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CARMEL PLAN COMMISSION
SUBDIVISION COMMITTEE MINUTES
TUESDAY, FEBRUARY 5, 2008
LOCATION: CAUCUS ROOMS TIME: 6:00 P.M.
CARMEL CITY HALL
ONE CIVIC SQUARE
CARMEL, IN 46032
DOORS OPEN AT 5:30 P.M.
Representing the Committee
Carol Schleif, Acting Chairperson
Jay Dorman
Steve Stromquist
Representing the Department
Angie Conn
Lisa Stewart
Of Counsel:
John Molitor
Carol Schleif, Acting Chairperson called the meeting to order at 6:00 p.m.
The Subdivision Committee will meet to consider the following items:
Docket No. 07100032 PP: Woodhall Subdivision
The applicant seeks primary plat approval for 9 lots on 11.58 acres. Also, subdivision waivers requested
are:
Docket No. 07100033 SW SCO 6.03.20 private street
Docket No. 07100034 SW SCO 6.03.03 6.04.04 stub streets to adjacent parcels Docket No.
07100035 SW SCO 6 .03.07 cul -de -sac length exceeds 600 -ft Docket No. 07100036 SW SCO
6.03.26.4 gate location no bus pickup area
The site is located on 106th St. east of Towne Rd. and is zoned S -1 /Residence.
Filed by Joe Calderon of Bose McKinney Evans, LLP.
Joe Calderon of Bose McKinney Evans presented for the petitioner. He was accompanied by Jeff Cohen
of J.B. Cohen Realty Corp., Lance Ferrell of Banning Engineering and Mark Zukerman of MZA, Inc.
Mr. Calderon began by reviewing items that were discussed at the meeting last month. He indicated that
this will be a gated community, very upscale, with 9 lots on I I %2 acres. A significant feature of this
property is a 100 ft. tree preservation area on the east side of the development. He reviewed the need for
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January 8, 2008
Plan Commission Subdivision Committee Minutes
many waivers were due to the fact that this will be a private community which will be gated and served by
one street, which will be a cul -de -sac. Discussion ensured on drainage and tree preservation. Joe stated
that there had been an on -site meeting, which he did not attend, to discuss drainage concerns the
Windermere subdivision residents had. That issue should be resolved. He does have correspondence from
Greg Hoyes Hamilton County Surveyor's Office, who facilitated the meeting, the correspondence speaks
to the drainage and run off issues that Carol Schleif raised. He distributed a copy of the correspondence
which was sent to Angie Conn, DOCS, he stated that the developer is taking almost the entire previous
watershed and reversing it so that it does not flow eastward. It is being piped out into the development lake
on the south end of the property and then into the ditch near 106' street. The tree preservation area is the
only area that is picking up and continuing its current flow into Windermere, and since that won't be
disturbed the conditions should be much better and through Greg's email, we meet the requirements as
established by the county surveyors. Joe stated that it is the hope of the developer that issues are resolved.
Joe indicated that the developer hoped that this will allay Carol Schleif s concerns regarding the drainage
into the Windermere subdivision.
Carol Schleif stated that they had met the letter of the requirements, but she is still not sure that this will
resolve the issue. Joe stated that they had designed this to make an improvement, and had taken the time to
have on -site meetings, etc., He really believes that the only sheet draining area is in the tree preservation
area, with all the vegetation are the problem should be greatly improved.
Jay Dorman asked if any changes had been made to the plan following last months meeting.
Lance Farrell indicated that Greg Hoyes Hamilton County Surveyor's Office, had been given more
detailed information on their drainage plans. It is very technical information, but suffice to say, we feel we
have done all that is expected of us and all that anyone could want.
Carol Schleif stated that what she would really like is that if the plans do not work out that the petitioners
would agree to pay for future repair. Joe indicated that this would not be possible, in part due to the fact
that one of Greg's comments was that part of the problem is caused by some of the property owners in
Windemere.
Joe went on to discuss the landscape plan and tree preservation. He distributed emails between their
landscape architect, Jeff Butz, Scott Brewer DOCS Urban Forester and Greg Hoyes. They acknowledge
that Scott is comfortable working out the final details of the landscape plan after Subdivision Committee.
There were some notion that there was conflict regarding the plantings and some of the easements that
would be granted. These emails clear up these issues. The Committee reviewed the landscape plan,
showing the overflow area. Once plans are finalized, Greg Hoyes wants some areas cleared of trees, and
we will not be taking trees away, but will be moving them.
Joe Calderon handed out Covenants and Commitments with the changes promised, i.e, only builders who
have built 100 homes based on a 5 year history may build in the development. Along with wrought iron or
wrought iron like fencing, exceptions would be utilities, etc. Asphalt driveways will not be allowed. Also
no driveways will be allowed to encroach on a storm sewer. No front loading garages will be allowed. In
keeping with LEED builders will be allowed to use recycled building materials.
Joe went on to state that after review, a pedestrian path will go through the development.
Carol Schleif discussed basketball goals in front yards. Committee members and petitioners stated that
these are a Indiana tradition. Carol indicated that this is not so in other states. It was decided that with the
courtyard garages, it would be difficult to have a front yard goal. This will be left up to the architectural
committee of the subdivision.
Carol requested that all plans be stamped by professional engineer or architect. The petitioners indicated
this was a given with the architectural process. Carol said it should be added in to make it complete.
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Plan Commission Subdivision Committee Minutes
Steve Stromquist indicated that the typo discussed at last months meeting is still in the packet, "plat"
instead of "plant." Regarding the cul -de -sac waiver Steve asked who the Department had contacted to get
the approvals. Angie Conn replied that staff had contacted both the School Department and the Carmel
Fire Department, and both were comfortable with the plan.
Carol then went on to discuss the Draft Architectural Design Guidelines. She asked if the petitioners were
going to follow them. The petitioners responded that this is a draft document and has not been approved
and that with the price point of the homes, and the custom builder guidelines the standards would be
redundant.
Jay Dorman stated that given the upscale nature of this development and that there is only 9 lots this
project could be given a pass.
Steve Stromquist discussed with the petitioners the number of variances. He stated this may signal a red
flag with other Plan Commission members.
Some discussion was held regarding a school bus stop. The school system will have access to the gate, so
no shelter will be needed.
Jay Dorman stated that the petitioners needed to redo the covenants again. The packet needs a cover page
and the table of contents needs to be in the front and index needs to correlate with the page numbers in the
packet. Currently it is out of sync.
Jay Dorman made a motion to forward Docket No. 07100032 PP: Woodhall Subdivision
The applicant seeks primary plat approval for 9 lots on 11.58 acres. Also, subdivision waivers requested
are:
Docket No. 07100033 SW SCO 6.03.20 private street
Docket No. 07100034 SW SCO 6.03.03 6.04.04 stub streets to adjacent parcels Docket No.
07100035 SW SCO 6 .03.07 cul -de -sac length exceeds 600 -ft Docket No. 07100036 SW SCO
6.03.26.4 gate location no bus pickup area
Steve Stromquist seconded the motion.
Approved 3 -0
Jay Dorman moved to adjourn the meeting.
Steve Stromquist seconded
Approved 3 -0
The meeting adjourned at 6:45 p.m.
Carol Schleif, Acting Chairperson Lisa Stewart
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