Loading...
190817 10/13/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,500.00 CARMEL IN 46033 CHECK NUMBER: 190817 CHECK DATE: 10/13/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 4,500.00 WEBSITE MAINT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E-mail. RichardHeck @yahoo.com Today's Date: October 11, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 10 -10 -10 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. o Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOGS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 09 -01 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with City on URL issues 09 -02 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Urban Forestry pages Posted Agenda for Special Council mtg. of 09 -07 -10 Posted Paperless Packet for Council mtg. of 09 -07 -10 Created link and posted graphic for Sept. Connecting with Carmel Posted two News Releases for Comm. Rel. 09 -03 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for the TAC mtg. of 09 -15 -10 Posted two News Releases for Comm. Rel. Made changes to CFD application web pages 09 -04 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on ftp site issues 09 -05 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 09 -06 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 09 -07 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Replaced Council Special Meeting Agenda and Paperless Packet with replacement for mtg. of 09 -07 -10 Posted schedule on CFD pages Posted News Release for Comm. Rel. Worked with Comm. Rel. on ftp site for Mayor Worked with OMNI to fix Cable Channel 16 online access issue 09 -08 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted two Bid Notices Posted holiday schedule Posted News Release for Comm. Rel. Posted results for Council mtg. of 09 -07 -10 Posted Minutes for Special mtg. of Council 08 -24 -10 Posted Minutes for Council mtg. of 08 -16 -10 Posted Notices for Council Committee mtgs. of 09- 13 -10, 09 -14 -10 and 09 -16 -10 Posted Notice of CRC mtg. for 09 -15 -10 Worked with City's IS dept. and Comm. Rel re: ftp site 09 -09 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more Updated Carmel Community Calendar Posted Agenda for BPW mtg. of 09 -15 -10 Posted Trick of Treating hours Posted News Release for Comm. Rel. Posted Road Closure notice 3 09 -10 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted News Release for Comm. Rel. Posted Bid Notice Posted Plan Commission Agenda for mtg. of 09 -21 -10 Posted Burn Ban message Worked with Comm. Rel. on ftp site issues Posted several Road Construction updates 09 -11 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -12 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. and IS re ftp site install 09 -13 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. on ftp site Made updates to CFD pages Posted Media Advisory for Comm. Rel. Posted News Release for Comm. Rel. 09 -14 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. on ftp site testin 4 09 -15 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made fix to CFD pages and redirects Made changes to Road Construction update pages Added graphics and links for new urban forestry video 09 -16 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added two events. Posted Agenda for Council mtg. of 09 -20 -10 Posted two News Releases for Comm. Rel. Posted Paperless Packet for Council mtg. of 09 -20 -10 Posted stream for Economic Development Press Conf. Worked with Comm. Rel. regarding Indy Star login Posted Minutes for CRC mtgs. of 07- 14 -10, 07- 21 -10, 08- 18-10, 08 -31 -10 and Resolutions 08 -2010 and 09 -2010 09 -17 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted updated Facility Use Request Form Posted Notice for CRC Special Meeting of 09 -21 -10 Posted Road Closure notice Posted two News Releases for Comm. Rel. Posted Agenda for Plan Commission mtg. of 09 -21 -10 09 -18 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -19 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 09 -20 Check to see if web site is up and running, then check e -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for BZA Hearing officer and regular mtgs. of 09 -27 -2010 09 -21 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results from Council mtg. of 09 -20 -10 Posted Minutes from Council mtg. of 09 -07 -10 Posted Access to Public Records Request Posted News Release for Comm. Rel. 09 -22 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission mtg. of 08 -17 -10 Updated Plan Commission members on appropriate web pages Posted Notices for Council Committee mtgs. of 09 -28 -10 and 09 -30 -10 Posted Agendas for CRC mtgs. of 03- 17 -10, 03- 24 -10, 03- 31-10, 04- 21 -10, 04- 27 -10, 05- 19 -10, 06- 09 -10, 06- 16 -10, 06- 28 -10, 07- 14 -10, 07- 21 -10, 08- 18 -10, 08- 31 -10, 09 -08- 10, 09- 15 -10, and 09- 21 -10, 09 -23 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to CFD pages Created link from home page and created 2010 Veterans Day page including posting Veterans Day Poster and Essay Contest Rules and Teachers Letters 09 -24 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Closure Notice Posted Agenda for Plan Commission Subdivision and Special Studies mtgs. of 10 -05 -10 Posted Road Construction updates 6 09 -25 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -26 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -27 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to DOCS staff pages Posted 2011 meeting dates, filing and notice deadlines for Plan Commission and Board of Zoning Appeals Removed past Veterans Day items from pages Made update to CRT link Posted Minutes from TAC mtg. of 09 -15 -10 Worked with Comm. Rel. regarding new website issues Posted Bid Notice Posted updated BZA member list 09 -28 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added event Posted Media Advisory for Comm. Rel. Made updates to Veterans Day pages 09 -29 Check to see if web site is up and running, then check e -mails to 2.25 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with CFD and HR regarding online application process Worked with DOCS staff regarding duplicate files 7 09 -30 Check to see if web site is up and running, then check e -mails to 3.75 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 10 -04 -10 Made several changes to DOCS procedures and contact information pages for building code services Posted Agenda for BPW mtg. of 10 -06 -10 Posted Minutes for BZA Hearing Officer mtg. of 08 -23 -10 Worked with DOCS staff on multiple page changes Total hours 75 $60 per hour X $60 Total due $4500.00 8 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwiri Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,500.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members 21494 Statement 43- 554.00 $4,500.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, October 11, 2010 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201`(Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/10/10 Statement $4,500.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer