190817 10/13/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,500.00
CARMEL IN 46033 CHECK NUMBER: 190817
CHECK DATE: 10/13/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 4,500.00 WEBSITE MAINT
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E-mail. RichardHeck @yahoo.com
Today's Date: October 11, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 10 -10 -10
City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
o Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOGS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
09 -01 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with City on URL issues
09 -02 Check to see if web site is up and running, then check a -mails to 3
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Made updates to Urban Forestry pages
Posted Agenda for Special Council mtg. of 09 -07 -10
Posted Paperless Packet for Council mtg. of 09 -07 -10
Created link and posted graphic for Sept. Connecting with
Carmel
Posted two News Releases for Comm. Rel.
09 -03 Check to see if web site is up and running, then check a -mails to 2
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for the TAC mtg. of 09 -15 -10
Posted two News Releases for Comm. Rel.
Made changes to CFD application web pages
09 -04 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked on ftp site issues
09 -05 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
2
09 -06 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items.
Updated Carmel Community Calendar
09 -07 Check to see if web site is up and running, then check a -mails to 4.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Updated Carmel Community Calendar
Replaced Council Special Meeting Agenda and Paperless
Packet with replacement for mtg. of 09 -07 -10
Posted schedule on CFD pages
Posted News Release for Comm. Rel.
Worked with Comm. Rel. on ftp site for Mayor
Worked with OMNI to fix Cable Channel 16 online access
issue
09 -08 Check to see if web site is up and running, then check a -mails to 6
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Updated Carmel Community Calendar
Posted two Bid Notices
Posted holiday schedule
Posted News Release for Comm. Rel.
Posted results for Council mtg. of 09 -07 -10
Posted Minutes for Special mtg. of Council 08 -24 -10
Posted Minutes for Council mtg. of 08 -16 -10
Posted Notices for Council Committee mtgs. of 09- 13 -10,
09 -14 -10 and 09 -16 -10
Posted Notice of CRC mtg. for 09 -15 -10
Worked with City's IS dept. and Comm. Rel re: ftp site
09 -09 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more
Updated Carmel Community Calendar
Posted Agenda for BPW mtg. of 09 -15 -10
Posted Trick of Treating hours
Posted News Release for Comm. Rel.
Posted Road Closure notice
3
09 -10 Check to see if web site is up and running, then check a -mails to 4.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Updated Carmel Community Calendar.
Posted News Release for Comm. Rel.
Posted Bid Notice
Posted Plan Commission Agenda for mtg. of 09 -21 -10
Posted Burn Ban message
Worked with Comm. Rel. on ftp site issues
Posted several Road Construction updates
09 -11 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
09 -12 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with Comm. Rel. and IS re ftp site install
09 -13 Check to see if web site is up and running, then check a -mails to 4
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with Comm. Rel. on ftp site
Made updates to CFD pages
Posted Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
09 -14 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with Comm. Rel. on ftp site testin
4
09 -15 Check to see if web site is up and running, then check a -mails to 4
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Made fix to CFD pages and redirects
Made changes to Road Construction update pages
Added graphics and links for new urban forestry video
09 -16 Check to see if web site is up and running, then check a -mails to 5.5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date and
added two events.
Posted Agenda for Council mtg. of 09 -20 -10
Posted two News Releases for Comm. Rel.
Posted Paperless Packet for Council mtg. of 09 -20 -10
Posted stream for Economic Development Press Conf.
Worked with Comm. Rel. regarding Indy Star login
Posted Minutes for CRC mtgs. of 07- 14 -10, 07- 21 -10, 08-
18-10, 08 -31 -10 and Resolutions 08 -2010 and 09 -2010
09 -17 Check to see if web site is up and running, then check a -mails to 2
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted updated Facility Use Request Form
Posted Notice for CRC Special Meeting of 09 -21 -10
Posted Road Closure notice
Posted two News Releases for Comm. Rel.
Posted Agenda for Plan Commission mtg. of 09 -21 -10
09 -18 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
09 -19 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments and /or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
Made sure Carmel Community Calendar is up to date.
5
09 -20 Check to see if web site is up and running, then check e -mails to 1
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agendas for BZA Hearing officer and regular mtgs.
of 09 -27 -2010
09 -21 Check to see if web site is up and running, then check a -mails to 2.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Results from Council mtg. of 09 -20 -10
Posted Minutes from Council mtg. of 09 -07 -10
Posted Access to Public Records Request
Posted News Release for Comm. Rel.
09 -22 Check to see if web site is up and running, then check a -mails to 4
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Minutes for Plan Commission mtg. of 08 -17 -10
Updated Plan Commission members on appropriate web
pages
Posted Notices for Council Committee mtgs. of 09 -28 -10
and 09 -30 -10
Posted Agendas for CRC mtgs. of 03- 17 -10, 03- 24 -10, 03-
31-10, 04- 21 -10, 04- 27 -10, 05- 19 -10, 06- 09 -10, 06- 16 -10,
06- 28 -10, 07- 14 -10, 07- 21 -10, 08- 18 -10, 08- 31 -10, 09 -08-
10, 09- 15 -10, and 09- 21 -10,
09 -23 Check to see if web site is up and running, then check a -mails to 3.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made updates to CFD pages
Created link from home page and created 2010 Veterans
Day page including posting Veterans Day Poster and Essay
Contest Rules and Teachers Letters
09 -24 Check to see if web site is up and running, then check a -mails to 4
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Road Closure Notice
Posted Agenda for Plan Commission Subdivision and
Special Studies mtgs. of 10 -05 -10
Posted Road Construction updates
6
09 -25 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
09 -26 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
09 -27 Check to see if web site is up and running, then check a -mails to 6
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made updates to DOCS staff pages
Posted 2011 meeting dates, filing and notice deadlines for
Plan Commission and Board of Zoning Appeals
Removed past Veterans Day items from pages
Made update to CRT link
Posted Minutes from TAC mtg. of 09 -15 -10
Worked with Comm. Rel. regarding new website issues
Posted Bid Notice
Posted updated BZA member list
09 -28 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date and
added event
Posted Media Advisory for Comm. Rel.
Made updates to Veterans Day pages
09 -29 Check to see if web site is up and running, then check e -mails to 2.25
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with CFD and HR regarding online application
process
Worked with DOCS staff regarding duplicate files
7
09 -30 Check to see if web site is up and running, then check e -mails to 3.75
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Paperless Packet for Council mtg. of 10 -04 -10
Made several changes to DOCS procedures and contact
information pages for building code services
Posted Agenda for BPW mtg. of 10 -06 -10
Posted Minutes for BZA Hearing Officer mtg. of 08 -23 -10
Worked with DOCS staff on multiple page changes
Total hours 75
$60 per hour X $60
Total due $4500.00
8
VOUCHER NO. WARRANT NO.
ALLOWED 20
Irwiri Computer Services
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$4,500.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members
21494 Statement 43- 554.00 $4,500.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, October 11, 2010
Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201`(Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
10/10/10 Statement $4,500.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
,20
Clerk- Treasurer