The URL can be used to link to this page

Home My WebLink About190861 10/13/2010 CITY OF CARMEL, INDIANA VENDOR: 360934 Page 1 of 1 ONE CIVIC SQUARE CAMERON MASON CARMEL, INDIANA 46032 3943 S 400E CHECK AMOUNT: $744.40 TIPTON IN 46072 CHECK NUMBER: 190861 CHECK DATE: 10/13/2010 DEPARTMENT ACC OUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2201 4343002 744.40 EXTERNAL TRAINING TRA CarteGraph AUG 0 2 2010 Invoice CarteGraph Systems, Inc. 33018 3600 Digital Drive Dubuque, Iowa 52003 7/23/2010 FEIN: 42- 1419553 City of Carmel, IN City of Carmel, IN Attn: Cameron Mason Attn: Cameron Mason 3400 W 131 st Street 3400 W 131 st Street Carmel IN 46074 Carmel IN 46074 For Billing Questions, Please Call Mary Jo at 563- 556 -8120, ext. 6123. P.O. Number Customer 1.b. Payment Terms LICENSEE (if different than above) CARMECIIN Net 30 Ship Date Ship Via 112-372010 us mAiL Quantity item Type Item Description Unit Price Extended Price 1.00 UCOOOOOOOOOOOOO Cartegraph CONNECT 2010 549.00 $549.00 Subtotal $549.00 Thank you for your purchase! $0.00 Shipping Sales Tax $0.00 Accounts that are past due will be assessed a monthy 1.5% finance charge retroactive from the invoice date ]Balance: $549.00 ail �a Grandi faMor R E S O R T A N D W A T E R P A R K Cameron Mason Charge Summary 3400 W 131st St Total Charges $267.00 Carmel, IN 46074 Taxes $32.04 USA Payments 4299.04 Total Due $0.00 Guest 343501 Room 440 Arrival: 10/4/2010 Departure: 10/7/2010 We !rope you have enjoyed your stay with us. Adults: 1 Children: 0 Infants: 0 We took forward to seeing you again!! Group: Cartegraph Group Extended Total Date Description Price Otv Cost Tax I Tax 2 Charge Balance Mon 10 /4/10 Adv. Dep. Rcv. CHECK 189801 299.04 1 -299.04 0.00 0.00 299.04 299.04 1 Mon 10 /4 /10 Nightly Chg. Room 440 89.00 1 89.00 10.68 0.00 99.68 199.36 1 Tue 1015110 Nightly Chg. Room 440 89.00 1 89.00 10.68 0.00 99.68 -99.68 1 Wed 10 /6 /10 Nightly Chg. Room 440 89.00 1 89.00 10.68 0.00 99.68 0.00 1 350 Bell Street, Dubuque, 1A 52001 The Port of Dubuque Tel: (563) 690 -4000 Fax: (563) 690 -0558 www.grandharbor Folio Printed On: Thu, 10 /7/10 3:05AM Page# 1 350 Bell Street Dubuque, Iowa 52001 (563) 690 -4000 Cameron Mason Arrival Monday Oct 4, 2010 3400 W 131st St Departure Thursday Oct 7, 2010 Carmel, IN 46074 Nights 3 Adults 1 USA Room Type Requested Two Doubles (Non -Smk Platinum Club Group Cartegraph Group Available Points Confirmation 343501 Guaranteed Confirmation Thank you! Thank you for choosing Grand Harbor Resort for your accommodations. The credit card above guarantees this reservation. Your account may be settled with a credit card presented at check -in or by cash. Functions may be held at the Resort or at the Grand River Center. The Grand River Center is connected to the Grand Harbor via climate controlled second floor sky walk. During your stay, enjoy a great view and meal in our on -site restaurant, The RiverWalk. Take a relaxing break with a stroll along the Mississippi River. You may catch a glimpse of the local wild Charge Summary life! If time allows, visit one of the many area attractions, such as the Diamond Jo Casino or the National Mississippi River Museum Aquarium which are both within walking distance. Total Room Charge $267.00 Taxes $32.04 Please note that if you are reserving more than one room, check -in for guest rooms and issuance of room keys will be limited to the guest whose name and address appear on this confirmation. Total Balance Due 299,04 Identification will be required. Please contact our reservations department at least 72 hours prior to arrival with complete names and address information if you wish to grant another individual access to your confirmed resen ation. Cancellation Police: Reservation must be cancelled prior to 72 hours (3 days) of the arrival date. Cancellations made within 3 days of the arrival date will result in a penalty one night's room charge. Additional restrictions and penalties apply for