Site Within Study Area "All significant developments within the study area that have been approved or are likely to occur by the specific horizon years should be identified and incorporated into the study" COMMENT: This condition is similar to the above. The Study does not reference any data that was collected or analyzed in this study to meet this requirement. I would suggest the Plan Commission request the DOCD make a list of all such developments that are described in this Section and determine their impact. DATES OF TRAFFICE COUNTS: The construction of the roundabout at Old Meridian and Guilford resulted in the closing of traffic on these streets for several months. According to Engineering, the roundabout was opened on October 22, 2007, however construction continued on until sometime in December. The survey dates chosen were November 7 and 15, 2007. The roundabout was open, but not widely known; therefore traffic was not up to "normal" usage. Thus, traffic counts would have been much less. Generally, it is assumed that it takes time for the public to start using an area after it has been closed for a lengthy period. USE OF 2005 TRAFFIC STUDIES The consultants apparently felt that data collected in November, 2007 were inadequate, so additional information was needed to support their study. The Engineering Staff indicated that the consultants chose to "use these data collected on June 29, 2005 because Old Meridian was closed, or low traveled ". This certainly supports the assumption from above regarding use of areas after major construction. Furthermore, the use of data collected in June, 2005 (almost 3 years old) when the Carmel High School was in vacation mode, is certainly questionable. Engineering said that the consultant used a 3% extrapolation factor for each year. Question is where did the 3% figure come from? Does it compensate for lesser use during school vacation? Does it include the impact of the housing developments on 136th, (with a total of 600 parking spaces on the 3 townhouse developments now under construction), Old Meridian ( # ?), and Guilford( # ?)? These unknowns will all have an impact on the traffic data in the study area. CONCLUSIONS: The findings of the "Traffic Operations Analysis" are questionable for the following reasons: 1. Using data from a recently opened roundabout 2. Using old data from 2005 for a 3% extrapolation purpose 3. Using old 2005 data from June, at vacation time when student traffic is minimal 4. Not considering the impacts of existing housing under construction in the area 5. Not considering projects in the area that have been recently approved 6. Not complying with the DOCD Guide 7. Poor planning and data presentation wasted much time for the Plan Commission and the Public. RECOMMENDATIONS: The "Traffic Operations Analysis" was not designed well and inadequate data were used to support a biased result. All of their recommendations have been based on "questionable" data. The Plan Commission should turn down this application and have the applicant start over using a land use that is more compatible with the physical and environmental restrictions of the site. Submitted by Gary Doxtater, 13599 Kensington Place, Carmel, IN 575 -8818 4 -15 -08