weekends and Holidays. This is a guaranteed reservation and is subject to all cancellation policy and fees. We look forward to seeing you on: Monday Oct 4, 2010 Check -in 4:00 pm. Check -out 11:00 am. Room Rate Detail Date Description Room Rate of Days Total Room Charge Mon 10/4/10 Group Rate Single 89.00 1 89.00 Tue 10 /5 /10 Group Rate Single 89.00 1 89.00 Wed 10/6/10 Group Rate Single 89.00 1 89.00 Total Room Charge 267.00 Group Confirmation Confirmation Printed On: 9/3/2010 Page 1 of 2 Car Rental SEARCH Home Step t Step 2 step 3 4 REVIEW 8 BOOK Reservations Online Check -in special offers !price details for your rate Your Reservation I Selected Vehicle Locations f Your Itinerary change I I Chevrolet Cobalt or similar Vehicle Guide 1 week at 225.49 USD 225.49 USD Pick -Up Date and Location Return Date and Location f j Unlimited Free Miles Included Products Services Sat, Nov 06, 2010 at 12:00 PM Thu, Nov 11, 2010 at 12:00 PM Dubuque Airport Dubuque Airport I Rate Details p1 Club 11000 Airport Road 11000 Airport Road I Airport concession fee Dubuque, IA, US Dubuque, IA, US I recovery 22.55 USD Partners Location Type Corporate Location Type Corporate Customer Facility Charge 15.00 USD MO 0700 -1700 and 2200 -2300, Tu -Th Mo 0700 -1700 and 2200 -2300, Tu -Th Sup p ort j State rental [ax 11.27 USD Customer Su pp 1 0900 -1700 and 2200 -2300, Fr 0900- 0900 -1700 and 2200 -2300, Fr 090D- t 1700, Sa 0900 -1300, Su 1400 -1700 1700, Sa 0900 -1300, Su 1400 -1700 Used Cars for Sale i i Vehicle Subtotal 274.31 USD and 2200 -2300 and 2200 -2300 j Phone Number 563 583 -0267 Phone Number 563 583 -0267 Taxes 17.36 USD Fax Number 563- 583 -3323 Fax Number 563- 583 -3323 Arrival Information c hang e Discounts Total Approximate 7DUSD�j No Arrival Information No Affiliations Charge :2:91 67 LOGIN Your Vehicle c hang e More Details About Your Qu View Optig It ems 1 ForgoUNeed Password Selected Ve hicle Upg rade O I Forgot My Member Number I 291.67 USD tr Upgrade for less than 13.00 USD Not Yet a Member? Chevrolet Cobalt or similar Nissan Sentra or similar k/ J0 I Compact 2-4 Door Automatic Air JOIN NOW Midsize 2 -4 Door Automatic Air i! View Details Vie Details Upgrade I j Your Extras None Selected Change i j Your Personal information I First Name: Last Name: I E -mail Address: Verify E -mail Address: i (if you'd like to receive an email confirmation) I Please send text based E -mail only i I want to receive Hertz promotional offers i Arrival /Flight Information To better serve you if there are any changes to the flight schedule I 0 Select an Airline or Train I] Number: 0 1 am not arriving by Airplane or Train O I don't have my arrival information at this time If you have a Company Order /Billing Reference Number enter it here: Frequent Traveler (optional) None L Frequent Traveler Number i I i I I' I Rates are for the time and location displayed above. Approximate rental Charges are I based on available information at the time of reservation for renters age 25 and older. For minimum I 1 11 1 age requirements note that for rent please see'Rental Qualifications and Requirements" link below for details Please renters under age 25 an additional daily age differential charge may apply. Additional fees or surcharges may be applied at time of rental. I I I I ApproximateTotal....._ 291:67'USD f By clicking on the "Submit" button, you confirm that you understand and j https://www.hertz.com/rentacar/reservation/gaq/index-i sp ?targetPage =bookableQuoteVie... 10/12/2010 Reservations Book Flights Passenger Details Pagel of 2 Nome I Login I My Account I Worldwide Sites I Contact AA I FAQ search Im Book Flights Reservations Travel Information Fare Sales Select Flights Passenger Details Flight Summary Payment Ticketing Options Finish Speclal Offers To continue with your reservation: Modify Search Verity your itinerary and fare summary AAdvantage® Complete the Passen er Details information below p 9 From: it or Airport Code To: Shy or Airport Code Products Gifts View Fare Rules IND DBQ Business Programs and airports within 0 Miles and airports within 0 Miles Agency Reference About Us Departure Date: Nov 6 t-] 12 pm Return Date: Nov L J 11 0 12 pm Ll Featuring: NumberofStops: NoPreferenceo AVIS_ MORE OPTIONS Up to 15% Lvings +Mile: Your Itinerary -"Dui Carrier Flight tDeparting Arrfving Aircraft LOWill Fare �Nur Cify Date Time City Date &Time Type twreetee 11 Reach Ywa Next IND Nov O6, 2016 Nov O6, 2010 Flight Award NOW AMERICAN AIRLINES 5087 Indianapolis 04;10 PM ORD Chicago 04:20 PM ERD Am OPERATED BY CHAUTAUQUA AS AMERICAN CONNECTION A Nov 06, 2010 Nov 06, 2010 Exrlus affers=dsmm AMERICAN AIRLINES 4053 ORD Chicago 05:40 PM Dap Dubuque 06:30 PM ER4 OPERATED BY AMERICAN EAGLE Eam 30,000 Doous mile 4226 4BQ Dubuque Nov 11, 2010 ORO Chicago Nov 11, 2010 ERD AMERICAN AIRLINES 04:55 PM 05:55 PM OPERATED BY AMERICAN EAGLE AMERICAN 5049 ORD Chicago Nov 12, 2010 IND Nov 12, 2010 ERD OPERATED BY CHAUTAUQUA AS AMERICAN 06.45 AM Indianapolis 08:45 AM CONNECTION Fare Summary Average Fare per Person: 358.00 USD Passenaer_Type Used in Prictra Adult Fare per Person 358.00 USD Total Fare cer Person 358.00 USD Additional Taxes and Fees per Person SD Total Price 400.80 USD View Fare Rules Residents of Latin America or the Caribbean must be present and show Credit/Debit Card at time of in. Flights not on American Airlines, American Eagle, or AmencanCDnnecllol are on a reauest basis only. Fare n availability are subject to change. In order to comply with federal security regulations, we may provide government agencies access to data you disclose to us. For more information, view our Pnvacv Pi lice Foreign taxes based on itinerary or non -U.S. billing address may apply. Additional Fees such as chocked baggage charges, may apply. Your flight could cost 5350.80 instead of $400.80 Get $50 off and earn 30.000 AAdvantape® bonus miles with a new Ci&@LAAdvantaaI Card a Learn More Trip Insurance Recommended: Protect Your Trip Your travel plans are an investment worth protecting. Look for the opportunity to purchase trip insurance on the payment page before finalizing your ticket purchase.C�CS SAC�i Enter Passenger Details TSA Privacy Notice Enter all passenger names as they appear on the passengers government issued photo identification. View Details Passenger 1 Required to make and hoid a reservation Required to purchase a ticket Passenger Details First Name Middle Name Last Name (no suffix) Passenger Type Adult (15 -64) https: /www.aa.com/ reservation /metaSearchAccess.do ?PARAM =3E 1DD7D86A68FDA9... 10/12/2010 v'tV oTV�AM\ CITY OF CARMEL Expense Report (required for all travel expenses) kplRNp% EMPLOYEE NAME: _Cameron Mason DEPARTURE DATE: IoW 10 TWE: DEPARTMENT: STREET t� II A RETURN DATE: 10j 1 I d TIME: AM M REASON FOR TRAVEL: X_TRAINING 'tN L 1XVIL c DESTINATION CITY: Chicago, IL EXPENSES ARE FOR (check all that apply): TRAVEL ANCE TRAVEL REIMBURSEMENT _X_ TRAVEL PER DIEM _X_ 83 {rs d x 50 t' 07 l Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 10/3/10 $209.70 $65.00 $274.70 10/4/10 $65.00 $65.00 10/5/10 $65.001 $65.00 10/6/10 1 $65.00 $65.00 10/7110 $209.70 $65.00 $274.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $419.40 $0.001 $0.00 $0.001 $0.001 $0.00 $0.00 $325.00 $0.00 DIRECTOR'S STATEM T: I hereb affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: 7- c Date: City of Carmel Form ER06 Revision Date 10/8/2010 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: N City of Carmel Form ER06 Revision Date 10/8/2010 Page 2 VOUCHER NO. WARRANT NO. ALLOWED 20 Cameron Mason IN SUM OF c/o Street Department $744.40 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 2201 43- 430.02 $744.40 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, October 08, 2010 i Street, Commissioner Street (,C?mmiccinno. Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/08/10 $744.40 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer